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HomeMy WebLinkAboutES 2011EXECUTIVE SESSION January 12, 2011 The Council went into Executive Session at 6:45 p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None PURCHASE OR LEASE OF REAL PROPERTY FOR USE OF THE PUBLIC BODY (Exempt Under Section 120 12(c)(5) of the Open Meetings Act) • Summit/Dundee Round -about Property Acquisition Corporation Counsel William Cogley reported on the status of the properties surrounding the Summit/Dundee intersection. He noted that one property has been acquired, and one partial acquisition has also been completed. He stated that one property may be problematic. Councilmember Kaptain stated that he had some concerns about the funding of this project, eminent domain issues, and justification for property pricing. Mr. Cogley said he will provide the council with all of the appraisals. Mayor Schock said that any damage affecting the properties is also used to determine the appraisal. Councilmember Dunne wondered if the city would be vacating the alley behind the Dunkin Donut site. Mr. Cogley said the neighbors must have rights of access and there is no plan to vacate the alley. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Warren, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 7:05 p.m. s /Diane Robertson Diane Robertson, City Clerk September 14, 2011 Date Approved r� EXECUTIVE SESSION January 26, 2011 The Council went into Executive Session at 7:05 p.m. Present: Councilmembers Dunne, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: Councilmember Gilliam PURCHASE OR LEASE OF REAL PROPERTY FOR USE OF THE PUBLIC BODY (Exempt Under Section 12012(c)(5) of the Open Meetings Act) 1. Further Consideration of Acquisition of 1238 Cedar, Elgin, Illinois Corporation Counsel William Cogley reviewed the history of this property and reminded council that an appraisal done in 2009 valued this property at $170,000. At that time the property owner rejected an offer of $180,000. The owner has now proposed a selling price of $200,000. Mr. Cogley did not recommend accepting this proposal due to the decline of property values. By consensus it was agreed that Mr. Cogley will notify the property owner that the city is only interested in a reasonable fair market price. No other action was taken. APPOINTMENT TO BOARDS AND COMMISSIONS (Exempt Under Section 12012(c) (3) of the Open Meetings Act) 2. Appointments to Various Boards and Commissions Councilmember Kaptain made a motion, seconded by Councilmember Steffen to appoint Tom Krebsbach to the Heritage Commission, for a term to expire May 1, 2013. Upon a roll call vote: Yeas: Councilmembers Dunne, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. By consensus, it was agreed to table consideration of the appointment of Sharon Palmer to the Housing Authority of Elgin. Councilmember Steffen made a motion, seconded by Councilmember Warren, to appoint Joe Wars to the Human Relations Commission, to fill an unexpired term ending on May 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. r Executive Session January 26, 2011 Page 2 PENDING, PROBABLE OR IMMINENT LITIGATION (Exempt Under Section 12012(c)(11) of the Open Meetings Act) 3. Burbach Aquatics Inc as Successor to David F. Burbach, d/b /a Burbach Municipal and Civil Engineers v. City of Elgin — Case No. 08CV4061 Mr. Cogley reviewed this case and advised that the parties have reached a proposed settlement in the amount of $205,000 that includes a full release and a confidentiality clause. Mr. Cogley recommended settlement. Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve the proposed settlement with Burbach Aquatics, Inc. as Successor to David F. Burbach, d/b /a Burbach Municipal and Civil Engineers v. City of Elgin — Case No. 08CV4061, in the amount of $205,000. Upon a roll call vote: Yeas: Councilmembers Dunne, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. 4. Other Mr. Cogley advised that a recent Appellate Court ruling had struck down the Capital Projects Act. This will affect funding for the Riverside Parking Deck Project and the River Edge Project. Adiournment Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 7:30 p.m. s/Diane Robertson Diane Robertson, City Clerk September 14 2011 Date Approved EXECUTIVE SESSION February 9, 2011 The Council went into Executive Session at 6:45p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None DISCUSSION OF MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THIS ACT (Exempt Under Section 12012(c)21) of the Open Meetings Act) 1. Approval of July, 2010 through December, 2010 Executive Session Minutes and Consideration for Release of Minutes Not Previously Released Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the Executive Session minutes of July, 2010, through December, 2010, but not to release those portions for which confidential treatment still exists. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Dunne made a motion, seconded by Councilmember Steffen, not to release those portions of the minutes for June 27, 2007 for which confidentiality still exists. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to release those portions of the minutes of December 2, 2009, for which confidentiality no longer exists. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. APPOINTMENT TO BOARDS AND COMMISSIONS (Exempt Under Section 12012(c) (3) of the Open Meetings Act) 2. Appointments to Various Boards and Commissions By consensus, it was agreed to table consideration of appointments to the Housing Authority Board of Elgin and to the Elgin Area Convention & Visitors Bureau. Executive Session February 9, 2011 Page 2 APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY (Exempt Under Section 12012(c)(1) of the Open Meetings Act) Discussion of City Manazer Evaluation City Manager Sean Stegall said that he will complete the evaluation form and distribute it to the council for their comments. Adjournment Councilmember Warren made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 7:10 p.m. s /Diane Robertson September 14 2011 Diane Robertson, City Clerk Date Approved EXECUTIVE SESSION February 23, 2011 The Council went into Executive Session at 6:50 p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY - EXEMPT UNDER SECTION 120 12(C)(5) OF THE OPEN MEETINGS ACT 1. Potential Acquisition of 50 Kimball Street Corporation Counsel William Cogley reviewed the history of this property and several others in the immediate area. He recommended that the city buy and hold this property noting that property acquisition, and environmental remediation, and demolition costs are TIF eligible expenses. Discussion followed regarding environmental concerns. After cleanup, Mr. Cogley said the city should be able to get a certification from the state indicating no further remediation is necessary. It was also noted that the property would be eligible for clean up grants. Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to negotiate a purchase price for the acquisition of 50 Kimball Street. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None. Councilmember Warren abstained due to conflict. Adiournment Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 7:20 p.m. s /Diane Robertson September 14 2011 Diane Robertson, City Clerk Date Approved EXECUTIVE SESSION March 9, 2011 The Council went into Executive Session at 6:25 p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 1. Appointments to Various Boards and Commissions Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to appoint Scott Magee to the Bicycle and Pedestrian Advisory Committee for a term to expire September 30, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Adiournment Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 6:26 p.m. s /Diane Roberston September 14 2011 Diane Robertson, City Clerk Date Approved k�" EXECUTIVE SESSION March 23, 2011 The Council went into Executive Session at 7:18 p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY INA PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE- EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT Appointment to Various Boards and Commissions Housing Authority of Elgin Board Councilmember Warren made a motion, seconded by Councilmember Gilliam, to appoint Angela Causey to the Housing Authority of Elgin Board for a term to expire December 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Building Commission Councilmember Gilliam made a motion, seconded by Councilmember Warren, to appoint David Ryan to the Building Commission to fill an unexpired term. This term expires May 1, 2012. Upon a roll call vote: Yeas: Councilmembers, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: Councilmember Dunne. Human Relations Commission By consensus it was decided to table consideration of Mohammad Iqbal to the Human Relations Commission until after the upcoming election. Adjournment Councilmember Warren made a motion, seconded by Councilmember Kaptain, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 7:25 p.m. s /Diane Robertson Diane Robertson, City Clerk September 14, 2011 Date Approved EXECUTIVE SESSION April 27, 2011 The Council went into Executive Session at 7:30 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None SETTING OF A PRICE FOR SALE OR LEASE OF PROPERTY OWNED BY THE PUBLIC BODY (Exempt Under Section 120/2(c)(6) of the Open Meetings Act) Sale of 140 N Channing Street to Habitat for Humanity of the Northern Fox Valley RuthAnne Hall reviewed the history of this property and the city's past partnership with Habitat for Humanity of the Northern Fox Valley. Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to approve the sale of 140 N. Charming Street to Habitat for Humanity of the Northern Fox Valley for $1 under the terms of an agreement that Habitat for Humanity rehabilitates the property and returns it to use as a single family home, and to grant permission for them to start demolition as necessary. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES (Exempt Under Section 120/2(c)(2) of the Open Meetings Act) 2. Proposed Extension Agreement to Collective Bargaining Agreement with Service Employees international Union Local #73 Municipal Division Elgin Public Works Chapter; and Proposed Amended Non - Bargaining Unit Pay Plan Ordinance Gail Cohen, Human Resources Director, reviewed the progress to date. No action was taken at this time. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, Warren, and Mayor Kaptain. Nays: None The meeting adjourned at 7:55 p.m. s /Diane Robertson Diane Robertson, City Clerk September 14, 2011 Date Approved EXECUTIVE SESSION May 11, 2011 The Council went into Executive Session at 7:25 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY - EXEMPT UNDER SECTION 120/2(C)(1) OF THE OPEN MEETINGS ACT Discussion of Police Department Discipline Cases Corporation Counsel Cogley provided a brief update to the Councilmembers regarding the disciplinary cases involving three Elgin police officers and the procedures that are involved in the investigations. No action was required by the Council at this time. SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 120/2(C) (3) OF THE OPEN MEETINGS ACT Appointments to Various Boards and Commissions Human Relations Commission Councilmembers discussed the various applications, as well as attendance of the current members of the Human Relations Commission. Councilmember Dunne made a motion, seconded by Councilmember Powell, to appoint Oralia Braun to the Human Relations Commission. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Councilmember Moeller made a motion, seconded by Councilmember Steffen, to appoint Mohammad Iqbal to the Human Relations Commission. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. k' Executive Session February 10, 2010 Page 2 Mayor Kaptain stated that he had spoken with Danise Habun, Human Relations Commission Chairman, who stated that Dr. Wesley Scott had not attended a meeting since September of last year and she would like to have him replaced. Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to remove Dr. Wesley Scott from the Human Relations Commission pending receiving attendance records proving his lack of attendance to the commission's meetings. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Housing Authority of Elgin Councilmember Gilliam recommended that Tom Sandor be appointed the Housing Authority of Elgin based on his past working relationship with him and Mr. Sandor's willingness to volunteer for the position. Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to appoint Thomas Sandor to the Housing Authority of Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Steffen, and Mayor Kaptain. Nays: Prigge. Adiournment Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 8:00 p.m. s/ Jennifer Quinton September 14, 2011 Jennifer Quinton, Acting City Clerk Date Approved k� EXECUTIVE SESSION May 25, 2011 The following exemptions were listed for discussion during executive session, however the meeting was never called to order and the Council did not meet during this date. PENDING, PROBABLE OR IMMINENT LITIGATION AGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 120/2(C)(11) OF THE OPEN MEETINGS ACT No meeting or discussion was conducted on this date. s/ Jennifer Quinton September 14, 2011 Jennifer Quinton, Acting City Clerk Date Approved Executive Session February 10, 2010 Page 2 PENDING, PROBABLE OR IMMINENT LITIGATION AGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 120/2(C)(11) OF THE OPEN MEETINGS ACT Anthony and Bettie Nance v. City of Elgin, Case No. 0606608 (No Materials) Corporation Counsel Cogley provided new Councilmembers with the background regarding the Nance case and updated Council regarding the appeals process. No action was taken. Adiournment Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 8:43 p.m. s/ Jennifer Quinton September 14, 2011 Jennifer Quinton, Deputy City Clerk Date Approved V EXECUTIVE SESSION i^ June 8, 2011 The Council went into Executive Session at 8:00 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 120/2(C) (3) OF THE OPEN MEETINGS ACT Appointments to Various Boards and Commissions Elgin Heritage Commission (Appointment) Councilmember Dunne made a motion, seconded by Councilmember Prigge, to appoint Brendan Morse to the Elgin Heritage for a term to expire on May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Elgin Heritage Commission (Reappointment) Councilmember Moeller made a motion, seconded by Councilmember Powell, to reappoint James A. Halik to the Elgin Heritage Commission for a term to expire on May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Discussion among Council and Staff discussed combining some of the boards and commissions, and possibly updating or retooling the purpose of some of them in order to avoid duplication of services. Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to table further discussion of the boards and commissions in order to allow Staff to evaluate and come back to the Council with some options regarding possible consolidation of the boards and commissions and reevaluating their purposes. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Executive Session February 10, 2010 Page 2 PENDING, PROBABLE OR IMMINENT LITIGATION AGAINST, AFFECTING, OR ON BEHALF OF THE PUBLIC BODY BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL - EXEMPT UNDER SECTION 120/2(C)(11) OF THE OPEN MEETINGS ACT Anthony and Bettie Nance v. City of Elgin, Case No. 06C6608 (No Materials) Corporation Counsel Cogley provided new Councilmembers with the background regarding the Nance case and updated Council regarding the appeals process. No action was taken. Adiournment Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 8:43 p.m. s/ Jennifer Quinton September 14, 2011 Jennifer Quinton, Deputy City Clerk Date Approved U EXECUTIVE SESSION July 27, 2011 The Council went into Executive Session at 7:36 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, and Mayor Kaptain. Absent: Councilmember Steffen COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES (Exempt Under Section 120/2(c)(2) of the Open Meetings Act) 1. Update SEIU — Clerical /Technical Negotiations Michael Gehrman, Assistant Corporation Counsel, and Gail Cohen, Human Resources Director, reviewed the progress to date. No action was taken at this time. PURCHASE OR LEASE OF REAL PROPERTY FOR USE OF THE PUBLIC BODY (Exempt Under Section 120/2(c)(5) of the Open Meetings Act ) SETTING OF A PRICE FOR SALE OR LEASE OF PROPERTY OWNED BY THE PUBLIC BODY (Exempt Under Section 120/2(c)(6) of the Open Meetings Act) 2. Potential Sale to Elgin Community College of the City -Owned Portion of the Former Spartan Meadows Golf Course Property and the Proposed Purchase from J.B. SanFilinpo & Sons of the Property at the Southwest Corner of Route 31 and Route 20 William Cogley, Corporation Counsel, presented background information regarding the potential sale and purchase of property. The city would sell to Elgin Community College (ECC) the remaining portion of the former Spartan Meadows Golf Course property still owned by the city and purchase with the proceeds of the sale the J.B. SanFilippo & Sons (JBBS) property at the southwest corner of Route 31 and Route 20. APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY (Exempt Under Section 120/2(c)(1) of the Open Meetings Act) 3. Discussion of Police Disciplinary Cases William Cogley, Corporation Counsel, presented background information regarding the incidents resulting in the suspension of Lt. Sean Rafferty. Executive Session July 27, 2011 Page 2 Adiournment Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a voice vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, and Mayor Kaptain. Nays: None The meeting adjourned at 8:58 p.m. s/ Kimberly Dewis Kimberly Dewis, City Clerk February 8, 2012 Date Approved EXECUTIVE SESSION August 10, 2011 The Council went into Executive Session at 8:22 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None SELECTION OF PERSON TO FILL A VACANT OFFICE, INCL UDING A VACANCY IN PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE- EXEMPT UNDER SECTION 12012(C) (3) OF THE OPEN MEETINGS ACT 1. Appointment to Various Boards and Commissions Planning & Development Commission Zoning & Subdivision Board Mayor Kaptain introduced the idea of merging the Planning & Development Commission and the Zoning & Subdivision Board. After a brief discussion the Council directed Corporation Counsel Cogley to draft an ordinance to merge the two entities. Parks & Recreation Board Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to appoint Carl Missele and Sioghan Cottone to the Parks & Recreation Board for a term to expire May 1, 2015 and Roman Castillo and Carl Ferron to the Parks & Recreation Board for a term to expire May 1, 2014 Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. brays: None Heritage Commission Design Review Subcommittee Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to appoint Steven Stroud, Dennis Roxworthy, John Roberson, and Patricia Segel to the Heritage Commission Design Review Subcommittee to term to expire May 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Image Advisory Commission Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to appoint Tricia Bieringer as Chair of the Image Advisory Commission for a tern to expire May 1, t 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, V Prigge, Steffen, and Mayor Kaptain. Nays: None \W Executive Session August 10, 2011 Page 2 Image Advisory Commission Councilmember Moeller made a motion, seconded by Councilmember Dunne, to appoint Winifried Cooper Jr. and Herbert Gross to the Image Advisory Commission for a term to expire May 1, 2013 and Susan McIntyre, Matt Iverson, Michael Murschell, and Chandler Swan to the Image Advisory Commission for a term to expire May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Cultural Arts Commission Councilmember Moeller made a motion, seconded by Councilmember Gilliam to direct Corporation Counsel Cogley to draft an ordinance creating a quorum of six (6) members for the Cultural Arts Commission. Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to appoint Jeff Grosser to the Cultural Arts Commission for a term to expire May 1, 2012 and Joan Harmann and Joesph Vassallo to the Cultural Arts Commission for a term to expire May 1, 2013 and Karri Klemmer to the Cultural Arts Commission for a term to expire May 1,2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Councilmember Gilliam made a motion, seconded by Councilmember Powell to have Councilmember Dunne replace Mayor Kaptain as the ex- officio member of the Cultural Arts Commission. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Adiournment Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:07 p.m. / tk� Kimberly Dewis, City Clerk Date Approved EXECUTIVE SESSION September 14, 2011 The Council went into Executive Session at 8:58 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None DISCUSSION OF MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THIS ACT (Exempt Under Section 12012(c)21) of the Open Meetings Act) 1. Approval of January, 2011 through July, 2011 Executive Session Minutes and Consideration for Release of Minutes Not Previously Released Councilmember Powell made a motion, seconded by Councilmember Dunne, to approve the Executive Session minutes, with one correction to minutes of May 11, 2011, of January, 2011, through July, 2011, but not to release those portions for which confidential treatment still exists. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. SETTING OF A PRICE FOR SALE OR LEASE OF PROPERTY OWNED BY THE PUBLIC BODY (Exempt Under Section 12012(c)(6) of the Open Meetings Actj 2. The Sale of 162 Summit Street Corporation Counsel Cogley provided details on the potential sale of 162 Summit Street, which is contingent upon attorney approval and an inspection of the property. Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to concur with the staff recommendation to move forward with the sale of 162 Summit Street. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY (Exempt Under Section 12012(c)(1) of the Open Meetings Act) V r� R Executive Session September 14, 2011 Page 2 3. Resienation of Jennifer Fritz- Williams Corporation Counsel Cogley informed the Council of Jennifer Fritz - Williams', Historic Preservation Planner, resignation effective September 14, 2011. There was a brief discussion regarding filling the position and the continuation of the historic preservation program. Adiournment Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 4:18 p.m. br Kimberly Dewis, City Clerk Date Approved (- EXECUTIVE SESSION October 12, 2011 The Council went into Executive Session at 6:35 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - EXEMPT UNDER SECTION 120 /2(C) (3) OF THE OPEN MEETINGS ACT Sustainability Commission Selection Aaron Cosentino, Management Analyst reviewed the application process and how the City generated interest for the Sustainability Commission. The Council discussed the various members for the commission eliminating candidates that didn't live or own a business within the City and selecting those with qualifications that suited the commission's purpose. Councilmember Moeller made a motion, seconded by Councilmember Powell, to appoint the following members to the Sustainability Commission: • April Anderson • Toni Frasier • Mitchell Jacobs • Ryan Philip Jacox • Laura Blobaum Knoerr • Todd Martin • Gary Masterson • Jason Platt • David Segel Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. SETTING OF A PRICE FOR SALE OR LEASE OF PROPERTY OWNED BY THE PUBLIC BODY - EXEMPT UNDER SECTION 120/2(C)(6) OF THE OPEN MEETINGS ACT Convevance of 315 Jewett Street and lot at 212 Franklin Street to Habitat for Humanity fo the Northern Fox Valley R Executive Session February 10, 2010 Page 2 Corporation Counsel Cogley and RuthAnne Hall, Budget and Purchasing Officer, reviewed the properties located at 315 Jewett Street and the lot at 212 Franklin Street, and the contract to convey the properties to Habitat for Humanity. Councilmember Gilliam made a motion, seconded by Councilmember Powell, to approve moving forward with the conveyance of the property at 315 Jewett Street and the lot at 212 Franklin Street to Habitat for Humanity of the Northern Fox Valley to complete the renovation and construction of a new single family residence under the guidelines of the Neighborhood Stabilization Program. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Adiournment Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dumre, Gilliam, Moeller, Powell, Prigge, Steffen, Warren, and Mayor Kaptain. Nays: None The meeting adjourned at 7:03 p.m. s/ Jennifer Quinton Jennifer Quinton, Deputy City Clerk �-- Date Approved EXECUTIVE SESSION October 26, 2011 The Council went into Executive Session at 6:45 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY - Exempt Under Section 12012(c)(5) of the Open Meetings Act 1. Proposed Donation to the City of 315 -319 Illinois Avenue Corporation Counsel Cogley outlined the proposed land donation. The parcel is 3.8 acres location in the Poplar Creek watershed. The land would not need to be actively maintained and would remain as open space to help with flood control. The only expenses involved would be paying a portion of the property taxes. Mr. Cogley noted that there would be no need to change the zoning of the property. Mayor Kaptain asked if there were other properties in that area that would help with flood control in that area. Corporation Counsel Cogley stated he would look into potential land donations in that area. Councilmember Dunne made a motion, seconded by Councilmember Moeller, to accept the proposed donation to the City of 315 -319 Illinois Avenue. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None SETTING OF A PRICE FOR SALE OR LEASE OF PROPERTY OWNED BY THE PUBLIC BODY (Exempt Under Section 12012(c)(6) of the Open Meetings Act) 2. The Sale of 162 Summit Street Corporation Counsel Cogley provided an update on the potential sale of 162 Summit Street. The lender had issues with the soft second mortgage and thought that the amount of $15,000 is to high based on the appraisal of the property and they countered with an offer $5,000. Councilmember Prigge asked about how long the house was on the market and how many showings of the property. Executive Session October 26, 2011 Page 2 Councilmember Dunne made a motion, seconded by Councilmember Moeller, authorize Corporation Counsel Cogley to negotiate with the lender regarding the soft second mortgage. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Adiournment Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn the meeting and to reconvene after the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 7:05 p.m. Reconvene The Council reconvened Executive Session at 8:16 p.m. Present: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmembers Dunne COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - Exempt Under Section 12012(c)(2) of the Open Meetings Act 3. Discussion of pending Collective Bargaining Negotiations Corporation Counsel Cogley provided an overview regarding the process of negotiations. Initial position with negotiations regarding: insurance contributions, overtime issues, sick leave, and salary. Adjournment Councilmember Prigge made a motion, seconded by Councilmember Powell, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:30 p.m. LAI�- D� Kimberly D�, City Clerk U Date Approved C EXECUTIVE SESSION November 2, 2011 The Council went into Executive Session at 6:36 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - Exempt Under Section 12012(c) (3) of the Open Meetings Act Appointments and Reannointments to Boards and Commissions Building Commission Councilmember Moeller made a motion, seconded by Councilmember Steffen, to reappoint Thomas Lohbauer and Charles Kellenberger to the Building Commission to term to expire May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Electrical Committee Councilmember Moeller made a motion, seconded by Councilmember Steffen, to reappoint Thomas Lohbauer and Ronald Ruffle to the Electrical Committee to term to expire May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None HVAC Committee Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to reappoint J. Patrick Hudgens to the HVAC Committee to term to expire May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Plumbing Committee Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to reappoint Tom Wahl to the Plumbing Committee to term to expire May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None V Executive Session November 2, 2011 Page 2 Elgin Emergency Telephone System Board Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to reappoint Robert Beeter to the Elgin Emergency Telephone System Board to term to expire May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Board of Health Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to reappoint Dr. Ronald L. Hirsch to the Board of Health to term to expire May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Property Maintenance Board of Appeals Councilmember Moeller made a motion, seconded by Councilmember Steffen, to reappoint Gary Lichthardt and Stephen Silva to the Property Maintenance Board of Appeals to term to expire May 1, 2016. Councilmember Dunne stated that Mr. Silva is a former employee. He had reservations reappointing him because of his status as a former employee. He recalled that other applicants that were former employees were removed from consideration. Councilmember Dunne wanted to make sure that this policy was consistently applied. Councilmember Moeller, seconded by Councilmember Steffen, withdrew her previous motion. Councilmember Moeller made a motion, seconded by Councilmember Steffen, to reappoint Gary Lichthardt to the Property Maintenance Board of Appeals to term to expire May 1, 2016. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Bicycle and Pedestrian Advisory Committee Councilmember Dunne made a motion, seconded by Councilmember Steffen, to appoint Wayne Heinmiller and reappoint Chris Manheim to the Bicycle and Pedestrian Advisory Committee to term to expire September 30, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Adjournment Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn the meeting and to reconvened after the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None U rd Executive Session November 2, 2011 Page 3 The meeting adjourned at 6:52 p.m. Reconvene The Council reconvened Executive Session at 7:34 p.m. Present: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmember Dunne COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - Exempt Under Section 12012(c)(2) of the Open Meetings Act 2. Discussion of pending Collective Bargaining Negotiations Corporation Counsel Cogley provided an update regarding the progress of negotiations. He reviewed the schedule for the negotiations steps for each of the bargaining units. Initial position with negotiations regarding: insurance contributions, overtime issues, sick leave, and salary. There were discussions regarding the different negotiating options. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Prigge, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 8:45 p.m. Kimberly A. Dewis Kimberly Dewis, City Clerk February 8, 2012 Date Approved i U EXECUTIVE SESSION November 16, 2011 The Council went into Executive Session at 6:20 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE - Exempt Under Section 12012(c) (3) of the Open Meetings Act 1. Appointments and Reappointments to Boards and Commissions Sustainability Commission Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to appoint Gary Masterson to be the Chair of the Sustainability Commission. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 6:25 p.m. Kimberly Dewis Kimberly Dewis, City Clerk February 8, 2012 Date Approved Committee of the Whole November 30, 2011 Page 7 Summary and Questions There was further discussion regarding the funding of the not for profit organizations and the proposed grant program. Councilmember Prigge made a motion to accept the proposed dollar amounts of Not - For - Profit Funding: $230,000 for Human Services and $50,000 for Arts. The motion died for a lack of a second. Councilmember Powell asked about the leaf collection program. She verified that only those in the rake out area would pay an additional fee. City Manage Stegall noted that there should not be the expectation that the bagged areas would eventually become rake out areas. Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to authorize staff to move forward with the proposed ordinances regarding the 2012 budget. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Steffen, and Mayor Kaptain. Nays: Councilmember Prigge Adiournment Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn the meeting and go into Executive Session. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the Open Meetings Act The meeting adjourned at 8:59 p.m. s/ Kimberly Dewis December 21, 2011 Kimberly Dewis, City Clerk Date Approved EXECUTIVE SESSION November 30, 2011 The Council went into Executive Session at 9:06 p.m. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - Exempt Under Section 12012(c)(2) of the Open Meetings Act 1. Discussion of pending Collective Bargaining Negotiations Corporation Counsel Cogley provided an update regarding the progress of negotiations. He reviewed the schedule for the negotiations steps for each of the bargaining units. He reviewed the process of arbitration and what has happened in other communities that have gone to arbitration. There were discussions regarding the different negotiating options. Councilmember Prigge left the meeting at 9:20 p.m. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Steffen, and Mayor Kaptain. Nays: None The meeting adjourned at 9:26 p.m. Kimberly A Dewis Kimberly Dewis, City Clerk February 8 2012 Date Approved