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HomeMy WebLinkAboutj - May 22, 2019 CC193 VOLUME LXXXIV MAY 22, 2019 COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on May 22, 2019, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:25 p.m. The Invocation was given by Pastor Pedro Gomez and the Pledge of Allegiance was led by Assistant City Manager Laura Valdez-Wilson. ROLL CALL Roll call was answered by Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Absent: Councilmember Shaw. MINUTES OF THE MAY 8, 2019, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve the May 8, 2019, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. COMMUNICATIONS Mental Health Month Proclamation Mayor Kaptain read the following proclamation: WHEREAS, Mental health is essential to everyone’s overall health and well-being with one in five adults experiencing a mental health problem in any given year; and WHEREAS, Suicide is the 10th leading cause of death in the United States, the 2nd leading cause among young adults and 90% of people who die by suicide have an underlying mental illness; and WHEREAS, It is estimated that of those residents living in Kane County, 13.2 % report most days as being extremely or very stressful, 34.3% report having had three or more days of feeling sad, blue or depressed in the past month and almost 400 youth under the age of 18 were screened for a mental health emergency last year in the City of Elgin; and MAY 22, 2019 VOLUME LXXXIV 194 WHEREAS, Early identification and treatment can make a difference in successful management of mental illness and recovery so that community members can lead full, productive lives; and WHEREAS, Every citizen and community can make a difference in helping end the silence and stigma that for too long has surrounded mental illness and discouraged people from getting help and public education and civic activities can encourage mental health and help improve the lives of individuals and families affected by mental illness NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, do hereby proclaim May as Mental Health Month and call upon the citizens, government agencies, public and private institutions, businesses and schools in Elgin to recommit our city to increasing awareness and understanding of mental health, the steps our citizens can take to protect their mental health and the need for appropriate and accessible services for all people with mental health conditions. IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of May, 2019. David J. Kaptain Mayor National Public Works Week Proclamation Mayor Kaptain read the following proclamation: WHEREAS, public works services provided in our community are an integral part of our citizens’ everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewer, streets, traffic control, solid waste collection, parks; and WHEREAS, the health, safety, and comfort of this community greatly depends on these facilities and services; and WHEREAS, the efficiency of the qualified and dedicated personnel, who staff public works departments, is materially influenced by the people’s attitude and understanding of the importance of the work they perform; and WHEREAS, this year’s theme is Public Works Connects Us which speaks to the essential nature of public works services in support of everyday quality of life. VOLUME LXXXIV MAY 22, 2019 195 NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, do hereby proclaim May 19 through May 25, 2019, as National Public Works Week in the City of Elgin and call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works; and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of May, 2019 David J. Kaptain Mayor RECOGNIZE PERSONS PRESENT George Rawlinson commented on the passing of Jerry Bear, from Bear Family Restaurants, and the impact Mr. Bear had on the community. Ina Dews stated her concerns about towing practices in her neighborhood. There was discussion regarding the status of the city’s current towing contractors. BID 19-029 AWARDED TO CHICAGOLAND PAVING CONTRACTORS FOR BOWES CREEK COUNTRY CLUB CART PATH IMPROVEMENTS Councilmember Steffen made a motion, seconded by Councilmember Gavin, to award the cart path improvements to Chicagoland Paving Contractors, in the amount of $27,000 in order to create a safe and efficient cart path system at Bowes Creek Country Club. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. JOB ORDER CONTRACT AWARDED TO F. H. PASCHEN FOR CUPOLA REPAIRS AT LORDS PARK PAVILION Councilmember Steffen made a motion, seconded by Councilmember Powell, to approve contract with F. H. Paschen in the amount of $68,850 for the repairs to the Lords Park pavilion. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. MAY 22, 2019 VOLUME LXXXIV 196 SUBURBAN PURCHASING COOPERATIVE AWARDED TO VARIOUS VENDORS FOR THE PURCHASE OF VEHICLES FOR THE BUILDING MAINTENANCE DEPARTMENT Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve a contract with Currie Ford in the amount of $66,018 for two Ford Transit 350 Vans and Roesch Ford in the amount of $22,133 for one Ford Transit Connect for the Building Maintenance Department in order to replace aging vehicles in the building maintenance department. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. SOURCEWELL PURCHASING COOPERATIVE AWARDED TO NATIONAL AUTO FLEET GROUP FOR THE PURCHASE OF A VEHICLE FOR THE PARKS AND RECREATION DEPARTMENT Councilmember Steffen made a motion, seconded by Councilmember Gavin, to award a contract to National Auto Fleet Group for a 2019 Ford Super Duty F-550 Entourage 28 passenger bus with two wheelchairs in the amount of $95,993 in order to provide safe transportation for program participants in the parks and recreation department. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. PETITION 16-19 APPROVED FOR 24 TYLER CREEK PLAZA FOR A CONDITIONAL USE PERMIT TO ESTABLISH A PHYSICAL FITNESS FACILITY WITHIN AN EXISTING COMMERCIAL SPACE Marc Mylott, Community Development Director, outlined Petition 16-19. The petition would grant a conditional use permit to allow a physical fitness facility. Staff and Planning and Zoning Commission were recommending approval subject to the conditions outlined. Councilmember Powell made a motion, seconded by Councilmember Dixon, to approve Petition 16-19 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. PETITION 13-19 APPROVED FOR CITY WIDE – ZONING ORDINANCE TEXT AMENDMENT TO ALLOW PARKING OF CERTAIN COMMERCIAL VEHICLES AND RECREATIONAL VEHICLES (RVS) ON RESIDENTIAL PROPERTIES Marc Mylott, Community Development Director, provided an overview of Petition 13-19 to approve a text amendment to allow certain commercial and recreational vehicles on residential properties. Mr. Mylott outlined the changes to heavy weight vehicles, taxi cabs, and recreational vehicles. VOLUME LXXXIV MAY 22, 2019 197 Councilmember Powell made a motion, seconded by Councilmember Rauschenberger, to remove Petition 13-19 from the table for consideration and discussion. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Carl Missele provided a petition and photos. He then stated his concerns regarding the proposed changes to regulations for recreational vehicles. Fred Moulton stated his objections to the proposed changes to the regulations for recreational vehicles. Cheryl Jacob stated her support for the proposed changes to the regulations for recreational vehicles. Gail Yauch stated his objections to the proposed changes to the regulations for recreational vehicles. Steven Hallberg stated his support for the proposed changes to the regulations for recreational vehicles. Councilmember Powell made a motion, seconded by Councilmember Dixon, to separate the recreational vehicles changes from the large truck and taxi cab changes. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Councilmember Gavin made a motion to table the item until the full council was present. The motion died for lack of a second. There was discussion regarding the details of the proposed ordinance including the size of the recreational vehicle, if it was motorized, and enforcement procedures. Also discussed was the addition of a sunset provision in the ordinance and possible permitting fees. Councilmember Gavin made a motion, seconded by Councilmember Powell, to approve the portion of Petition 13-19 that amended the regulations for large trucks and taxi cabs in residential areas. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmember Martinez. Councilmember Powell made a motion, seconded by Councilmember Dixon, to approve the portion of Petition 13-19 that amended the regulations for recreational vehicles in residential areas and to include a sunset provision in the final ordinance. Upon a roll call vote: Yeas: Councilmembers Dixon, Lopez, Powell, Rauschenberger, and Steffen. Nays: Councilmembers Gavin, Martinez and Mayor Kaptain. MAY 22, 2019 VOLUME LXXXIV 198 CONSENT AGENDA By unanimous consent, Councilmember Powell made a motion, seconded by Councilmember Steffen, to adopt Resolution Nos. 19-78 through 19-82 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 19-78 ADOPTED AUTHORIZING EXECUTION OF A MEMORANDUM OF UNDERSTANDING TO ACCEPT A GRANT FROM PREUSSER RESEARCH GROUP, INC. FOR DISTRACTED DRIVING STUDY Councilmember Powell made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-78 RESOLUTION AUTHORIZING EXECUTION OF A MEMORANDUM OF UNDERSTANDING TO ACCEPT A GRANT FROM PREUSSER RESEARCH GROUP, INC. FOR DISTRACTED DRIVING STUDY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin, Illinois hereby accepts the Preusser Research Group, Inc. grant in the amount of $30,000.00 for a distracted driving study. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Memorandum of Understanding on behalf of the City of Elgin with Preusser Research Group, Inc. for distracted driving study, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: May 22, 2019 Adopted: May 22, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXXIV MAY 22, 2019 199 RESOLUTION 19-79 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH AIR ONE EQUIPMENT, INC. FOR SELF-CONTAINED BREATHING APPARATUS UNITS Councilmember Powell made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-79 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH AIR ONE EQUIPMENT, INC. FOR SELF-CONTAINED BREATHING APPARATUS UNITS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Purchase Agreement on behalf of the City of Elgin with Air One Equipment, Inc. for self-contained breathing apparatus units, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: May 22, 2019 Adopted: May 22, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk MAY 22, 2019 VOLUME LXXXIV 200 RESOLUTION 19-80 ADOPTED AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH THE FOX RIVER STUDY GROUP FOR CONTINUED SUPPORT OF THE FOX RIVER WATERSHED PROJECT Councilmember Powell made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-80 RESOLUTION AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH THE FOX RIVER STUDY GROUP FOR CONTINUED SUPPORT OF THE FOX RIVER WATERSHED PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Grant Agreement with the Fox River Study Group for continued support of the Fox River Watershed Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: May 22, 2019 Adopted: May 22, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-81 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE OF SERVICES AGREEMENT WITH THE ELGIN AREA CONVENTION OF VISITORS BUREAU FOR MARKETING SERVICES Councilmember Powell made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXXIV MAY 22, 2019 201 Resolution No. 19-81 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICES AGREEMENT WITH THE ELGIN AREA CONVENTION OF VISITORS BUREAU FOR MARKETING SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Purchase of Services Agreement on behalf of the City of Elgin with the Elgin Area Convention of Visitors Bureau for tourism and marketing services, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: May 22, 2019 Adopted: May 22, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-82 ADOPTED AUTHORIZING EXECUTION OF AN ANNEXATION AGREEMENT WITH ELGIN CC, L.L.C., A DELAWARE LIMITED LIABILITY COMPANY AND BARTEL’S FARMING CORPORATION, A DELAWARE CORPORATION (MASON RD., ELGIN, ILLINOIS) Councilmember Powell made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. MAY 22, 2019 VOLUME LXXXIV 202 Resolution No. 19-82 RESOLUTION AUTHORIZING EXECUTION OF AN ANNEXATION AGREEMENT WITH ELGIN CC, L.L.C., A DELAWARE LIMITED LIABILITY COMPANY AND BARTEL’S FARMING CORPORATION, A DELAWARE CORPORATION (Mason Rd., Elgin, Illinois) WHEREAS, the owners of record of certain territory described in Exhibit A, attached hereto and made a part hereof by reference, desire annexation of said territory to the City of Elgin; and WHEREAS, said territory is not a part of any other municipality and is contiguous to the City of Elgin; and WHEREAS, no electors reside on the subject territory; and WHEREAS, the corporate authorities of the City of Elgin desire to annex said territory upon certain terms and conditions; and WHEREAS, a proposed annexation agreement has been filed with the City Clerk and a public hearing has been held after due notice as required by law and all persons appearing and wishing to testify concerning the proposed annexation agreement have been heard; and WHEREAS, it is the considered opinion of the corporate authorities of the City of Elgin that it is in the best interests of the City of Elgin to enter into said annexation agreement as proposed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That the Mayor and City Clerk of the City of Elgin be and are hereby authorized and directed to execute on behalf of the City of Elgin an annexation agreement in the form attached hereto as Exhibit A and incorporated herein by reference. Section 2. That this resolution shall be effective from and after its passage as provided by law. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXXIV MAY 22, 2019 203 Presented: May 22, 2019 Adopted: May 22, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Steffen made a motion, seconded by Councilmember Martinez, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Cultural Arts Commission, April 8, 2019 Emergency Telephone System Board, March 21, 2019 Heritage Commission – Design Review, February 12, March 12 and 26, 2019 Human Relations Commission, April 3, 2019 Parks and Recreation Board, February 26, 2019 Planning and Zoning Commission, March 4 and April 1, 2019 Retiree Health Insurance Board, February 4, 2019 Committee of the Whole, April 24, 2019 City Council Minutes, April 24, 2019 Riverboat Revenue Disbursement Report ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Gavin made a motion, seconded by Councilmember Steffen, to adjourn the meeting and return to the Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 8:56 p.m. s/ Kimberly Dewis June 12, 2019 Kimberly Dewis, City Clerk Date Approved