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VOLUME LXXXIV NOVEMBER 20, 2019 COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING
The regular meeting of the Council of the City of Elgin, Illinois, was held on November 20,
2019, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:56 p.m.
Mayor Kaptain led a moment of silence and the Pledge of Allegiance was led by Gladys Boe,
Finance Customer Service Clerk.
ROLL CALL
Roll call was answered by Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
MINUTES OF THE NOVEMBER 6, 2019, COUNCIL MEETING APPROVED AS
DISTRIBUTED
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the November 6, 2019, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
COMMUNICATIONS
Kellenberger Auto 80th Anniversary Proclamation
Mayor Kaptain read the following proclamation:
PROCLAMATION
WHEREAS, in November of 1939, Herman Kellenberger saw a need and opened a two bay garage on North Street in Elgin, with his eleven year old son, William, as his only helper; and
WHEREAS, while sales of only $40 the first month was disappointing, Herman knew
that by offering fair, honest service sales would rise and when sales did rise, a larger building was
needed; and WHEREAS, after moving multiple times, a modern building was constructed in 1954
across the street from the original building, which building has been enlarged over the years and
is still functioning in its’ same location, and
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WHEREAS, the business has been a destination in downtown Elgin since its inception,
has seen many changes in the downtown and has had over 3,500 visits by customers last year
alone, and
WHEREAS, the business has adapted through the years to keep up with changes in technology and has remained in the family for four generations of Kellenbergers.
NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, do hereby
invite all citizens to join us in congratulating Kellenberger Auto Service located at 217 Symphony
Way on its landmark 80th Anniversary.
IN WITNESS WHEREOF, I have hereunto set my hand this
20th day of November, 2019.
David J. Kaptain Mayor
RECOGNIZE PERSONS PRESENT
None.
ORDINANCE S7-19 PASSED PROVIDING FOR THE ISSUANCE OF NOT TO
EXCEED $10,750,000 GENERAL OBLIGATION REFUNDING BONDS OF THE CITY OF ELGIN, KANE AND COOK COUNTIES, ILLINOIS, FOR THE PURPOSE OF REFUNDING CERTAIN OUTSTANDING BONDS OF SAID CITY, PROVIDING FOR
THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX SUFFICIENT TO PAY
THE PRINCIPAL AND INTEREST ON SAID BONDS, AUTHORIZING THE
EXECUTION OF AN ESCROW AGREEMENT IN CONNECTION WITH THE ISSUE OF SAID BONDS, AND AUTHORIZING THE SALE OF SAID BONDS TO THE PURCHASER THEREOF
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez,
Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
ORDINANCE S7-19 IS ON FILE IN THE CITY CLERK’S OFFICE.
CONSENT AGENDA
NOVEMBER 20, 2019 VOLUME LXXXIV
504
By unanimous consent, Councilmember Shaw made a motion, seconded by Councilmember
Gavin, to adopt Resolution Nos. 19-158 through 19-161 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
RESOLUTION 19-158 ADOPTED ACCEPTING FOR OWNERSHIP AND MAINTENANCE CERTAIN PUBLIC IMPROVEMENTS WITHIN THE BOWES CREEK COUNTRY CLUB PHASE I SUBDIVISION
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 19-158
RESOLUTION ACCEPTING FOR OWNERSHIP AND MAINTENANCE CERTAIN PUBLIC
IMPROVEMENTS WITHIN THE BOWES CREEK COUNTRY CLUB PHASE I
SUBDIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin hereby accepts for ownership and maintenance certain public improvements
within the Bowes Creek Country Club Phase I Subdivision. Acceptance of the public
improvements will add the following city maintained facilities: approximately 6,780 lineal feet of
five-foot-sidewalk, 161 parkway trees, 641 feet of storm sewer, two flared end sections and two
storm structures; and their appurtenances to the City maintained facilities.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: November 20, 2019 Adopted: November 20, 2019 Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 19-159 ADOPTED AUTHORIZING EXECUTION OF AN
AMENDMENT AGREEMENT NO. 1 WITH BURNS & MCDONNELL ENGINEERING
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COMPANY, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH
VARIOUS UTILITY DIVISION PROJECTS
Councilmember Shaw made a motion, seconded by Councilmember Gavin to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 19-159 RESOLUTION
AUTHORIZING EXECUTION OF AN AMENDMENT AGREEMENT NO. 1
WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC. FOR PROFESSIONAL
SERVICES IN CONNECTION WITH VARIOUS UTILITY DIVISION PROJECTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute an Amendment Agreement No. 1 on behalf of the City of Elgin
with Burns & McDonnell Engineering Company, Inc., for professional services in connection with
various utility division projects, a copy of which is attached hereto and made a part hereof by
reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: November 20, 2019
Adopted: November 20, 2019 Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 19-160 ADOPTED SETTING FORTH THE SCHEDULE OF CITY COUNCIL MEETINGS FOR 2020
Councilmember Shaw made a motion, seconded by Councilmember Gavin to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 19-160
NOVEMBER 20, 2019 VOLUME LXXXIV
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RESOLUTION
SETTING FORTH THE SCHEDULE OF CITY COUNCIL MEETINGS FOR 2020
BE IT RESOLVED BY THE CITY COUNCIL OF THE STATE OF ELGIN, ILLINOIS,
that the schedule of city council meetings for 2020 shall be as follows:
ELGIN CITY COUNCIL MEETINGS FOR 2020
Committee of the Whole January 8, 2020 6:00 PM
City Council January 8, 2020 7:00 PM
Committee of the Whole January 22, 2020 6:00 PM
City Council January 22, 2020 7:00 PM
Committee of the Whole February 12, 2020 6:00 PM
City Council February 12, 2020 7:00 PM
Committee of the Whole February 26, 2020 6:00 PM
City Council February 26, 2020 7:00 PM
Committee of the Whole March 4, 2020 6:00 PM
City Council March 4, 2020 7:00 PM
Committee of the Whole March 18, 2020 6:00 PM
City Council March 18, 2020 7:00 PM
Committee of the Whole April 8, 2020 6:00 PM
City Council April 8, 2020 7:00 PM
Committee of the Whole April 22, 2020 6:00 PM
City Council April 22, 2020 7:00 PM
Committee of the Whole May 13, 2020 6:00 PM
City Council May 13, 2020 7:00 PM
Committee of the Whole May 27, 2020 6:00 PM
City Council May 27, 2020 7:00 PM
Committee of the Whole June 10, 2020 6:00 PM
City Council June 10, 2020 7:00 PM
Committee of the Whole June 24, 2020 6:00 PM
City Council June 24, 2020 7:00 PM
Committee of the Whole July 8, 2020 6:00 PM
City Council July 8, 2020 7:00 PM
Committee of the Whole July 22, 2020 6:00 PM
City Council July 22, 2020 7:00 PM
Committee of the Whole August 12, 2020 6:00 PM
City Council August 12, 2020 7:00 PM
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Committee of the Whole August 26, 2020 6:00 PM
City Council August 26, 2020 7:00 PM Committee of the Whole September 9, 2020 6:00 PM
City Council September 9, 2020 7:00 PM
Committee of the Whole September 23, 2020 6:00 PM
City Council September 23, 2020 7:00 PM Committee of the Whole October 14, 2020 6:00 PM
City Council October 14, 2020 7:00 PM
Committee of the Whole October 28, 2020 6:00 PM
City Council October 28, 2020 7:00 PM Committee of the Whole November 4, 2020 6:00 PM
City Council November 4, 2020 7:00 PM
Special Committee of the Whole November 11, 2020 5:00 PM
Committee of the Whole November 18, 2020 5:00 PM City Council November 18, 2020 7:00 PM
Committee of the Whole December 2, 2020 5:00 PM
City Council December 2, 2020 7:00 PM
Committee of the Whole December 16, 2020 6:00 PM City Council December 16, 2020 7:00 PM
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that the foregoing city council meetings shall be held in the city council chambers in
City Hall at 150 Dexter Court, Elgin, Illinois 60120. s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: November 20, 2019
Adopted: November 20, 2019 Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
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RESOLUTION 19-161 ADOPTED AUTHORIZING EXECUTION OF A FIRST
AMENDMENT TO COMMERICAL PROPERTY LEASE AGREEMENT WITH 164 DIVISION, LLC FOR THE ELGIN ART SHOWCASE (164 DIVISION STREET)
Councilmember Shaw made a motion, seconded by Councilmember Gavin to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 19-161
RESOLUTION
AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO COMMERCIAL PROPERTY LEASE AGREEMENT WITH 164 DIVISION, LLC
FOR THE ELGIN ART SHOWCASE
(164 Division Street)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized
and directed to execute a First Amendment to Commercial Property Lease Agreement with 164
Division, LLC, for the Elgin Art Showcase for the premises commonly known as 164 Division
Street, Suite 801-803, Elgin, Illinois, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: November 20, 2019 Adopted: November 20, 2019
Omnibus Vote: Yeas: 9 Nays: 0
Attest: s/ Kimberly Dewis
Kimberly Dewis, City Clerk
REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE
Councilmember Shaw made a motion, seconded by Councilmember Martinez to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dixon,
Lopez, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
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Heritage Commission, October 1, 2019 Human Relations Commission, September 3, 2019 Planning and Zoning Commission, September 9 and October 7, 2019
Retiree Health Insurance, May 6, 2019
Disbursement Report
ANNOUNCEMENTS
Mayor Kaptain made announcements regarding forthcoming meetings.
ADJOURNMENT
Councilmember Gavin made a motion, seconded by Councilmember Dixon to adjourn. Upon a
roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 8:06 p.m.
s/ Kimberly Dewis December 4, 2019
Kimberly Dewis, City Clerk Date Approved