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HomeMy WebLinkAboutES 2009rwwslm c1i W1 Dxy [WI JANUARY 14, 2009 The Council went into Executive Session at 6:55 p.m. Present: Councilmembers Figueroa, Kaptain, Steffen, Walters and Mayor Schock. Absent: Councilmember Gilliam ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITYACT (Exempt Under Section 12012(c)(12) of the Open Meetings Act) • Worker's Compensation Claim of David Denton Corporation Counsel William Cogley reviewed the claim and recommended settlement. Councilmember Walters made a motion, seconded by Councilmember Steffen, to settle the Worker's Compensation Claim of David Denton. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Adiournment Councilmember Walters made a motion, seconded by Councilmember Kaptain, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters and Mayor Schock. Nays: None The meeting adjourned at 6:56 p.m. July 22, 2009 Diane Robertson, City Ojerk Date Approved EXECUTIVE SESSION JANUARY 28, 2009 The Council went into Executive Session at 6:38 p.m. Present: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters and Mayor Schock. Absent: None ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITYACT (Exempt Under Section 12012(c)(12) of the Open Meetings Act) Worker's Compensation Claim of Everett Bell Assistant Corporation Counsel Kozal reviewed the claim and recommended settlement. Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the recommended settlement of the Worker's Compensation Claim of Everett Bell. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. 2. Worker's Compensation Claim of Christopher P. Harris Assistant Corporation Counsel Kozal reviewed the claim and recommended settlement. Commissioner Gilliam made a motion, seconded by Commissioner Walters, to approve the recommended settlement of the Worker's Compensation Claim of Christopher P. Harris. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. DISCUSSION OF MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THIS ACT (Exempt Under Section 12012(c)21) of the Open Meetings Act) 3. Review of Executive Session Minutes Not Previously Released from July, 2008, through December, 2008 Councilmember Walters made a motion, seconded by Councilmember Kaptain, to approve the Executive Session Minutes from July, 2008, through December, 2008, but not to release those portions for which confidential treatment still exists. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Executive Session January 28, 2008 Page 2 4. Review of Executive Session Minutes Not Previously Released from September 13, 2006 December 20 2006 and June 27, 2007 For Which Confidential Treatment Still Exists. Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, not to release those Executive Session Minutes from September 13, 2006, December 20, 2006, and June 27, 2007, for which confidential treatment still exists. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Adiournment Councilmember Gilliam made a motion, seconded by Councilmember Walters, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters and Mayor Schock. Nays: None The meeting adjourned at 6:42 p.m. July 22, 2009 Date Approved EXECUTIVE SESSION FEBRUARY 11, 2009 The Council went into Executive Session at 6:47p.m. Present: Councilmembers Figueroa, Kaptain, Steffen, Walters and Mayor Schock. Absent: Councilmember Gilliam ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITYACT (Exempt Under Section 12012(c)(12) of the Open Meetings Act) 1. Worker's Compensation Claim of Jonathan Rustay. Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed settlements of the two Worker's Compensation Claims of Jonathan Rustay. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. APPOINTMENT TO BOARDS AND COMMISSIONS (Exempt Under Section 120 12(c) (3) of the Open Meetings Act) 2. Appointments to Various Boards and Commissions. Councilmember Walters made a motion, seconded by Councilmember Figueroa, to reappoint Jackie Tredup to the Economic Development Council for a term to expire on December 31, 2010. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY (Exempt Under Section 120/2(c)(1) of the Open Meetings Act) 3. Position of City Manager A discussion was held regarding the retirement of City Manager Folarin and the appointment of Assistant City Manager Stegall as his replacement. Adiournment Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters and Mayor Schock. Nays: None The meeting adjourned at 7:00 p.m. July 22, 2009 Diane Robertson, City Clerk Date Approved ..,p�npRA7PU f6gv0 m. — City of Elgin NOTICE OF CANCELLATION CITY COUNCIL COMMITTEE OF THE WHOLE MEETING AGENDA FEBRUARY 25, 2009 The City Council Committee of the Whole meeting scheduled for February 25, 2009, at 6:00 p.m. has been cancelled. The next regularly scheduled meeting will be held on March 4, 2009, at 6:00 p.m. in the Council Chambers, located at 150 Dexter Court. Dated: February 19, 2009 CITY OF ELGIN Diane Robertson City Clerk EXECUTIVE SESSION MARCH 4, 2009 The Council went into Executive Session at 7:12 p.m. Present: Councilmembers Figueroa, Kaptain, Steffen, Walters and Mayor Schock. Absent: Councilmember Gilliam SETTING OF A PRICE FOR SALE OR LEASE OF PROPERTY OWNED BY THE PUBLIC BODY (Exempt Under Section 120/2(c)(6) of the Open Meetings Act) 1. Sale of 467 Division Street to Habitat for Humanity RuthAnne Hall reported on the proposed sale of this property. She stated that Habitat for Humanity would be restoring the home. Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to approve the sale of 467 Division Street to Habitat for Humanity. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters and Mayor Schock. Nays: None PURCHASE OR LEASE OF REAL PROPERTY FOR USE OF THE PUBLIC BODY (Exempt Under Section 120/2(c)(5) of the Open Meetings Act) 2. Purchase of 1238 Cedar Avenue Corporation Counsel Cogley provided an update regarding the purchase of 1238 Cedar Avenue. At this point, there is not an agreement on price. APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY (Exempt Under Section 120/2(c)(1) of the Open Meetings Act) 3. Employment of City Manager Corporation Counsel Cogley reviewed the proposed contract with Sean Stegall as the new city manager effective July 1, 2009. Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve the proposed contract with Sean Stegall as city manager, effective July 1, 2009. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters and Mayor Schock. Nays: None Executive Session March 4, 2009 Page 2 Adiournment Councilmember Steffen made a motion, seconded by Councilmember Figueroa, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters and Mayor Schock. Nays: None The meeting adjourned at 7:25 p.m. Diane Robertson, City Olerk July 22, 2009 Date Approved Resolution No. 09 -27 RESOLUTION RELEASING CERTAIN EXECUTIVE SESSION MINUTES OF THE CITY COUNCIL OF THE CITY OF ELGIN WHEREAS, the City Council of the City of Elgin has met from time to time in executive session for purposes authorized by the Illinois Open Meetings Act; and WHEREAS, as required by the Act, the City Clerk has kept written minutes of all such executive sessions; and WHEREAS, pursuant to the requirements of the Illinois Open Meetings Act, the City Council has met in closed session to review all closed session minutes; and WHEREAS, they have determined that a need for confidentiality still exists as to a portion of the executive session minutes from the meetings set forth on the exhibit referred to herein; and WHEREAS, they have further determined that the remaining portion of the meetings listed no longer require confidential treatment and should be made available for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. The executive session minutes for the period from July 23, 2008 through December 17, 2008 are hereby approved. Section 2. The executive session minutes or the portions thereof set forth on the attached Exhibit A no longer require confidential treatment and are hereby made available for public inspection. The City Clerk is hereby authorized and directed to make said minutes or the portions thereof available for inspection and copying as public records. Section 3. The need for confidentiality still exists as to all or parts of those minutes set forth in Exhibit B. Section 4. This resolution shall be in full force and effect from and after its passage. s/ Ed Schock Ed Schock, Mayor Presented: March 4, 2009 Adopted: March 4, 2009 Omnibus Vote: Yeas: 5 Nays: Attest: s/ Diane Robertson Diane Robertson, City Clerk EXECUTIVE SESSION APRIL 8, 2009 The Council went into Executive Session at 6:45p.m. Present: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters and Mayor Schock. Absent: None Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act • Worker's Compensation Claim of Christopher Bradshaw Corporation Counsel William Cogley reviewed the Worker's Compensation Claim of Christopher Bradshaw and recommended approval of the settlement. Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve the recommended settlement of the Worker's Compensation Claim of Christopher Bradshaw. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters and Mayor Schock. Nays: None Adiournment Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters and Mayor Schock. Nays: None The meeting adjourned at 6:47p.m. Diane Robertson, City 6lerk July 22, 2009 Date Approved EXECUTIVE SESSION MARCH 18, 2009 The Council went into Executive Session at 6:23 p.m. Present: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters and Mayor Schock. Absent: None ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT (Exempt Under Section 120/2(c)(12) of the Open Meetings Act) • Worker's Compensation Claim of John Sanfilippo, Sr. Corporation Counsel William Cogley reviewed the claim and recommended settlement. Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the recommended settlement of the Worker's Compensation Claim of John Sanfilippo, Sr. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters and Mayor Schock. Nays: None Adiournment Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters and Mayor Schock. Nays: None The meeting adjourned at 6:25 p.m. July 22, 2009 Diane Robertson, City Jerk Date Approved EXECUTIVE SESSION APRIL 8, 2009 The Council went into Executive Session at 6:45p.m. Present: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters and Mayor Schock. Absent: None Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act • Worker's Compensation Claim of Christopher Bradshaw Corporation Counsel William Cogley reviewed the Worker's Compensation Claim of Christopher Bradshaw and recommended approval of the settlement. Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve the recommended settlement of the Worker's Compensation Claim of Christopher Bradshaw. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters and Mayor Schock. Nays: None Adjournment Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters and Mayor Schock. Nays: None The meeting adjourned at 6:47p.m. Diane Robertson, City Clerk July 22, 2009 Date Approved EXECUTIVE SESSION May 13, 2009 The Council went into Executive Session at 6:35 p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None APPOINTMENT TO BOARDS AND COMMISSIONS (Exempt Under Section 120/2(c) (3) of the Open Meetings Act) Appointments to Various Boards and Commissions Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to appoint Michael Warren to the Liquor Control Commission. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to appoint John Steffen to the Sustainability Committee. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. By consensus, the remaining appointments /reappointments will be considered at the next meeting. PENDING, PROBABLE OR IMMINENT LITIGATION (Exempt Under Section 120/2(c)(11) of the Open Meetings Act) Status Report Regarding Falcon Funding LLC v City of Elgin — Case No. 06 MC K04 Corporation Counsel William Cogley reported on the status of the case. Calgon Carbon Corporation Counsel William Cogley reviewed the matter and recommended settlement. The city would also retain the stockpile of carbon that is currently on site at the Riverside Water Treatment Plant. Councilmember Kaptain made a motion, seconded by Councilmember Dunne, to approve the recommended settlement with Calgon Carbon. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Executive Session May 13, 2009 Page 2 COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES (Exempt Under Section 120/2(c)(2) of the Open Meetings Act) SEIU Negotiations Human Resources Director Gail Cohen reported on the contract negotiations. She noted that the proposed settlement is a two year contract with a two percent wage increase the first year. The second year, 2010, would require a wage reopener. Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to approve the two -year agreement with SEIU. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Management/Non- bargaining Units City Manager Folarin recommended that management and other non - bargaining units be given a two percent wage increase. Councilmember Dunne asked if this would be retroactive to the first of the year and Mr. Folarin said it would. Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to approve a two percent wage increase for management and non - bargaining units retroactive to the first pay in 2009. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Adiournment Councilmember Gilliam made a motion, seconded by Councilmember Warren, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 7:23 p.m. ��= ".\"A I Diane Robertson, City Jerk July 22, 2009 Date Approved EXECUTIVE SESSION May 27, 2009 The Council went into Executive Session at 6:20 p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT (Exempt Under Section 120/2(c)(12) of the Open Meetings Act) Worker's Compensation Claim of Joseph Jay Sheehan Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the recommended settlement of the Worker's Compensation Claim of Joseph Jay Sheehan. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. APPOINTMENT TO BOARDS AND COMMISSIONS (Exempt Under Section 120/2(c) (3) of the Open Meetings Act) Appointments to Boards and Commissions • Building Commission Councilmember Gilliam made a motion, seconded by Councilmember Warren, to reappoint Joseph Nickels, Stephen F. Silva, and Richard Sinnett, Jr. to the Building Commission, each for a term to expire May 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. • Electrical Committee Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to reappoint Patarick Hines and William Lauderdale to the Electrical Committee, each for a term to expire May 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. • HVAC Committee Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to reappoint Richard C. Beebe to the HVAC Committee, for a term to expire May 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Executive Session May 27, 2009 Page 2 • Civil Service Commission Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to reappoint Mary Lloyd to the Civil Service Commission, for a term to expire May 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. • Hemmens Advisory Board Councilmember Warren made a motion, seconded by Councilmember Steffen, to reappoint Jeff Grosser, Pete Garlock, Cathy Malm, and Kevin Patterson to the Hemmens Advisory Board, each for a term to expire on May 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Elgin Heritage Commission Councilmember Steffen made a motion, seconded by Councilmember Prigge, to reappoint William Briska, Rebecca Hunter, and John Wiedmeyer to the Elgin Heritage Commission, each for a term to expire on May 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. • Parks and Recreation Board Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to reappoint Ricardo Gasca and John O'Haire to the Parks and Recreation Board, each for a term to expire May 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. • Civil Service Commission By consensus, no action was taken on an appointment to this Commission. • Cultural Arts Commission Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to appoint Jan Reedus to the Cultural Arts Commission, for a term to expire November 1, 2011. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Board of Fire and Police Commission By consensus, no action was taken on an appointment to this Commission. • Elgin Heritage Commission Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to appoint James Aaron Halik to fill a vacancy on the Elgin Heritage Commission, for a term to expire on May 1, 2011. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Executive Session May 27, 2009 Page 3 • Housing Authority of Elgin By consensus, no action was taken on an appointment to this Board. Parks and Recreation Board Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to appoint Rudy Zabran to the Parks and Recreation Board, for a term to expire May 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. • Zoning and Subdivision Hearing Board By consensus, no action was taken on an appointment to this Board. Adiournment Councilmember Warren made a motion, seconded by Councilmember Dunne, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 6:45p.m. G Diane Robertson, City Jerk July 22, 2009 Date Approved EXECUTIVE SESSION June 24, 2009 The Council went into Executive Session at 6:18p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Absent: Councilmember Warren ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT (Exempt Under Section 120/2(c)(12) of the Open Meetings Act) 1. Worker's Compensation Claim of Robert Carter Corporation Counsel William Cogley reviewed the claim of Robert Carter and recommended settlement of the claim. Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the recommended settlement of the worker's compensation claim of Robert Carter. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None. SETTING OF A PRICE FOR SALE OR LEASE OF PROPERTY OWNED BY THE PUBLIC BODY - Exempt Under Section 120/2(c)(6) of the Open Meetings Act and PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY - Exempt Under Section 120/2(c)(5) of the Open Meetings Act 2. Proposed Land Exchange Agreement with Elgin Community ollege relating to the Artspace Project Corporation Counsel Cogley reviewed the proposed land exchange agreement with Elgin Community College relating to the Artspace project in Elgin. Councilmember Dunne asked what would happen to the cart path that goes underneath McLean Boulevard. Councilmember Kaptain stated this had been included in the Bike Path Master Plan. Mr. Cogley stated it should not be an issue. Councilmember Dunne then stated that flag pole at the former golf course club house had been donated by the V. F. W Auxiliary and he wondered if the plaque could be retrieved. Mr. Cogley said that it would be retrieved. Councilmember Steffen asked if Elgin Community College had plans for a different downtown location and City Manager Folarin said they did not. Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to approve the proposed land exchange agreement with Elgin Community College relating to the Artspace project. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None. Executive Session June 24, 2009 Page 2 APPOINTMENT TO BOARDS AND COMMISSIONS (Exempt Under Section 120/2(c) (3) of the Open Meetings Act) 3. Appointments/Reappointments to Various Boards and Commissions Economic Development Council Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to reappoint Robert Gilliam and David Kaptain to the Economic Development Council, each for a term to expire April 30, 2011. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None. Elgin Emergency Telephone System Board (E -911) Councilmember Dunne made a motion, seconded by Councilmember Steffen, to reappoint JoAne Foley and Lynn Polhemus to the Elgin Emergency Telephone System Board, eachfor a term to expire May 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None. Human Relations Commission Councilmember Steffen made a motion, seconded by Councilmember Kaptain, to reappoint Kristen Rowe to the Human Relations Commission, for a term to expire May 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None. Property Maintenance Appeals Board Councilmember Steffen made a motion, seconded by Councilmember Kaptain, to reappoint Jay W. Cox and J. Patrick Hudgens to the Property Maintenance Appeals Board, each for a term to expire May 1, 2014. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None. Centre Advisory Board Councilmember Gilliam made a motion, seconded by Councilmember Prigge, to appoint Michael Warren to the ex officio position on the Centre Advisory Board. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None. Civil Service Commission No action taken at this time (-1' Executive Session June 24, 2009 Page 3 Cultural Arts Commission Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to appoint James M. Bregenzer to the Cultural Arts Commission, for a term to expire November 1, 2009. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None. Board of Fire and Police Commissions No action taken at this time Housing Authority of Elgin No action taken at this time Human Relations Commission No action taken at this time. Image Advisory Commission Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to appoint Penny Wegman to the Image Advisory Commission, for a term to expire May 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None. Parks and Recreation Board No action taken at this time. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None The meeting a 'oumed at 6:45p.m. Diane Robertson, City lerk July 22 2009 Date Approved EXECUTIVE SESSION July 8, 2009 The Council went into Executive Session at 8:51 p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None DISCUSSION OF MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THIS ACT (Exempt Under Section 120/2(c)21) of the Open Meetings Act) 1. Approval of January, 2009 through June 2009 Executive Session Minutes and Consideration of Release of Minutes not Previously Released Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to approve the Executive session minutes of January, 2009 through June, 2009, but not to release those portions for which confidential treatment still exists. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to approve the release of that portion of the minutes for August 13, 2008, for which confidentiality no longer exists. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, not to release those portions of the minutes for September 13, 2006; December 20, 2006; June 27, 2007; September 24, 2008; and December 17, 2008, for which confidentiality still exists. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. APPOINTMENT TO BOARDS AND COMMISSIONS (Exempt Under Section 120/2(c) (3) of the Open Meetings Act) 2. Appointments to Various Boards and Commissions Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to appoint Tom Armstrong to the Parks and Recreation Board for the vacant term to expire May 1, 2010. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Executive Session July 8, 2009 Page 2 Adiournment Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 8:59 p.m. _ January 27 2010 Date Approved Diane Robertson, City Jerk Resolution No. 09 -168 RESOLUTION RELEASING CERTAIN EXECUTIVE SESSION MINUTES OF THE CITY COUNCIL OF THE CITY OF ELGIN WHEREAS, the City Council of the City of Elgin has met from time to time in executive session for purposes authorized by the Illinois Open Meetings Act; and WHEREAS, as required by the Act, the City Clerk has kept written minutes of all such executive sessions; and WHEREAS, pursuant to the requirements of the Illinois Open Meetings Act, the City Council has met in closed session to review all closed session minutes; and WHEREAS, they have determined that a need for confidentiality still exists as to a portion of the executive session minutes from the meetings set forth on the exhibit referred to herein; and WHEREAS, they have further determined that the remaining portion of the meetings listed no longer require confidential treatment and should be made available for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. The executive session minutes for the period from January, 2009 through June, 2009 are hereby approved. Section 2. The executive session minutes or the portions thereof set forth on the attached Exhibit A no longer require confidential treatment and are hereby made available for public inspection. The City Clerk is hereby authorized and directed to make said minutes or the portions thereof available for inspection and copying as public records. Section 3. The need for confidentiality still exists as to all or parts of those minutes set forth in Exhibit B. Section 4. This resolution shall be in full force and effect from and after its passage. s/ Ed Schock Ed Schock, Mayor Presented: July 22, 2009 Adopted: July 22, 2009 Omnibus Vote: Yeas: 5 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk EXECUTIVE SESSION r� AUGUST 12, 2009 The Council went into Executive Session at 8:10 p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY (Exempt Under Section 120/2(c)(1) of the Open Meetings Act) City Manager Stegall discussed the proposed reduction in force and management reorganization. Councilmember Gilliam suggested it might be necessary to have a special Executive Session meeting in order to discuss this further. PURCHASE OR LEASE OF REAL PROPERTY FOR USE OF THE PUBLIC BODY (Exempt Under Section 120/2(c)(5) of the Open Meetings Act) • Proposed Acquisition of 1238 Cedar Avenue Corporation Counsel Cogley reviewed the history of this property and the surrounding area. He noted that an earlier offer of $180,000 had been rejected and that the owner had countered with an offer of $220,000. It is estimated that the current value would be approximately $170,000. Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to have the property reappraised and to renew the offer of $180,000. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. APPOINTMENT TO BOARDS AND COMMISSIONS (Exempt Under Section 120/2(c) (3) of the Open Meetings Act) Centre Advisory Board Councilmember Gilliam made a motion, seconded by Councilmember Warren, to reappoint Charles Horton III and Suzanne Smith to the Centre Advisory Board, each for a one year term to expire July 1, 2010. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Board of Examiners of Stationary Engineers Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to reappoint Daryl G. Allen to the Board of Examiners of Stationary Engineers, for a term to expire May 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Executive Session August 12, 2009 Page 2 Board of Fire and Police Commissioners Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to reappoint Norasing Kethday to the Board of Fire and Police Commissioners, for a term to expire May 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Elgin Heritage Commission/Design Review Subcommittee Councilmember Gilliam made a motion, seconded by Councilmember Warren, to reappoint Patricia Miller, Dennis Roxworthy, and Steven Stroud to the Elgin Heritage Commission/Design Review Subcommittee, each for a term to expire June 30, 2010. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Planning and Development Commission Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to reappoint Christopher Barry to the Planning and Development Commission, for a term to expire July 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Centre Advisory Board Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to appoint Siobhan Cotton, Mitch Esterino, and Edward Sayre to the Centre Advisory Board, each for a term to expire July 1, 2011. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Planning and Development Commission Councilmember Gilliam made a motion, seconded by Councilmember Warren, to appoint Emi Morales to the Planning and Development Commission for a term to expire July 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Zoning and Subdivision Hearing Board Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to appoint Anthony Pedote to the Zoning and Subdivision Hearing Board, for a term to expire July 1, 2010. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Executive Session August 12, 2009 Page 3 Adjournment Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 9:08 p.m. January 27 2010 Diane Robertson, City Clerk Date Approved l� EXECUTIVE SESSION August 26, 2009 The Council went into Executive Session at 6:35 p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None Appointment Employment Compensation Discipline Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of the Open Meetings Act City Manager Stegall asked if the Council could provide him with a set of goals and objectives in order to improve communication with the Council, staff, and citizens. By consensus it was decided that Mr. Stegall would provide the Council with a draft set of goals and objectives and Council would discuss these further. A discussion was held on the role of the Council during negotiations. Adiournment Councilmember Kaptain made a motion, seconded by Councilmember Warren, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 7:03 p.m. Diane Robertson, City QIerk January 27, 2010 Date Approved EXECUTIVE SESSION September 9, 2009 The Council went into Executive Session at 6:5lp.m. Present: Councilmembers Dunne, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: Councilmember Gilliam APPOINTMENT TO BOARDS AND COMMISSIONS (Exempt Under Section 120/2(c) (3) of the Open Meetings Act) • Bicycle and Pedestrian Advisory Committee Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to appoint Tom Armstrong, Karen Erickson, Chris Manheim, Miguel Martinez, Clee McCracken, Jerry Tumquist, and Steve Wasilowski to the Bicycle and Pedestrian Advisory Committee. Upon a roll call vote: Yeas: Councilmembers Dunne, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. By consensus, the City Clerk was directed to conduct a lottery to determine who will fill what term. It was also directed that the committee will select the chairman. • Building Commission Councilmember Dunne asked if anyone had called a previous applicant regarding his qualifications and it was determined that no one had. He requested that this be done. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to table the appointment for the Building Commission. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Dunne passed. • Board of Examiners of Stationary Engineers Councilmember Kaptain made a motion, seconded by Councilmember Warren, to appoint Dusty Legions to the Board of Examiners of Stationary Engineers to fill a vacancy for a term to expire May 1, 2011. Upon a roll call vote: Yeas: Councilmembers Dunne, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Adjournment Councilmember Kaptain made a motion, seconded by Councilmember Warren, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None Executive Session September 9, 2009 Page 2 The meeting adjourned at 6:57 p.m. Q \ January 27 2010 Diane Robertson, City Clerk Date Approved EXECUTIVE SESSION September 23, 2009 The Council went into Executive Session at 6:55p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None PURCHASE OR LEASE OF REAL PROPERTY FOR USE OF THE PUBLIC BODY (Exempt Under Section 120/2(c)(5) of the Open Meetings Act) • Neighborhood Stabilization Program Property Acquisition Corporation Counsel William Cogley provided the Council with information regarding the City's acquisition of foreclosed properties under the Neighborhood Stabilization Program Property Acquisition. It was recommended that the City Manager be authorized to enter into contracts to purchase selected properties, subject to final approval by the Council. Councilmember Gilliam made a motion, seconded by Councilmember Warren, to authorize the city manager to enter into contracts to purchase selected properties, subject to final approval by the Council. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. APPOINTMENT TO BOARDS AND COMMISSIONS (Exempt Under Section 120/2(c) (3) of the Open Meetings Act) • Building Commission Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to appoint Charles Kellenberger to the Building Commission, to fill a vacant position for a term to expire May 1, 2011. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT (Exempt Under Section 120/2(c)(12) of the Open Meetings Act) • Worker's Compensation Claim of Phinis Tate Corporation Counsel William Cogley reviewed the worker's compensation claim of Phinis Tate and recommended settlement. Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve settlement of the worker's compensation claim of Phinis Tate as recommended. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Executive Session September 23, 2009 Page 2 Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Warren, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 7:15 p.m. Diane Robertson, City Jerk Janaury 27, 2010 Date Approved to -1(00 EXECUTIVE SESSION October 14, 2009 The Council went into Executive Session at 8:27 p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT - EXEMPT UNDER SECTION 120/2(C)(12) OF THE OPEN MEETINGS ACT Worker's Compensation Claim of Claudia Murphy Corporation Counsel William Cogley reviewed the worker's compensation claim of Claudia Murphy and recommended settlement. Councilmember Steffen made a motion, seconded by Councilmember Warren, to approve the recommended settlement of the worker's compensation claim of Claudia Murphy. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. 2. IMRF Service Credit — Wade LaTour This item was pulled from consideration at the request the Human Resources Director, Gail Cohen. SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE — EXEMPT UNDER SECTION 120/20 (3) OF THE OPEN MEETINGS ACT 3. Appointments to Various Boards and Commissions • Cultural Arts Commission Councilmember Gilliam made a motion, seconded by Councilmember Warren, to appoint Mary Kirkman to the Cultural Arts Commission for a term to expire November 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Executive Session October 14, 2009 Page 2 Cultural Arts Commission Councilmember Kaptain made a motion, seconded by Councilmember Warren, to reappoint Scan Hargadon, James Bregenzer, and Natalie Shadel to the Cultural Arts Commission, each for a term to expire on November 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Housing Authority of Elgin Councilmember Gilliam made a motion, seconded by Councilmember Warren, to appoint Ruth Stephens to the Housing Authority of Elgin to fill a vacant position that expires December 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Planning and Development Commission Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to appoint Robert Siljestrom as Chairman of the Planning and Development Commission for a term to expire July 1, 2010. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY - EXEMPT UNDER SECTION 120/2(C)(1) OF THE OPEN MEETINGS ACT and COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - EXEMPT UNDER SECTION 120/2(C)(2) OF THE OPEN MEETINGS ACT 4. Plan of Reorganization Update City Manager Stegall reported that he will be recommending the disbanding of the Civil Service Commission at a future date and he noted that the unions concur with this recommendation. Councilmember Dunne asked if the state statutes allow for this, and Corporation Counsel Cogley replied that they did. City Manager Stegall presented the reorganization proposal. Thirteen positions would be eliminated effective immediately resulting in an estimated $1.1 million reduction in salary and benefits. A severance package would be offered to these employees. A revised benefits package for non -union personnel was also discussed and this same package will be presented to the union at a later date. Executive Session October 14, 2009 Page 3 Councilmember Gilliam made a motion, seconded by Councilmember Warren, to approve the proposed severance package for the affected employees. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Warren, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 9:30 p.m. Diane Robertson, City Clerk U January 27, 2010 Date Approved EXECUTIVE SESSION October 14, 2009 The Council went into Executive Session at 8:27 p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT - EXEMPT UNDER SECTION 120/2(C)(12) OF THE OPEN MEETINGS ACT Worker's Compensation Claim of Claudia Murphy Corporation Counsel William Cogley reviewed the worker's compensation claim of Claudia Murphy and recommended settlement. Councilmember Steffen made a motion, seconded by Councilmember Warren, to approve the recommended settlement of the worker's compensation claim of Claudia Murphy. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. 2. IMRF Service Credit — Wade LaTour This item was pulled from consideration at the request the Human Resources Director, Gail Cohen. SELECTION OF A PERSON TO FILL A VACANT OFFICE, INCLUDING A VACANCY IN A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO APPOINT UNDER LAW OR ORDINANCE, OR THE DISCIPLINE, PERFORMANCE OR REMOVAL OF THE OCCUPANT OF A PUBLIC OFFICE, WHEN THE PUBLIC BODY IS GIVEN POWER TO REMOVE THE OCCUPANT UNDER LAW OR ORDINANCE — EXEMPT UNDER SECTION 120/20 (3) OF THE OPEN MEETINGS ACT 3. Appointments to Various Boards and Commissions Cultural Arts Commission Councilmember Gilliam made a motion, seconded by Councilmember Warren, to appoint Mary Kirkman to the Cultural Arts Commission for a term to expire November 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Executive Session October 14, 2009 Page 2 Cultural Arts Commission Councilmember Kaptain made a motion, seconded by Councilmember Warren, to reappoint Sean Hargadon, James Bregenzer, and Natalie Shadel to the Cultural Arts Commission, each for a term to expire on November 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Housing Authority of Elgin Councilmember Gilliam made a motion, seconded by Councilmember Warren, to appoint Ruth Stephens to the Housing Authority of Elgin to fill a vacant position that expires December 1, 2012. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Planning and Development Commission Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to appoint Robert Siljestrom as Chairman of the Planning and Development Commission for a term to expire July 1, 2010. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY - EXEMPT UNDER SECTION 120/2(C)(1) OF THE OPEN MEETINGS ACT and COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - EXEMPT UNDER SECTION 120/2(C)(2) OF THE OPEN MEETINGS ACT 4. Plan of Reomanization Update City Manager Stegall reported that he will be recommending the disbanding of the Civil Service Commission at a future date and he noted that the unions concur with this recommendation. Councilmember Dunne asked if the state statutes allow for this, and Corporation Counsel Cogley replied that they did. City Manager Stegall presented the reorganization proposal. Thirteen positions would be eliminated effective immediately resulting in an estimated S1.1 million reduction in salary and benefits. A severance package would be offered to these employees. A revised benefits package for non -union personnel was also discussed and this same package will be presented to the union at a later date. Executive Session October 14, 2009 Page 3 Councilmember Gilliam made a motion, seconded by Councilmember Warren, to approve the proposed severance package for the affected employees. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Warren, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 9:30 p.m. Diane Robertson, City Clerk January 27, 2010 Date Approved Executive Session October 14, 2009 Page 3 Adiournment Councilmember Dunne made a motion, seconded by Councilmember Warren, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 9:30 p.m. Diane Robertson, Ci Clerk January 27, 2010 Date Approved EXECUTIVE SESSION October 28, 2009 The Council went into Executive Session at 6:24 p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - EXEMPT UNDER SECTION 120/2(C)(2) OF THE OPEN MEETINGS ACT • Update on Reorganization Plan City Manager Stegall provided an update on the reorganization plan. He reported that a meeting with SEIU had provided excellent input, a meeting had been held with the Clerical /Technical representatives earlier today, and there have been discussions with the Fire union. A meeting will be held with the Police union in the near future. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Warren, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 7:00 p.m. Diane Robertson, City Cl rk January 27 2010 Date Approved EXECUTIVE SESSION November 4, 2009 The Council went into Executive Session at 6:30 p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None COLLECTIVE BARGAINING ISSUES OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES - EXEMPT UNDER SECTION 120/2(C)(2) OF THE OPEN MEETINGS ACT • Update on Reorganization Plan City Manager Stegall reported that the layoffs went well and that there was complete cooperation from the SEIU and the Clerical/Technical Union. Adiournment Councilmember Warren made a motion, seconded by Councilmember Stephen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 6:40 p.m. January 27, 2010 Diane Robertson, City Nerk Date Approved TO: Mayor Schock Members of the City Council FROM: Sean R. Stegall, City Manager SUBJECT: Executive Session - November 18, 2009 The following are items for your attention involving land acquisition, personnel matters, or litigation: 1. Vacation Carryover 2. Appointments to Boards and Commissions Respectfully submitted for Council consideration. EXECUTIVE SESSION November 18, 2009 The Council went into Executive Session at 7:00 p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY (Exempt Under Section 120/2(c)(1) of the Open Meetings Act) 1. Vacation Carryover City Manager Stegall reported that he would like to amend the pay ordinance explaining that many employees have not used their vacation time this year for various reasons. He requested that the city manager to be able to approve carryover on a case -by -case, one time only basis. Councilmember Dunne made a motion, seconded by Councilmember Prigge, to amend the pay ordinance such that the limitation on the accumulation of vacation leave may be waived by the City Manager on a case -by case, one time only basis. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. APPOINTMENT TO BOARDS AND COMMISSIONS (Exempt Under Section 120/2(c) (3) of the Open Meetings Act) 2. Appointments to Various Boards and Commissions Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to appoint Karyn Garcia to the Center Advisory Board. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Warren made a motion, seconded by Councilmember Steffen, to reappoint Sean Stegall and Randel Reopelle to the Elgin Area Convention and Visitors Bureau Board. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Adiournment Councilmember Gilliam made a motion, seconded by Councilmember Warren, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None Executive Session November 18, 2009 Page 2 The meeting adjourned at 7:14 p.m. Diane Robertson, City Clerk l� January 27, 2010 Date Approved acL '0 u se el I- 5 -1 EXECUTIVE SESSION December 2, 2009 The Council went into Executive Session at 6:42 p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT (Exempt Under Section 120/2(c)(12) of the Open Meetings Act) 1. Worker's Compensation Claim of James H. Raap Corporation Counsel William Cogley reviewed the claim and recommended settlement. Councilmember Steffen made a motion, seconded by Councilmember Warren, to approve settlement of the worker's compensation claim of James H. Raap. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. PENDING, PROBABLE OR IMMINENT LITIGATION (Exempt Under Section 120/2(c)(11) of the Open Meetings Act) 2. Status Report on Anthony and Bettie Nance v. City of Elgin, Case No. 06 CV 6608 Corporation Counsel William Cogley reviewed the history of this case and advised council that a pre -trial conference was scheduled for December 15, 2009. By consensus, the council directed the Corporation Counsel to move forward with this case. Adiournment Councilmember Warren made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 7:13 p.m. Diane Robertson, City Clerk V Date Approved EXECUTIVE SESSION December 2, 2009 The Council went into Executive Session at 6:42 p.m. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None ESTABLISHMENT OF RESERVES OR SETTLEMENT OF CLAIMS AS PROVIDED IN THE LOCAL GOVERNMENTAL AND GOVERNMENTAL EMPLOYEES TORT IMMUNITY ACT (Exempt Under Section 120/2(c)(12) of the Open Meetings Act) 1. Worker's Compensation Claim of James H. Raap Corporation Counsel William Cogley reviewed the claim and recommended settlement. Councilmember Steffen made a motion, seconded by Councilmember Warren, to approve settlement of the worker's compensation claim of James H. Raap. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. PENDING, PROBABLE OR IMMINENT LITIGATION (Exempt Under Section 120/2(c)(11) of the Open Meetings Act) Adiournment Councilmember Warren made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None The meeting adjourned at 7:13 p.m. Diane Robertson, City Cle k ice' Date Approved Resolution No. 10 -23 RESOLUTION RELEASING CERTAIN EXECUTIVE SESSION MINUTES OF THE CITY COUNCIL OF THE CITY OF ELGIN WHEREAS, the City Council of the City of Elgin has met from time to time in executive session for purposes authorized by the Illinois Open Meetings Act; and WHEREAS, as required by the Act, the City Clerk has kept written minutes of all such executive sessions; and WHEREAS, pursuant to the requirements of the Illinois Open Meetings Act, the City Council has met in closed session to review all closed session minutes; and WHEREAS, they have determined that a need for confidentiality still exists as to a portion of the executive session minutes from the meetings set forth on the exhibit referred to herein; and WHEREAS, they have further determined that the remaining portion of the meetings listed no longer require confidential treatment and should be made available for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. The executive session minutes for the period from July, 2009 through December, 2009 are hereby approved. Section 2. The executive session minutes or the portions thereof set forth on the attached Exhibit A no longer require confidential treatment and are hereby made available for public inspection. The City Clerk is hereby authorized and directed to make said minutes or the portions thereof available for inspection and copying as public records. Section 3. The need for confidentiality still exists as to all or parts of those minutes set forth in Exhibit B. Section 4. This resolution shall be in full force and effect from and after its passage. Presented: January 27, 2010 Adopted: January 27, 2010 Vote: Yeas: 6 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk s/ Ed Schock Ed Schock, Mayor