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HomeMy WebLinkAboutES 2012EXECUTIVE SESSION January 11, 2012 The Council went into Executive Session at 6:23 p.m. Present: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmember Gilliam COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - Exempt Under Section 12012(c)(2) of the Open Meetings Act 1. Discussion of Pending Collective Bargaining Negotiations Corporation Counsel Cogley provided an update regarding the progress of negotiations. He reviewed the schedule for the negotiations for the Fire Union. He also outlined the potential issues, such as personnel levels, that would be discussed during negotiations. There were discussions regarding the different negotiating options and how the collective bargaining negotiation process could potentially affect the city's finances. PENDING, OR PROBABLE OR IMMINENT LITIGATION AGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 12012(C)(11) OF THE OPEN MEETINGS ACT 2. Discussion of Pending Litigation Corporation Counsel Cogley provided an update regarding the termination of William Becker formerly an Engineering Inspector. 3. Discussion of a Civil Lawsuit involving member of the Police Department APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C) (1) OF THE OPEN MEETINGS ACT Corporation Counsel Cogley provided an update on the civil lawsuit involving Deputy Chief Beeter and Sgt. Tamara Welter. Mr. Cogley commented on the City's response to the deposition relating to the case. Executive Session January 11, 2012 Page 2 Adiournment Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 7:11 p.m. s/Kimberly Dewis July 25, 2012 Kimberly Dewis, City Clerk Date Approved �,J EXECUTIVE SESSION January 25, 2012 The Council went into Executive Session at 8:54 p.m. Present: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmember Gilliam COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - Exempt Under Section 12012(c)(2) of the Open Meetings Act 1. Discussion of Pending Employee Layoffs APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C) (1) OF THE OPEN MEETINGS ACT City Manager Stegall reviewed the proposed Reduction In Force Program. Corporation Counsel Cogley reviewed the buyout program. The City Council discussed impacts on the departments and potential need for reorganization. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:50 p.m. s /Kimberly Dewis July 25, 2012 Kimberly Dewis, City Clerk Date Approved EXECUTIVE SESSION February 8, 2012 The Council went into Executive Session at 8:00 p.m. Present: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmember Gilliam DISCUSSION OF MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THIS ACT (Exempt Under Section 12012(c)21) of the Open Meetings Act) 1. Approval of July, 2011 through December, 2011 Executive Session Minutes and Consideration for Release of Minutes Not Previously Released Councilmember Dunne made a motion, seconded by Councilmember Steffen to approve July 2011 through December 2011 Executive Session. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 2. Appointment to Various Boards and Commissions Cultural Arts Commission Councilmember Steffen made a motion, seconded by Councilmember Moeller to reappoint Councilmember Dunne to Cultural Arts Commission for a term to expire November 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Bicycle and Pedestrian Advisory Committee Councilmember Moeller made a motion, seconded by Councilmember Dunne to appoint Darin Anderson to Bicycle and Pedestrian Advisory Committee for a term to expire September 30, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Executive Session February 8, 2012 Page 2 Planning & Zoning Commission Councilmember Dunne made a motion, seconded by Councilmember Moeller to appoint the following members to the Planning and Zoning Commission for the designated terms. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Christine Awe, for a term to expire 7/1/2013 Christopher Barry, for a term to expire 7/1/2012 Emi Morales, for a term to expire 7/1/2015 Beth Kruger, for a term to expire 7/1/2012 Loretta Revesz, for a term to expire 7/1/2013 Jack Roder, for a term to expire 7/1/2012 Jay Cox, for a term to expire 7/1/2013 Anthony Pedote, for a term to expire 7/1/2015 Robert Siljestrom, for a term to expire 7/1/2015 Planning & Zoning Commission- Chair Councilmember Dunne made a motion, seconded by Councilmember Steffen to appoint Robert Siljestrom as Chair of the Planning and Zoning Commission for a term to expire July 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Adjournment Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 8:18 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk July 25, 2012 Date Approved EXECUTIVE SESSION February 22, 2012 The Council went into Executive Session at 6:50 p.m. Present: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmember Gilliam SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCL UDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 1. Appointment to Various Boards and Commissions Emergency Telephone System Board Councilmember Dunne made a motion, seconded by Councilmember Powell to appoint Lt. Bill Wolf as Chair of the Emergency Telephone System Board for a term to expire May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None SETTING OF A PRICE FOR SALE OR LEASE OF PROPERTY OWNED BY THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C)(6) OF THE OPEN MEETINGS ACT 2. Corporation Counsel Cogley recommended lower listing prices for the properties and to extend the realtor agreements. There was discussion regarding how a price reduction could affect the potential sale of the homes. Also discussed was the program and its requirements. Councilmember Dunne made a motion, seconded by Councilmember Moeller authorize the lowering of listing prices for the NSP properties listed above and to extend the realtor agreements... Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None U Executive Session February 8, 2012 Page 2 Adjournment Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 7:14 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk July 25, 2012 Date Approved EXECUTIVE SESSION March 21, 2012 The Council went into Executive Session at 7:53 p.m. Present: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmember Gilliam SELECTION OFA PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE- EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 1. Appointment to Various Boards and Commissions Human Relations Commission Councilmember Moeller made a motion, seconded by Councilmember Powell to appoint Dianha Orteg- Ehreth to the Human Relations Commission for a term to expire May 1, 2013. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Heritage Commission Councilmember Moeller made a motion, seconded by Councilmember Steffen to appoint Elizabeth Femal to the Heritage Commission for a term to expire May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - Exempt Under Section 12012(c)(2) of the Open Meetings Act 2. Discussion of Pending Collective Bargaining Negotiations Corporation Counsel Cogley provided an update regarding the progress of negotiations for each of the unions. He noted the progress and issues for each group and the upcoming dates for further negotiations. Executive Session March 21, 2012 Page 2 There was a brief discussion regarding the community comparables and how they are used during the negotiations with the different unions. Councilmember Dunne left the meeting at 8:35 p.m. Adiournment Councilmember Powell made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Moeller, Powell, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:05 p.m. s /KimberlXDewis Kimberly Dewis, City Clerk July 25, 2012 Date Approved EXECUTIVE SESSION May 9, 2012 The Council went into Executive Session at 8:25 p.m. Present: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmember Gilliam SELECTION OFA PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY INA PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OFA PUBLIC OFFICE, WHEN THE PUBLIC BODYIS GIVENPOWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 1. Reappointments to Various Boards and Commissions Building Commission — Plumbing Committee Councilmember Moeller made a motion, seconded by Councilmember Powell to reappoint Frank Harshamn to Building Commission — Plumbing Committee for a term to expire May 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Elgin Emergency Telephone System Board (e -911) Councilmember Moeller made a motion, seconded by Councilmember Powell to reappoint Lynn Polhemus and JoAnn Foley to Elgin Emergency Telephone System Board (e -911) for a term to expire May 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Board of Examiners of Stationary Engineers Councilmember Moeller made a motion, seconded by Councilmember Powell to reappoint Daryl Allen to Board of Examiners of Stationary Engineers for a term to expire May 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Board of Examiners of Stationary Engineers Councilmember Moeller made a motion, seconded by Councilmember Powell to reappoint Dusty Legions to Board of Examiners of Stationary Engineers for a term to expire May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Executive Session May 9, 2012 Page 2 Board of Health Councilmember Moeller made a motion, seconded by Councilmember Powell to reappoint Joni Courtney to Board of Health for a term to expire May 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Human Relations Commission Councilmember Moeller made a motion, seconded by Councilmember Powell to reappoint Janice Hare and Joseph Wars to Human Relations Commission for a term to expire May 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Property Maintenance Anneals Board Councilmember Moeller made a motion, seconded by Councilmember Powell to reappoint Bruce Corn and Patrick Hines to Property Maintenance Appeals Board for a term to expire May 1, 2017. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Chicago Street Area Plan Proiect Steering Committee Councilmember Dunne made a motion, seconded by Councilmember Steffen to appoint Councilmember Moeller and Marc Mylott to the Chicago Street Area Plan Project Steering Committee. Upon a roll call vote: Yeas: Councilmembers Dunne, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Abstain: Councilmember Moeller COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - EXEMPT UNDER SECTION 12012(C)(2) OF THE OPEN MEETINGS ACT 2. Discussion of Tentative Agreement with Police Union Councilmember Dunne excused himself from the union agreement discussions. Corporation Counsel Cogley reviewed the tentative agreement including the proposed wage increases, sick leave changes, physical fitness program, and medical insurance. Councilmember Moeller made a motion, seconded by Councilmember Prigge to indicate support of the tentative agreement as outlined.. Upon a roll call vote: Yeas: Councilmembers Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: Councilmember Powell lv Executive Session May 9, 2012 Page 3 Adiournment Councilmember Powell made a motion, seconded by Councilmember Moeller, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Moeller, Powell, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:29 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk July 25, 2012 Date Approved EXECUTIVE SESSION May 23, 2012 The Council went into Executive Session at 8:25 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C)(1) OF THE OPEN MEETINGS ACT 1. City Manager Review Dr. Gabris presented the council with a draft evaluation instrument to use in the performance evaluation of the city manager. He outlined the time table to revise the draft document and to complete the evaluation of the city manager. There was a discussion regarding the time period that the evaluation should cover and how the revision of the evaluation instrument would be delivered to Dr. Gabris. SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OFA PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE -EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 2. Reappointments to Various Boards and Commissions Building Commission Councilmember Steffen made a motion, seconded by Councilmember Moeller to reappoint David Ryan to Building Commission for a term to expire May 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Heritage Commission — Design Review Subcommittee Councilmember Steffen made a motion, seconded by Councilmember Moeller to reappoint Patricia Segel (Elgin Historic District) and John Roberson (Elgin National Watch Historic District) to the Heritage Commission — Design Review Subcommittee for a term to expire June 30, 2013. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Executive Session May 23, 2012 Page 2 Parks and Recreation Board Councilmember Steffen made a motion, seconded by Councilmember Moeller to reappoint Karyn Garcia to the Parks and Recreation Board for a term to expire May 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Building Commission Councilmember Gilliam made a motion, seconded by Councilmember Steffen to appoint John Shales to Building Commission (commercial contractor) for a term to expire May 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Housing Authoritv of Elgin Councilmember Dunne made a motion, seconded by Councilmember Steffen to appoint Mauricea Rhodes to Housing Authority of Elgin for a term to expire December 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Parks and Recreation Board Councilmember Dunne made a motion, seconded by Councilmember Gilliam to appoint Elise Rich to Parks and Recreation Board for a term to expire May 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE P UBLIC BODY - EXEMPT UNDER SECTION 120/2(C)(5) OF THE OPEN MEETINGS ACT 3. Land Purchase Kimball and Grove Councilmember Gilliam provided a background regarding properties located at Kimball and Grove. There was discussion about the asking price and the viability of such a purchase. Councilmember Gilliam moved to pay the asking price for the properties at Kimball and Grove. The motion failed for lack of a second. Executive Session May 23, 2012 Page 3 SETTING OF A PRICE FOR SALE OR LEASE OF PROPERTY OWNED BY THE PUBLIC BODY- EXEMPT UNDER SECTION 12012(C)(6) OF THE OPEN MEETINGS ACT 4. NSP Property Status Corporation Counsel Cogley provided an overview of a recent offer on 463 East Chicago Street (NSP property). The appraisal of the property came in lower than expect. He asked the council if they would like to renegotiate the real estate deal for this property. Councilmember Gilliam made a motion, seconded by Councilmember Moeller to authorize Corporation Counsel to move forward to renegotiate a real estate offer for 463 Chicago Street (NSP). Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - EXEMPT UNDER SECTION 12012(C)(2) OF THE OPEN MEETINGS ACT 5. Discussion of Tentative Aereement with Police Union Councilmember Dunne excused himself from the union agreement discussions. (9:00 p.m.) Corporation Counsel Cogley notified the council that the police union did not ratify the proposed agreement and advised them on the next steps that would be taken in negotiations. Adiournment Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:06 p.m. s/Kimberly Dewis Kimberly Dewis, City Clerk U July 25, 2012 Date Approved EXECUTIVE SESSION June 13,2012 The Council went into Executive Session at 7:02 p.m. Present: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmember Gilliam PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C)(5) OF THE OPEN MEETINGS ACT Corporation Counsel Cogley provided an overview on the potential for acquiring property for the South Street Extension Project. Councilmember Steffen made a motion, seconded by Councilmember Prigge, to allow City Manager Stegall to sign the agreement for the property. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None There was a discussion regarding the status of the property where the Fox River Country Day School in located. The staff was asked to look into the viability and options for use of this parcel. Adiournment Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 7:20 p.m. _s /Kimberly Dewis Kimberly Dewis, City Clerk July 25, 2012 Date Approved EXECUTIVE SESSION July 11, 2012 The Council went into Executive Session at 8:46 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None SETTING OF A PRICE FOR SALE OR LEASE OF PROPERTY OWNED BY THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C) (6) OF THE OPEN MEETINGS ACT 1. Consideration of Price Reduction of 457 E. Chicago Street 2. Consideration of Price Reduction of 318 South Street. Corporation Counsel Cogley presented the Council with an update on the pricing and activities surrounding NSP properties 457 E. Chicago Street and 318 South Street. There was discussion regarding the pricing and if the listing price should be lowered. Also discussed was the agents currently being used and if their contracts should be extended or if other agents should be recruited. The consensus was to lower the asking price per recommendations and to maintain the current agents and revaluate in the near future. SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 3. Appointments to Various Boards and Commissions Heritage Commission- Reappointment Councilmember Dunne made a motion, seconded by Councilmember Moeller, to reappoint Rebecca Hunter and John Wiedmeyer to the Heritage Commission for terms to expire May 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. U Executive Session July 11, 2012 Page 2 Councilmember Moeller made a motion, seconded by Councilmember Steffen, to reappoint the following members to the Heritage Commission — Design Review Subcommittee: William Briska (Heritage Commission member), Paul Durrenberger (Heritage Commission member) Dennis Roxworthy (DC Cook/Lovell Area Historic District), Steven Stroud (Spring/Douglas Historic District) for terms to expire June 30, 2013. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Planning and Zoning Commission- Reappointment Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to reappoint Jack Roder and Beth Kruger to the Planning and Zoning Commission for terms to expire July 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Heritage Commission- Appointment Councilmember Prigge made a motion, seconded by Councilmember Steffen, to appoint Scott Savel to the Heritage Commission for a term to expire May 1, 2013. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Image Advisory Commission - Appointment Councilmember Dunne made a motion, seconded by Councilmember Moeller, to appoint Corey Dixon to the Image Advisory Commission for a term to expire December 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Parks and Recreation Board - Appointment Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to appoint William Neylon to the Parks and Recreation Board for a term to expire May 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. DISCUSSION OF MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THIS ACT - EXEMPT UNDER SECTION 12012(C)21) OF THE OPEN MEETINGS ACT 4. Approval of January 2012 through June 2012 Executive Session Minutes and Consideration of Release of Minutes Not Previously Released Councilmember Dunne made a motion, seconded by Councilmember Steffen to approve January 2012 through June 2012 Executive Session minutes with portions noted to remain confidential. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Executive Session July 11, 2012 Page 3 Adjournment Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:10 p.m. Kimberly Dewis Kimberly Dewis, City Clerk 3 January 23, 2013 Date Approved EXECUTIVE SESSION August 22, 2012 The Council went into Executive Session at 8:46 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 1. Appointments to Various Boards and Commissions Sustainability Commission- Reappointment Councilmember Steffen made a motion, seconded by Councilmember Moeller, to reappoint Gary Masterson and David Segel to the Sustainability Commission for terms to expire June 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Board of Health- Appointment Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to appoint Cynthia Applehoff Siedsma to the Board of Health, for the resident at large position, for a term to expire May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Board of Health - Appointment Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to appoint Dorothea Poulos to the Board of Health, for the physician position, for a term to expire May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. APPOINTMENT EMPLOYMENT COMPENSATION DISCIPLINE PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY -EXEMPT UNDER SECTION 12012(C)(1) OF THE OPEN MEETINGS ACT 2. City Manager's Performance Evaluation Executive Session August 22, 2012 Page 2 Dr. Gerald Gabris lead the discussion the City Manager's performance review based on the survey information that was provided by the councilmembers. There was discussion regarding different points on the report regarding City Manager Stegall performance. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:50 p.m. Kimberly Dewis Kimberly Dewis, City Clerk January 23.2013 Date Approved (^ EXECUTIVE SESSION September 12, 2012 The Council went into Executive Session at 6:56 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. PENDING, OR PROBABLE OR IMMINENT LITIGATION AGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 12012(C)(11) OF THE OPEN MEETINGS ACT 1. Probable litigation regarding Police Department Corporation Counsel Cogley provided the information on imminent litigation involving a police prisoner transport and shooting incident that occurred earlier in 2012. He outlined the investigation and potential liability issues for the City. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to adjourn the meeting and to reconvene at the conclusion of the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 7:08 p.m. Reconvene The Council returned to Executive Session at 8:01 p.m. Present: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmember Dunne. COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - EXEMPT UNDER SECTION 12012(C)(2) OF THE OPEN MEETINGS ACT 2. Discussion of Negotiations with Unions Corporation Counsel Cogley provided a status on negotiations with the Fire and SEIU (Public Executive Session September 12, 2012 Page 2 Works) unions. He also advised the council on the next steps that would be taken in negotiations. Items discussed included sick leave, insurance, staffing and compensation. Adjournment Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 8:36 p.m. Kimberly Dewis Kimberly Dewis, City Clerk January 23, 2013 Date Approved EXECUTIVE SESSION September 26, 2012 The Council went into Executive Session at 6:24 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - EXEMPT UNDER SECTION 12012(C)(2) OF THE OPEN MEETINGS ACT 1. Proposed Tentative ALyreement with SEIU Public Works Union for New Collective Bargaining Agreement Corporation Counsel Cogley outlined the agreement that was ratified by the SEIU Public Works Union and recommended approval of the agreement as presented to Council Items discussed included pension benefits with longevity pay, IMRF contributions, insurance, staffing and compensation. Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to move forward with the approval of the SEIU Public Works Union new collective bargaining agreement. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. 2. Proposed Tentative Agreement with SEIU Permanent/Part Time Custodians (Agreement for 2011) Corporation Counsel Cogley provided a status on negotiations with SEIU (Public Works) unions. He also advised the council on the next steps that would be taken in negotiations and recommended approval of the agreement presented to Council if it was approved by the Union on Friday. Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to move forward with the approval of the SEIU Permanent/Part Time Custodians agreement. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Executive Session September 26, 2012 Page 2 3. Discussion of Non - Bargaining Unit Pay Plan Corporation Counsel Cogley provided an overview of the Non - Bargaining Unit pay plan. He recommended approval of the pay plan as presented to Council. Items discussed included salary increases, prioritization, budgetary concerns, and job descriptions. Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to move forward with the approval of the Non - Bargaining Unit pay plan. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. PENDING, PROBABLE OR IMMINENT LITIGATIONAGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 12012(C)(11) OF THE OPENMEETINGS ACT 4. Discussion of City of Elgin v. Arch Insurance Company, et al. (Pending lawsuit against sureties in Waterford Subdivision) Corporation Counsel Cogley provided a litigation update regarding the mediation proceedings and stated that a written settlement agreement will likely be the result. Adiournment Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, Warren, and Mayor Kaptain. Nays: None The meeting adjourned at 7:05 p.m. s/ Jennifer Quinton Jennifer Quinton, Deputy City Clerk �1' January 23.2013 Date Approved r- EXECUTIVE SESSION October 10, 2012 The Council went into Executive Session at 8:56 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. PENDING, OR PROBABLE OR IMMINENT LITIGATION AGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 12012(C)(11) OF THE OPEN MEETINGS ACT 1. Probable litigation re¢ardin¢ Police Department Corporation Counsel Cogley provided an update on litigation involving a police prisoner transport and shooting incident that occurred earlier in 2012. He outlined the investigation and potential settlement for the City. Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to authorize Corporation Counsel to settle pending case in the amount of $150,000. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Councilmember Dunne left the meeting at this time. (9:04 p.m.) COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - EXEMPT UNDER SECTION 12012(C)(2) OF THE OPEN MEETINGS ACT 2. Discussion of Neaotiations with Unions Corporation Counsel Cogley provided a status on negotiations with the Fire and SEIU (Public Works) unions. He also advised the council on the next steps that would be taken in negotiations. Items discussed included sick leave, insurance, staffing and compensation. Executive Session October 10, 2012 Page 2 Adjournment Councilmember Steffen made a motion, seconded by Councilmember Moeller, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:25 p.m. Kimberly Dewis January 23, 2013 Kimberly Dewis, City Clerk Date Approved EXECUTIVE SESSION October 24, 2012 The Council went into Executive Session at 4:11 p.m. Present: Councilmembers Gilliam (arrived at 4:35 p.m.) Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmember Dunne. APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C)(1) OF THE OPEN MEETINGS ACT 1. City Manager's Performance Review Dr. Gabris reviewed the evaluation process for the city manager to date. He outlined the next steps and provided information to facilitate discussions. The council reviewed and discussed the various topics covered in the review and edited as necessary. Adjournment Councilmember Steffen made a motion, seconded by Councilmember Moeller, to adjourn the meeting. Upon a voice vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 5:45 p.m. The Council went into Executive Session at 6:50 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - EXEMPT UNDER SECTION 12012(C)(2) OF THE OPEN MEETINGS ACT 2. Discussion of Negotiations with SEIU — Clerical Technical Corporation Counsel Cogley reviewed the tentative 2011 agreement including the changes to paid time off and life insurance. Executive Session October 24, 2012 Page 2 Councilmember Dunne made a motion, seconded by Councilmember Powell to indicate support of the tentative agreement as outlined. Upon a roll call vote: Yeas: Councilmembers Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: Councilmember Powell PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY - EXEMPT UNDER SECTION 12012(C)(5) OF THE OPEN MEETINGS ACT 3. Potential Purchase of Downtown Property City Manager Stegall provided information regarding the Tower Building and its current status. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 7:25 p.m. Kimberly Dewis Kimberly Dewis, City Clerk January 23, 2013 Date Approved EXECUTIVE SESSION December 14, 2012 The Council went into Executive Session at 6:43 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OFA PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 1. Appointments to Various Boards and Commissions Cultural Arts Commission- Reappointments Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to reappoint Sean Hargadon, Jeff Grosser, Darlene Hulin, Mary Kirkman, and Edward Zack to the Cultural Arts Commission for terms to expire November 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Cultural Arts Commission- Appointment Councilmember Moeller made a motion, seconded by Councilmember Powell, to appoint Joseph Cory to the Cultural Arts Commission for a term to expire November 1, 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Plannin¢ and Zoning Commission- Reappointment Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to reappoint Christopher Barry to the Planning and Zoning Commission for terms to expire July 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Parks and Recreation Board- Appointment Councilmember Dunne made a motion, seconded by Councilmember Moeller, to appoint Kristen Rowe to the Parks and Recreation Board for a term to expire May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Executive Session July 11, 2012 Page 2 Adiournment Councilmember Moeller made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 6:48 p.m. Kimberly Dewis Kimberly Dewis, City Clerk January 23, 2013 Date Approved