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HomeMy WebLinkAbout2004 Civil Service Commission of E�Ci City of Elgin Mayor q. Ed Schock °''iii n��°� Council Members Civil Service Commission Juan Figueroa 5, 2004 Robert Gilliam January Brenda Rodgers 5:00 p.m. Thomas K. Sandor 2nd Floor Conference Room/North Tower John Walters City Hall, 150 Dexter Court, Elgin, IL City Manager David M. Dorgan 1. Call to Order 2. Roll Call 3. Open Session Approval of December 8, 2003 minutes Review of Civil Service Rules and Regulations Interview Schedule 4. Executive Session 5. Return to Open Session 6. Adjournment Next Meeting: February 2, 2004 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA Coordinator, at(847) 931-6040, or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100• Fax 847/931-5610•TDD 847/931-5616 ,, www.cityofelgin.org . Printed on recycled paper Civil Service Commission 2"d Floor Conference Room/North Tower January 5, 2004 Minutes Present: Chair Paul Rouse Jr. Cmmr. Denise Bowman Cmmr. Margaret Muetterties Absent: Cmmr. Odalie S. Kelley Cmmr. Connie Zapata Staff: Tim Bennett The meeting was called to order at 5:03 p.m. by Chair Rouse. • Approval of the Minutes Cmmr. Muetterties made the motion, seconded by Cmmr. Bowman to approve the December 8, 2003 minutes. Review of Civil Service Rules Tim provided a summary listing of positions that had personnel removed, dismissed from their position, and also positions that had probations extended. Tim suggested that the Commission look into including language in the rules and regulations regarding the extension of probationary periods. Much discussion continued on this issue. A review was made on the rules and regulations. Tim will inquire with the Union regarding seniority points and whether or not they should be with rank/grade or with the city and report back to the Commission. Interview Schedule Nine (9) Grounds Worker interviews is set for January 20th Sixteen Arborists will be tested in two weeks 911 Telecommunications interviews set for a future date Commissioners are to contact Tim if they are interested in visiting the 911 Communications Center so as to gain knowledge for the interview process. Monday July 5th and September 6th are holidays, so please be ready to discuss at the next meeting if the date should be changed or the meetings canceled. Election of Chairperson Tabled until the February meeting. Adjournment There being no further business to discuss, Chair Rouse called for a motion to adjourn. Cmmr. Muetterties made the motion, seconded by Cmmr. Bowman to adjourn the meeting at 6:22 p.m. The motion carried 3-0 The next meeting of the Civil Service Commission will be February 2, 2004. Respectfully Submitted, Approved: March 8, 2004 Sandra Taylor Recording Secretary �4 OF E i ,'" t City of Elgin Mayor Ed Schock eft .,;•I t/iu 0''7 Council Members Civil Service Commission Juan Figueroa February 2, 2004 Robert Gilliam Brenda Rodgers 5:00 p.m. Thomas K. Sandor 2nd Floor Conference Room/North Tower John Walters City Hall, 150 Dexter Court, Elgin, IL Marie Yearman City Manager 1. Call to Order David M. Dorgan 2. Roll Call 3. Open Session Approval of January 5, 2004 minutes Review of Civil Service Rules and Regulations 911 process Utility Worker 4. Executive Session Interview for Arborist 5. Return to Open Session 6. Adjournment Next Meeting: March 1, 2004 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA Coordinator, at(847) 931-6040, or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6076 • Fax 847/931-5906 •TDD 847/931-5616 www.cityofelgin.org ® Printed on recycled paper r Civil Service Commission 2' Floor conference Room-North Tower Notice of CANCELLATION February 2, 2004 The Civil Service Commission regularly scheduled meeting for February 2, 2004 has been cancelled. The next meeting will be held on March 1, 2004. r <4 OF Etc, ¢`/r ) \�§ City of Elgin Mayor ! r\ Ed Schock N''1/.11) Council Members Civil Service Commission Juan Figueroa March 1, 2004 Robert Gilliam Brenda Rodgers 5:00 p.m. Thomas K. Sandor 2nd Floor Conference Room/North Tower John Walters City Hall, 150 Dexter Court, Elgin, IL Marie Yearman City Manager 1. Call to Order David M. Dorgan 2. Roll Call 3. Open Session Approval of January 5, 2004 minutes Update on Civil Service Rules and Regulations 911 process 4. Executive Session Interview for Arborist Interview for Utility Worker r 5. Return to Open Session 6. Adjournment Next Meeting: April 5, 2004 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847) 931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6076 • Fax 847/931-5906 •TDD 847/931-5616 www.cityofelgin.org Printed on recycled paper Civil Service Commission 21 Floor Conference Room—North Tower March 1, 2004 Notes Present: Chair Paul Rouse Cmmr. Odalie Kelley Absent: Cmmr. Denise Bowman Cmmr. Peggy Muettreties Cmmr. Connie Zapata Staff: Tim Bennett Dorothy Brandon Due to a lack of a quorum, the meeting was cancelled at 5:25 p.m. The meeting has been reschedule for Monday, March 8, 2004. Respectfully Submtted, Sandra Taylor Civil Service Commission March 8, 2004 Minutes Present: Chair Paul Rouse Jr. Cmmr. Odalie S. Kelley Cmmr. Margaret Muetterties Cmmr. Denise Bowman Absent: Cmmr. Connie Zapata Staff: Tim Bennett The meeting was called to order at 5:00 p.m. by Chair Rouse. Approval of the Minutes Cmmr. Muetterties made the motion, seconded by Cmmr. Kelley to approve the February 2, 2004 minutes as written. Motion carried 3-0 Rules and Regulations Tim gave an update on the Rules and Regulations. They are being reviewed by legal to ensure that the language is correct. Mark McQueen from the SEIU Union came to address the Commission. He questioned the changed proposed earlier by Tim Bennett. The two sections that you voiced concern about were: Section III, General Provisions, section 3 and Section V, Examinations of Original Appointment, section7. He felt that the rules should be left the same and allow the Commission to interpret the rules on a case by case basis if there were any challenges to these sections. Chair Rouse thanked Mark McQueen and said that they would take his points into account when the Rules and Regulations are voted on for final approval. Update on 911 Tim gave an update on the 911 process and what the next steps would be. Election of a Chairperson A motion was made to re-elect Paul Rouse for Chairperson by Cmmr. Muetterties. It was seconded by Cmmr. Kelley. Motion carried 4-0. r Civil Service Commission March 8, 2004 Minutes Page 2 Executive Session Chair Rouse asked for a motion to move into Executive session. Cmmr. Bowman made the motion, seconded by Cmmr. Kelley to adjourn to executive session at 5:30 p.m. to conduct interviews. Motion carried 4-0. The next meeting of the Civil Service will be on Monday, April 5th at 5:00 p.m. Respectfully Submitted, Tim Bennett Staff Liaison Approved : March 8, 2004 r r `,sy OF Ez.Ci City of Elgin �.��: �_, Mayor• ����' Ed Schock Council Members Civil Service Commission Juan Figueroa April 5, 2004 Robert Gilliam Brenda Rodgers 5:00 p.m. Thomas K. Sandor 2nd Floor Conference Room/North Tower John Walters City Hall, 150 Dexter Court, Elgin, IL Marie Yearman City Manager 1. Call to Order David M. Dorgan 2. Roll Call 3. Open Session Approval of March 8, 2004 minutes Update on Civil Service Rules and Regulations Interview dates for Public Safety Telecommunicator I 4. Executive Session 5. Return to Open Session 6. Adjournment Next Meeting: May 3, 2004 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator, at(847) 931-6040, or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. elk 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6076 • Fax 847/931-5906 •TDD 847/931-5616 www.cityofelgin.org ® Printed on recycled paper (.64 Civil Service Commission 2"d Floor conference Room/North Tower April 5, 2004 Summary Present: Chair Paul Rouse Jr. Cmmr. Margaret Muetterties Absent: Cmmr. Denise Bowman Cmmr. Odalie S. Kelley Cmmr. Connie Zapata Staff: Tim Bennett Dorothy Brandon Guest: Mark McQueen r The meeting was cancelled due to a lack of a quorum at 5:30 p.m. Respectfully Submitted, &L,t(--eb-4A \,&,7(6 - Sandra Taylor Recording Secretary OFfz._ City of Elgin - tl Mayor Ed Schock -i 'rL D 0 Council Members Juan Figueroa Robert Gilliam Brenda Rodgers Thomas K. Sandor John Walters Marie Yearman Civil Service Commission Meeting Special Meeting City Manager April 28, 2004 David M. Dorgan 5:00 p.m. Second Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session 4. Executive Session Interview for Public Safety Telecommunicator position 5. Return to Open Session 6. Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847)931-6040,or TTY/TDD(847)931- _1616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. - 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6076• Fax 847/931-5906•TDD 847/931-5616 www.cityofelgin.org ® Printed on recycled paper • OF E4C ''41''k City of Elgin Mayor ►' t Ed Schock °/r.}F Council Members Juan Figueroa Robert Gilliam Brenda Rodgers Thomas K. Sandor John Walters Marie Yearman Civil Service Commission Meeting Special Meeting City Manager April 29, 2004 David M. Dorgan 5:00 p.m. Second Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session 4. Executive Session rbk Interview for Public Safety Telecommunicator position 5. Return to Open Session 6. Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847)931-6040,or TTY/TDD(847)931- _.5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r 150 Dexter Court• Elgin, IL 60120-5555• Phone 847/931-6076• Fax 847/931-5906 •TDD 847/931-5616 www.cityofelgin.org ® Printed on recycled paper _cOFF 4- City of Elgin Mayor• ��.. - Ed Schock ``' Council Members Juan Figueroa Robert Gilliam Brenda Rodgers Thomas K. Sandor Civil Service Commission Meetin John waiters g Marie Yearman May City Manager ay 3, 2004 David M. Dorgan 5:00 p.m. Second Floor Conference Room/North Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session Approval of Minutes from: April 2004 4. Executive Session Interviews—Maintenance Clerk Typist 5. Return to Open Session 6. Adjournment Next Meeting: June 7, 2004 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA Coordinator,at(847)931-6040, or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. 150 Dexter Court• Elgin, IL 60120-5555• Phone 847/931-6076 • Fax 847/931-5906•TDD 847/931-5616 www.cityofelgin.org 0 Printed on recycled paper :c m OFEt. G ti City of Elgin Memorandum Civil Service Commission 2nd Floor Conference Room-North Tower June 7, 2004 The Civil Service Commission regularly scheduled meeting for June 7, 2004 has been cancelled. THE NEXT MEETING WILL BE August 2, 004 at 5:00 pm, second floor Human Resources Conference Room. r rft G`-,t OF F40, ��"o City of Elgin ja Mayor r '7 ygl Ed Schock -RIM)\O" Council Members Civil Service Commission Juan Figueroa July 12, 2004 Robert Gilliam Brenda Rodgers 5:00 p.m. Thomas K. Sandor 2nd Floor Conference Room/North Tower John Walters City Hall, 150 Dexter Court, Elgin, IL city Manager David M. Dorgan 1. Call to Order 2. Roll Call 3. Open Session Review and approval on Civil Service Rules and Regulations Interview dates coming up 4. Executive Session 5. Return to Open Session 6. Adjournment r Next Meeting:August 2, 2004 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator, at(847) 931-6040,or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6076 • Fax 847/931-5906 •TDD 847/931-5616 www.cityofelgin.org Printed on recycled paper Civil Service Commission 2nd Floor conference Room/North Tower July 12, 2004 Minutes Present: Chair Paul Rouse Jr. Cmmr. Denise Bowman Cmmr. Katy McMulllin Cmmr. Michael Robins Cmmr. Connie Zapata Staff: Tim Bennett The meeting was called to order at 5:10 p.m. by Chair Rouse. Welcome of New Members fir•. Chair Rouse welcomed the two new members, Katy McMullin and Michael Robins to the Civil Service Commission. Review of Civil Service Rules and Regulations Page 3 — Powers Duties & Purposes - no changes Page 5 — Section 3 — Leave of Absence — Change the language to indicated that the City will not hold a job for an employee to take a position as an elected official. Jobs will only be held for those individuals that have been injured or are in a national defense position. The Commission agreed that an employee should not be allowed to leave for an elected position and have his job held for him. Page 9 — Section 7 — Medical and Physical Evaluations Failure of medical examination will become grounds for removal of name from eligibility list. Page 11 — Section 1 — Filling of Vacancies s � Civil Service Commission July 6, 2004 Minutes ! Page 2 Pk Once testing of candidates is complete, candidates will be ranked in order. Interview will be completed by one person from Human Resources, Department Hiring Manager and 2 Commissioners. The Rule of Three will apply. Page 12 — Promotional Deletion of one year on the job qualification. Cmmr. Zapata made the motion, seconded by Cmmr. McMullin to accept the changes proposed to the Civil Service Rules and Regulations with the following changes. The motion carried. A second medical option should be allowed and brought to the attention of the Commission. Interview Process panel will be limited to no more than three Commissioners. If only one Commissioner is available, the interview process will proceed. There were two items that the Union had a discrepancy with and the City is asking the Commission to revisit these two items. elk Upcoming Testing Positions Golf Landscape Specialist—Wednesday, July 14tH Electrical worker—Wednesday, July 21st A public meeting will be set up for the ratification of the new rules and regulations. Adjournment There being no further business to discuss, Chair Rouse called for a motion to adjourn. Cmmr. Zapata made the motion, seconded by Cmmr. Robins to adjourn the meeting at 6:24 p.m. Respectfully Submitted, Approved: August 2, 2004 Sandra Taylor Recording Secretary OF ,lr 1U City of Elgin Mayor Ed Schock °/%17Ft) 0' Council Members Juan Figueroa Robert Gilliam Special Meeting Notice Brenda Rodgers Thomas K.Sandor John Walters Civil Service Commission Meeting City Manager July 22, 2004 David M. Dorgan 5:00 p.m. Second Floor Conference Room/North Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Public Hearing on Rules and Regulation changes 4. Executive Session taw 5. Return to Open Session 6. Adjournment The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator, at(847) 931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6076 • Fax 847/931-5906 •TDD 847/931-5616 www.cityofelgin.org Printed on recycled paper Civil Service Commission Special Meeting July 22, 2004 Minutes Present: Chair Paul Rouse Jr. Cmmr. Katy McMulllin Cmmr. Michael Robins Cmmr. Connie Zapata Absent: Cmmr. Denise Bowman Guest: Mark McQueen Staff: Tim Bennett The meeting was called to order at 5:05 p.m. by Chair Rouse. Rules and Regulations Tim gave an update on the Rules and Regulations for the public meeting. Mark McQueen from the SEIU Union came to address the Commission. He questioned the changed proposed earlier by Tim Bennett. The two sections that you voiced concern about were: Section III, General Provisions, section 3. He felt that the rules should be left the same and allow the Commission to interpret the rules on a case by case basis if there were any challenges to these sections. The commission heard views from the City and Mark McQueen. The commission thanked Mark McQueen and said that they would keep the wording that was approved at the last meeting. Adjournment There being no further business to discuss, Chair Rouse called for a motion to adjourn. Cmmr. Zapata made the motion, seconded by Cmmr. Robins to adjourn the meeting at 6:46 p.m. Respectfully Submitted, Approved: August 2, 2004 Tim Bennet Staff Liaison Civil Service Commission July 22, 2004 rik Minutes Present: Chair Paul Rouse Jr. Cmmr. Katy McMulllin Cmmr. Michael Robins Cmmr. Connie Zapata Absent: Cmmr. Denise Bowman Staff: Tim Bennett The meeting was called to order at 5:05 p.m. by Chair Rouse. Rules and Regulations Tim gave an update on the Rules and Regulations for the public meeting. Mark McQueen from the SEIU Union came to address the Commission. He questioned the changed proposed earlier by Tim Bennett. The two sections that you voiced concern about were: Section III, General Provisions, section 3. He felt that the rules should be left the same and allow the Commission to interpret the rules on a case by case basis if there were any challenges to these sections. The commission heard views from the City and Mark McQueen. The commission thanked Mark McQueen and said that they would keep the wording that was approved at the last meeting. Adjournment There being no further business to discuss, Chair Rouse called for a motion to adjourn. Cmmr. Zapata made the motion, seconded by Cmmr. Robins to adjourn the meeting at 5:46 p.m. Respectfully Submitted, Tim Bennett Staff Liaison The next meeting of the Civil Service will be on Monday, August 2nd at 5:00 p.m. Approved: August 22nd `0 OFE4Ci • City of Elgin i'A ° Mayor Ed Schock ‘foi(11 RITEI)Fy Council Members Civil Service Commission Juan Figueroa August 2, 2004 Robert Gilliam Brenda Rodgers 5:00 p.m. Thomas K.Sandor 2nd Floor Conference Room/North Tower John Walters City Hall, 150 Dexter Court, Elgin, IL City Manager David M. Dorgan 1. Call to Order 2. Roll Call 3. Open Session Approval of Julys 004 Approval of July 22, 2004 4. Executive Session Interview for Golf Landscape Specialist 5. Return to Open Session 6. Adjournment Next Meeting: September 13, 2004 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA Coordinator,at(847) 931-6040, or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. 150 Dexter Court• Elgin, IL 60120-5555• Phone 847/931-6076 • Fax 847/931-5906 •TDD 847/931-5616 ,• www.cityofelgin.org .. Printed on recycled paper e.► Civil Service Commission August 2, 2004 Minutes Present: Cmmr. Connie Zapata Cmmr. Denise Bowman Cmmr. Katy McMullin Cmmr. Michael Robins Staff: Tim Bennett Absent: Chair Paul Rouse The meeting was called to order at 5:10 p.m. by Commr. Zapata. Approval of the Minutes Cmmr. Zapata made the motion, seconded by Cmmr. McMullin to approve the July 2004 and July 22, 2004 minutes as written. Motion carried 4-0. elibk Executive Session There being no further business to discuss, Commr. Bowman, seconded by Commr. Robins to got into executive session for purposes of interviewing for Golf Landscape Specialist. Motion carried 4-0. The meeting was adjourned into executive session at 5:20 p.m. The Commission continued in executive session for the purpose of conducting oral interviews for the position of Golf Landscape Specialist. Res ectfull Sub fitted, Approved: November 1, 2004 T iii Bennett Staff r `cy OF EtC/_ G y wryM1 Q. f ; - City of Elgin of 9lt Ma' , vireo 0 or Y Ed Schock Council Members Juan Figueroa Robert Gilliam Civil Service Commission Meeting Brenda Rodgers September 13, 2004 Thomas Sandor 5:00 p.m. John Walters Second Floor Human Resource Conference Room/South Tower City Manager City Hall, 150 Dexter Court, Elgin, IL David Dorgan The Civil Service Commission regularly scheduled meeting for September 13, 2004 has been canceled. The next meeting will be October 4, 2004 at 5:00pm, second floor Human Resources Conference Room/South Tower. The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA Coordinator, at(847) 931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. ellik 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6076• Fax 847/931-5906•TDD 847/931-5616 www.cityofelgin.org ,s1 OF Flo `y'' q City of Elgin Mayor -Wi Ed Schock Vin(,., �< ^ 41TEOFO` Council Members Civil Service Commission Juan Figueroa October 4, 2004 Robert Gilliam Brenda Rodgers 5:00 p.m. Thomas K. Sandor 2nd Floor Human Resource Conference Room/South Tower John Walters City Hall, 150 Dexter Court, Elgin, IL City Manager David M.Dorgan 1. Call to Order 2. Roll Call 3. Open Session Approval of August 2, 2004 minutes Discussion of Rules and Regulations updates 4. Executive Session Interview of Candidates for Bilingual Code Technician 5. Return to Open Session 6. Adjournment Next Meeting:November 1, 2004 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA Coordinator, at(847) 931-6040, or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. 150 Dexter Court• Elgin, IL 60120-5555• Phone 847/931-6076 • Fax 847/931-5906 •TDD 847/931-5616 www.cityofelgin.org Printed on recycled paper rak Civil Service Commission 2nd Floor conference Room-North Tower Notice of CANCELLATION October 2004 A The Civil Service Commission regularly scheduled meeting for October" ', 2004 has been cancelled. The next meeting will be held on November 1, 2004. rek eink 'c,t OF E�Ci City of Elgin Mayor ! Ed Schock 40, 11111 S' Council Members Civil Service Commission Juan Figueroa November 1, 2004 Robert Gilliam Brenda Rodgers 5:00 p.m. Thomas K.Sandor 2nd Floor Human Resource Conference Room/South Tower John Walters City Hall, 150 Dexter Court, Elgin, IL City Manager David M.Dorgan 1. Call to Order 2. Roll Call 3. Open Session Approval of August 2, 2004 minutes Discussion of Rules and Regulation update 4. Executive Session Interview for Promotional Customer Service Clerk 5. Return to Open Session 6. Adjournment Next Meeting:December 6, 2004 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator, at(847) 931-6040, or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. 150 Dexter Court• Elgin, IL 60120-5555• Phone 847/931-6076 • Fax 847/931-5906 •TDD 847/931-5616 www.cityofelgin.org Printed on recycled paper Civil Service Commission 2nd Floor conference Room/North Tower November 1, 2004 Minutes Present: Chair Paul Rouse Jr. Cmmr. Denise Bowman Cmmr. Connie Zapata Absent: Cmmr. Katy McMullin Cmmr. Michael Robbins Staff: Tim Bennett The meeting was called to order at 5:07 p.m. by Chair Rouse. Cmmr. Zapata made the motion, seconded by Cmmr. Bowman to adjourn to executive session at 5:10 p.m. for the purpose of conducting interviews for the position of Customer Service Clerk. Motion carried 3-0 Cmmr. Zapata made the motion, seconded by Cmmr. Bowman to return to open session at 5:45 p.m. Motion carried 3-0 Approval of the Minutes Cmmr. Bowman made the motion, seconded by Cmmr. Zapata to approve the August 2nd minutes as written. Motion carried 3-0. Discussion of Rules and Regulation Update Tim reviewed the proposed changes that are to be made to the Civil Service Rules and Regulations. Cmmr. Zapata made the motion, seconded by Cmmr. Bowman to approve the proposed changes to the Civil Service Rules and Regulations. Motion carried 3-0. r- Civil Service Commission November 1, 2004 Page 2 Adjournment There being no further business to discuss, Chair Rouse called for a motion to adjourn. Cmmr. Bowman made the motion, seconded by Cmmr. Zapata to adjourn the meeting at 6:18 p.m. Motion carried 3-0. Respectfully Submitted, Sandra Taylor Recording Secretary r �"�(OF Etci a` i , \I' City of Elgin Mayor �!' _\'+I; Ed Schock elk rn °�,rro CO:' Council Members Juan Figueroa Robert Gilliam Brenda Rodgers Thomas K. Sandor John Walters City Manager Civil Service Commission David M. Dorgan December 6, 2004 5:00 p.m. 2nd Floor Human Resource Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session Public Hearing on Rules and Regulation changes Approval of November 1, 2004 minutes Discussion of Rules and Regulation update evok 4. Executive Session 5. Return to Open Session 6. Adjournment Next Meeting: January 3, 2005 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847)931-6040, or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. ellik 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100• Fax 847/931-5610•TDD 847/931-5616 www.cityofelgin.org :,, Printed on recycled paper r Civil Service Commission 2nd Floor North Tower 150 Dexter Court December 6,2004 Public Forum Present: Chair Paul Rouse Cmmr. Denise Bowman Cmmr. Katie McMullin Cmmr. Michael Robins Cmmr. Connie Zapata Staff: Tim Bennett, Staff Liaison Gail Cohen, Human Resources Director Guests: Bill Potts, Union Representative of Local 73 Gene Belmonte, Clerical/Technical Union The meeting was called to order at 5:10 p.m. by Chair Rouse. Approval of Minutes Cmmr. Zapata made the motion, seconded by Cmmr. McMullin to approve the November 1st minutes as written. Motion carried 5-0 Public Hearing on Rules and Regulation Changes This public hearing was held to discuss proposed changes to the Civil Service Rules and Regulations. There were three (3) areas that the Union was questioning. 1. Rule of Three The Union was concerned that the Rule of Three only applies to new hires. Tim informed the Union that the notification and proposed changes had been sent to Mark McQueen, Union Representative. The Rule of Three only applies to new hires and not the promotional process. Members were concerned that changes were being made without their knowledge. r Civil Service Commission December 6, 2004 Public Forum Page 2 The group was informed that the Commission votes on any proposed changes before they come before a public hearing and that any Union Representative is invited to attend any of the Commission's meetings. The reason for the proposed changes is that the Commission's rules and regulations have not been updated since 1995. The Commission agreed that the word "all"would be inserted on page 11. 2. Reclassification The Union would like to have all reclassified positions become tested positions. 3. Right to Appeal The Union's position is that any Candidate should have the right to appeal to the Commission. Chair Rouse indicated that the right to appeal with its original language would be re- instated into the rules. Corporate Counsel will be consulted regarding the changes to Article 12. This section had no changes since 1988. Discussion of Rules and Regulations Clerical/Technical Union Representative (Gene Belmonte)will be e-mailed a copy of the proposed Rules and Regulations. There was a misunderstanding on the Union's part regarding the verbiage for the proposed changes to the Rules and Regulations. Reclassification verbiage will not change. No rules regarding the interview team will become apart of the process. Minor changes will be made to the conflict clause that was inserted by Legal. Cmmr. Robins made the motion, seconded by Cmmr. McMullin to table the approval of the proposed changes to the Rules and Regulations. Motion carried 5-0 Adjournment There being no further business to discuss, Chair Rouse called for a motion to adjourn. Civil Service Commission December 6,2004 Public Forum Page 3 Cmmr. Zapata made the motion, seconded by Cmmr. Robins to adjourn the meeting at 6:32 p.m. Motion carried 5-0 Respectfully Submitted Approved: January 3, 2005 Sandra Taylor {� Recording Secretary r r