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HomeMy WebLinkAboutES 2013EXECUTIVE SESSION January 23, 2013 The Council went into Executive Session at 10:55 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OFA PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 1. Appointments to Various Boards and Commissions Bicycle and Pedestrian Advisory Committee- Reappointment Councilmember Steffen made a motion, seconded by Councilmember Moeller, to reappoint Tom Armstrong, Karen Erickson, and Scott Magee to the Bicycle and Pedestrian Advisory Committee for terms to expire September 30, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Housing Authority of Elgin- Reappointment Councilmember Dunne made a motion, seconded by Councilmember Steffen, to reappoint Robert Gilliam, Ruth Stephens, and Mauricea Rhodes to the Housing Authority of Elgin for a term to expire December 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Heritage Commission - Appointment Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to appoint Judith Rivera to the Heritage Commission for a term to expire May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. DISCUSSION OF MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THIS ACT - EXEMPT UNDER SECTION 12012(C)21) OF THE OPEN MEETINGS ACT 2. Approval of July 2012 through December 2012 Executive Session Minutes and Consideration of Release of Minutes Not Previously Released Councilmember Dunne made a motion, seconded by Councilmember Moeller to approve July 2012 through December 2012 Executive Session minutes with portions noted to remain confidential. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Executive Session January 23, 2013 Page 2 PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C)(5) OF THE OPEN MEETINGS ACT 3. Buildings on the Country Day School Property Mayor Kaptain provided information regarding the property at the County Day School, on Dundee Avenue. The City was presented an opportunity, from the Kane County Forest Preserve, to utilize the buildings on the property. Staff was directed to move forward with this opportunity. Adiournment Councilmember Steffen made a motion, seconded by Councilmember Moeller, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 11:10 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk August 14, 2013 Date Approved U EXECUTIVE SESSION February 13, 2013 The Council went into Executive Session at 8:26 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - Exempt Under Section 12012(c)(2) of the Open Meetings Act Permanent Part Time Custodians and Building Maintenance Worker contract negotiations. APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C)(1) OF THE OPEN MEETINGS ACT Gail Cohen, Human Resources Director outlined the terms for the Permanent Part Time Custodians and Building Maintenance Worker contract. She noted that it had the unanimous agreement with the membership. Councilmember Gilliam made a motion, seconded by Councilmember Moeller to accept the terms of the contract as outlined. . Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen and Mayor Kaptain. Nays: None. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 8:35 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk August 14, 2013 Date Approved (� EXECUTIVE SESSION February 27, 2013 The Council went into Executive Session at 8:18 p.m. Present: Councilmembers Dunne, Gilliam, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmember Moeller Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 12012(c)(5) of the Open Meetings Act 1. Potential Acquisition of a Portion of the Fox River Country Day School Property Assistant City Manager Rick Kozal described the potential land deal regarding the former location of the Fox River Country Day School. There was discussion regarding the pros and cons of accepting the offer including remediation, demolition and/ or maintenance of buildings. Setting of a Price for Sale or Lease of Property Owned by the Public Body - Exempt Under Section 12012(c)(6) of the Open Meetings Act 2. Discussion of Rent Reduction Reguest from the Grand Victoria Casino for City Lease City Manager Stegall provided an overview of the Grand Victoria's request and its potential impact on the city. He noted certain terms of the current lease agreement and when the lease is set to expire. Adiournment Councilmember Gilliam made a motion, seconded by Councilmember Powell, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:03 p.m. s /Kimberly Dewis Kimberly Dewis, City Clerk U August 14, 2013 Date Approved EXECUTIVE SESSION March 20, 2013 The special Committee of the Whole meeting was called to order by Mayor Kaptain at 4:35 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to adjourn and go into the Executive Session. Upon voice vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. The Council went into Executive Session at 4:36 p.m. Present: Councilmembers Dunne, Gilliam Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C)(1) OF THE OPEN MEETINGS ACT 1. City Manager's Performance Review Dr. Gabris reviewed the evaluation process for the city manager to date. City Manager Stegall responded to the evaluation and discussed concerns and accomplishments with the council. Dr. Gabris provided a wrap -up to the process and provided a potential timetable for future performance reviews. Adiournment Councilmember Dunne made a motion, seconded by Councilmember Powell, to adjourn the meeting. Upon a voice vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 5:56 p.m. The Council went into Executive Session at 8:22 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. Executive Session March 20, 2013 Page 2 PENDING, PROBABLE OR IMMINENT LITIGATION (Exempt Under Section 120/2(c)(11) of the Open Meetings Act) 2. Discussion of The Life Center (TLC) Litieation Civil Action against Bangs Corporation Counsel Cogley reviewed the circumstances surrounding the lawsuit filed by The Life Center and the timeframe for the case. Police Chief Swoboda outlined the process of filing a civil action against a particular gang. He also provided information on the impact a previous civil action had a the gang and its members. SELECTION OF PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 3. Attendance Report and Open Meetings Trainine for Boards an Commissions There was a brief discussion regarding actions to be taken for the commissions that had not completed the Open Meetings Training. Also, discussed was a commission member who did not fulfill the attendance requirement in 2012. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:04 p.m. Kimberly Dewis August 14, 2013 Kimberly Dewis, City Clerk Date Approved EXECUTIVE SESSION March 20, 2013 The special Committee of the Whole meeting was called to order by Mayor Kaptain at 4:35 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to adjourn and go into the Executive Session. Upon voice vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. The Council went into Executive Session at 4:36 p.m. Present: Councilmembers Dunne, Gilliam Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C)(1) OF THE OPEN MEETINGS ACT 1. City Manager's Performance Review Dr. Gabris reviewed the evaluation process for the city manager to date. City Manager Stegall responded to the evaluation and discussed concerns and accomplishments with the council. Dr. Gabris provided a wrap -up to the process and provided a potential timetable for future performance reviews. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Powell, to adjourn the meeting. Upon a voice vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 5:56 p.m. The Council went into Executive Session at 8:22 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. Executive Session March 20, 2013 Page 2 PENDING, PROBABLE OR IMMINENT LITIGATION (Exempt Under Section 12012(c)(11) of the Open Meetings Act) 2. Discussion of The Life Center (TLC) Litigation Civil Action against gangs Corporation Counsel Cogley reviewed the circumstances surrounding the lawsuit filed by The Life Center and the timeframe for the case. . Police Chief Swoboda outlined the process of filing a civil action against a particular gang. He also provided information on the impact a previous civil action had a the gang and its members. SELECTION OF PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE -EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 3. Attendance Report and Oven Meetings Training for Boards an Commissions There was a brief discussion regarding actions to be taken for the commissions that had not completed the Open Meetings Training. Also, discussed was a commission member who did not fulfill the attendance requirement in 2012. Adiournment Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:04 p.m. Kimberly Dewis Kimberly Dewis, City Clerk August 14, 2013 Date Approved EXECUTIVE SESSION April 10, 2013 The Council went into Executive Session at 6:26 p.m. Present: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmember Gilliam Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 12012(c)(5) of the Open Meetings Act 1. Potential Acquisition of a Portion of the Fox River Country Day School Property Corporation Counsel Cogley outlined the proposed agreements regarding the former location of the Fox River Country Day School. The agreements would appear under the "Other Business" portion of the City Council agenda on April 10, 2013. Councilmember Dunne made a motion, seconded by Councilmember Steffen to approve the proposed agreements. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Adiournment Councilmember Gilliam made a motion, seconded by Councilmember Powell, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 6:44 p.m. s/Kimberly Dewis August 14, 2013 Kimberly Dewis, City Clerk Date Approved EXECUTIVE SESSION May 22, 2013 The Council went into Executive Session at 9:05 p.m. Present: Councilmember vavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT - EXEMPT UNDER SECTION 12012(C)(12) OF THE OPEN MEETINGS ACT 1. Workers Compensation Claim of Josh Sunderlaee Corporation Counsel Cogley presented information regarding the workers compensation claim of Josh Sunderlage and the proposed settlement. Councilmember Shaw made a motion, seconded by Councilmember Moeller, to approve the proposed settlement of the workers compensation claim of Josh Sunderlage. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None 2. Workers Compensation Claims of Scott A. Heinrich Corporation Counsel Cogley presented information regarding the workers compensation claims of Scott A. Heinrich and the proposed settlement. Councilmember Gavin made a motion, seconded by Councilmember Moeller to approve the proposed settlement of the workers compensation claims of Scott A. Heinrich. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY - EXEMPT UNDER SECTION 120/2(C)(5) OF THE OPEN MEETINGS ACT 3. Property Acquisition of 1238 Cedar Avenue Corporation Counsel Cogley provided the history of this property acquisition and outlined the proposed agreement. r Executive Session May 22, 2013 Page 2 Councilmember Gavin made a motion, seconded by Councilmember Powell, to approve the proposed real estate agreement to acquire 1238 Cedar Avenue. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmember Shaw 4. Property Acquisition of 206 Mill Street, 254 N. State Street and 260 N. State Street Corporation Counsel Cogley gave an overview on the properties and it was noted that they were located in the TIF (Tax Increment Financing) District and those funds would be used in the purchase of the subject properties. Councilmember Moeller made a motion, seconded by Councilmember Shaw, to authorize staff to negotiate for the acquisition of 206 Mill Street, 254 N. State Street and 260 N. State Street. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None PENDING, PROBABLE OR IMMINENT LITIGA TION A GAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 12012(C)(11) OF THE OPEN MEETINGS ACT 5. TLC Litigation Corporation Counsel Cogley provided background and gave a status regarding the lawsuit that was filed by TLC! Adiournment Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 10:20 p.m. Kimberly Dewis Kimberly Dewis, City Clerk August 14, 2013 Date Approved EXECUTIVE SESSION June 26, 2013 The Council went into Executive Session at 9:05 p.m. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None PENDING, PROBABLE OR IMMINENT LITIGATION AGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 12012(C)(11) OF THE OPEN MEETINGS ACT 1. TLC Litieation Corporation Counsel Cogley provided information regarding a settlement proposal and gave a status regarding the lawsuit that was filed by TLC Councilmember Shaw made a motion, seconded by Councilmember Powell, to have corporation counsel move forward with the recommended proposal. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT - EXEMPT UNDER SECTION 12012(C)(12) OF THE OPEN MEETINGS ACT 2. Workers Compensation Claim of Terence Bruce Corporation Counsel Cogley presented information regarding the workers compensation claim of Terence Bruce and the proposed settlement. Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to approve the proposed settlement of the workers compensation claim of Terence Bruce. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None 3. Workers Compensation Claims of John J. Tobin Corporation Counsel Cogley presented information regarding the workers compensation claim of John J. Tobin and the proposed settlement. Executive Session June 26, 2013 Page 2 Councilmember Gavin made a motion, seconded by Councilmember Moeller to approve the proposed settlement of the workers compensation claim of John J. Tobin. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C)(1) OF THE OPEN MEETINGS ACT 4. Proposed tentative Agreeement with SEIU Local #73 Clerical Technical Group for a Successor Collective Bargaining Agreement Corporation Counsel Cogley provided an outlined the terms of the proposed agreement. Councilmember Steffen made a motion, seconded by Councilmember Powell, to approve the proposed tentative agreement with SEIU Local #73 Clerical Technical Group for a successor collective bargaining agreement. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmember Shaw Adjournment Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:50 p.m. Kimberly Dewis Kimberly Dewis, City Clerk August 14, 2013 Date Approved EXECUTIVE SESSION July 10, 2013 The Council went into Executive Session at 9:05 p.m. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 1. Status of Various Boards and Commissions Board of Health Councilmember Dunne made a motion, seconded by Councilmember Steffen, to reappoint Jeanine Seitz - Patridge, Dr. Franz G. Stockmann and Edward Whitcomb to the Board of Health for terms to expire May 1, 2016. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None Emergency Telephone Board E -911 Councilmember Moeller made a motion, seconded by Councilmember Steffen, to reappoint Tom Krebsbach and appoint Judith Van Dusen to the Heritage Commission for terms to expire May 1, 2016. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None Heritage Commission There was a discussion regarding the three applications on file from Laurie Faith Gibson, Dan Miller, and Judith Van Dusen. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to reappoint Jeanine Seitz- Patridge, Dr. Franz G. Stockmann and Edward Whitcomb to the Board of Health for terms to expire May 1, 2016. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Abstain: Councilmember Prigge �J Executive Session July 10, 2013 Page 2 Elgin Housing Authority Councilmember Moeller made a motion, seconded by Councilmember Shaw, to appoint Councilmember John Steffen to the Elgin Housing Authority for terms to expire December 1, 2013. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None. Abstain: Councilmember Steffen Human Relations Councilmember Gavin made a motion, seconded by Councilmember Shaw, to break the appointments for the Human Relations Commission into three items. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin, Prigge, and Shaw. Motion failed. Councilmember Moeller made a motion, seconded by Councilmember Powell, to reappoint Dianha Ortega - Ehreth and appoint Rich Jacobs and Bill Williamson to the Human Relations Commission for terms to expire May 1, 2016. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin, Prigge, and Shaw. Image Advisory Councilmember Shaw made a motion, seconded by Councilmember Dunne, to reappoint Lauren Bullaro and Herbert Gross to the Image Advisory Commission for terms to expire May 1, 2016. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None Parks and Recreation There was a discussion about the practice of not appointing former employees of the city to boards and commissions. At this time there was no action taken on reappointments for the Parks and Recreation Board. Planning and Zoning Councilmember Shaw made a motion, seconded by Councilmember Dunne, to reappoint Jay Cox and Loretta Revesz and appoint Karen Byer to the Planning and Zoning Commission for terms to expire May 1, 2016. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None Executive Session July 10, 2013 Page 3 Sustainability Councilmember Steffen made a motion, seconded by Councilmember Moeller, to reappoint Ryan Philip Jacox and Laura Blobaum Knoerr to the Sustainability Commission for terms to expire June 1, 2016 and to appoint Jim Bell for a term to expire June 1, 2015 and Bill Wolf for a term to expire June 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None Councilmember Dunne left prior to the discussion of the Fire Arbitration Award. COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - EXEMPT UNDER SECTION 12012(C)(2) OF THE OPEN MEETINGS ACT 2. Discussion of Fire Arbitration Award Corporation Counsel Cogley provided an overview of the Fire arbitration award. Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the Fire arbitration award. Upon a roll call vote: Yeas: Councilmembers Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None Adiournment Councilmember Steffen made a motion, seconded by Councilmember Powell, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:55 p.m. Kimberly Dewis Kimberly Dewis, City Clerk Date Approved EXECUTIVE SESSION July 24, 2013 The Council went into Executive Session at 9:14 p.m. Present: Councilmembers Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: Dunne PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY - EXEMPT UNDER SECTION 120/2(C)(5) OF THE OPEN MEETINGS ACT 1. Proposed Acquisition of 475 Dundee Avenue (Elvin Cleaners) Corporation Counsel Cogley provided an overview of property at 475 Dundee and made a recommendation regarding an offer to purchase the property. Councilmember Shaw made a motion, seconded by Councilmember Prigge, to direct staff to pursue acquiring the property at 475 Dundee Avenue. Upon a roll call vote: Yeas: Councilmembers Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 2. Status of Various Boards and Commissions Cultural Arts Commission Councilmember Moeller made a motion, seconded by Councilmember Steffen, to appoint Councilmember Powell to fill the term of Councilmember Dunne set to expire November 1, 2014. Upon a roll call vote: Yeas: Councilmembers Gavin, Moeller, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Abstain: Councilmember Powell Executive Session July 24, 2013 Page 2 Human Relations Commission Councilmember Prigge made a motion, seconded by Councilmember Gavin, to appoint Brandi Benjamin to the Human Relations Commission for terms to expire May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None VA9In LCVelOpmelll ViODU — VV OI-K UI V "VV VIUVUIVIIL �.VUaauuacc Councilmember Moeller made a motion, seconded by Councilmember Steffen, to appoint Councilmember Gavin to the Elgin Development Group — Workforce Development Committee to fill the term of Councilmember Steffen. Upon a roll call vote: Yeas: Councilmembers Moeller, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Abstain: Councilmember Gavin Human Relations Councilmember Moeller made a motion, seconded by Councilmember Powell, to reappoint Danise Habun to the Human Relations Commission for terms to expire May 1, 2016. Upon a roll call vote: Yeas: Councilmembers Moeller, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin, and Prigge. Adiournment Councilmember Powell made a motion, seconded by Councilmember Moeller, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:45 p.m. Kimberly Dewis August 14, 2013 Kimberly Dewis, City Clerk Date Approved EXECUTIVE SESSION August 14, 2013 The Council went into Executive Session at 8:32 p.m. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw and Mayor Kaptain. Absent: Councilmember Steffen. PENDING, PROBABLE OR IMMINENT LITIGATION AGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 12012(C) (11) OF THE OPEN MEETINGS ACT 1. TLC Pregnancy Services, etc.et al v City of Elgin —Case No. 13 CV 01759 Corporation Counsel Cogley provided information regarding the recent decision in the case. He outlined the impact of the decision and made recommendations on how to proceed with the case. Councilmember Shaw made a motion, seconded by Councilmember Gavin, to move forward with an appeal of the recent decision in Case No 13 CV 01759. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT - EXEMPT UNDER SECTION 12012(C) (12) OF THE OPEN MEETINGS ACT 2. Workers Compensations Claim of Douglas Bergdahl —Case No. 11 WC 1891 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Shaw made a motion, seconded by Councilmember Moeller, to approve the proposed settlement of workers compensation claim of Douglas Bergdahl — Case No. 11 WC 1891. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin Moeller, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. U Executive Session August 14, 2013 Page 2 3. Workers Compensations Claim of Andrew Zawada — Case No. 11 WC 45885 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Shaw made a motion, seconded by Councilmember Moeller, to approve the proposed settlement of workers compensation claim of Andrew Zawada — Case No. 11 WC 45885. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin Moeller, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. DISCUSSION OF MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THIS ACT - EXEMPT UNDER SECTION 120/2(C)21) OF THE OPEN MEETINGS ACT 4. Approval of January 2013 throueh July 2013 Executive Session Minutes and Consideration of Release of Minutes Not Previously Released Councilmember Moeller made a motion, seconded by Councilmember Dunne, to approve January 2013 through July 2013 Executive Session minutes with portions noted to remain confidential and to release previously approved minutes that no longer require confidential treatment. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw and Mayor Kaptain. Nays: None Adjournment Councilmember Gavin made a motion, seconded by Councilmember Dunne, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None The meeting adjourned at 9:25 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk Date Approved EXECUTIVE SESSION August 28, 2013 The Council went into Executive Session at 8:45 p.m. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C)21) OF THE OPEN MEETINGS ACT 1. Classification of Management 311 Positions City Manager Stegall and Dan Ault, Management Analyst, provided information about the 311 management positions, including an overview of the organization chart and the budgetary impact of these changes. PENDING, PROBABLE OR IMMINENT LITIGATIONAGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 12012(C)(11) OF THE OPEN MEETINGS ACT 2. TLC Pregnancy Services, etc.et al v City of Elgin — Case No. 13 CV 01759 Corporation Counsel Cogley provided information regarding the recent decision in the case. He outlined the impact of the decision and made recommendations on how to proceed with the case. Adjournment Councilmember Shaw made a motion, seconded by Councilmember Dunne, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:50 p.m. s /Kimberly Dewis Kimberly Dewis, City Clerk �1' January 22,2104 Date Approved EXECUTIVE SESSION September 11, 2013 The Council went into Executive Session at 6:14 p.m. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - EXEMPT UNDER SECTION 12012(C)(2) OF THE OPEN MEETINGS ACT 1. Amendment to SEIU Collective Bargaining Agreement — Forestry Reorganization Assistant City Manager Rick Kozal outlined the proposed changes to the agreement. There was a discussion regarding the impact of the changes including workload and staffing levels. Councilmember Moeller made a motion, seconded by Councilmember Shaw, to approve the changes to the agreement as outlined. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. SELECTION OF PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OFA PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 2. Appointment to Various Boards and Commissions Property Maintenance Board of Appeals Councilmember Steffen made a motion, seconded by Councilmember Moeller, to appoint Kevin Catlin to the Property Maintenance Board of Appeals — Member at Large for a term to expire May 1, 2018. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberg, Shaw, Steffen, and Mayor Kaptain. Human Relations Commission Councilmember Moeller made a motion, seconded by Councilmember Dunne, to appoint Aloun Khotisene to the Human Relations Commission for a tern to expire May 1, 2016. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberg, Shaw, Steffen, and Mayor Kaptain. Executive Session September 11, 2013 Page 2 Housing Authority of Elgin Councilmember Moeller made a motion, seconded by Councilmember Powell, to appoint James Wooten to the Housing Authority of Elgin for a term to expire December 1, 2018. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberg, Shaw, Steffen, and Mayor Kaptain. PENDING, PROBABLE OR IMMINENT LPTIGATIONAGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 120/2(C)(11) OF THE OPEN MEETINGS ACT 3. TLC Pregnancy Services, ete.et al v City of Elgin — Case No. 13 CV 01759 Corporation Counsel Cogley provided information regarding the recent settlement conference. He reminded the council that this information must remain confidential. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Powell, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 6:58 p.m. s/Kimberly Dewis January 22, 2014 Kimberly Dewis, City Clerk Date Approved EXECUTIVE SESSION September 25, 2013 The Council went into Executive Session at 8:40 p.m. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen and Mayor Kaptain. Absent: Councilmember Shaw. ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT - EXEMPT UNDER SECTION 12012(C)(12) OF THE OPEN MEETINGS ACT 1. Workers Compensations Claim of Paul W. Hurley — Case No. 12 WC 32679 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Steffen made a motion, seconded by Councilmember Moeller, to approve the proposed settlement of workers compensation claim of Paul W. Hurley — Case No. 12 WC 32679. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Abstain: Councilmember Prigge 2. Workers Compensations Claim of Stevenson S. Jones — Case No. 12 WC 22081 Corporation Counsel Cogley outlined the case and the recommended settlement agreement. Councilmember Moeller made a motion, seconded by Councilmember Gavin, to approve the proposed settlement of workers compensation claim of Stevenson S. Jones — Case No. 12 WC 22081. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Adjournment Councilmember Moeller made a motion, seconded by Councilmember Gavin, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen and Mayor Kaptain. Nays: None The meeting adjourned at 8:45 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk Date Approved l EXECUTIVE SESSION October 10, 2013 The Council went into Executive Session at 10:20 p.m. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. PENDING, PROBABLE OR IMMINENT LITIGATION AGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 12012(C)(11) OF THE OPENMEETINGS ACT 1. TLC Pregnancy Services etc.et al v City of Elgin —Case No. 13 CV 01759 Corporation Counsel Cogley provided information regarding the recent developments in the lawsuit. He reminded the council that this information must remain confidential. SELECTION OFA PERSON TO FILL A VACANT OFFICE, INCL UDING A VACANCY IN PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OFA PUBLIC OFFICE, WHEN THE PUBLIC BODYIS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE -EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 2. Appointment to Various Boards and Commissions Cultural Arts Commission Councilmember Shaw made a motion, seconded by Councilmember Powell, to appoint Kerri Malone to the Cultural Arts Commission for a term to expire November 1, 2016. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberg, Shaw, Steffen, and Mayor Kaptain. Emergency Telephone System Board (E -911) Councilmember Moeller made a motion, seconded by Councilmember Gavin, to appoint John B. Mayor to the Emergency Telephone System Board (E -911) for a term to expire May 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberg, Shaw, Steffen, and Mayor Kaptain. Executive Session October 10, 2013 Page 2 Adjournment Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 10:35 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk Date Approved