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HomeMy WebLinkAbouto - August 11, 2021 CCVOLUME LXXXVI AUGUST I I, 2021 DRAFT COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on August 11, 2021, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:00 p.m. The Pledge of Allegiance was led by Mayor David Kaptain. ROLL CALL Roll call was answered by Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Absent: None. Councilmembers Powell, Rauschenberger and Steffen attended via electronic means. MINUTES OF THE JULY 28, 2021, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the July 28, 2021, regular council meeting minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. PUBLIC COMMENTS Anthony Ortiz stated his views regarding a parking lot ordinance, the educational standards for new police officers, ethics violations, and how the city council utilizes their rules and Roberts Rules of Order. Jose Bosque stated his views regarding a parking lot ordinance, the educational standards for new police officers, and having the citizens review board study the culture at the police department. Carlo Cacioppo introduced himself as the new president of the Willow Lakes Estates Homeowners Association. 338 VOLUME LXXXVI AUGUST 11, 2021 BID 21-047 AWARDED TO PLOTE CONSTRUCTION, INC. FOR THE 2021 WESTSIDE AREA RESURFACING PROGRAM Councilmember Shaw made a motion, seconded by Councilmember Thoren, to award the construction bid to Plote Construction, Inc. in the amount of $960,000 for the completion of the milling and resurfacing of approximately 1.8 miles of residential streets on the City's west side. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. JOINT PURCHASING COOPERATIVE CONTRACT AWARDED TO F.H. PASCHEN FOR THE HEMMENS DRESSING ROOM RENOVATION Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve a contract with F. H. Paschen in the amount of $114,725 to provide much needed improvements in the dressing room area restrooms and showers. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. PETITION 26-21 APPROVED FOR 164 DIVISION STREET, SUITE 716; CONDITIONAL USE TO ESTABLISH AN INDIVIDUAL AND FAMILY SOCIAL SERVICE FOR A COUNSELING CENTER WITHIN SUITE 716 AT THE PROFESSIONAL BUILDING Marc Mylott, Community Development Director, provided an overview of petition 26-21 which allows for a conditional use to establish an individual and family social service for a counseling center. Staff and the Planning and Zoning Commission recommend approval subject to the conditions outlined. Councilmember Shaw made a motion, seconded by Councilmember Thoren, to approve Petition 26-21 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. CONSENT AGENDA By unanimous consent, Councilmember Shaw made a motion, seconded by Councilmember Martinez, to pass Ordinance Nos. G36-21 through G38-21 and adopt Resolution Nos. 21-110 through 21-125 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. 339 AUGUST 11, 2021 VOLUME LXXXVI RESOLUTION 21-110 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF ELGIN AND THE BOARD OF EDUCATION OF SCHOOL DISTRICT U-46 PROVIDING FOR SCHOOL RESOURCE OFFICERS Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 21-110 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF ELGIN AND THE BOARD OF EDUCATION OF SCHOOL DISTRICT U-46 PROVIDING FOR SCHOOL RESOURCE OFFICERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with the Board of Education of School District U-46, for school resource officers, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: August 11, 2021 Adopted: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 21-111 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH RAMBOLL AMERICAS INTEGRATED SOLUTIONS, INC. F/K/A O'BRIEN & GERE, INC. OF NORTH AMERICA FOR PROFESSIONAL SERVICES IN CONNECTION WITH ENVIRONMENTAL INVESTIGATIONS RELATING TO A FORMER LEAKING UNDERGROUND STORAGE TANK AT 1010 WING STREET, ELGIN, ILLINOIS Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. 340 VOLUME LXXXVI AUGUST 11, 2021 Resolution No. 2 1 -111 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH RAMBOLL AMERICAS INTEGRATED SOLUTIONS, INC. F/K/A O'BRIEN & GERE, INC. OF NORTH AMERICA FOR PROFESSIONAL SERVICES IN CONNECTION WITH ENVIRONMENTAL INVESTIGATIONS RELATING TO A FORMER LEAKING UNDERGROUND STORAGE TANK AT 1010 WING STREET, ELGIN, ILLINOIS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with Ramboll Americas Integrated Solutions, Inc., f/k/a O'Brien & Gere, Inc. of North America, for professional services in connection with environmental investigations relating to a former leaking underground storage tank at the City owned Wing Park property at 1010 Wing Street, Elgin, Illinois, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: August 11, 2021 Adopted: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 21-112 ADOPTED AUTHORIZING EXECUTION AND ACCEPTANCE OF A PLAT OF EASEMENT GRANT FOR 300 NORTH STATE STREET FOR SIDEWALK, WATER SHUTOFF ACCESS AND STORMWATER MANAGEMENT PURPOSES FROM FOX RIVER CROSSING, LP Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. 341 AUGUST 11, 2021 VOLUME LXXXVI Resolution No. 21-112 RESOLUTION AUTHORIZING EXECUTION AND ACCEPTANCE OF A PLAT OF EASEMENT GRANT FOR 300 NORTH STATE STREET FOR SIDEWALK, WATER SHUTOFF ACCESS AND STORMWATER MANAGEMENT PURPOSES FROM FOX RIVER CROSSING, LP BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Plat of Easement Grant within the site located at 300 North State Street for sidewalk, water shutoff access and stormwater management purposes from Fox River Crossing LP regarding the property legally described on said plat, prepared by Manhard Consulting LTD dated April 30, 2021, last revised on May 28, 2021, a copy of which is attached hereto. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to cause said Plat of Easement Grant for 300 North State Street to be recorded in the office of the Recorder of Deeds of Kane County, Illinois. s/ David J. Kaptain David J. Kaptain, Mayor Presented: August 11, 2021 Adopted: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 21-113 ADOPTED AUTHORIZING EXECUTION AND ACCEPTANCE OF A PLAT OF EASEMENT FROM FIDELITY COMPANIES FOR STORMWATER MANAGEMENT AND WATERMAIN PURPOSES AND ACCEPTANCE FOR OWNERSHIP AND MAINTENANCE CERTAIN PUBLIC IMPROVEMENTS WITHIN THE 1023 NORTH RANDALL ROAD PROPERTY Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. 342 VOLUME LXXXVI AUGUST 11, 2021 Resolution No. 21-113 RESOLUTION AUTHORIZING EXECUTION AND ACCEPTANCE OF A PLAT OF EASEMENT FROM FIDELITY COMPANIES FOR STORMWATER MANAGEMENT AND WATERMAIN PURPOSES AND ACCEPTANCE FOR OWNERSHIP AND MAINTENANCE CERTAIN PUBLIC IMPROVEMENTS WITHIN THE 1023 NORTH RANDALL ROAD PROPERTY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute and accept a Plat of Easement within the 1023 North Randall Road property for stormwater management and watermain purposes from Fidelity Companies regarding the property legally described on said plat, prepared by Greengard, Inc. dated July 31, 2018, last revised on March 18, 2019 a copy of which is attached hereto. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to cause said Plat of Easement within the 1023 North Randall Road property to be recorded in the office of the Recorder of Deeds of Kane County, Illinois. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin hereby accepts for ownership and maintenance certain public improvements for 1023 North Randall Road. Acceptance of the public improvements will add the following city maintained facilities: 870 lineal feet of 8-inch watermain; one 6-inch valve in a 48- inch vault; two 8-inch valves in 60-inch vaults; two fire hydrants and all their respective appurtenances to the City maintained facilities. Presented: August 11, 2021 Adopted: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk 343 s/ David J. Kaptain David J. Kaptain, Mayor AUGUST 11, 2021 VOLUME LXXXVI RESOLUTION 21-114 ADOPTED AUTHORIZING EXECUTION AND ACCEPTANCE OF A PLAT OF EASEMENT GRANT WITHIN THE SITE LOCATED AT 1300 HOLMES ROAD FOR STORMWATER MANAGEMENT PURPOSES FROM JMS LEASING & MANAGEMENT, LLC Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 21-114 RESOLUTION AUTHORIZING EXECUTION AND ACCEPTANCE OF A PLAT OF EASEMENT GRANT WITHIN THE SITE LOCATED AT 1300 HOLMES ROAD FOR STORMWATER MANAGEMENT PURPOSES FROM JMS LEASING & MANAGEMENT, LLC BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute and accept a Plat of Easement Grant within the site located at 1300 Holmes Road for stormwater management purposes from JMS Leasing & Management, LLC regarding the property legally described on said plat, prepared by Craig R. Knoche & Associates Civil Engineers, P.C. dated May 24, 2021, a copy of which is attached hereto. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to cause said Plat of Easement Grant within the site located at 1300 Holmes Road to be recorded in the office of the Recorder of Deeds of Kane County, Illinois. Presented: August 11, 2021 Adopted: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk 344 s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXXVI AUGUST 11, 2021 RESOLUTION 21-115 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH GEWALT HAMILTON ASSOCIATES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE 2021 CDBG NEIGHBORHOOD STREETS RESURFACING PROJECT Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 21-115 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH GEWALT HAMILTON ASSOCIATES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE 2021 CDBG NEIGHBORHOOD STREETS RESURFACING PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with Gewalt Hamilton Associates, Inc., for professional services in connection with the 2021 CDBG Neighborhood Streets Resurfacing Project, a copy of which is attached hereto and made a part hereof by reference. Presented: August 11, 2021 Adopted: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk 345 s/ David J. Kaptain David J. Kaptain, Mayor AUGUST 11, 2021 VOLUME LXXXVI RESOLUTION 21-116 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH CHASTAIN & ASSOCIATES LLC FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE 2021 NEAR WEST NEIGHBORHOOD RESURFACING PROJECT Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 21-116 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH CHASTAIN & ASSOCIATES LLC FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE 2021 NEAR WEST NEIGHBORHOOD RESURFACING PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with Chastain & Associates LLC, for professional services in connection with the 2021 Near West Neighborhood Resurfacing Project, a copy of which is attached hereto and made a part hereof by reference. Presented: August 11, 2021 Adopted: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk 346 s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXXVI AUGUST 11, 2021 RESOLUTION 21-117 ADOPTED AUTHORIZING EXECUTION OF AN AMENDMENT AGREEMENT NO. 1 WITH DONOHUE & ASSOCIATES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH VARIOUS UTILITY DIVISION PROJECTS Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 21-117 RESOLUTION AUTHORIZING EXECUTION OF AN AMENDMENT AGREEMENT NO. 1 WITH DONOHUE & ASSOCIATES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH VARIOUS UTILITY DIVISION PROJECTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Amendment Agreement No. 1 on behalf of the City of Elgin with Donohue & Associates, Inc., for professional services in connection with various utility division projects, a copy of which is attached hereto and made a part hereof by reference. Presented: August 11, 2021 Adopted: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk 347 s/ David J. Kaptain David J. Kaptain, Mayor AUGUST 11, 2021 VOLUME LXXXVI RESOLUTION 21-118 ADOPTED AUTHORIZING EXECUTION OF AN AMENDMENT AGREEMENT NO. 5 WITH HR GREEN, INC. FOR CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES IN CONNECTION WITH THE 2020 COMBINED SEWER SEPARATION PROJECT -BLUFF CITY BOULEVARD PHASE III Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 21-118 RESOLUTION AUTHORIZING EXECUTION OF AN AMENDMENT AGREEMENT NO. 5 WITH HR GREEN, INC. FOR CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES IN CONNECTION WITH THE 2020 COMBINED SEWER SEPARATION PROJECT -BLUFF CITY BOULEVARD PHASE III BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Amendment Agreement No. 5 on behalf of the City of Elgin with HR Green, Inc. for construction administration and inspection services in connection with the 2020 Combined Sewer Separation Project -Bluff City Boulevard Phase III, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: August 11, 2021 Adopted: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXXVI AUGUST 11, 2021 RESOLUTION 21-119 ADOPTED AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 AND FINAL WITH TRINE CONSTRUCTION CORPORATION FOR MISCELLANEOUS SEWER PROJECTS 2020 (BID 20-037) Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 21-119 RESOLUTION AUTHORIZING EXECUTION OF A CHANGE ORDER NO. I AND FINAL WITH TRINE CONSTRUCTION CORPORATION FOR MISCELLANEOUS SEWER PROJECTS 2020 (BID 20-037) WHEREAS, the City of Elgin has heretofore entered into a contract with Trine Construction Corporation for miscellaneous sewer projects 2020 (Bid 20-037); and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1 and Final attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed to execute Change Order No. 1 and Final, a copy of which is attached hereto and made a part hereof by reference. Presented: August 11, 2021 Adopted: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk 349 s/ David J. Kaptain David J. Kaptain, Mayor AUGUST 11, 2021 VOLUME LXXXVI RESOLUTION 21-120 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH CUMMINS INC. D/B/A CUMMINS SALES AND SERVICE FOR THE LEO NELSON RIVERSIDE WATER TREATMENT PLANT GENERATOR CONTROLLER UPGRADE Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 21-120 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH CUMMINS INC. D/B/A CUMMINS SALES AND SERVICE FOR THE LEO NELSON RIVERSIDE WATER TREATMENT PLANT GENERATOR CONTROLLER UPGRADE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Purchase Agreement on behalf of the City of Elgin with Cummins Inc., d/b/a Cummins Sales and Service, for the Leo Nelson Riverside Water Treatment Plant generator controller upgrade, a copy of which is attached hereto and made a part hereof by reference. Presented: August 11, 2021 Adopted: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk 350 s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXXVI AUGUST 11, 2021 RESOLUTION 21-121 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH ESSCOE, LLC FOR GENETEC VIDEO MANAGEMENT SYSTEM Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 21-121 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH ESSCOE, LLC FOR GENETEC VIDEO MANAGEMENT SYSTEM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Purchase Agreement on behalf of the City of Elgin with Esscoe, LLC, for genetec video management system, a copy of which is attached hereto and made a part hereof by reference. Presented: August 11, 2021 Adopted: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk 351 s/ David J. Kaptain David J. Kaptain, Mayor AUGUST 11, 2021 VOLUME LXXXVI RESOLUTION 21-122 ADOPTED AUTHORIZING EXECUTION OF AN AMENDMENT AGREEMENT NO. 1 WITH THE WILL GROUP, INCORPORATED FOR SUPPLEMENTAL PROFESSIONAL SERVICES IN CONNECTION WITH THE LED STREET LIGHT CONVERSION PROGRAM Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 21-122 RESOLUTION AUTHORIZING EXECUTION OF AN AMENDMENT AGREEMENT NO. I WITH THE WILL GROUP, INCORPORATED FOR SUPPLEMENTAL PROFESSIONAL SERVICES IN CONNECTION WITH THE LED STREET LIGHT CONVERSION PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Amendment Agreement No. 1 on behalf of the City of Elgin with The Will Group, Incorporated, for supplemental professional services in connection with the LED Street Light Conversion Program, a copy of which is attached hereto and made a part hereof by reference. Presented: August 11, 2021 Adopted: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk 352 s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXXVI AUGUST 11, 2021 RESOLUTION 21-123 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE HORTON GROUP, INC. FOR INSURANCE BROKERAGE AND CONSULTING SERVICES REGARDING THE CITY OF ELGIN'S HEALTH AND ASSOCIATED BENEFIT PROGRAMS Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 21-123 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE HORTON GROUP, INC. FOR INSURANCE BROKERAGE AND CONSULTING SERVICES REGARDING THE CITY OF ELGIN'S HEALTH AND ASSOCIATED BENEFIT PROGRAMS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with The Horton Group, Inc. for insurance brokerage and consulting services regarding the City of Elgin's health and associated benefit programs, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: August 11, 2021 Adopted: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 21-124 ADOPTED AUTHORIZING THE APPROVAL OF CONTRACTS FOR THE DEMOLITION OF CERTAIN BLIGHTED PROPERTIES Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. 353 AUGUST 11, 2021 VOLUME LXXXVI Resolution No. 21-124 RESOLUTION AUTHORIZING THE APPROVAL OF CONTRACTS FOR THE DEMOLITION OF CERTAIN BLIGHTED PROPERTIES WHEREAS, there has existed from time to time and presently within the City of Elgin certain residential properties which are open and vacant and constitute an immediate and continuing hazard to the community ("blighted residential properties"); and WHEREAS, the city has received funding through the Illinois Housing Development Authority's Strong Communities Grant Program which provides the city funds to demolish properties deemed detrimental to neighborhood vitality; and WHEREAS, the city desires to use under certain circumstances the expedited "fast track" demolition proceedings provided for at 65 ILCS 5/11-31-1(e); and WHEREAS, pursuant to Chapter 5.16 of the city's Procurement Ordinance the City Manager has authority to award contracts on behalf of the city not exceeding $20,000; and WHEREAS, demolition contracts for certain blighted residential properties will in some instances exceed $20,000 thereby requiring certain additional procurement procedures unless otherwise authorized by the City Council; and WHEREAS, providing the City Manager the administrative authority to approve demolition contracts in excess of $20,000 for the demolition of certain blighted residential properties pursuant to the fast track demolition statute will provide city staff the ability to authorize these demolition contracts in a timely manner and in compliance with applicable requirements of law; and WHEREAS, pursuant to Elgin Municipal Code Section 5.02.020139 the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interests of the city; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, AS FOLLOWS: 1. That Richard G. Kozal, City Manager, be and is hereby authorized to approve contracts on behalf of the City of Elgin, including contracts in excess of $20,000, for demolitions for blighted residential properties to be demolished pursuant to the so-called fast track demolition proceedings provided for at 65 ILCS 5/11-31-1(e). 2. The subject demolition contracts may be approved on behalf of the City of Elgin by the City Manager after seeking quotes from not less than three qualified demolition contractors. 354 VOLUME LXXXVI AUGUST 11, 2021 3. That this resolution shall be in full force and effect upon its adoption and the authority provided herein shall expire as of December 31, 2022. s/ David J. Kaptain David J. Kaptain, Mayor Presented: August 11, 2021 Adopted: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 21-125 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH COMBINED FLUID PRODUCTS COMPANY FOR VACUUM PRIMING SYSTEM Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Resolution No. 21-125 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH COMBINED FLUID PRODUCTS COMPANY FOR VACUUM PRIMING SYSTEM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Purchase Agreement on behalf of the City of Elgin with Combined Fluid Products Company, for vacuum priming system, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor 355 AUGUST 11, 2021 VOLUME LXXXVI Presented: August 11, 2021 Adopted: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE G36-21 PASSED ESTABLISHING A PAY AND BENEFIT PLAN FOR CERTAIN APPOINTED OFFICERS AND EMPLOYEES OF THE CITY OF ELGIN Councilmember Shaw made a motion, seconded by Councilmember Martinez, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Ordinance No. G36-21 AN ORDINANCE ESTABLISHING A PAY AND BENEFIT PLAN FOR CERTAIN APPOINTED OFFICERS AND EMPLOYEES OF THE CITY OF ELGIN BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That there is hereby established the following offices and positions and schedule of standard monthly and annual salary ranges for the City's Non -Bargaining Unit Member Group: Benefit Pay Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Position Title Group Grade CORPORATION COUNSEL/CHIEF A 828 $161,769 $169,859 $178,351 $187,270 $196,634 $206,464 $216,788 DEVELOPMENT OFFICER $13,481 $14,155 $14,863 $15,606 $16,386 $17,205 $18,066 (NO POSITIONS IN GRADE) A 827 $154,067 $161,769 $169,859 $178,351 $187,270 $196,634 $206,464 $12,839 $13,481 $14,155 $14,863 $15,606 $16,386 $17,205 (NO POSITIONS IN GRADE) A 826 $146,730 $154,066 $161,769 $169,859 $178,352 $187,270 $196,634 $12,228 $12,839 $13,481 $14,155 $14,863 $15,606 $16,386 CHIEF FINANCIAL OFFICERBUDGET DIRECTOR A 825 $139,743 $146,730 $154,066 $161,769 $169,859 $178,351 $187,270 FIRE CHIEF A $11,645 $12,228 $12,839 $13,481 $14,155 $14,863 $15,606 356 VOLUME LXXXVI AUGUST 11, 2021 POLICE CHIEF A (NO POSITIONS IN GRADE) (NO POSITIONS IN GRADE) A ASSISTANT CITY MANAGER A CHIEF TECHNOLOGY DIRECTOR A COMMUNITY DEV DIRECTOR A HUMAN RESOURCES DIRECTOR A 824 $133,088 $139,743 $146,730 $154,066 $161,769 $169,859 $178,351 $11,091 $11,645 $12,228 $12,839 $13,481 $14,155 $14,863 823 $126,751 $133,088 $139,743 $146,730 $154,066 $161,769 $169,859 $10,563 $11,091 $11,645 $12,228 $12,839 $13,481 $14,155 822 $120,714 $126,751 $133,088 $139,743 $146,730 $154,066 $161,769 $10,060 $10,563 $11,091 $11,645 $12,228 $12,839 $13,481 ASSISTANT FIRE CHIEF A 821 $114,966 $120,714 $126,751 $133,088 $139,743 $146,730 $154,066 CITY ENGINEER A $9,581 $10,060 $10,563 $11,091 $11,645 $12,228 $12,839 COMMUNICATIONS DIRECTOR A PARKS AND RECREATION DIRECTOR A POLICE DEPUTY CHIEF A PUBLIC WORKS DIRECTOR WATER DIRECTOR A DIRECTOR OF NEIGHBORHOOD SERVICES A 820 $109,492 $114,966 $120,714 $126,751 $133,088 $139,743 $146,730 POLICE COMMANDER A $9,124 $9,581 $10,060 $10,563 $11,091 $11,645 $12,228 BATTALION CHIEF (FIRE) A 890 $109,492 $114,966 $120,714 $126,751 $133,088 $139,743 $146,730 $9,124 $9,581 $10,060 $10,563 $11,091 $11,645 $12,228 ASSISTANT CORP COUNSEL II B 819 $104,278 $109,492 $114,966 $120,714 $126,751 $133,088 $139,743 ASSISTANT DIR OF PARKS AND REC II B $8,690 $9,124 $9,581 $10,060 $10,563 $11,091 $11,645 ECONOMIC DEVELOPMENT DIRECTOR A PARKS AND FACILITIES SUPERINTENDENT B FIRE MARSHAL A 818 $99,312 $104,278 $109,492 $114,966 $120,714 $126,751 $133,088 $8,276 $8,690 $9,124 $9,581 $10,060 $10,563 $11,091 POLICE LIEUTENANT B 898 $99,312 $104,278 $109,492 $114,966 $120,714 $126,751 $133,088 $8,276 $8,690 $9,124 $9,581 $10,060 $10,563 $11,091 ASSISTANT DIR OF PARKS AND REC I B 817 $94,584 $99,312 $104,278 $109,492 $114,966 $120,714 $126,751 357 AUGUST 11, 2021 VOLUME LXXXVI BUILDING MAINTENANCE SUPT B $7,882 $8,276 $8,690 $9,124 $9,581 $10,060 $10,563 FINANCE MANAGER B PURCHASING OFFICER B PUBLIC WORKS SUPERINTENDENT B REGULATORY COMPLIANCE MANAGER B SENIOR ENGINEER B SENIOR PLANNER B SUPERINTENDENT OF PARKS & FACILITIES B WATER PLANT SUPERINTENDENT B ASSISTANT CORP COUNSEL I B 816 $90,080 $94,584 $99,312 $104,278 $109,492 $114,966 $120,714 ENGINEER II B $7,507 $7,882 $8,276 $8,690 $9,124 $9,581 $10,060 GOLF OPERATIONS DIRECTOR B POLICE SERGEANT B 896 $90,080 $94,584 $99,312 $104,278 $109,492 $114,966 $120,714 $7,507 $7,882 $8,276 $8,690 $9,124 $9,581 $10,060 BUILDING & DEVELOPMENT MANAGER B 815 $85,791 $90,080 $94,584 $99,312 $104,278 $109,492 $114,966 CITIZEN SERVICES SUPERVISOR B $7,149 $7,507 $7,882 $8,276 $8,690 $9,124 $9,581 CITY CLERK B CULTURAL CENTER DIRECTOR B NEIGHBORHOOD SERVICES MGR II B ASST BUILDING MAINT SUPERINTENDENT C 814 $81,703 $85,791 $90,080 $94,584 $99,312 $104,278 $109,492 ASST WATER SUPERINTENDENT C $6,809 $7,149 $7,507 $7,882 $8,276 $8,690 $9,124 ENGINEER I C FACILITIES MANAGER - RECREATION C ITS NETWORK MANAGER C ITS SENIOR DATABASE ANALYST C ITS SYSTEM SUPPORT MANAGER C LAND MGMT SUPERVISOR C PUBLIC WORKS SUPERVISOR C RECREATION MANAGER C SENIOR ACCOUNTANT C SENIOR HUMAN RESOURCES ADVISOR C SENIOR MANAGEMENT ANALYST C 358 VOLUME LXXXVI AUGUST 11, 2021 SR. PUBLIC SAFETY SYSTEMS SPEC. C FIRE CODE OFFICIAL B 813 $77,814 $81,703 $85,791 $90,080 $94,584 $99,312 $104,278 GOLF COURSE SUPERINTENDENT B $6,484 $6,809 $7,149 $7,507 $7,882 $8,276 $8,690 311 CITIZEN SERVICES MANAGER C 812 $74,109 $77,813 $81,704 $85,791 $90,080 $94,583 $99,312 GIS PLANNER C $6,176 $6,484 $6,809 $7,149 $7,507 $7,882 $8,276 ITS SPECIALIST/DEVELOPER C NEIGHBORHOOD SERVICES MGR I C PUBLIC SAFETY SYSTEMS SPECIALIST C ACCOUNTANT C 811 $70,579 $74,109 $77,814 $81,703 $85,791 $90,080 $94,583 ACCOUNTANT/PAYROLL ANALYST C $5,882 $6,176 $6,484 $6,809 $7,149 $7,507 $7,882 ASSOCIATE PLANNER C ERC FACILITY AND PROGRAMS MANAGER C HISTORIC PRESERVATION PLANNER C PLAN EXAMINER C PUBLIC HEALTH COORDINATOR C PUBLIC SAFETY COMMUNICATIONS - SHIFT SUPERVISOR C VICTIM ASSISTANCE COORDINATOR C ASST GOLF OPERATIONS DIRECTOR C 810 $67,218 $70,579 $74,109 $77,814 $81,703 $85,791 $90,080 BUSINESS PROCESS ANALYST C $5,601 $5,882 $6,176 $6,484 $6,809 $7,149 $7,507 CHEMIST DEPUTY DIRECTOR OF RECORDS AND EVIDENCE C EXECUTIVE ASSISTANT* C LEGAL SECRETARY/PARALEGAL* C POLICE EXECUTIVE ASSISTANT C RECREATION SOFTWARE SPECIALIST C RISK MANAGEMENT ASSISTANT C SENIOR RECREATION SUPERVISOR - AQUATIC PROGRAMS C SENIOR RECREATION SUPERVISOR - COMMUNITY PROGRAMS C SENIOR RECREATION 359 AUGUST 11, 2021 VOLUME LXXXVI SENIOR RECREATION SUPERVISOR - FITNESS MEMBERSHIP C HUMAN RIGHTS AND EQUITY OFFICER C SUSTAINABILITY AND CLIMATE ANALYST C 809 $64,018 $67,218 $70,579 $74,109 $77,814 $81,703 $85,791 $5,335 $5,601 $5,882 $6,176 $6,484 $6,809 $7,149 CUSTOMER SERVICE SUPERVISOR C 808 $60,969 $64,018 $67,218 $70,579 $74,109 $77,814 $81,703 EARLY CHILDHOOD SUPERVISOR C $5,081 $5,335 $5,601 $5,882 $6,176 $6,484 $6,809 ERC FITNESS AND MEMBERSHIP COORDINATOR C HUMAN RESOURCES ADVISOR C MANAGEMENT ANALYST C PARKING CONTROL SUPERVISOR C SPECIAL EVENTS COORDINATOR C SPORTS COMPLEX ATHLETIC SUPERVISOR C YOUTH/TEEN PROGRAM SUPERVISOR C ACCOUNTING TECHNICIAN C 807 $58,065 $60,969 $64,018 $67,218 $70,579 $74,109 $77,814 ADJUDICATION SPECIALIST C $4,839 $5,081 $5,335 $5,601 $5,882 $6,176 $6,484 ITS - INFORMATION TECHNOLOGY SPEC C PUB SAFETY PROP/EVIDENCE TECHN C GIS ANALYST C ADMINISTRATIVE ASSISTANT II* C 806 $55,301 $58,065 $60,969 $64,018 $67,218 $70,579 $74,109 DEPUTY CITY CLERK* C $4,608 $4,839 $5,081 $5,335 $5,601 $5,882 $6,176 LEGAL SECRETARY* C MANAGEMENT FELLOWSHIP C CRIME ANALYST STATISTICIAN C PUBLIC INFORMATION OFFICER C TECHNICAL SUPERVISOR C FLEET SERVICE ASSISTANT C 805 $52,670 $55,301 $58,065 $60,969 $64,018 $67,218 $70,579 MENTAL HEALTH PROFESSIONAL C $4,389 $4,608 $4,839 $5,081 $5,335 $5,601 $5,882 ADMINISTRATIVE ASSISTANT I* C 804 $50,161 $52,669 $55,301 $58,065 $60,969 $64,018 $67,218 COMMUNITY OUTREACH SPECIALIST C $4,180 $4,389 $4,608 $4,839 $5,081 $5,335 $5,601 C•1 VOLUME LXXXVI AUGUST 11, 2021 CONTENT DEVELOPER COMMUNITY RESOURCE COORDINATOR C 803 $47,770 $50,161 $52,669 $55,301 $58,065 $60,969 $64,017 ERC OFFICE MANAGER C $3,981 $4,180 $4,389 $4,608 $4,839 $5,081 $5,335 ERC FACILITY SUPERVISOR C LICENSED ENV. HEALTH PROFESSIONAL IN TRAINING C 802 $45,495 $47,770 $50,161 $52,669 $55,301 $58,065 $60,969 $3,791 $3,981 $4,180 $4,389 $4,608 $4,839 $5,081 STEM FELLOWSHIP C 801 $43,329 $45,495 $47,770 $50,161 $52,670 $55,301 $58,065 $3,611 $3,791 $3,981 $4,180 $4,389 $4,608 $4,839 *(Confidential position) Section 2. That the following benefit program is hereby established: Group A 1) Vacation - 1 to 9 years of service - 3 weeks 10 years to 21 years of service - 4 weeks 22 or more years of service - 5 weeks The city manager in the city manager's discretion may also consider and include up to nine (9) years of non -City of Elgin prior professional or supervisory service of an employee in the same or similar field in determining years of service of an employee for the purpose of vacation at initial hire. If an employee is granted vacation accrual in a higher range than one (1) to nine (9) years of service, he or she shall not advance to the next range until he or she has attained the required number of years of service with the city for such range. The accumulation of vacation leave shall be limited as provided by Ordinance No. S 11-09, as amended. 2) Sick Leave - For employees hired prior to March 1, 2010, sixty (60) days (in 12- hour increments for Fire shift personnel) placed on account when commencing employment, plus annual accrual of one day (8 hours) per month. For employees hired on or after March 1, 2010, thirty (30) days (in 12-hour increments for Fire shift personnel) placed on account when commencing employment, plus annual accrual of .5 days (4 hours) per month. Employees may accumulate sick leave up to a total maximum accrual of 241 sick days, which is the equivalent of 1928 hours of sick leave. 3) Life Insurance - in an amount equal to the nearest $1,000 of the employee's annual base salary. 361 AUGUST 11, 2021 VOLUME LXXXVI 4) Holidays - New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year's Eve. Fire shift personnel shall receive additional pay for hours actually worked on holidays at a straight -time rate. Twelve (12) hours of personal time off for each holiday which falls on a scheduled day off as well as for each of any undesignated holidays shall also be received by fire shift personnel. 5) Uniform Allowances - $50 uniform allowance differential for Police management personnel above the authorized annual employee allowances for the Police employee group, in addition to providing replacement for uniforms damaged while on duty. 6) Fire Battalion Chiefs - Fire Battalion Chiefs shall be paid at their current hourly rate of pay at straight time for hours worked filling a vacant shift position on a scheduled day off which otherwise would have been filled by overtime. This provision shall relate only to shift positions only and not any other duties. 7) Personal Days - Three (3) personal days shall be provided per year, but not including Fire shift personnel. Employees commencing employment between January 1 and June 30 in a year shall receive all three (3) personal days for such year. Employees commencing employment between July 1 and December 31 in a year shall receive one (1) personal day for such year. Group B 1) Vacation - 1 to 5 years of service - 2 weeks 6 to 10 years of service - 3 weeks 11 to 21 years of service - 4 weeks 22 or more years of service - 5 weeks The city manager, in the city manager's discretion, may also include up to five (5) years of non -City of Elgin prior professional or supervisory service of an employee in the same or similar field in determining years of service of an employee for the purpose of vacation at initial hire. If an employee is granted vacation accrual in a higher range than one (1) to five (5) years of service, he or she shall not advance to the next range until he or she has attained the required number of years of service with the city for such range. The accumulation of vacation leave shall be limited as provided by Ordinance No. S 11-09, as amended. 2) Sick Leave - For employees hired prior to March 1, 2010, thirty (30) days placed on account upon commencement of employment plus annual accrual of one day (8 hours) per month. For employees hired on or after March 1, 2010, twenty (20) days placed on account when commencing employment, plus annual accrual of .5 days (4 hours) per month. Employees may 362 VOLUME LXXXVI AUGUST 11, 2021 accumulate sick leave up to a total maximum accrual of 241 sick days, which is the equivalent of 1928 hours of sick leave. 3) Life Insurance - in an amount equal to the nearest $1,000 of the employee's annual base salary. 4) Holidays - New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year's Eve. Police shift personnel will receive additional eight (8) hours holiday pay at their straight -time hourly rate whether the holiday is worked or not. 5) Uniform Allowances - $50 uniform allowance differential for Police management personnel above the authorized annual employee allowances for the Police employee group, in addition to providing replacement for uniforms damaged while on duty. 6) Police management personnel shall receive compensation for court appearance on days off at a rate equivalent to 150% of their current hourly rate of pay for actual hours with a minimum of two hours pay. Total compensation for standby for court duty on day off is $40. Police Lieutenants and Police Sergeants shall be paid at a rate equivalent to 150% of their current hourly rate of pay for hours worked over 8.25 hours per day. Police Lieutenants and Police Sergeants shall have the option of compensatory time for hours in excess of their regular 8.25 shift hours with a maximum accrual of 80 hours. 7) Personal Days - Three (3) personal days shall be provided per year, but not including Fire shift personnel. Employees commencing employment between January 1 and June 30 in a year shall receive all three (3) personal days for such year. Employees commencing employment between July 1 and December 31 in a year shall receive one (1) personal day for such year. Group C 1) Vacation - 1 to 5 years of service - 2 weeks 6 to 11 years of service - 3 weeks 12 to 21 years of service - 4 weeks 22 or more years of service - 5 weeks The city manager, in the city manager's discretion, may also include up to five (5) years of non -City of Elgin prior professional or supervisory service of an employee in the same or similar field in determining years of service of an employee for the purpose of vacation at initial hire. If an employee is granted vacation accrual in a higher range than one (1) to five (5) years of service, he or she shall not advance to the next range until he or she has attained the required number of years of service with the city for such range. 363 AUGUST 11, 2021 VOLUME LXXXVI The accumulation of vacation leave shall be limited as provided by Ordinance No. S 11-09, as amended. 2) Sick Leave - For employees hired prior to March 1, 2010, fifteen (15) days placed on account upon commencement of employment plus annual accrual of one day (8 hours) per month. For employees hired on or after March 1, 2010, fifteen (15) days placed on account when commencing employment, plus annual accrual of .5 days (4 hours) per month. Employees may accumulate sick leave up to a total maximum accrual of 241 sick days, which is the equivalent of 1928 hours of sick leave. 3) Life Insurance - in an amount equal to the nearest $1,000 of the employee's annual base salary. 4) Holidays - New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year's Eve. 5) Personal Days - Three (3) personal days shall be provided per year. Employees commencing employment between January 1 and June 30 in a year shall receive all three (3) personal days for such year. Employees commencing employment between July 1 and December 31 in a year shall receive one (1) personal day for such year. Police Management Sick Leave Bonus - All police management employees on the active payroll as of the beginning of a payroll year, shall have established a $240 sick leave occurrence bank. For each 8 hours of sick leave used during a payroll year, $40.00 shall be deducted from the employee's individual sick leave bonus bank. Employees on the payroll at the end of the payroll year shall receive a voucher payment equal to the balance remaining in their individual sick leave bonus bank. Police Management Sick Leave Conversion - Police management employees may accumulate sick leave up to a total maximum accrual of 241 sick days, which is equivalent to a maximum of 1,928 hours of sick leave time. In recognition of non-use of sick leave time, police management employees shall be eligible for a severance sick leave conversion payment upon separation from employment. Such severance payment shall be equivalent to twenty-five percent (25%) of the value of the employee's accumulated and unused sick leave as of the effective date of the employee's separation from employment, and shall be paid to the employee in a lump sum, minus any applicable deductions. For the purposes of this section, the employee's hourly wage shall be equivalent to the employee's hourly wage rate inclusive of annual longevity pay paid to the employee, if any. Police Management Voluntary Fitness Program - Police management personnel shall be eligible to participate in the police department's voluntary physical fitness program under the same terms and conditions provided for other police department employees. 364 VOLUME LXXXVI AUGUST 11, 2021 Police Lanivaie Proficiency Stipend - Police management employees who are certified by the City or a third party selected by the City to be proficient in Spanish, Laotian or sign language shall be paid a stipend of $50 per month. Medical Insurance for Groups A, B, and C - Comprehensive major medical insurance program for employee and dependents with employee option to continue coverage upon separation from employment according to one of the available coverage options. Notwithstanding the foregoing, employees hired on or after January 1, 2018, shall not be eligible to participate in the so-called PPO or HCA group medical insurance plans, and such employees shall be limited to participating in the Health Maintenance Organization (HMO) or the High Deductible Health Plan (HDHP)/Health Savings Account Plan (HSA). Effective March 1, 2010, for employees hired prior to March 1, 2010, the City will pay 85% of the specified premium for the coverage selected (i.e., single, single plus children, single plus spouse, or family) and the employee will pay via payroll deduction the remaining 15% of the specified premium. Effective March 1, 2010, for employees hired on or after March 1, 2010, the City will pay 80% of the specified premium for the coverage selected (i.e., single, single plus children, single plus spouse, or family) and the employee will pay via payroll deduction the remaining 20% of the specified premium. Notwithstanding anything to the contrary in Ordinance G70-02, as amended, employees hired on or after March 1, 2010, shall not be eligible to continue to participate in the City's group health insurance plan pursuant to Ordinance No. G70-02, as amended. Employees who have alternative health insurance coverage may elect to discontinue to participate in the City's health insurance plan pursuant to the City's health insurance opt out program adopted pursuant to Resolution No. 05-38, as amended by Resolution No. 09-24. The opt out benefit to such employees shall be in the annual amount of $3,000 prorated based upon employment with the city during the applicable plan year and shall be paid at the employee's option either to a Health Reimbursement Account or in the form of additional compensation to the employee to be paid in a lump sum, less appropriate deductions, on December 1 in the applicable plan year. An employee hired prior to March 1, 2010, who provides the City with a written commitment to opt for coverage under the City's Health Maintenance Organization (HMO) Plan for a four (4) year period on a form provided by the City shall receive a one-time payment of $1,000. In the event of any such employee fails to fulfil or otherwise breaches said aforementioned four (4) year written commitment, such employee shall agree to refund the aforementioned $1,000 to the City via payroll deduction. Vacation and Sick Leave Buy Back for Groups A, B, and C - Effective January 1, 2010, an employee determined by the City Manager in the City Manager's sole and exclusive discretion to be outstanding and deserving of a performance reward may sell back to the City at the employee's then current salary rate up to five (5) accrued and unused vacation days each calendar year and up to five (5) accrued and unused sick days each calendar year. The determination by the City Manager as to whether any employee qualifies for such vacation and/or sick leave buy back and the amount thereof shall be in the sole and exclusive discretion of the City Manager and shall not be subject to any review, appeal, grievance and/or arbitration procedures. 401 (a) Plan for Groups A, B, and C - Effective March 14, 2010, the City's deferred compensation program (under Section 401(a) of the U.S. Tax Code) for all non -contract (Management Group) employees, whereby the City contributed 4% against a 2% or higher (maximum 10%) matching contribution by the employee into the program, shall be terminated. 365 AUGUST 11, 2021 VOLUME LXXXVI Longevity Pay for Groups A, B, and C - Effective March 14, 2010, employees hired prior to January 1, 2010, shall receive as additional earnings annual longevity pay in the amount of an additional 4% of the employee's annual salary. Longevity pay shall be paid to employees in installments with each payroll. Employees hired on or after March 1, 2010, shall not be eligible for or receive longevity pay. Sick Leave Conversion For Vacation Leave - Accrued sick leave over 480 hours (60 days) (or over 720 hours (60-12 hour days) for fire shift employees) may be converted at the rate of three (3) days of sick leave for one (1) day of vacation leave. Such conversion is limited to a maximum of five (5) days of vacation leave (or 12-12 hour periods for fire shift employees) in any one calendar year. The minimum balance of sick leave after such conversion shall not be less than 60 days. Sick Leave Conversion for Severance Pay - Upon retirement or leaving city employment in good standing, employees may be eligible to convert accrued sick leave for severance pay. An employee with accrued sick leave of more than 720 hours (90) days (or 1,080 hours (90-12 hour days) for fire shift employees) may convert up to a maximum of 20 days or 160 hours of sick leave for severance pay (240 hours for fire shift employees), as long as the remaining balance of accrued sick leave does not total less than 90 days of accrued sick leave. Such conversion shall be at the rate of three (3) days of sick leave for one (1) day of severance pay. Accrued sick leave applied by an employee for IMRF service credit shall not be eligible for sick leave conversion for severance pay. The provisions of this section shall not apply to police management employees. Adjustment of Pay Grades Within Groups A, B and C - The City Manager, in the City Manager's discretion, may either increase or decrease the pay grades for positions within the non - bargaining unit member group based upon the completion of periodic salary or market surveys. Such adjustments shall be limited to movement within the A, B and C benefit group classifications and shall not exceed the maximum amount of compensation within the benefit group as established by the City Council in the most recent ordinance establishing the pay and benefit plans for the non - bargaining unit member group. Such adjustments of pay grades by the City Manager shall be identified in the subsequent ordinance to be adopted by the City Council establishing a pay and benefit plan for the non -bargaining unit member group. Section 3. That all ordinances in conflict with the provisions of this ordinance are hereby repealed to the extent of any such conflict. Section 4. That this ordinance shall be in full force and effect from and after its passage in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor 366 VOLUME LXXXVI AUGUST 11, 2021 Presented: August 11, 2021 Passed: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Recorded: August 11, 2021 Published: August 13, 2021 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE G37-21 PASSED GRANTING A CONDITIONAL USE FOR A RETAIL BAKERY (203 EAST CHICAGO STREET) Councilmember Shaw made a motion, seconded by Councilmember Martinez, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Ordinance No. G37-21 AN ORDINANCE GRANTING A CONDITIONAL USE FOR A RETAIL BAKERY (203 East Chicago Street) WHEREAS, written application has been made requesting conditional use approval to establish a retail bakery, a food store, at 203 East Chicago Street; and WHEREAS, the zoning lot with the building containing the premises at 203 East Chicago Street, is legally described herein (the "Subject Property"); and WHEREAS, the Subject Property is located within the CC1 Center City District, and a food store is listed as a conditional use within the CC 1 Center City District; and WHEREAS, the Planning and Zoning Commission conducted a public hearing concerning said application on June 7, 2021, following due notice including by publication; and WHEREAS, the Community Development Department and the Planning and Zoning Commission have submitted their Findings of Fact concerning said application; and WHEREAS, the Community Development Department and the Planning and Zoning Commission recommend approval of said application, subject to the conditions articulated below; and 367 AUGUST 11, 2021 VOLUME LXXXVI WHEREAS, the City Council of the City of Elgin, Illinois, has reviewed the findings and recommendations of the Community Development Department and the Planning and Zoning Commission; and WHEREAS, the City of Elgin is a home rule unit and as a home rule unit may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, zoning, including, but not limited to, this ordinance granting a conditional use in the CC 1 Center City District pertains to the government and affairs of the city. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That the City Council of the City of Elgin hereby adopts the Findings of Fact, dated June 7, 2021, and the recommendations made by the Community Development Department and the Planning & Zoning Commission, a copy of which is attached hereto and made a part hereof by reference as Exhibit A. Section 2. That a conditional use for a retail bakery, a food store, is hereby granted for the property commonly known as 203 East Chicago Street, which is part of the property commonly identified by Kane County Property Index Numbers 06-13-302-001 and 06-13-302-002, and legally described as follows: The East 21 feet of the West 44 feet of the North 60 feet of Lot 5 and the West 23 feet of the North 53 feet and 1 inch of Lot 5 in Block 11 of the Original Town of Elgin, on the East side of Fox River, in the City of Elgin, Kane County, Illinois. (commonly known as 201-203 East Chicago Street) Section 3. That the conditional use for the Subject Property as authorized by this ordinance shall be subject to the following additional conditions: 1. Substantial conformance to the Development Application submitted by Elgin Leasing and Operating Company LLC, as applicant and property owner, received April 17, 2021 and supporting documents including: a. The Statement of Purpose and Conformance letter, For 201, 203 and 203 '/2 E. Chicago Street, Elgin, IL For its Conditional Use Application, dated March 12, 2021; and b. Proposed Floor Plan, Sheet AE1, prepared by COBU Architecture Studio, dated May 21, 2021, with such further revisions, as required by the Community Development Director. In the event of any conflict between such documents and the terms of this ordinance or other applicable city ordinances, the terms of this ordinance or other applicable city ordinances shall supersede and control. VOLUME LXXXVI AUGUST 11, 2021 2. All street graphics must comply with the zoning ordinance requirements. 3. Compliance with all applicable codes and ordinances. Section 4. That this ordinance shall be full force and effect upon its passage in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor Presented: August 11, 2021 Passed: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Recorded: August 11, 2021 Published: August 13, 2021 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE G38-21 PASSED AMENDING CHAPTER 6.06 OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED, ENTITLED "ALCOHOLIC LIQUOR DEALERS" TO AMEND THE NUMBER OF CERTAIN AVAILABLE LIQUOR LICENSE CLASSIFICATIONS Councilmember Shaw made a motion, seconded by Councilmember Martinez, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Ordinance No. G38-21 AN ORDINANCE AMENDING CHAPTER 6.06 OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED, ENTITLED "ALCOHOLIC LIQUOR DEALERS" TO AMEND THE NUMBER OF CERTAIN AVAILABLE LIQUOR LICENSE CLASSIFICATIONS NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That Section 6.06.050 of the Elgin Municipal Code, 1976, as amended, entitled "Licenses; Number to be Issued:" be and is hereby further amended by amending subparagraph U thereof to read as follows: 369 AUGUST 11, 2021 VOLUME LXXXVI "U. The number of Class P licenses shall not exceed one (1) in number. Section 2. That all ordinances or parts of ordinance in conflict with the provisions of this ordinance are hereby repealed to the extent of any such conflict. Section 3. That this ordinance shall be in full force upon its passage and publication in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor Presented: August 11, 2021 Passed: August 11, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Recorded: August 11, 2021 Published: August 13, 2021 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Martinez made a motion, seconded by Councilmember Shaw, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Heritage Commission, June 1, 2021 Liquor Commission, June 9, 2021 Committee of the Whole, July 14, 2021 City Council Minutes, July 14, 2021 Electricity Tax Revenue ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. 370 VOLUME LXXXVI AUGUST 11, 2021 ADJOURNMENT Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. The meeting adjourned at 7:29 p.m. s/ Kimberly Dewis Kimberly Dewis, City Clerk 371 August 25, 2021 Date Approved