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HomeMy WebLinkAbout2007 Civil Service Commission Civil Service Commission January 8, 2007 5:30 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: Approval of December 7, 2006 minutes Discussion of interview process Discuss interview schedule for pending positions 4. Executive Session 5. Adjournment rk Next Meeting:February 5, 2007 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator, at(847) 931-6040,or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Civil Service Commission '"'" 2nd Floor conference Room/North Tower January 8, 2007 Present: Chair Katy McMullin Cmmr. Denise Bowman Cmmr. Michael Robbins Cmmr. Connie Zapata Staff: Tim Bennett The meeting was called to order at 5:37p.m. by Chair McMullin. Approval of the Minutes Cmmr. Bowman made the motion, seconded by Cmmr. Robins to approve the December 7, 2006 minutes with the following change. On page 1, paragraph 4 under the termination of John Godinez it should read: e►. Cmmr. Bowman — yes to termination with reservations The motion carried 4-0. Interview Process The Commission discussed the training that they received on how to interview. Tim inquired if the Commission was comfortable with the current interview process and questions that are being asked of potential candidates. There was discussion as to whether the interview process should be lengthened or shortened for internal candidates. Tim suggested having a core set of questions that can be used on all candidates with additional pertinent questions to specific jobs. The suggestion was made to contact Legal and find out how detailed notes would need to be. The Commissioners agreed to go with a 10 point scoring scale for the next interview process. The Commissioners are to mark their top three (3) questions from the current list to be used on a consistent basis and bring these to the February meeting. From the combined list, four (4) core questions will be selected for use in interviewing and then fek where appropriate and additional information is need, follow-up questions can be asked. ' civil Service Commission January 8,2007 minutes Page 2 The Commission agreed that they did not want to view previous work history on employees for the promotional process. Interview Schedule The following positions are ready to be interviewed for and personnel hired. Utility Worker— 3 Customer Service —4 Land Management (Parks) — 5 Electrical worker (promotional position) 3 City Hall — 3 Water Operator— (2 internal) The following interview schedule has been set. January 16th — Customer Service and Electrical Worker January 23rd — Land Management and City Hall The interview schedule for remainder of the positions will be determined at a later date. Adjournment There being no further business to discuss, Chair McMullin called for a motion to adjourn. Cmmr. Robins made the motion, seconded by Cmmr. Zapata to adjourn the meeting at 6:47 p.m. Respectfully Submitted, Approved: February 12, 2007 Sandra Taylor Recording Secretary eft Civil Service Commission 2nd Floor conference Room/North Tower May 7, 2007 Present: Chair Katy McMullin Cmmr. Denise Bowman Cmmr. Connie Zapata Absent: Cmmr. Michael Robbins Staff: Tim Bennett The meeting was called to order at 5:38 p.m. by Chair McMullin. Approval of the Minutes Cmmr. Bowman made the motion, seconded by Cmmr. Zapata to approve the April 2nd minutes. The motion carried 3-0. Executive Session Cmmr. Bowman made the motion, seconded by Cmmr. Zapata to adjourn to executive session at 5:40 p.m. for the purpose of discussing personnel. Cmmr. Bowman made the motion, seconded by Cmmr. Zapata to return to open session at 5:44 p.m. The Commission voted as follows for the dismissal of Louie Cavaliere from Parks and Recreation Department. Chair McMullin - yes Cmmr. Bowman — yes Cmmr. Zapata - yes Adjournment Cmmr. Zapata made the motion, seconded by Cmmr. Bowman to adjourn to executive session for the purpose of conducting interviews for the position of Public Safety Telecommunicator and Police Records Clerk at 5:44 p.m. The motion carried 3-0 Respectfully Submitted, 714„, Sandra Taylor Recording Secretary Approved: 7/2/07 ELGIN CIVIL SERVICE COMMISSION NOTICE OF CANCELLATION OF MEETING The interviews scheduled with the Elgin Civil Service Commission scheduled for June 11, 2007 was canceled due to lack of quorum. The next regularly scheduled meeting will be held on July2, 2007, at 5:30 p.m. Dated: June 11, 2007 Tim Bennett City of Elgin Human Resources Civil Service Commission June 27, 2007 5:30 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Executive Session Interviews—Secretary - Code Enforcement Officer 4. Adjournment Next Meeting: July 2, 2007 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator, at(847)931-6040, or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. tisik Civil Service Commission July 2, 2007 5:30 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: A. Approval of May 7, 2007 minutes B. Set dates for interviews of open positions 4. Executive Session A. Demotion of Public Safety Telecommunicator II B. Demotion of Electrical Worker II C. Dismissal of probationary employee of the public body, exempt under Section 120/2(c)(11) of the Open Meetings Act D. Removal of candidates from the Public Safety Telecommunicator eligibility list E. Interviews—Custodial Crew Leader 5. Adjournment Next Meeting:August 6, 2007 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA Coordinator,at(847) 931-6040, or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r r Civil Service Commission February 5, 2007 5:30 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: Approval of January 8, 2007 minutes Discussion of interview process 4. Executive Session 5. Adjournment Next Meeting: March 5, 2007 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847) 931-6040, or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r RESCHEDULE OF 2-5-07 MEETING Civil Service Commission February 12 2007 5:30 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: Approval of January 8, 2007 minutes Discussion of interview process 4. Executive Session 5. Adjournment elk Next Meeting:March 5, 2007 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA Coordinator,at(847) 931-6040,or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Civil Service Commission 2nd Floor conference Room/North Tower February 12, 2007 Minutes Present: Chair Katy McMullin Cmmr. Denise Bowman —arrived 5:45 p.m. Cmmr. Michael Robbins Cmmr. Connie Zapata Staff: Tim Bennett The meeting was called to order at 5:31 p.m. by Chair McMullin. Approval of the Minutes Cmmr. Zapata made the motion, seconded by Cmmr. Robbins to approve the January 8, 2007 minutes as written. Motion carried 3-0. Discussion of Interview Process rek The Commission discussed what questions they would like to have as their core set of questions to be used for all interviews. Three (3) questions were determined to be the core questions. These questions will be designed to determine how they will with individuals in a team setting. Interview Date An interview date of Wednesday, February 28th will be held for the position of Crew Leader and Code Enforcement Officer. It was determined that the new scale and scoring procedure will go into effect starting with the interview process. Adjournment There being no further business to discuss, Chair McMullin called for a motion to adjourn. Cmmr. Bowman made the motion, seconded by Cmmr. Zapata to adjourn the meeting at 6:46 p.m. Re pectfully Submitted, Approved: April 2, 2007 r Sandra Taylor Recording Secretary r Civil Service Commission March 5 2007 5:30 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: Approval of February 12, 2007 minutes Discussion of interview process Discuss the scheduling of interviews 4. Executive Session 5. Adjournment Next Meeting: April 2, 2007 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA Coordinator, at(847) 931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r ELGIN CIVIL SERVICE COMMISSION NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Civil Service Commission scheduled for March 5, 2007 was canceled due to lack of quorum. The next regularly scheduled meeting will be held on April 9, 2007, at 5:30 p.m. Dated: March 7, 2007 Tim Bennett City of Elgin Human Resources r r Civil Service Commission April 2, 2007 5:30 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: Approval of February 12, 2007 minutes Discussion of interview process Discuss the scheduling of interviews 4. Executive Session Interviews—Land Management Grounds Laborer 5. Adjournment Next Meeting:May 7, 2007 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA Coordinator,at(847) 931-6040,or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Civil Service Commission 2nd Floor conference Room/North Tower April 2, 2007 Present: Chair Katy McMullin Cmmr. Denise Bowman Cmmr. Connie Zapata Absent: Cmmr. Michael Robbins Staff: Tim Bennett The meeting was called to order at 5:32 p.m. by Chair McMullin. Approval of the Minutes Cmmr. Bowman made the motion, seconded by Cmmr. Zapata to approve the February 12th minutes. The motion carried 3-0. Discussion of Interview Process Tabled until a future meeting. Adjournment There being no further business to discuss, Chair McMullin called for a motion to adjourn to executive session. Cmmr. Zapata made the motion, seconded by Cmmr. Bowman to adjourn the meeting at 5:45 p.m. to go into executive for the purpose of conducting interviews for the position of Land Management Grounds Laborer. Respectfully Submitted, ->j "14,111/4.,_ it, L Sandra Taylor rk Recording Secretary Approved: 5/7/07 • Updated Civil Service Commission May 7, 2007 5:30 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: Approval of April 9, 2007 minutes 4. Executive Session Dismissal of employees of the public body, exempt under Section 120/2(c)(11) of the Open Meetings Act (to be considered in a closed meeting) Interviews—911 Public Safety Telecommunicator - Police Records Clerk 5. Adjournment Next Meeting:June 4, 2007 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847) 931-6040, or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Civil Service Commission 2nd Floor conference Room/North Tower July 2, 2007 Minutes Present: Chair Katy McMullin Cmmr. Denise Bowman Cmmr. Connie Zapata Absent: Cmmr. Michael Robbins Staff: Tim Bennett Guest: Kyla Jacobsen, Water System Superintendent Henry Gralek, Emergency Telecommunications Director The meeting was called to order at 5:30 p.m. by Chair McMullin. Approval of the Minutes Cmmr. Bowman made the motion, seconded by Cmmr. Zapata to approve the May 7, 2007 minutes. Motion carried 3-0 Interview Dates The Commission present agreed to perform the following interview on July 18tH 5 — Ground Workers 3 — Police Records 3 —Telecommunicator Operators Change in Meeting Date The Commission present agreed to change the meeting date to the 1st Thursday of each month beginning in September meeting at the same time of 5:30 p.m. The next meeting will be held on Monday, August 13th at 5:30 p.m. r t Civil Service Commission July 2"d Minutes Page 2 Executive Session Cmmr. Zapata made the motion, seconded by Cmmr. Bowman to adjourn to executive session to discuss personnel issues at 6:03 p.m. Motion carried 3-0 The commission returned to open session at 7:26 p.m. Cmmr. Bowman made the motion, seconded by Cmmr. Zapata to approve the demotion of a Public Safety Telecommunicator II. Motion carried 3-0 Cmmr. Zapata made the motion, seconded by Cmmr. Bowman to approve the demotion of an Electrical Worker II. Motion carried 3-0 Cmmr. Bowman made the motion, seconded by Cmmr. Zapata to approve the dismissal of a probationary Public Safety Telecommunicator. Motion carried 3-0 Cmmr. Zapata made the motion, seconded by Cmmr. Bowman to approve the removal of two (2) candidates from the Public Safety Telecommunicator eligibility list. Motion carried 3-0 Adjournment Cmmr. Zapata made the motion, seconded by Cmmr. Bowman to adjourn to executive session at 7:28 p.m. for the purpose of conducting interviews for the position of Custodial Crew Leader. Motion carried 3-0 Respectfully Submitted, 4;,t4/1„74,,_ Sandra Taylor Recording Secretary Approved: 9/6/07 r Civil Service Commission 2nd Floor conference Room/North Tower July 2, 2007 Executive Session Minutes Present: Chair Katy McMullin Cmmr. Denise Bowman Cmmr. Connie Zapata Absent: Cmmr. Michael Robbins Staff: Tim Bennett Discussion of voluntary request from Mike Ryan, Telecommunicator II to be demoted to Teleommunicator. This request was agreed on by the Department. Discussion of voluntary request of Allen Schultz Electrical Worker II, to be demoted to rbk Water Maintenance Mechanic. This request was agreed on by the Department. Discussion of request from Emergency Telecommunications Director to dismiss probationary employee Lori Knust as a Telecommunicator. Discussion of request from Emergency Telecommunications Director to remove Nancy Becker and Tyrone Ford from the Public Safety Telecommunicator eligibility list based on background check information. Cmmr. Zapata made the motion, seconded by Cmmr. Bowman to return to open session at 7:26 p.m. Motion carried 3-0 Respectfully Submitted, Le, Sandra Taylor Recording Secretary Approved: 9/6/07 r ELGIN CIVIL SERVICE COMMISSION NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Civil Service Commission scheduled for August 6, 2007 was canceled and rescheduled for: August 13, 2007, at 5:30 p.m. Dated: August 2, 2007 rik Tim Bennett City of Elgin Human Resources r Civil Service Commission September 6, 2007 5:30 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: A. Approval of August 13, 2007 minutes B. Discuss changes to the meeting time and date 4. Executive Session A. Interviews - Electrical Worker—Water - Building Operations Worker - Police Records Clerk - Community Service Officer rik - Land Management Grounds Laborer 5. Adjournment Next Meeting: October 1, 2007 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847) 931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Civil Service Commission 2nd Floor conference Room/North Tower September 6, 2007 Minutes Present: Chair Katy McMullin Cmmr. Denise Bowman Cmmr. Connie Zapata Staff: Tim Bennett Guest: Chris Ludovice, Water Maintenance Supervisor Wayne Tyler— Police Records Supervisor Jim Bell — Land Management Superintendent Jeff Swoboda — Deputy Chief of Police The meeting was called to order at 5:00 p.m. by Chair McMullin. Approval of the Minutes Cmmr. Zapata made the motion, seconded by Cmmr. Bowman to approve the August 13, 2007 minutes. Motion carried 3-0 Change of Meeting Date and Time Commission decided to discuss changing the date and time of the meeting until October's meeting. Commission decided to have next meeting in October begin at 6:00 p.m. Executive Session & Adjournment Cmmr. Bowman made the motion, seconded by Cmmr. Zapata to adjourn to executive session to conduct interviews at 5:59 p.m. Motion carried 3-0 Meeting adjourn after commencing interviews at 8:35 p.m. Resp ul .�•._ emitted, Tim Be ett Staff Liaison Approved: 12-6-07 r ribk ELGIN CIVIL SERVICE COMMISSION NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Civil Service Commission scheduled for October 1, 2007 was canceled and rescheduled for: October 4, 2007, at 5:30 p.m. Dated: September 25, 2007 r Tim Bennett City of Elgin Human Resources ELGIN CIVIL SERVICE COMMISSION NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Civil Service Commission scheduled for October 4, 2007 was canceled and rescheduled for: November 5, 2007, at 5:30 p.m. Dated: October 2, 2007 Tim Bennett City of Elgin Human Resources r ELGIN CIVIL SERVICE COMMISSION NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Civil Service Commission scheduled for November 5, 2007 was canceled and rescheduled for: November 8, 2007, at 5:30 p.m. Dated: October 19, 2007 r Tim Bennett City of Elgin Human Resources r Civil Service Commission November 8,2007 5:30 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: A. Approval of September 6, 2007 minutes B. Approval of October 10, 2007 minutes C. Discuss changes to the meeting time and date 4. Executive Session A. Interviews - Public Safety 911 Telecommunicator - Water Treatment Laborer - Water Service Maintenance Laborer 5. Adjournment Next Meeting: December- to be determined The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847) 931-6040,or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Civil Service Commission 2"d Floor conference Room/North Tower November 8, 2007 Minutes r Present: Chair Katy McMullin Cmmr. Denise Bowman Cmmr. Hidayat Kahn Cmmr. May Lloyd Cmmr. Connie Zapata Guest: Chris Lodovic, Water Department Staff: Tim Bennett The meeting was called to order at 5:40 p.m. by Chair McMullin. Approval of the Minutes Tabled until the next meeting. Introduction of New Commissioners hair McMullin welcomed new Commissioners Hidayat Khan and Mary Lloyd to the Civil Service commission. Change to the Meeting Time and Date Cmmr. Zapata made the motion, seconded by Cmmr. Bowmen to change the December meeting to December 6th at 5:30 p.m. Adjournment There being no further business to discuss, Chair McMullin called for a motion to adjourn. Cmmr. Bowman made the motion, seconded by Cmmr. Lloyd to adjourn the meeting at 5:49 p.m. for the purpose of conducting interviews for the positions of Public Safety 911 Telecommunicator, Water Treatment Laborer and Water Service Maintenance Laborer. The motion carried 5-0. Respectfully Submitted, viie- i Sandra Ta lo recording Secretary Approved: 2/7/08 ELGIN CIVIL SERVICE COMMISSION NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Civil Service Commission scheduled for December 3, 2007 was canceled and rescheduled for: December 6, 2007, at 5:30 p.m. Dated: November 29, 2007 riPk Tim Bennett City of Elgin Human Resources r Civil Service Commission December 6, 2007 5:30 p.m. 2nd Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session: A. Approval of September 6, 2007 minutes B. Approval of October 10, 2007 minutes C. Approval of November 8, 2007 minutes D. Discuss changes to the meeting time and date 4. Executive Session A. Voluntary Demotion Request of Employee B. Dismissal of employees of the public body, exempt under Section 120/2(c)(11) of the Open Meetings Act(to be considered in a closed meeting) B. Interviews - Police Records Clerk - Promotional - Code Enforcement Officer 5. Adjournment Next Meeting: January-to be determined The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847) 931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. F