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VOLUME LXXXIV MAY 8, 2019 COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING
The regular meeting of the Council of the City of Elgin, Illinois, was held on May 8, 2019, in the
Council Chambers. The meeting was called to order by Mayor Kaptain at 6:00 p.m. The
Invocation was given by Natalia Heckermann, from Judson University and the Pledge of
Allegiance was led by Corporation Counsel William Cogley.
City Clerk Kimberly Dewis read the following proclamation of results of the consolidated
election for the offices of Mayor and Councilmembers for the City of Elgin, Kane and Cook
Counties, Illinois.
PROCLAMATION OF THE RESULTS OF THE CONSOLIDATED ELECTION FOR THE OFFICE OF MAYOR AND COUNCILMEMBERS OF THE CITY OF ELGIN, KANE AND COOK COUNTIES, ILLINOIS
WHEREAS, a Consolidated Election for the offices Mayor and of Councilmember to be
elected at large, of and for the City of Elgin, Kane and Cook Counties, Illinois, was held on April 2, 2019; and
WHEREAS, the election authority of Cook County transmitted the results for those
precincts located in Hanover Township, Cook County, City of Elgin to the Kane County election
authority; and WHEREAS, the election authority of Kane County compiled the results for those precincts
located in Campton, Dundee, Elgin, Plato, and Rutland Townships, Kane County, and Hanover
Township, Cook County, Elgin, Illinois; and
WHEREAS on April 23, 2019, the County Canvassing Board of Kane County met at the County Clerk’s office in Geneva, Illinois, canvassed the returns of the Consolidated Election and
issued an Abstract of Votes which was furnished to the Local Election Official of the City of Elgin.
NOW, THEREFORE, pursuant to the Abstract of Votes prepared by the Kane County Canvassing Board, it is hereby proclaimed that of the 61,285 registered voters, a total of 6,716 ballots were cast at the Consolidated Election on April 2, 2019. The following number of votes
was cast for each candidate for the office of Mayor and the office of Councilmember of the City
of Elgin:
Mayor Kane County Cook County Totals
David Kaptain 3,621 705 4,326
Carol Rauschenberger 1,811 410 2,221
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170
Councilperson
Four Year
Kane County Cook County Totals
F. John Steffen 3,729 713 4.442
Fred Moulton 1,784 342 2,126
Tish S. Powell 3,477 672 4,149
Rose Martinez 2,685 628 3,313
Toby Shaw 2,857 502 3,359
Anthony Ortiz 1,454 308 1,762
Dustin Good 2,390 441 2,831
Councilperson
Two Year
Kane County Cook County Totals
Baldemar Lopez 2,259 441 2,700
Steven Thoren 2,050 350 2,400
Jerri McCue 855 250 1,105
IT IS HEREBY PROCLAIMED that the following person has been elected for the four
year term of office of Mayor for the City of Elgin:
David Kaptain
IT IS HEREBY PROCLAIMED that the following persons have been elected to the four
year terms of office of Councilmember for the City of Elgin:
F. John Steffen
Tish S. Powell
Toby Shaw
Rose Martinez
IT IS HEREBY PROCLAIMED that the following person has been elected to the two year
term of office of Councilmember for the City of Elgin:
Baldemar Lopez
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This is to certify that the foregoing Proclamation of Results of the Consolidated Election
for the offices of Mayor and Councilmember for the City of Elgin is true and correct. Dated this 8th day of May, 2019
s/ Kimberly Dewis
Elgin City Clerk and Local Election Official
INAUGURATION OF ELECTED MAYOR AND COUNCILMEMBERS
David Kaptain was sworn in by the Honorable Manuel Barbosa. F. John Steffen was sworn in by the Honorable Ketki Steffen.
Tish Powell was sworn in by the Honorable John G. Dalton.
Toby Shaw was sworn in by the City Clerk, Kimberly Dewis.
Rose Martinez was sworn in by the Honorable Kathy Karayannis.
Baldemar Lopez was sworn in by the Honorable John G. Dalton. ROLL CALL
Roll call was answered by Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
NEWLY-INAUGURATED COUNCILMEMBER COMMENTS
The newly inaugurated mayor and councilmembers each thanked their friends, family, and constituents for their support.
MEETING - RECESS
Mayor Kaptain declared the City Council meeting recessed at 6:30 p.m. for a reception for the
newly elected councilmembers and stated it would reconvene at 7:00 p.m.
MEETING – RECONVENE Mayor Kaptain declared the City Council meeting back in session at 7:00 p.m.
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MINUTES OF THE APRIL 24, 2019, COUNCIL MEETING APPROVED AS
DISTRIBUTED
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve the April
24, 2019, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas:
Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
COMMUNICATIONS
Arbor Day Proclamation
Mayor Kaptain read the following proclamation:
PROCLAMATION
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture
that a special day be set aside for the planting of trees called Arbor Day, which is now observed
throughout the nation and the world; and
WHEREAS, the City of Elgin adopted a Tree Preservation Ordinance in 2013; and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut
heating and cooling costs, moderate the temperature, clean the air, produce life giving oxygen, and
provide habitat for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel
for our fires and countless other wood products; and
WHEREAS, trees in our city increase property values, enhance the economic vitality of
business areas and beautify our community and are a source of joy and spiritual renewal.
NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin do hereby proclaim
May 8, 2019 as Arbor Day, in the City of Elgin and I urge all citizens to celebrate Arbor Day and
efforts to protect our trees and woodlands and to plant trees to gladden the heart and promote the well-being of this and future generations.
IN WITNESS WHEREOF, I have hereunto set my hand this 8th day of May, 2019.
David J. Kaptain Mayor
Poppy Days Proclamation
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Mayor Kaptain read the following proclamation: PROCLAMATION
WHEREAS, America is the land of the freedom, preserved and protected willingly and freely by citizen soldiers; and
WHEREAS, millions of citizen soldiers, who have answered the call to arms, have died
on the field of battle; and
WHEREAS, a Nation must be reminded of the price of war and the debt owed to those
who have died in war; and
WHEREAS, the red poppy has been designated as a symbol of the sacrifice of lives in all
wars; and
WHEREAS, the American Legion and its Auxiliaries, the American Legion Riders, the
Veterans of Foreign Wars and its Auxiliaries and the AMVETS have pledged to remind Americans
annually of this debt through the distribution of the poppy as the memorial flower.
NOW, THEREFORE, I David Kaptain, Mayor of the City of Elgin, Illinois, do hereby
proclaim May 9, 10 and 11, 2019 as POPPY DAYS in Elgin and ask all citizens to pay tribute to
those who have made the ultimate sacrifice in the name of freedom, by making a donation for and
wearing the memorial poppy during these days.
IN WITNESS THEREOF, I have hereunto set my hand this 8th day of May, 2018.
David J. Kaptain
Mayor
Elgin Area Firefighters’ Memorial Day Proclamation
Mayor Kaptain read the following proclamation:
PROCLAMATION
WHEREAS, in 1993 the Illinois Fire Services Association unanimously agreed that a monument should be erected to serve as the official memorial; it was to be located on the grounds adjacent to the state Capital building; and
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WHEREAS, the Illinois Firefighter Memorial is dedicated to the firefighters of Illinois,
who have given their lives in the line of duty and to those firefighters who heroically serve with courage, pride and honor; and
WHEREAS, it is important that all citizens know and understand the duties,
responsibilities, hazards, and sacrifices of their fire service agency, and that members of our fire
department recognize their duty to serve the people by safeguarding life and property; and
WHEREAS, the men and women of the Elgin Fire Department unceasingly provide a
vital public service.
NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, declare Saturday, May 11, 2019, as the Elgin Area Firefighters’ Memorial Day, a day to remember those Firefighters who
have gone before us. I do hereby order the lowering of the flag flying in front of Fire Barn No. 5,
to Half-Mast for the remainder of this day, as a symbol of our corporate pledge, to honor all those
who have served, who now serve, and who will serve our fair City of Elgin.
IN WITNESS WHEREOF, I have hereunto set my hand this 8th day of May, 2019.
David J. Kaptain
Mayor
Elgin Peace Officers’ Memorial Day Proclamation
Mayor Kaptain read the following proclamation:
PROCLAMATION
WHEREAS, May 15 has been designated as National Peace Officer’s Memorial Day; and
WHEREAS, the members of the Elgin Police Department play an essential role in safeguarding the rights and freedoms of Elgin; and
WHEREAS, it is important that all citizens know and understand the duties of their law
enforcement agency, and that members of our law enforcement agency recognize their duty to
serve the people; and
WHEREAS, the men and women of the Elgin Police Department unceasingly provide a
vital public service.
NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, declare Wednesday, May 15, 2019, as ELGIN PEACE OFFICERS MEMORIAL DAY as a day to remember those
officers who have gone before us and I hereby order the lowering of the flags flying in front of this
facility to Half Mast.
IN WITNESS WHEREOF, I have hereunto set my hand this 8th Day of May, 2019.
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David J. Kaptain Mayor
Kids to Parks Day Proclamation
Mayor Kaptain read the following proclamation:
PROCLAMATION
WHEREAS, May 18, 2019 is the ninth Kids to Parks Day organized and launched by the National Park Trust, held annually on the third Saturday in May; and
WHEREAS, Kids to Parks Day empowers kids and encourages families to get outdoors
and visit America’s parks; and
WHEREAS, it is important to introduce a new generation to our nation’s parks; and
WHEREAS, we should encourage children to lead a more active lifestyle to combat the
issues of childhood obesity, diabetes mellitus, hypertension and hypercholesterolemia; and
WHEREAS, Kids to Parks Day is open to all children and adults across the country to encourage a large and diverse group of participants; and
WHEREAS, Kids to Parks Day will broaden children’s appreciation for nature and the
outdoors. NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin do hereby proclaim
May 18, 2019 as Kids to Parks Day in the city of Elgin, and I urge all citizens to make time and
take the children in their lives to one of Elgin’s 75 parks.
IN WITNESS WHEREOF, I have hereunto set my hand this 8th day of May, 2019.
David J. Kaptain
Mayor
RECOGNIZE PERSONS PRESENT
Jose Bosque stated his concerns about discipline in the Police Department and that Lt. Jensen should not return to work.
Jody Perkins stated her concerns regarding a civilian oversight board for the police department.
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BID 19-026 AWARDED TO LANDMARK CONTRACTORS, INC. FOR THE 2019
NEIGHBORHOOD STREET REHABILITATION – GERTRUDE/JEWETT
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to award the 2019
Neighborhood Street Rehabilitation – Gertrude/Jewett bid to Landmark Contractors, Inc. in the
amount of $2,663,904 in order to provide new water main and pavement rehabilitation to
improve City infrastructure. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
BID 19-030 AWARDED TO VARIOUS VENDORS FOR BITUMINOUS PATCHING
MIXTURES GROUPS I AND II
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to authorize the
purchase of bituminous patching mixtures (Group I) from Plote Construction, Inc. in the amount
of $164,640 and (Group II) from Arrow Road Construction in the amount of $28,600 in order to
provide public works with the materials necessary to repair and replace asphalt infrastructure. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
PUBLIC HEARING FOR PETITIONS 05-19, 11-19, AND 12-19; HIGHLAND WOODS SUBDIVISION NEIGHBORHOODS “G” AND “I”, AN APPLICATION FOR THE THIRD AMENDMENT TO THE ANNEXATION AGREEMENT, AMENDMENT TO PLANNED DEVELOPMENT WITH NEW PSFR2 AND PCF ORDINANCES,
AMENDMENT TO PRELIMINARY PLAT, AND FINAL PLAT AND FINAL
ENGINEERING FOR A NEW SINGLE-FAMILY HOME SUBDIVISION
Mayor Kaptain declared the public hearing open.
Marc Mylott, Community Development Director, outlined Petitions 05-19, 11-19 and 12-19 for
the Highland Woods Subdivision. The petitions would grant the third amendment to the annexation agreement, and amendment to the planned development and an amendment to the
preliminary plat, final plat and final engineering. He further addressed the change to the density
and the types of homes that would be constructed. Staff and Planning and Zoning Commission
were recommending approval subject to the conditions outlined.
There was discussion regarding the location of the garages and the lot sizes.
Mayor Kaptain declared the public hearing closed.
PETITIONS 05-19, 11-19, AND 12-19 APPROVED FOR THE HIGHLAND WOODS
SUBDIVISION NEIGHBORHOODS “G” AND “I”, AN APPLICATION FOR THE
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THIRD AMENDMENT TO THE ANNEXATION AGREEMENT, AMENDMENT TO
PLANNED DEVELOPMENT WITH NEW PSFR2 AND PCF ORDINANCES, AMENDMENT TO PRELIMINARY PLAT, AND FINAL PLAT AND FINAL ENGINEERING FOR A NEW SINGLE-FAMILY HOME SUBDIVISION
Councilmember Powell made a motion, seconded by Councilmember Dixon, to approve
Petitions 05-19, 11-19, and 12-19 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
PUBLIC HEARING FOR PETITIONS 08-19, 09-19, AND 10-19; 2600 MASON ROAD, AN APPLICATION FOR ANNEXATION WITH AN ANNEXATION AGREEMENT, PLANNED DEVELOPMENT AS A MAP AMENDMENT TO ESTABLISH A NEW PORI PLANNED OFFICE RESEARCH INDUSTRIAL DISTRICT, PRELIMINARY AND
FINAL PLAT OF SUBDIVISION, AND FINAL ENGINEERING TO CONSTRUCT A
NEW BUSINESS PARK WITH THREE OFFICE AND WAREHOUSING BUILDINGS
Mayor Kaptain declared the public hearing open.
Marc Mylott, Community Development Director, outlined Petitions 08-19, 09-19 and 10-19 for
the property located at 2600 Mason Road. The petitions would grant an annexation agreement, and the planned development as a map amendment to establish a new planned office research
industrial district and a preliminary plat, final plat of subdivision, and final engineering. He
noted that this would create a new business park with three office and warehouse buildings.
Staff and Planning and Zoning Commission were recommending approval subject to the
conditions outlined.
Mayor Kaptain declared the public hearing closed.
PETITIONS 08-19, 09-19, AND 10-19 APPROVED FOR 2600 MASON ROAD, AN APPLICATION FOR ANNEXATION WITH AN ANNEXATION AGREEMENT, PLANNED DEVELOPMENT AS A MAP AMENDMENT TO ESTABLISH A NEW PORI PLANNED OFFICE RESEARCH INDUSTRIAL DISTRICT, PRELIMINARY AND
FINAL PLAT OF SUBDIVISION, AND FINAL ENGINEERING TO CONSTRUCT A
NEW BUSINESS PARK WITH THREE OFFICE AND WAREHOUSING BUILDINGS
Councilmember Gavin made a motion, seconded by Councilmember Dixon, to approve Petitions
08-19, 09-19, and 10-19 subject to conditions. Upon a roll call vote: Yeas: Councilmembers
Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
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RESOLUTION 19-75 ADOPTED APPROVING ANNUAL MEMBERSHIP RENEWAL
WITH METRO WEST COUNCIL OF GOVERNMENT FOR MAY, 2019 TO APRIL, 2020
Councilmember Powell made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Lopez, Martinez,
Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin and Shaw.
Resolution No. 19-75
RESOLUTION
APPROVING ANNUAL MEMBERSHIP RENEWAL WITH METRO WEST COUNCIL OF GOVERNMENT FOR MAY, 2019 TO APRIL, 2020
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that it hereby approves the annual membership renewal with Metro West Council of Government
for May, 2019 to April, 2020.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 8, 2019
Adopted: May 8, 2019 Vote: Yeas: 7 Nays: 2
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 19-76 ADOPTED AUTHORIZING EXECUTION OF A REAL ESTATE SALE CONTRACT FOR THE PURCHASE OF 412 SUMMIT STREET
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 19-76 RESOLUTION AUTHORIZING EXECUTION OF A REAL ESTATE SALE CONTRACT FOR THE PURCHASE OF 412 SUMMIT STREET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
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exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a real estate contract on behalf of the City of Elgin with Jie Dumond for the purchase of the property commonly known as 412 Summit Street, Elgin, IL
60120 for $85,000.00, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 8, 2019 Adopted: May 8, 2019
Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 19-77 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH WEST CENTRAL MUNICIPAL CONFERENCE FOR 2019
REPLACEMENT TREES FOR PLANTING ON RIGHT-ON-WAY AND OTHER CITY
PROPERTIES IN CONNECTION WITH THE SUBURBAN TREE CONSORTIUM
Councilmember Dixon made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 19-77
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH WEST CENTRAL
MUNICIPAL CONFERENCE FOR 2019 REPLACEMENT TREES FOR PLANTING ON RIGHT-OF-WAY AND OTHER CITY PROPERTIES IN CONNECTION WITH THE
SUBURBAN TREE CONSORTIUM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Purchase Agreement on behalf of the City of Elgin with West
Central Municipal Conference for 2019 replacement trees for planting on right-of-way and other
MAY 8, 2019 VOLUME LXXXIV
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city properties in connection with the Suburban Tree Consortium, a copy of which is attached
hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 8, 2019 Adopted: May 8, 2019 Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
CONSENT AGENDA
By unanimous consent, Councilmember Powell made a motion, seconded by Councilmember
Lopez, to pass Ordinance Nos. G17- 19 and G18-19 and adopt Resolution Nos. 19-67 through 19-74 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
RESOLUTION 19-67 ADOPTED AUTHORIZING EXECUTION OF A FIRE SPRINKLER ASSISTANCE GRANT AGREEMENT WITH PATRICK O'NEIL PROPERTY GROUP, LLC-GROVE FOR CONSTRUCTION OF A NEW FIRE
SPRINKLER SYSTEM (11-13 N. GROVE AVENUE AND 15 N. GROVE AVENUE)
Councilmember Powell made a motion, seconded by Councilmember Lopez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 19-67
RESOLUTION
AUTHORIZING EXECUTION OF A FIRE SPRINKLER ASSISTANCE GRANT
AGREEMENT WITH PATRICK O'NEIL PROPERTY GROUP, LLC-GROVE FOR
CONSTRUCTION OF A NEW FIRE SPRINKLER SYSTEM
(11-13 N. Grove Avenue and 15 N. Grove Avenue)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute a Fire Sprinkler Assistance Grant Agreement with Patrick
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O'Neil Property Group, LLC-Grove for construction of a new fire sprinkler system at 11-13 N.
Grove Avenue and 15 N. Grove Avenue, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 8, 2019 Adopted: May 8, 2019 Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 19-68 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE
AGREEMENT WITH ARROWHEAD REALTY CORPORATION D/B/A CROWN
CORPORATE HOUSING FOR FAUCET MOUNTED FILTERS AND CARTRIDGES IN
CONNECTION WITH THE LEAD WATER SERVICE PIPE REPLACEMENT PROGRAM
Councilmember Powell made a motion, seconded by Councilmember Lopez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 19-68
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH ARROWHEAD REALTY CORPORATION D/B/A CROWN CORPORATE HOUSING FOR FAUCET
MOUNTED FILTERS AND CARTRIDGES IN CONNECTION WITH THE LEAD WATER
SERVICE PIPE REPLACEMENT PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute a Purchase Agreement on behalf of the City of Elgin
with Arrowhead Realty Corporation d/b/a Crown Corporate Housing for faucet mounted filters
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and cartridges in connection with Lead Water Service Pipe Replacement Program, a copy of which
is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 8, 2019 Adopted: May 8, 2019 Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 19-69 ADOPTED AUTHORIZING EXECUTION AND ACCEPTANCE
OF A CONSERVATION AND STORMWATER MANAGEMENT PLAT OF
EASEMENT FOR STORMWATER MANAGEMENT PURPOSES FROM BA-W LLC
(TRADITIONS AT FITCHIE CREEK)
Councilmember Powell made a motion, seconded by Councilmember Lopez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 19-69
RESOLUTION
AUTHORIZING EXECUTION AND ACCEPTANCE OF A CONSERVATION AND STORMWATER MANAGEMENT PLAT OF EASEMENT FOR STORMWATER
MANAGEMENT PURPOSES FROM BA-W LLC
(Traditions at Fitchie Creek)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized
and directed to execute a Conservation and Stormwater Management Plat of Easement for
stormwater management purposes for Traditions at Fitchie Creek from BA-W LLC regarding the
property legally described on said plat prepared by Manhard Consulting Ltd., dated May 25, 2018, last revised on November 30, 2018, a copy of which is attached hereto.
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BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to
cause said Conservation and Stormwater Management Plat of Easement for Traditions at Fitchie Creek, Elgin, Illinois to be recorded in the office of the Recorder of Deeds of Kane County, Illinois. s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 8, 2019
Adopted: May 8, 2019
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 19-70 ADOPTED AUTHORIZING EXECUTION AND ACCEPTANCE
OF A PLAT OF EASEMENT GRANTING A CITY EASEMENT FOR TRADITIONS AT
FITCHIE CREEK FROM BA-W LLC
Councilmember Powell made a motion, seconded by Councilmember Lopez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 19-70
RESOLUTION
AUTHORIZING EXECUTION AND ACCEPTANCE OF A
PLAT OF EASEMENT GRANTING A CITY EASEMENT FOR TRADITIONS AT FITCHIE CREEK FROM BA-W LLC
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized
and directed to execute a Plat of Easement Granting a City Easement for Traditions at Fitchie Creek from BA-W LLC regarding the property legally described on said plat prepared by Manhard
Consulting Ltd., dated May 25, 2018, last revised on November 13, 2018, a copy of which is
attached hereto.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to cause said Plat of Easement Granting a City Easement for Traditions at Fitchie Creek, Elgin,
Illinois to be recorded in the office of the Recorder of Deeds of Kane County, Illinois.
s/ David J. Kaptain
David J. Kaptain, Mayor
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184
Presented: May 8, 2019
Adopted: May 8, 2019 Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 19-71 ADOPTED AUTHORIZING EXECUTION OF A FIRST AMENDMENT AGREEMENT WITH KELSO-BURNETT COMPANY FOR
PROFESSIONAL SERVICES IN CONNECTION WITH THE INSTALLATION OF
SINGLE MODE FIBER OPTIC CABLE Councilmember Powell made a motion, seconded by Councilmember Lopez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 19-71 RESOLUTION AUTHORIZING EXECUTION OF A FIRST AMENDMENT AGREEMENT WITH KELSO-
BURNETT COMPANY FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE
INSTALLATION OF SINGLE MODE FIBER OPTIC CABLE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute a First Amendment Agreement on behalf of the City of
Elgin with Kelso-Burnett Company, for professional services in connection with the installation of single mode fiber optic cable, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
VOLUME LXXXIV MAY 8, 2019
185
Presented: May 8, 2019
Adopted: May 8, 2019 Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 19-72 ADOPTED AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 1 WITH BAXTER & WOODMAN, INC. FOR PROFESSIONAL
SERVICES IN CONNECTION WITH THE DUNDEE AVENUE AND SUMMIT STREET
INTERSECTION IMPROVEMENT PROJECT Councilmember Powell made a motion, seconded by Councilmember Lopez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 19-72 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 1 WITH BAXTER &
WOODMAN, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE
DUNDEE AVENUE AND SUMMIT STREET INTERSECTION IMPROVEMENT PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an Amendment Agreement No. 1 on behalf of the City
of Elgin with Baxter & Woodman, Inc. for professional services in connection with the Dundee
Avenue and Summit Street Intersection Improvement Project, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
MAY 8, 2019 VOLUME LXXXIV
186
Presented: May 8, 2019
Adopted: May 8, 2019 Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 19-73 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING ENTERPRISES, INC. FOR PROFESSIONAL SERVICES IN
CONNECTION WITH THE DUNDEE AVENUE RECONSTRUCTION PRELIMINARY
ENGINEERING PROJECT Councilmember Powell made a motion, seconded by Councilmember Lopez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 19-73 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING
ENTERPRISES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE
DUNDEE AVENUE RECONSTRUCTION PRELIMINARY ENGINEERING PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with
Engineering Enterprises, Inc. for professional services in connection with the Dundee Avenue
Reconstruction Preliminary Engineering Project, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
VOLUME LXXXIV MAY 8, 2019
187
Presented: May 8, 2019
Adopted: May 8, 2019 Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 19-74 ADOPTED APPROVING SETTLEMENTS OF CERTAIN WORKERS' COMPENSATION CASES
Councilmember Powell made a motion, seconded by Councilmember Lopez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 19-74
RESOLUTION APPROVING SETTLEMENTS OF CERTAIN WORKERS' COMPENSATION CASES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that the proposed settlement of the pending workers' compensation case of Wayne Smith, Case No. 17 WC 21374, in the total amount of $80,000.00 is approved. s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 8, 2019
Adopted: May 8, 2019
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
MAY 8, 2019 VOLUME LXXXIV
188
ORDINANCE G17-19 PASSED AMENDING ORDINANCE NO. G42-09 WHICH
GRANTED A CONDITIONAL USE APPROVAL TO PERMIT A PROGRAM FOR GRAPHICS (1701-1707 NORTH RANDALL ROAD)
Councilmember Powel made a motion, seconded by Councilmember Lopez, to pass the
following ordinance. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Ordinance No. G17-19
AN ORDINANCE
AMENDING ORDINANCE NO. G42-09 WHICH GRANTED A CONDITIONAL USE APPROVAL TO PERMIT A PROGRAM FOR GRAPHICS
(1701-1707 North Randall Road)
WHEREAS, written application has been submitted requesting an amendment to
Ordinance No. G42-09 which granted a conditional use approval to permit a program for graphics to allow additional wall graphics and modifications to existing monument graphics to include
electronic changeable copy graphic at 1701-1707 North Randall Road; and
WHEREAS, the zoning lot with the buildings containing the premises at 1701-1707 North
Randall Road is legally described in Section 3 of Ordinance No. G42-09 (the “Subject Property”); and
WHEREAS, the Subject Property is located within the PORI Planned Office Research
Industrial District established by Ordinance No. G47-05 and Ordinance No. G79-05; and
WHEREAS, the Planning and Zoning Commission conducted a public hearing concerning
said application on April 1, 2019 following due notice including by publication; and
WHEREAS, the Community Development Department and the Planning and Zoning
Commission have submitted their Findings of Fact concerning said application; and
WHEREAS, the Community Development Department and the Planning and Zoning
Commission recommend approval of said application, subject to the conditions articulated below;
and
WHEREAS, the City Council of the City of Elgin, Illinois, has reviewed the findings and
recommendations of the Community Development Department and the Planning and Zoning
Commission; and
WHEREAS, the City of Elgin is a home rule unit and as a home rule unit may exercise any power and perform any function pertaining to its government and affairs; and
WHEREAS, zoning, including, but not limited to, this ordinance granting an amendment
to Ordinance No. G42-09 which granted a conditional use approval to permit a program for
VOLUME LXXXIV MAY 8, 2019
189
graphics in the PORI Planned Office Research Industrial District pertains to the government and
affairs of the city. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS:
Section 1. That the City Council of the City of Elgin hereby adopts the Findings of Fact, dated April 1, 2019, and the recommendations made by the Community Development Department and the Planning and Zoning Commission, a copy of which is attached hereto and
made a part hereof by reference as Exhibit A.
Section 2. That Section 3. of Ordinance No. G42-09 is hereby amended to include the following additional conditions:
8. Substantial conformance to the Development Application submitted by John B.
Sanfilippo + Son, Inc., as applicant and property owner, received February 1, 2019, and
supporting documents including: a. Statement of Purpose and Conformance, prepared by Kelly Day, John B. Sanfilippo
& Son, Inc., dated January 31, 2019;
b. ALTA/ACSM Land Title Survey of Panasonic, prepared by Cowhey Gudmundson
Leder, Ltd., dated January 20, 2005; c. Undated John B. Sanfilippo Son, Inc. Sign Table 1701-1703-1707 N. Randall Rd., received February 1, 2019;
d. Fourteen (14) Sheet “Inventory of All Signs” plan set, prepared by Aurora Sign
Company Inc., dated January 22, 2019;
e. Eight (8) Sheet “Inventory of Illuminated Corporate Signage” plan set, prepared by Aurora Sign Company Inc., dated September 5, 2018, with such further revisions as required by the Director of Community Development.
In the event of any conflict between such documents and the terms of this ordinance or
other applicable city ordinances, the terms of this ordinance or other applicable city ordinances shall supersede and control.
9. Compliance with all applicable codes and ordinances.
Section 3. That except as amended herein, the use and development of Subject Property shall be controlled pursuant to the provisions of Ordinance No. G42-09, Ordinance No. G47-05, and Ordinance No. G79-05. In the event of any conflict between this ordinance, and
Ordinance No. G42-09, Ordinance No. G47-05, and Ordinance No. G79-05, this ordinance and
associated documents shall control and prevail.
MAY 8, 2019 VOLUME LXXXIV
190
Section 4. That this ordinance shall be in full force and effect upon its passage in the
manner provided by law.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 8, 2019 Passed: May 8, 2019 Omnibus Vote: Yeas: 9 Nays: 0
Recorded: May 8, 2019
Published: May 10, 2019
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
ORDINANCE G18-19 PASSED AMENDING PRC PLANNED RESIDENCE
CONVERSATION DISTRICT ORDINANCE NO. G61-07 (111 N. CHANNING STREET, 468 DIVISION STREET AND A PORTION OF 472 DIVISION STREET)
Councilmember Powel made a motion, seconded by Councilmember Lopez, to pass the
following ordinance. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Ordinance No. G18-19
AN ORDINANCE
AMENDING PRC PLANNED RESIDENCE CONSERVATION DISTRICT ORDINANCE NO. G61-07
(111 N. Channing Street, 468 Division Street and a Portion of 472 Division Street)
WHEREAS, the territory herein described has been classified PRC Planned Residence
Conservation District and is subject to the requirements of Ordinance No. G61-07; and
WHEREAS, written application has been made to amend PRC Planned Residence
Conservation District Ordinance G61-07 to add “community gardens” to the list of permitted uses;
and
WHEREAS, the zoning lot containing the property commonly referred to as 111 N. Channing
Street, 468 Division Street, and a portion of 472 Division Street is legally described within Ordinance
No. G61-07 (and hereinafter referred to as the “Subject Property”); and
VOLUME LXXXIV MAY 8, 2019
191
WHEREAS, the Planning and Zoning Commission conducted a public hearing concerning
said application on April 1, 2019 following due notice including by publication; and WHEREAS, the Community Development Department and the Planning and Zoning
Commission have submitted their Findings of Fact concerning said application; and
WHEREAS, the Community Development Department and the Planning and Zoning Commission recommend approval of said application, subject to the conditions articulated below; and
WHEREAS, the City Council of the City of Elgin, Illinois, has reviewed the findings and
recommendations of the Community Development Department and the Planning and Zoning
Commission; and WHEREAS, the City of Elgin is a home rule unit and as a home rule unit may exercise any
power and perform any function pertaining to its government and affairs; and
WHEREAS, zoning, including, but not limited to, this ordinance granting an amendment to the PRC Planned Residence Conservation District pertains to the government and affairs of the city.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS:
Section 1. That the City Council of the City of Elgin hereby adopts the Findings of Fact, dated April 1, 2019, and the recommendations made by the Community Development Department
and the Planning and Zoning Commission, a copy of which is attached hereto and made a part hereof
by reference as Exhibit A.
Section 2. That Section 3. E. 2. of Ordinance No. G61-07, is hereby amended in its entirety to read as follows:
2. Municipal Services Division:
Public parks, recreation, open space (UNCL), including but not limited to community gardens, provided the installation, use, and maintenance of community
gardens are done in accordance with the terms and conditions of a lease agreement
with, or other similar written authorization from, the City of Elgin
Section 3. That except as amended herein, the use and development of the subject property shall be controlled pursuant to the provisions of Ordinance No. G61-07. In the event of any conflict
between this ordinance and Ordinance No. G61-07, this ordinance and associated documents shall
control and prevail.
MAY 8, 2019 VOLUME LXXXIV
192
Section 4. That this ordinance shall be in full force and effect immediately after its passage
in the manner provided by law.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 8, 2019
Passed: May 8, 2019
Omnibus Vote: Yeas: 9 Nays: 0 Recorded: May 8, 2019 Published: May 10, 2019
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to place the
following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Committee of the Whole Minutes for April 10, 2019
City Council Minutes for April 10, 2019 Hotel / Motel Tax
ANNOUNCEMENTS
Mayor Kaptain made announcements regarding forthcoming meetings.
ADJOURNMENT
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:45 p.m.
s/ Kimberly Dewis May 22, 2019
Kimberly Dewis, City Clerk Date Approved