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Home My WebLink About2008 Civil Service Commission Civil Service Commission January 7,2008 5:30 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: A. Discuss changes to the meeting time and date 4. Executive Session A. Voluntary Demotion Request of Employee B. Interviews - Engineering Inspector- Promotional - LM Maintenance Technician—Promotional - LM Grounds Worker- Promotional 5. Adjournment Next Meeting: February - to be determined The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847) 931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Civil Service Commission 2nd Floor conference Room/North Tower January 7, 2008 Minutes Present: Chair Katy McMullin Cmmr. Hidayat Kahn Cmmr. Mary Lloyd Absent: Cmmr. Denise Bowman Cmmr. Connie Zapata Staff: Tim Bennett The meeting was called to order at 5:32 p.m. by Chair McMullin. Approval of the Minutes Tabled until the next meeting. Change to the Meeting Time and Date 'hair McMullin said that the motion passed in December meeting that the new time is officially been fanged to the first Thursday of each month at 6:00 p.m. Executive Session Cmmr Lloyd made a motion, seconded by Cmmr Khan to move into Executive Session at 5:35 p.m. The motion carried 3-0. The Commission returned to open session at 7:33 p.m. Cmmr. Khan made the motion to approve the voluntary demotion of Mark McQueen, seconded by Cmmr Lloyd. Motion carried 3-0. Adjournment There being no further business to discuss, Chair McMullin called for a motion to adjourn. Cmmr. Lloyd made the motion, seconded by Cmmr. Khan to adjourn the meeting at 7:35 p.m. Motion carried 3-0. Respectfully Submitted, Tim Bennet Staff Liaison Approved: 2/7/08 • Civil Service Commission February 7,2008 6:00 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: A. Approval of November 8, 2007 &January 7, 2008 4. Executive Session A. Interviews - Police Records Clerk - LM Water Maintenance Mechanic—Promotional 5. Adjournment Next Meeting:March 6, 2008 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847)931-6040,or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Civil Service Commission 2nd Floor conference Room/North Tower February 7, 2008 Minutes r Present: Chair Katy McMullin Cmmr. Hidayat Kahn Cmmr. Mary Lloyd Cmmr. Denise Bowman Cmmr. Connie Zapata Staff: Tim Bennett The meeting was called to order at 5:32 p.m. by Chair McMullin. Approval of the Minutes Cmmr. Lloyd had some corrections to the minutes with regard to grammatical errors and then made the motion, seconded by Cmmr. Kahn to approve the November 8, 2007 minutes and January 7, 2008. Motion carried 5-0. Executive Session mmr Zapata made a motion, seconded by Cmmr Khan to move into Executive Session at 5:35 p.m. . he motion carried 5-0. The Commission returned to open session at 8:35 p.m. Adjournment There being no further business to discuss, Chair McMullin called for a motion to adjourn. Cmmr. Lloyd made the motion, seconded by Cmmr. Khan to adjourn the meeting at 8:37 p.m. Motion carried 4-0. Respectfully Sus - -6, 7: ,4. Tim Bennet Staff Liaison Approved: March 6, 2008 r Civil Service Commission March 6,2008 6:00 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: A. Approval of February 7, 2008 minutes 4. Executive Session A. Interviews - Building Maintenance Worker - Automotive Mechanic - Land Management Grounds Laborer 5. Adjournment Next Meeting: April 3, 2008 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847) 931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Civil Service Commission 2"d Floor conference Room/North Tower March 6, 2008 Minutes Present: Chair Katy McMullin Cmmr. Hidayat Kahn Cmmr. Mary Lloyd Cmmr. Connie Zapata Absent: Cmmr. Denise Bowman Staff: Tim Bennett The meeting was called to order at 6:03 p.m. by Chair McMullin. Approval of the Minutes Cmmr. Zapata made the motion, seconded by Cmmr. Lloyd to approve the February 7, 2008 minutes. Motion carried 4-0. Executive Session mmr. Lloyd made a motion, seconded by Cmmr. Zapata to move into Executive Session at 6:05 ,_.m. for the purpose of conducting interviews. The motion carried 4-0. The Commission returned to open session at 8:28 p.m. Adjournment There being no further business to discuss, Chair McMullin called for a motion to adjourn. Cmmr. Lloyd made the motion, seconded by Cmmr. Zapata to adjourn the meeting at 8:29 p.m. Motion carried 4-0. Respectfully Submitted, Tim Benne Staff Liaison Approved: May 1, 2008 ELGIN CIVIL SERVICE COMMISSION NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Civil Service Commission scheduled for April 3, 2008 was canceled. A date has yet to be determined on when it will be rescheduled. Dated: March 31, 2008 Tim Bennett City of Elgin Human Resources r Civil Service Commission May 1,2008 6:00 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: A. Approval of March 6, 2008 minutes 4. Executive Session A. Dismissal of employees of the public body, exempt under Section 120/2(c)(11) of the Open Meetings Act(to be considered in a closed meeting) B. Interviews - Horticulturalist m - Land Management Mechanic elk - Utility Worker 5. Adjournent Next Meeting: June 5, 2008 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847) 931-6040,or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Civil Service Commission 2nd Floor conference Room/South Tower May 1, 2008 Present: Chair Katy McMullin Cmmr. Hidayat Khan Cmmr. Mary Lloyd Cmmr. Connie Zapata Absent: Cmmr. Denise Bowman Staff: Tim Bennett Guest: John Loete, Public Works Director The meeting was called to order at 6:07 p.m. by Chair McMullin. Approval of the Minutes Cmmr. Lloyd made the motion, seconded by Cmmr. Khan to approve the March 6, 2008 minutes. Cmmr. Zapata made the motion, seconded by Lloyd to adjourn to executive session at 6:10 p.m. to discuss personnel. The Commission returned to open session at 6:13 pin. Cmmr. Zapata made the motion, seconded by Cmmr. Lloyd to approve the request of Ken Charlet to demote to the position of Utility Worker. Motion carried. Adjournment There being no further business to discuss, Chair McMullin called for a motion to adjourn for the purpose conducting interview s at 6:13 p.m. Interviews were for the positions of Horticulturelist, Land Management Mechanic and Utility Worker. Respectfully Submitted, r • 4,4,21,/,_ ._,26-07 Approved: June 5, 2008 Sandra a Taylor Recording Secretary Civil Service Commission 2nd Floor conference Room/South Tower May 1, 2008 Executive Session Present: Chair Katy McMullin • Cmmr. Hidayat Khan Cmmr. Mary Lloyd Cmmr. Connie Zapata Absent: Cmmr. Denise Bowman Staff: Tim Bennett Guest: John Loete, Public Works Director Request made by Ken Charlet, Utility Locator to voluntarily demote to the position of Utility Worker. Public Works has agreed with Mr. Charlet's request. Cmmr. Zapata, made the motion, seconded by Cmmr. Lloyd to return to open session. Motion carried. Cmmr. Zapata made the motion, seconded by Cmmr. Lloyd to return to executive session for the purpose of interviewing for the positions of Horticulturalist, Land Management Mechanic and Utility Worker. Motion carried. Respectfully Submitted, 9 263 Sandra Taylor Recording Secretary Approved: June 5, 2008 Civil Service Commission June 5,2008 6:00 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: A. Approval of May 1, 2008 minutes B. July 3, 2008 meeting date 4. Executive Session A. Dismissal of employees of the public body, exempt under Section 120/2(c)(11) of the Open Meetings Act(to be considered in a closed meeting) B. Interviews - Building Maintenance Worker - Land Management Laborer - 911 Telecommunicators 5. Adjournment Next Meeting: July 3, 2008 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847) 931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Civil Service Commission 2nd Floor conference Room/North Tower June 5, 2008 Minutes Present: Chair Katy McMullin Cmmr. Hidayat Kahn Cmmr. Denise Bowman Cmmr. Connie Zapata Absent: Cmmr. Mary Lloyd Staff: Tim Bennett The meeting was called to order at 6:05 p.m. by Chair McMullin. Approval of the Minutes Cmmr. Zapata made the motion, seconded by Cmmr. Khan to approve the May 1, 2008 minutes. Motion carried 4-0. July 3rd Meeting hair McMullin made the recommendation that the meeting for July 3, 2008, be moved to July 10, _308. Cmmr. Zapata made the motion, seconded by Cmmr. Khan to move meeting date for July to July 10th. Motion carried 4-0. Meeting moved to July 10, 2008. Executive Session Cmmr. Zapata made a motion, seconded by Cmmr. Khan to move into Executive Session at 6:10 p.m. for the purpose of reviewing recommendations for dismissal of Civil Service Employees. The motion carried 4-0. The Commission returned to open session at 6:23 p.m. Cmmr. Bowman made the motion, seconded by Cmmr. Khan to recommend termination of probationary employee Dennis Dunn. Motion carried 4-0. Cmmr. Bowman made the motion, seconded by Cmmr. Khan to allow Gerard Dziuba's additional time to improve on his performance and the Commission will review his performance again at the July 10th meeting. Motion carried 4-0. Cmmr. Zapata made a motion, seconded by Cmmr. Bowman to move into Executive Session at 6:36 p.m. for the purpose of conducting interviews. The motion carried 4-0. he Commission returned to open session at 6:23 p.m. Adjournment There being no further business to discuss, Chair McMullin called for a motion to adjourn. „mmr. Bowman made the motion, seconded by Cmmr. Khan to adjourn the meeting at 8:36 p.m. Motion carried 4-0. Respectfully Submi -+, . #r ■ Tim en -tt Staff Liaison Approved: August 7, 2008 r rb. Civil Service Commission 2nd Floor Conference Room/South Tower June 5, 2008 Executive Session Minutes Present: Chair Katy McMullin Cmmr. Hidayat Kahn Cmmr. Denise Bowman Cmmr. Connie Zapata Absent: Cmmr. Mary Lloyd Staff: Tim Bennett Jerry Dearing, Community Development Director Matthew Fitzgibbons, Asst. Community Development Director Tim brought before the Commission two requests for termination of probationary employees. The first request was for Dennis Dunn, a Code Enforcement Officer. Jerry Dearing and Matthew Fitzgibbon gave a detailed background of the reasons for termination. They believed that Dennis did not fulfill perform his basic tasks of the position well. Management had numerous discussions with Dennis about his performance and his performance did not improve. The Commission asked questions about his performance and agreed with the recommendation. The second request for termination was for Gerard Dziuba, a Land Management Laborer. The Public Works Department sent a brief outline for the reasons they felt Gerard should be released and not certified. The Commission asked numerous questions of Tim and the process that the Public Works follows for documenting and counseling of employees. After discussion on the information they had and the processes that would like to have had in place, the Commission decided to request more information from the Public Works Department before making any final decision. They requested that the Public Works Department do more documenting and coaching for Gerard and the Commission would re-evaluate Gerard's performance at the next meeting. Cmmr. Zapata made the motion, seconded by Cmmr. Khan to return to open session at 6:36 p.m. Respectfull Submitted, Tim Bennett Staff Liaison Approved: August 7, 2008 Civil Service Commission July 10,2008 6:00 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: A. Approval of June 5, 2008 minutes 4. Executive Session A. Dismissal of employees of the public body, exempt under Section 120/2(c)(11) of the Open Meetings Act(to be considered in a closed meeting) B. Interviews - Land Management Grounds Worker - 911 Telecommunicators 5. Adjournment Next Meeting: August 4, 2008 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847) 931-6040,or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r ELGIN CIVIL SERVICE COMMISSION NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Civil Service Commission scheduled for July 10, 2008 was canceled due to lack of quorum. A date has not yet been determined on when it will be rescheduled. Dated: July 10, 2008 Tim Bennett City of Elgin Human Resources r • Civil Service Commission August 7,2008 6:00 p.m_ 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: A. Approval of June 5, 2008 minutes 4. Executive Session A. Interviews - Land Management Grounds Worker - 911 Telecommunicators - Code Enforcement Officer 5. Adjournment Next Meeting: September 4, 2008 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847)931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Civil Service Commission 2nd Floor conference Room/North Tower August 7, 2008 Minutes r Present: Chair Katy McMullin Cmmr. Hidayat Kahn Cmmr. Denise Bowman Cmmr. Connie Zapata Cmmr. Mary Lloyd Staff: Tim Bennett The meeting was called to order at 6:01 p.m. by Chair McMullin. Approval of the Minutes Cmmr. Zapata made the motion, seconded by Cmmr. Khan to approve the June 5, 2008 minutes. Motion carried 5-0. Executive Session Cmmr. Zapata made a motion, seconded by Cmmr. Khan to move into Executive Session at 6:05 rm. for the purpose of conducting interviews. The motion carried 5-0. The Commission returned to open session at 8:35 p.m. Adjournment There being no further business to discuss, Chair McMullin called for a motion to adjourn. Cmmr. Lloyd made the motion, seconded by Cmmr. Khan to adjourn the meeting at 8:36 p.m. Motion carried 5-0. Respectfully Submitted, Tim Bennett Staff Liaison Approved: September 4, 2008 r rk Civil Service Commission September 4,2008 6:00 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: A. Approval of August 7, 2008 minutes B. Discussion of Council Approval of Probationary Employees Termination process. 4. Executive Session A. Interviews - Land Management Grounds Worker - Code Enforcement Officer 5. Adjournment Next Meeting: October 2, 2008 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847) 931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Eight to make reasonable accommodations for those persons. r Civil Service Commission 2nd Floor conference Room/North Tower September 4, 2008 Minutes ribs Present: Chair Katy McMullin Cmmr. Hidayat Kahn Cmmr. Mary Lloyd Absent: Cmmr. Denise Bowman Cmmr. Connie Zapata Staff: Tim Bennett The meeting was called to order at 6:04 p.m. by Chair McMullin. Approval of the Minutes Cmmr. Lloyd made the motion, seconded by Cmmr. Khan to approve the August 7, 2008 minutes. Motion carried 3-0. Discussion of Council Approval of Probationary Terminations im gave an update on the approval by City Council to remove the termination of probationary mployee process from the Civil Service Commission. The new process allows the City Manager to terminate a probationary employee based on a recommendation from the hiring department without having to go before the Civil Service Commission. A new rule will need to be approved to change the Civil Service rules. Tim will have legal draft the language. Executive Session Cmmr. Lloyd made a motion, seconded by Cmmr. Khan to move into Executive Session at 6:15 p.m. for the purpose of conducting interviews. The motion carried 3-0. The Commission returned to open session at 8:35 p.m. Adjournment There being no further business to discuss, Chair McMullin called for a motion to adjourn. Cmmr. Lloyd made the motion, seconded by Cmmr. Khan to adjourn the meeting at 8:36 p.m. Motion carried 3-0. respectfully Sub ed, Tim Bennett Staff Liaison Approved: October 2, 2008 . Civil Service Commission October 2,2008 6:00 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin,IL 1. Call to Order 2. Roll Call 3. Open Session: A. Approval of the September 4, 2008 minutes B. Approval of proposed language to the termination rule for Probationary Employees process. 4. Executive Session A. Interviews - Public Safety Telecommunicator - Code Enforcement Officer 5. Adjournment Next Meeting: November 6, 2008 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847)931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r s Civil Service Commission 2nd Floor conference Room/South Tower October 2, 2008 Minutes Present: Cmmr. Denise Bowman Cmmr. Hidayat Khan Cmmr. Mary Lloyd Absent: Chair Katy McMullin —Arrived at 6:20 for interviews Cmmr. Connie Zapata Staff: Tim Bennett Guests: Matt Fitzgibbon Vince Cuchetto The meeting was called to order at 6:12 p.m. by Cmmr. Bowman. Approval of the Minutes Cmmr. Lloyd made the motion, seconded by Cmmr. Khan to approve the September 4, 2008 minutes. Motion carried 3-0 Approval of Proposed Language to Termination Rule Tim requested that the Commission approve the language change that was drafted by Corporation Councel regarding the termination rule for probationary employees. Cmmr. Khan inquired if motion could be tabled until Chair McMullin could be present. Tim indicated that the ordinance was approved on August 13, 2008 for the language change indicating that the City Manager has the sole discretion of probationary termination. In light of this information, the Commission agreed to approve the new language. Cmmr Khan made the motion, seconded by Cmmr Lloyd to accept the proposed language to the termination rule for probationary employees. The approval was agreed upon under duress. r • Executive Session Cmmr Lloyd made the motion, seconded by Cmmr. Kahn to adjourn to executive session at 6:16 for the purpose of conducting interviews for the positions of Public Safety Telecommunicator and Code Enforcement Officer. Respectfully Submitted, Sandra Taylor Recording Secretary Approved: November 6, 2008 r r ELGIN CIVIL SERVICE COMMISSION NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Civil Service Commission scheduled for December 4, 2008 has been canceled. A date has not yet been determined on when it will be rescheduled. Dated: November 26, 2008 Tim Bennett City of Elgin Human Resources r