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HomeMy WebLinkAboutg - April 10, 2019 CC133 VOLUME LXXXIV APRIL 10, 2019 COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on April 10, 2019, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:00 p.m. The Invocation was given by Pastor Glen Prince from Rauch Ministries and the Pledge of Allegiance was led by City Manager Rick Kozal. ROLL CALL Roll call was answered by Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. MINUTES OF THE MARCH 20, 2019, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Dixon made a motion, seconded by Councilmember Shaw, to approve the March 20, 2019, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. COMMUNICATIONS Hilltop Elementary School Recognition Proclamation Mayor Kaptain read the following proclamation: WHEREAS, the third graders of Hilltop Elementary School have participated in the Giving Square program which sponsors the Kids for Kids Fund; and WHEREAS, the vision of the Giving Square is to advance the democratic ideals of equality and civic responsibility by recognizing children as leaders for a new model of philanthropy, one grounded in an innate empathetic connection to the experiences and needs of others; and WHEREAS, the Giving Square recognizes that communities thrive because everyone, especially children, are active, compassionate and impactful contributors to society; and APRIL 10, 2019 VOLUME LXXXIV 134 WHEREAS, the Hilltop Third Graders have taken on the responsibility for making an important philanthropic decision and learning about how they can contribute to their community and help others; and WHEREAS, the Hilltop Third Graders will present a $1,000 donation to Food for Greater Elgin. NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, do hereby commend these young people for demonstrating leadership and civic responsibility in their efforts to do good for others in our community. IN WITNESS WHEREOF, I have hereunto set my hand this 10th day of April, 2019. David J. Kaptain Mayor National Public Safety Telecommunicators Week Proclamation Mayor Kaptain read the following proclamation: WHEREAS, each day, thousands of Americans dial 9-1-1 for help in emergencies. The men and women who answer these calls for help, gathering essential information and dispatching the appropriate assistance, can often make the difference between life and death for persons in need; and WHEREAS, the City of Elgin’s Public Safety Telecommunicators are among the more than 200,000 telecommunications specialists who work daily to protect and to promote public safety; and WHEREAS, Public Safety Telecommunicators are more than a calm and reassuring voice at the other end of the phone. They are knowledgeable and highly trained individuals who not only work closely with the Police and Fire Departments, but numerous other State and local agencies as well as other departments within the City; and WHEREAS, because emergencies can strike at any time, we rely on the vigilance and the preparedness of these individuals 24 hours a day, 365 days a year; and WHEREAS, the City of Elgin recognizes the need to maintain the highest standards of public safety, we owe a great debt to the men and women who, by applying their expertise in telecommunications, help to make that achievement possible; and WHEREAS, during this special observance, we acknowledge that debt and extend a heartfelt thank you to each of them; VOLUME LXXXIV APRIL 10, 2019 135 NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, on behalf of the entire City Council and Staff, do hereby proclaim April 14 to April 20, 2019 as National Public Safety Telecommunicators Week. IN WITNESS WHEREOF, I have hereunto set my hand this 10th day of April, 2019. David J. Kaptain Mayor RECOGNIZE PERSONS PRESENT Alex Molina and Ana Sorto expressed their concerns regarding the status of an insurance claim for their rental property. Steven Thoren thanked all those that supported his campaign for city council. He also thanked all candidates that ran and congratulated those that were elected. BID 19-005 AWARDED TO WESTERN SPECIALTY CONTRACTORS FOR FOUNTAIN SQUARE PARKING STRUCTURE MAINTENANCE REPAIRS Councilmember Steffen made a motion, seconded by Councilmember Gavin, to award a contract to Western Specialty Contractors for Fountain Square parking structure maintenance repairs in the amount of $61,887. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. BID 19-012 AWARDED TO JOHNSON CONTROLS FOR CAMERAS Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve contract with Johnson Controls to supply 196 Axis cameras in the amount of $108,444 to replace outdated equipment and upgrade security. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. BID 19-018 AWARDED TO RUSH MEDIUM DUTY TRUCK CENTER OF COLORADO, INC. FOR FORD F-550 CRANE TRUCK Councilmember Gavin made a motion, seconded by Councilmember Shaw, to approve a contract with Rush Medium Duty Truck Center of Colorado, Inc. for the purchase of a 2019 Ford F-550 Crane Truck in the amount of $120,122. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. APRIL 10, 2019 VOLUME LXXXIV 136 BID 19-019 AWARDED TO H & H LAWN SERVICE INC. FOR CODE COMPLIANCE MOWING SERVICES There was a discussion regarding how the costs of the mowing services are handling with property maintenance complaints. Councilmember Martinez made a motion, seconded by Councilmember Gavin, to award the Code Compliance Mowing Services bid to H & H Lawn Service Inc. for a two-year term with an option for three, one-year renewals in an annual amount not to exceed $60,000. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. JOB ORDER CONTRACT APPROVED WITH F. H. PASCHEN FOR THE REPLACEMENT OF FIRE STATION 1 RETAINING WALL Councilmember Steffen made a motion, seconded by Councilmember Dixon, to approve a contract with F. H. Paschen for the replacement of the retaining wall at fire station 1 in the amount of $222,426. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. PURCHASING COOPERATIVE AGREEMENT WITH TRANE APPROVED FOR THE PURCHASE OF FLEET DIVISION HVAC EQUIPMENT Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve a contract with Trane for the purchase of HVAC equipment in the amount of $130,708 to replace the HVAC equipment for the fleet area at public works. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. JOINT PURCHASING COOPERATIVE AGREEMENT WITH TRANSCHICAGO TRUCK GROUP APPROVED FOR THE UTILITIES DIVISION BOX VAN PURCHASE Councilmember Powell made a motion, seconded by Councilmember Gavin, to approve a contract with TransChicago Truck Group for the purchase of a box van for the utilities division in the amount of $186,987. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXXIV APRIL 10, 2019 137 JOINT PURCHASING COOPERATIVE AGREEMENT WITH CURRIE MOTORS APPROVED FOR THE UTILITIES DIVISION TRANSIT VAN PURCHASE Councilmember Shaw made a motion, seconded by Councilmember Powell, to approve a contract with Currie Motors for the purchase of a Ford transit van for the utilities division in the amount of $24,356. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. JOINT PURCHASING COOPERATIVE AGREEMENT WITH REINDERS APPROVED FOR THE PURCHASE OF TWO TORO GROUNDSMASTER Z-TURN MOWERS Councilmember Gavin made a motion, seconded by Councilmember Steffen, to award a contract to Reinders of Mundelein, Illinois for the purchase of two Toro Z-turn mowers for public services through the National Intergovernmental Purchasing Alliance in the amount of $36,253. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. PURCHASING CONTRACT WITH MORBARK LLC APPROVED FOR THE PURCHASE OF A WOOD AND BRUSH CHIPPER Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve a contract, with Morbark LLC, for the purchase of equipment for public services in the amount of $89,094. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. PETITION 52-18 APPROVED FOR 590 N. MCLEAN BOULEVARD, PLANNED DEVELOPMENT AS A CONDITIONAL USE TO CONSTRUCT A NEW COMMERCIAL BUILDING FOR O’REILLY AUTO PARTS Marc Mylott, Community Development Director, provided an overview of Petition 52-18 to approve a planned development as a conditional use to construct a new commercial building. The Planning and Zoning Commission and staff recommended approval subject to the conditions outlined in the packet. There was discussion regarding the need for this type of business in this area. Also discussed was the landscaping plans and removal of curb cuts. Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve Petition 52-18 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. APRIL 10, 2019 VOLUME LXXXIV 138 PETITION 07-19 APPROVED FOR 158-160 SYMPHONY WAY, PLANNED DEVELOPMENT AS A CONDITIONAL USE TO ESTABLISH TWO DWELLING UNITS ON THE FIRST-FLOOR OF THE EXISTING THREE-STORY BUILDING. Marc Mylott, Community Development Director, provided an overview of Petition 07-19 to approve a planned development as a conditional use to establish dwelling units. The Planning and Zoning Commission and staff recommended approval subject to the conditions outlined in the packet. Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve Petition 07-19 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. PETITION 04-19 APPROVED FOR A TEXT AMENDMENT TO THE ZONING ORDINANCE TO ALLOW MURALS WITHIN DOWNTOWN ELGIN Marc Mylott, Community Development Director, provided an overview of Petition 04-19 to approve a text amendment to allow murals within the downtown. The Planning and Zoning Commission and staff recommended approval subject to the conditions outlined in the packet. There was discussion regarding the approval process, content of the murals, and maintenance concerns. Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve Petition 04-19 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 19-56 ADOPTED AUTHORIZING ACCEPTANCE OF ILLINOIS DEPARTMENT OF TRANSPORTATION SUSTAINED TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT AND AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT AMENDMENT (AGREEMENT NO. OP-19-0140) Councilmember Gavin made a motion, seconded by Councilmember Dixon, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXXIV APRIL 10, 2019 139 Resolution No. 19-56 RESOLUTION AUTHORIZING ACCEPTANCE OF ILLINOIS DEPARTMENT OF TRANSPORTATION SUSTAINED TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT AND AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT AMENDMENT (Agreement No. OP-19-0140) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin, Illinois hereby accepts the Illinois Department of Transportation Sustained Traffic Enforcement Program (STEP) grant in the amount of $14,600.00 for occupant protection and impaired driving enforcement. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a grant agreement amendment with Illinois Department of Transportation regarding the Sustained Traffic Enforcement Program (STEP), a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 10, 2019 Adopted: April 10, 2019 Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk CONSENT AGENDA By unanimous consent, Councilmember Steffen made a motion, seconded by Councilmember Shaw, to adopt Resolution Nos. 19-51 through 19-55 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. APRIL 10, 2019 VOLUME LXXXIV 140 RESOLUTION 19-51 ADOPTED AUTHORIZING EXECUTION OF AN ECONOMIC INCENTIVE AGREEMENT WITH BIGGERS MOTORS, INC. D/B/A BIGGERS MAZDA (1320 EAST CHICAGO STREET) Councilmember Steffen made a motion, seconded by Councilmember Shaw, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-51 RESOLUTION AUTHORIZING EXECUTION OF AN ECONOMIC INCENTIVE AGREEMENT WITH BIGGERS MOTORS, INC. D/B/A BIGGERS MAZDA (1320 East Chicago Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Economic Incentive Agreement on behalf of the City of Elgin with Biggers Motors, Inc. d/b/a Biggers Mazda for economic development assistance in connection with the development of 1320 East Chicago Street, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 10, 2019 Adopted: April 10, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-52 ADOPTED AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 2 WITH ENGINEERING ENTERPRISES, INC. FOR PROFESSIONAL CONSTRUCTION ENGINEERING PHASE SERVICES IN CONNECTION WITH THE CHICAGO STREET SURFACE TRANSPORTATION PROGRAM (STP) PROJECT Councilmember Steffen made a motion, seconded by Councilmember Shaw, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXXIV APRIL 10, 2019 141 Resolution No. 19-52 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 2 WITH ENGINEERING ENTERPRISES, INC. FOR PROFESSIONAL CONSTRUCTION ENGINEERING PHASE SERVICES IN CONNECTION WITH THE CHICAGO STREET SURFACE TRANSPORTATION PROGRAM (STP) PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute Amendment Agreement No. 2 on behalf of the City of Elgin with Engineering Enterprises, Inc. for professional construction engineering phase services in connection with the Chicago Street Surface Transportation Program (STP) Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 10, 2019 Adopted: April 10, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-53 ADOPTED APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS Councilmember Steffen made a motion, seconded by Councilmember Shaw, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. APRIL 10, 2019 VOLUME LXXXIV 142 Resolution No. 19-53 RESOLUTION APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Jerri McCue and Steven Migala are hereby reappointed as members of the Planning and Zoning Commission, for terms that will expire on July 1, 2021. BE IT FURTHER RESOLVED that Jay Cox is hereby appointed as the Chair of the Planning and Zoning Commission, for a term that will being May 1, 2019 and expire on July 1, 2022. BE IT FURTHER RESOLVED, that Jerold Deering and Karin Jones are hereby appointed as members of the Planning and Zoning Commission for terms that will begin May 1, 2019 and expire on July 1, 2021. BE IT FURTHER RESOLVED, that John Regan is hereby appointed as a member of the Heritage Commission for terms that will expire on May 1, 2022. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 10, 2019 Adopted: April 10, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-54 ADOPTED APPROVING FINAL PLAT OF SUBDIVISION OF WEST POINT GARDENS SOUTH PHASE 2 Councilmember Steffen made a motion, seconded by Councilmember Shaw, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXXIV APRIL 10, 2019 143 Resolution No. 19-54 RESOLUTION APPROVING FINAL PLAT OF SUBDIVISION OF WEST POINT GARDENS SOUTH PHASE 2 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby approves the Final Plat of Subdivision of West Point Gardens South Phase 2, prepared by Manhard Consulting Ltd, dated September 6, 2018, last revised on November 26, 2018. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 10, 2019 Adopted: April 10, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-55 ADOPTED APPROVING FINAL PLAT OF SUBDIVISION OF WEST POINT GARDENS SOUTH PHASE 2A Councilmember Steffen made a motion, seconded by Councilmember Shaw, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-55 RESOLUTION APPROVING FINAL PLAT OF SUBDIVISION OF WEST POINT GARDENS SOUTH PHASE 2A BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby approves the Final Plat of Subdivision of West Point Gardens South Phase 2A, prepared by Manhard Consulting Ltd, dated September 5, 2018, last revised on November 26, 2018. s/ David J. Kaptain David J. Kaptain, Mayor APRIL 10, 2019 VOLUME LXXXIV 144 Presented: April 10, 2019 Adopted: April 10, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Martinez made a motion, seconded by Councilmember Shaw, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. E-911 Board February 21, 2019 Elgin Police Pension Fund Board, Various Dates Committee of the Whole Minutes for February 27 and March 6, 2019 City Council Minutes for February 27 and March 6, 2019 Sales Tax Electricity Tax Telecommunications Tax Hotel / Motel Tax Motor Fuel Tax Video Gaming Tax Riverboat Revenue ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Shaw made a motion, seconded by Councilmember Powell, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 7:59 p.m. s/ Kimberly Dewis April 24, 2019 Kimberly Dewis, City Clerk Date Approved