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HomeMy WebLinkAboutES 2014EXECUTIVE SESSION January 8, 2014 The Council went into Executive Session at 6:25 p.m. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. PENDING, PROBABLE OR IMMINENT LITIGATIONAGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 12012(C) (11) OF THE OPEN MEETINGS ACT 1. TLC Preananey Services etc.et al v City of Elgin —Case No. 13 CV 01759 Corporation Counsel Cogley provided information regarding the recent developments in the lawsuit. He reminded the council that this information must remain confidential. Councilmember Shaw made a motion, seconded by Councilmember Moeller, to authorize corporation counsel to negotiate a potential settlement with TLC Pregnancy Services within the terms outlined. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Rauschenberg, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmembers Powell and Prigge Adiournment Councilmember Moeller made a motion, seconded by Councilmember Shaw, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 6:54 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk l August 13, 2014 Date Approved EXECUTIVE SESSION January 22, 2014 The Council went into Executive Session at 9:30 p.m. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT - EXEMPT UNDER SECTION 120/2(C)(12) OF THE OPEN MEETINGS ACT 1. Workers Compensations Claim of Christopher Harris —Case No. 13 WC 024987 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Shaw made a motion, seconded by Councilmember Moeller, to approve the proposed settlement of workers compensation claim of Christopher Harris — Case No. 13 WC 024987. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. DISCUSSION OF MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THIS ACT - EXEMPT UNDER SECTION 12012(C)21) OF THE OPEN MEETINGS ACT 2. Approval of July 2013 through December 2013 Executive Session Minutes and Consideration of Release of Minutes Not Previously Released Councilmember Shaw made a motion, seconded by Councilmember Dunne to approve July 2013 through December 2013 Executive Session minutes with portions noted to remain confidential. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None PENDING, PROBABLE OR IMMINENT LITIGATIONAGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 12012(C)(11) OF THE OPEN MEETINGS ACT 3. TLC Pregnancy Services, etc.et al v City of Elgin — Case No. 13 CV 01759 Corporation Counsel Cogley provided information regarding the recent developments in the lawsuit. He reminded the council that this information must remain confidential. Executive Session January 22, 2014 Page 2 Adjournment Councilmember Shaw made a motion, seconded by Councilmember Moeller, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 10:12 p.m. s /Kimberly Dewis August 13, 2014 Kimberly Dewis, City Clerk Date Approved EXECUTIVE SESSION February 12,2014 The Council went into Executive Session at 8:16 p.m. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITYACT - EXEMPT UNDER SECTION 12012(C)(12) OF THE OPEN MEETINGS ACT 1. Workers Compensations Claim of Edward Swierbinski —Case No. 11 WC 9210 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the proposed settlement of workers compensation claim of Edward Swierbinski — Case No. 11 WC 9210. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. PENDING, PROBABLE OR IMMINENT LITIGATIONAGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 120/2(C)(11) OF THE OPEN MEETINGS ACT 2. Colin Fleury v. Mascote — Case No. 08 LK 393 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Gavin made a motion, seconded by Councilmember Dunne, to approve the proposed settlement of the Colin Fleury v. Mascote — Case No. 08 LK 393. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY INA PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE U i Executive Session February 12, 2014 Page 2 OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE -EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 3. Appointment to Various Boards and Commissions Bicycle and Pedestrian Advisory Commission Councilmember Moeller made a motion, seconded by Councilmember Steffen, to reappoint Jerry Turnquist to the Bicycle and Pedestrian Advisory Commissionfor a term to expire September 30, 2016. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberg, Shaw, Steffen, and Mayor Kaptain. Image Advisory Commission Councilmember Dunne made a motion, seconded by Councilmember Gavin, to appoint Richard Sherman to the Image Advisory Commission for a term to expire May 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberg, Shaw, Steffen, and Mayor Kaptain. Sustainability Commission Councilmember Prigge made a motion, seconded by Councilmember Gavin, to appoint Melissa Hernandez to the Sustainability Commission for a term to expire June 1, 2016. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberg, Shaw, Steffen, and Mayor Kaptain. Cultural Arts Commission Councilmember Powell made a motion, seconded by Councilmember Gavin, to appoint Gail Azinger to the Cultural Arts Commission for a term to expire November 1, 2015 and to appoint Erin Rehberg to the Cultural Arts Commission for a term to expire November 1, 2016. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberg, Shaw, Steffen, and Mayor Kaptain. Adjournment Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 8:30 p.m. s /Kimberly Dewis Kimberly Dewis, City Clerk August 13, 2014 Date Approved EXECUTIVE SESSION April 9, 2014 The Council went into Executive Session at 9:00 p.m. Present: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. SELECTION OF A PERSON TO FILL A PUBLIC OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C)(3) OF THE OPEN MEETINGS ACT 1. Replacement of a Councilverson Mayor Kaptain discussed that he had been contacted by potential candidates to fill the council vacancy. The discussion included whether the council would like to fill the vacancy and the need for an application process and whether the council wanted to have an application process to fill the council seat. The discussion continued among councilmembers as to a potential application process and whether or not to fill the vacant council seat. Councilmember Shaw made a motion, seconded by Councilmember Gavin, to not fill the vacant councilperson position at this time. A discussion was conducted on the motion. Upon a roll call vote: Yeas: Councilmembers Gavin, Prigge, and Shaw. Nays: Councilmembers Dunne, Powell, Rauschenberger, Steffen, and Mayor Kaptain. A further discussion was conducted to move forward to fill the council seat and a potential application process. Councilmember Powell made a motion, seconded by Councilmember Steffen, to move forward with an application process to fill the vacant council seat. Upon a roll call vote: Yeas: Councilmembers Dunne, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin, Prigge, and Shaw. THE PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY, INCLUDING MEETINGS HELD FOR THE PURPOSE OF DISCUSSING WHETHER A PARTICULAR PARCEL SHOULD BE ACQUIRED - EXEMPT UNDER SECTION 12012(c)(5) OF THE OPEN MEETINGS ACT 2. Proposed Purchase of 266 N. State Street Corporation Counsel Cogley outlined the history of the property and the details of its current condition. Discussion was conducted on the proposed purchase of the property. Councilmember Dunne made a motion, seconded by Councilmember Shaw, to approve the Executive Session April 9, 2014 Page 2 proposed purchase of 266 N. State Street. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Adiournment Councilmember Steffen made a motion, seconded by Councilmember Dunne, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:43 p.m. s/KimberlyDewis Kimberly Dewis, City Clerk August 13, 2014 Date Approved COMMITTEE OF THE WHOLE MEETING April 23, 2014 The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. Approval of Minutes Councilmember Dunne made a motion, seconded by Councilmember Shaw, to approve the minutes of the April 9, 2014, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Elgin Chamber of Commerce Presentation Carol Gieske, President of the Elgin Chamber of Commerce, and Terry Royer, President of Winergy Drive Systems Corporation, provided highlights of projects, developments, and accomplishments of the Chamber over the past year. A copy of the presentation is on file in the City Clerk's office. There was discussion regarding the impact on developments due to Chamber involvement, as well as questions about participating in the internship program and small business forums. Downtown Neighborhood Association Presentation Deirdre White, Executive Director, and Don Obenauf, Economic Development for the Downtown Neighborhood Association, presented the DNA's accomplishments for the past year and the success of its incentive programs for projecting signs and grease traps. A copy of the presentation is on file in the City Clerk's office. There was discussion regarding the progress of the proposed Special Service Area, a program called First Fridays, the number of businesses opened in the last year, and addressing empty store fronts. Committee of the Whole April 23, 2014 Page 2 Adiournment Councilmember Gavin made a motion, seconded by Councilmember Steffen, to adjourn the meeting to and reconvene after the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 7:28 p.m. Reconvene The meeting reconvened at 8:27 p.m. Councilmember Gavin made a motion, seconded by Councilmember Steffen, to reconvene the April 23, 2014, regular meeting of the Committee of the Whole. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Engineering Services Agreement with HR Green, Inc. for the 2014 — 2017 Bridge Inspection Program Councilmember Dunne made a motion, seconded by Councilmember Gavin, to approve an agreement with HR Green, Inc. in the amount of $84,893 to provide mandatory inspection and insure quality infrastructure to maintain the city's investment in the highway bridges. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Consideration of Amendment to Ordinance 11.60.066, Limited Parking Areas, to Reflect Changes to the Odd -Even Parking Penalty Structure There was discussion regarding the effective date of the ordinance, how the neighborhoods would be considered, and how enforcement would be implemented. Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve moving forward with an amendment to the Elgin Municipal Code to align parking penalties with all other city -wide fines pertaining to parking violations with the exception of fire and handicapped zones. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. U Committee of the Whole April 23, 2014 Page 3 Consideration of Selection Process to Fill City Council Vacanc Corporation Counsel Cogley explained the statute that pertains to a vacancy on the City Council under these circumstances. He explained that the city council could choose to appoint a replacement, meeting the qualifications as if they were elected, with a majority vote. Mr. Cogley noted that there is no legal obligation to fill the vacant council seat in this situation. There were discussions regarding the merits of filling the seat now or leaving the seat vacant until the upcoming 2015 election. It was suggested that the procedures for filling a vacant council seat be documented in case they are needed in the future. Councilmember Steffen made a motion, seconded by Councilmember Powell, to hold a special meeting in executive session on April 30, 2014, at 4:30 p.m. for the purpose of identifying those applicants to be interviewed for the vacancy on the city council and to hold a special meeting in executive session on May 7, 2014, at 7:00 p.m. for the purpose of conducting interviews with finalists that are selected and also if warranted further discussion on a possible selection for the council vacancy. Upon a roll call vote: Yeas: Councilmembers Dunne, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin, Prigge, and Shaw. Announcements from Council Councilmember Dunne announced that at 5:30 p.m. on May 8, 2014, the Girl Scouts would be holding a program at the Fox River Room at the Grand Victoria. Councilmember Dunne noted there would be a forum held at the Hemmens Cultural Center at 7:00 p.m. on April 24, 2014, regarding the Com Ed Gateway Project. Councilmember Prigge reminded residents of the Pet Health Event at the Hemmens Cultural Center from 1:00 p.m. to 4:00 p.m. on April 26, 2014. Councilmember Prigge announced the Waste Transfer Station on Gifford Road would hold a drop off day for excess trash on April 26, 2014, from 8:00 a.m.to 2:00 p.m. for Elgin residents. Councilmember Rauschenberger announced a Mortgage Relief Event to be held at Elgin Community College from 9:00 a.m.to 1:00 p.m. on June 14, 2014. Councilmember Shaw noted that Love Elgin Day would be April 26, 2014, and there were still volunteer opportunities for people who were interested. Mayor Kaptain noted the passing of Gordon Schnulle, a lifelong resident of Elgin and veteran, who was an active member of the community. U Committee of the Whole April 23, 2014 Page 4 Councilmember Gavin noted the passing of H. Evenelle "Becky" Demmin, an active member of the community and of the American Legion Post #57. Announcements from Staff Laura Valdez- Wilson, Management Analyst in the City Manager's Office, announced upcoming city events. Executive Session — Cancellation Councilmember Steffen made a motion, seconded by Councilmember Gavin, to cancel the scheduled executive session. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Adiournment Councilmember Powell made a motion, seconded by Councilmember Shaw, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 8:56 p.m. s/ Kimberly Dewis May 14, 2014 Kimberly Dewis, City Clerk Date Approved �' Executive Session April 30, 2014 Page 2 1. Replacement of a Councilperson Mayor Kaptain commented that there were twenty one applicants for the city council vacancy. The purpose tonight would be to narrow the field and determine the next steps in the process. Council members indicated what candidates they wished to interview. It was determined that applicants Mitchell Esterino, Mohammad Iqbal, Rosamaria Martinez and Aaron Sellers would be asked to come in for interviews on May 7, 2014 starting at 5:30p.m. A further discussion was conducted regarding types of questions and how to notify the candidates that were not asked to come in to be interviewed. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 5:20 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk �.i August 13, 2014 Date Approved SPECIAL COMMITTEE OF THE WHOLE May 7, 2014 The special Committee of the Whole meeting was called to order by Mayor Kaptain at 5:30 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None Councilmember Gavin made a motion, seconded by Councilmember Powell, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Selection of a Person to Fill a Public Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c)(3) of the Open Meetings Act EXECUTIVE SESSION May 7, 2014 The Council went into Executive Session at 4:32 p.m. Present: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. SELECTION OF A PERSON TO FILL A PUBLIC OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C)(3) OF THE OPEN MEETINGS ACT Executive Session May 7, 2014 Page 2 1. Replacement of a Councilverson Mayor Kaptain outlined how interview would proceed with the council asking certain questions of each candidate and giving the candidates an opportunity to ask the council questions. Each candidate interview was scheduled for an hour. After the candidates were interviewed there was a brief discussion on each person's merits and what the next steps in the process. Adiournment Councilmember Dunne made a motion, seconded by Councilmember Shaw, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:48 p.m. s /Kimberly Dewis August 13, 2014 Kimberly Dewis, City Clerk Date Approved EXECUTIVE SESSION May 14, 2014 The Council went into Executive Session at 8:25 p.m. Present: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT - EXEMPT UNDER SECTION 12012(C)(12) OF THE OPEN MEETINGS ACT 1. Workers Compensations Claim of Leigh Rawson Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the proposed settlement of workers compensation claim of Leigh Rawson. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. 2. Workers Compensations Claim of Robert Newby Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Shaw made a motion, seconded by Councilmember Powell, to approve the proposed settlement of workers compensation claim of Robert Newby. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. SELECTION OFA PERSON TO FILL A PUBLIC OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OFA PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C)(3) OF THE OPEN MEETINGS ACT WA Executive Session May 14, 2014 Page 2 3. Replacement of a Councilperson Mayor Kaptain asked each councilmember to provide their comments and feedback on each of the candidates. Councilmember Rauschenberger made a motion, seconded by Councilmember Powell, to offer the council vacancy to Rosamaria Martinez. Upon a roll call vote: Yeas: Councilmembers Dunne, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmember Gavin and Prigge. Abstain: Councilmember Shaw. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Shaw, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 8:45 p.m. s /Kimberly Dewis August 13, 2014 Kimberly Dewis, City Clerk Date Approved f-- EXECUTIVE SESSION June 11, 2014 The Council went into Executive Session at 8:17 p.m. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT - EXEMPT UNDER SECTION 12012(C)(12) OF THE OPEN MEETINGS ACT 1. Workers Compensations Claim of Heather Farrell Case No 12 WC 43551 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the proposed settlement of workers compensation claim of Heather Farrell. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Martinez, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 8:20 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk August 13, 2014 Date Approved EXECUTIVE SESSION June 25, 2014 The Council went into Executive Session at 8:35 p.m. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT - EXEMPT UNDER SECTION 120/2(C)(12) OF THE OPEN MEETINGS ACT 1. Workers Compensations Claim of Jason Morales Case No 13 WC 13478 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the proposed settlement of workers compensation claim of Jason Morales. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. SELECTION OF PERSON TO FILL A PUBLIC OFFICE, INCLUDING A VACANCY IN PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OFA PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE -EXEMPT UNDER SECTION 12012(C)(3) OF THE OPEN MEETINGS ACT 2. Status of Various Boards & Commissions Buildina Commission Councilmember Steffen made a motion, seconded by Councilmember Gavin, to reappoint Steve Silva (Building Commission), Dave Teas (Plumbing Committee), Bill Lauderdale (Electrical Committee), Pat Hines (Electrical Committee), Jim Biewer (HVAC Committee) for terms set to expire May 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. `� l Executive Session June 25, 2014 Page 2 Cultural Arts Commission Councilmember Powell made a motion, seconded by Councilmember Steffen, to appoint Francis Kostel to the Cultural Arts Commission for a term set to expire November 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Emergency Telephone System Board Councilmember Steffen made a motion, seconded by Councilmember Powell, to appoint Philip Laier to the Emergency Telephone System Board for a term set to expire May 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Heritage Commission Councilmember Gavin made a motion, seconded by Councilmember Dunne, to reappoint Judith Rivera and Elizabeth Femal to the Heritage Commission for terms set to expire May 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Heritage Commission Councilmember Dunne made a motion, seconded by Councilmember Shaw, to appoint George Rowe to the Heritage Commission for a term set to expire May 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Councilmember Steffen made a motion, seconded by Councilmember Powell, to appoint Christen Sundquist to the Heritage Commission- Design Review Subcommittee Elgin Historic District for a term set to expire June 30, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Human Relations Commission Councilmember Powell made a motion, seconded by Councilmember Steffen, to reappoint Brandi Benajmin and appoint Elisa Lara to the Human Relations Commission for terms set to expire May 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Image Commission- Chair Councilmember Steffen made a motion, seconded by Councilmember Dunne, to reappoint Tricia Dieringer as Chair of the Image Commission for a term set to expire May 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Executive Session June 25, 2014 Page 2 Image Commission Councilmember Steffen made a motion, seconded by Councilmember Dunne, to reappoint Matt Iverson, Michael Murschel, and Chandler Swan to the Image Commission for terms set to expire May 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Image Commission Councilmember Powell made a motion, seconded by Councilmember Gavin, to appoint Mary Kirkman to the Image Commission for a term set to expire May 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Parks and Recreation Board Councilmember Steffen made a motion, seconded by Councilmember Shaw, to reappoint Kristen Rowe and Carl Ferron to the Parks and Recreation Board for terms set to expire May 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Parks and Recreation Board Councilmember Steffen made a motion, seconded by Councilmember Prigge, to appoint Anthony Armato and K. Eric Larson to the Parks and Recreation Board for terms set to expire May 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Planning and Zoning Commission Councilmember Dunne made a motion, seconded by Councilmember Powell, to appoint Corey Dixon to the Planning and Zoning Commission for a term set to expire July 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:05 p.m. s /Kimberly Dewis Kimberly Dewis, City Clerk August 13 2014 Date Approved DRAFT EXECUTIVE SESSION July 23, 2014 The Council went into Executive Session at 10:16 p.m. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. PENDING, PROBABLE OR IMMINENT LITIGATIONAGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 12012(C)(11) OF THE OPEN MEETINGS ACT 1. Settlement of First American Bank v City of Elgin Litigation Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the proposed settlement of First American Bank v City of Elgin Litigation. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. PENDING, PROBABLE OR IMMINENT LITIGATION AGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 120/2(C)(11) OF THE OPEN MEETINGS ACT 2. Settlement of Property Damage Claim with IDOT Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the proposed settlement of property damage claim with IDOT. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT - EXEMPT UNDER SECTION 12012(C)(12) OF THE OPEN MEETINGS ACT 3. Worker's Compensation Claim — Nicholas Chromek — Case No. 12 WC 37684 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Executive Session July 23, 2014 Page 2 Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the proposed settlement of workers compensation claim of Nicholas Chromek. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITYACT - EXEMPT UNDER SECTION 12012(C)(12) OF THE OPEN MEETINGS ACT 1. Worker's Comaensation Claim — Dan Wagner — Case No. 13 WC 35686 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Dunne made a motion, seconded by Councilmember Gavin, to approve the proposed settlement of workers compensation claim of Dan Wagner. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. SELECTION OF PERSON TO FILL A PUBLIC OFFICE, INCLUDING A VACANCY IN PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C)(3) OF THE OPEN MEETINGS ACT L. Status of Various Boards & Commissions Board of Health Councilmember Dunne made a motion, seconded by Councilmember Steven, to reappoint Dr. Dorothea Poulos and Cynthia Applehoff- Siedsma to the Board of Health for terms set to expire May 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Heritage Commission- Design Review Subcommittee Councilmember Gavin made a motion, seconded by Councilmember Dunne, to reappoint John Roberson (Watch District) and Dennis Roxworthy (DC Cook District) to the Heritage Commission- Design Review Subcommittee for a term set to expire June 30, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Executive Session July 23, 2014 Page 2 Shaw, Steffen, and Mayor Kaptain. Heritaee Commission- Design Review Subcommittee Councilmember Steffen made a motion, seconded by Councilmember Dunne, to appoint Bill Ristow to the Heritage Commission- Design Review Subcommittee for a term set to expire June 30, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Sustainability Commission Councilmember Powell made a motion, seconded by Councilmember Martinez, to reappoint April Anderson, Toni Frazier and Mitch Jacobs to the Sustainability Commission for terms set to expire June 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Elgin Emergency Telephone System Board (E -911) Councilmember Dunne made a motion, seconded by Councilmember Powell, to appoint Bill Wolf to the Elgin Emergency Telephone System Board (E -911) for a term set to expire May 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Board of Fire and Police Commissioners Councilmember Dunne made a motion, seconded by Councilmember Gavin, to table consideration of the appointments to the Board of Fire and Police Commissioners. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY- EXEMPT UNDER SECTION 12012(C)(1) OF THE OPEN MEETINGS ACT 6. City Manager Performance Review Materials to facilitate the city manager's performance review were distributed and the time table for completion was discussed. APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C)(1) OF THE OPEN MEETINGS ACT 7. Succession Planning (Councilmember Shaw) Councilmember Shaw stated that this topic could be held until a future executive session. Executive Session July 23, 2014 Page 2 Adjournment Councilmember Dunne made a motion, seconded by Councilmember Shaw, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 11:00 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk January 15, 2015 Date Approved EXECUTIVE SESSION August 13, 2014 The Council went into Executive Session at 7:45 p.m. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw and Mayor Kaptain. Absent: Councilmember Steffen. PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C)(5) OF THE OPEN MEETINGS ACT 1. Proposed Acquisition of 980 Lavoie Avenue Corporation Counsel Cogley provided information regarding property and proposed price. Councilmember Gavin made a motion, seconded by Councilmember Powell, to move forward with the acquisition of 980 Lavoie Avenue. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C)(5) OF THE OPEN MEETINGS ACT 2. Proposed Acquisition of 652 McBride Street Corporation Counsel Cogley provided information regarding property and proposed price. Councilmember Dunne made a motion, seconded by Councilmember Martinez, to move forward with the acquisition of 652 McBride Street and obtain an appraisal of the property. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. . DISCUSSION OF MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THIS ACT - EXEMPT UNDER SECTION 12012(C)21) OF THE OPEN MEETINGS ACT 3. Approval of January 2014 throu h June 2014 Executive Session Minutes and Consideration of Release of Minutes Not Previously Released Councilmember Gavin made a motion, seconded by Councilmember Dunne, to approve January 2014 through June 2014 Executive Session minutes with portions noted to remain confidential and to release previously approved minutes that no longer require confidential treatment. Upon a Executive Session August 13, 2014 Page 2 roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw and Mayor Kaptain. Nays: None Adiournment Councilmember Dunne made a motion, seconded by Councilmember Powell, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None The meeting adjourned at 7:57 p.m. s/Kimberly Dewis January 15, 2015 Kimberly Dewis, City Clerk Date Approved DRAFT EXECUTIVE SESSION August 27, 2014 The Council went into Executive Session at 9:16 p.m. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - EXEMPT UNDER SECTION 12012(C)(2) OF THE OPEN MEETINGS ACT L. Tenative Agreement with the Police Union Corporation Counsel Cogley outlined the tentative agreement. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the tentative agreement with the Police Union. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY (Exempt Under Section 12012(c) (1) of the Open Meetings Act) L. Update of personnel matter under investigation City Manager Stegall provided an update on a Police Department personnel matter that was being investigated. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Martinez, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:45 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk January 14, 2015 Date Approved DRAFT EXECUTIVE SESSION September 10, 2014 The Council went into Executive Session at 8:45 p.m. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITYACT - EXEMPT UNDER SECTION 12012(C)(12) OF THE OPEN MEETINGS ACT 1. Worker's Compensation Claim — David Gartrell — Case No. 12 WC 24603 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve the proposed settlement of workers compensation claim of David Gartrell. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITYACT - EXEMPT UNDER SECTION 12012(C)(12) OF THE OPEN MEETINGS ACT 2. Worker's Compensation Claim — Heather Farrell — Case No. 12 WC 43551 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the proposed settlement of workers compensation claim of Heather Farrell. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITYACT - EXEMPT UNDER SECTION 12012(C)(12) OF THE OPEN MEETINGS ACT 3. Worker's Compensation Claim — Brian Lawrence — Case No. 13 WC 024107 �.J Executive Session September 10, 2014 Page 2 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Dunne made a motion, seconded by Councilmember Martinez, to approve the proposed settlement of workers compensation claim of Brian Lawrence. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITYACT - EXEMPT UNDER SECTION 12012(C)(12) OF THE OPEN MEETINGS ACT 4. Worker's Compensation Claim — William H. Potts III — Case No. 14 WC 02140 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the proposed settlement of workers compensation claim of William H. Potts III. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. SELECTION OF PERSON TO FILL A PUBLIC OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C)(3) OF THE OPEN MEETINGS ACT L. Status of Various Boards & Commissions Elgin House Authority Councilmember Dunne made a motion, seconded by Councilmember Powell, to reappoint Nuhemi Morales Salazar for a term to expire December 31, 2019 and appoint Olivia Cheeks to for a term to expire December 31, 2017 to the Elgin Housing Authority. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Board of Fire and Police Commissioners Councilmember Powell made a motion, seconded by Councilmember Rauschenberger, to appoint June Wooten to the Board of Fire and Police Commissioners for a term set to expire May 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmember Prigge. Executive Session September 10, 2014 Page 2 Councilmember Powell made a motion, to appoint Gil Felicano to the Board of Fire and Police Commissioners. The motion died for a lack of a second. Councilmember Prigge, made a motion, seconded by Councilmember Powell, to appoint Alvaro Fernandez to the Board of Fire and Police Commissioners for a term set to expire May 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Councilmember Powell made a motion, seconded by Councilmember Steffen, to appoint Randy Monger to the Board of Fire and Police Commissioners. After a brief discussion the motion was withdraw from consideration. Councilmember Dunne made a motion, seconded by Councilmember Shaw, to appoint Thomas Aageson to the Board of Fire and Police Commissioners for a term set to expire May 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Bicycle and Pedestrian Advisory Committee Councilmember Gavin made a motion, seconded by Councilmember Steffen, to reappoint Chris Manheim and Wayne Heinmiller to the Bicycle and Pedestrian Advisory Committee for terms set to expire September 30, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Image Advisory Commission Councilmember Powell made a motion, seconded by Councilmember Steffen, to reappoint Kai Rush to the Image Advisory Commission for terms set to expire May 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Adiournment Councilmember Shaw made a motion, seconded by Councilmember Gavin, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:48 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk January 14, 2015 Date Approved DRAFT EXECUTIVE SESSION September 24, 2014 The Council went into Executive Session at 9:35 p.m. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - EXEMPT UNDER SECTION 12012(C)(2) OF THE OPEN MEETINGS ACT 1. Collective Bargaining Agreements with SEIU Local #73 Public Works Chapter, SEIU Local #73 Clerical Technical Group and SEIU Local #73 Permanent Part - Time Maintenance and Custodian Employee Group Corporation Counsel Cogley outlined the agreements. Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the tentative agreements with the SEIU Local #73 groups listed above. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Abstain: Councilmember Martinez. ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITYACT - EXEMPT UNDER SECTION 12012(C)(12) OF THE OPEN MEETINGS ACT L. Workers' Compensation Claim of Ron Reiter, Case No. 12 WC 3440 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the proposed settlement of workers compensation claim of Ron Reiter. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITYACT - EXEMPT UNDER SECTION 12012(C)(12) OF THE OPEN MEETINGS ACT Executive Session September 24, 2014 Page 2 3. Workers' Comnensation Claim of Terry Smart Case Nos. 13 WC 2998 and 14 WC 24454 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve the proposed settlement of workers compensation claims of Terry Smart. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. PENDING, PROBABLE OR IMMINENT LITIGATION (EXEMPT UNDER SECTION 12012(C)(11) OF THE OPEN MEETINGS ACT) Corporation Counsel Cogley provided an update on the following cases: City of Elgin v. Arch Insurance Company, et al. Case No. 12 MR 53 Kane County. And Jeanne Sigman v. City of Elgin Case No. 14 SC 1075 Kane County. Adjournment Councilmember Powell made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 10:10 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk January 14, 2015 Date Approved DRAFT EXECUTIVE SESSION October 22, 2014 The Council went into Executive Session at 8:00 p.m. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. PENDING, PROBABLE OR IMMINENT LITIGATION (EXEMPT UNDER SECTION 120/2(C)(11) OF THE OPEN MEETINGS ACT) Update of City of Elgin v Arch Insurance Company, et al. Case No. 12 MR 53 Kane County Corporation Counsel Cogley provided an update on City of Elgin v. Arch Insurance Company, et al. Case No. 12 MR 53 Kane County litigation. He outlined terms of a potential settlement. Councilmember Dunne made a motion, seconded by Councilmember Shaw, to authorize the agreement with Arch Insurance Company. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Abstain: Councilmember Martinez. Adiournment Councilmember Gavin made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 8:15 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk January 14, 2015 Date Approved DRAFT EXECUTIVE SESSION November 5, 2014 The Council went into Executive Session at 8:05 p.m. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. PENDING, PROBABLE OR IMMINENT LITIGATION (EXEMPT UNDER SECTION 12012(C)(11) OF THE OPEN MEETINGS ACT) Update of City of Elgin v Arch Insurance Company, et al Case No. 12 MR 53 Kane County Corporation Counsel Cogley provided an update on City of Elgin v. Arch Insurance Company, et al. Case No. 12 MR 53 Kane County litigation. He outlined terns of a potential settlement with Fidelity. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to authorize the agreement with Fidelity Insurance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Abstain: Councilmember Martinez. Adiournment Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 8:24 p.m. s/Kimberly Dewis January 15, 2015 Kimberly Dewis, City Clerk Date Approved