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HomeMy WebLinkAboutf - March 20, 2019 CC VOLUME LXXXIV MARCH 20, 2019 COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on March 20, 2019, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:00 p.m. The Invocation was given by Reverend Marion Phipps, St. Hugh Episcopal and the Pledge of Allegiance was led by City Clerk Kimberly Dewis. ROLL CALL Roll call was answered by Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. MINUTES OF THE FEBRUARY 27, 2019, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the February 27, 2019, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. MINUTES OF THE MARCH 6, 2019, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Martinez made a motion, seconded by Councilmember Steffen, to approve the March 6, 2019, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. COMMUNICATIONS Boards and Commissions Member Recognition Mayor Kaptain recognized members from various city boards and commissions including: Bicycle and Pedestrian Advisory Committee, Cultural Arts Commission, Heritage Commission – Design Review Subcommittee, Human Relations Commission, Image Advisory Commission, and Parks and Recreation Advisory Board. The Mayor and City Council thanked the volunteers for their years of service and dedication to the city. MARCH 20, 2019 VOLUME LXXXIV 114 RECOGNIZE PERSONS PRESENT Kenneth and Susan Hansen thanked Councilmember Martinez for her assistance with a zoning matter. BID 19-011 AWARDED TO VARIOUS VENDORS FOR GOLF COURSE CHEMICAL SUPPLIES Councilmember Shaw made a motion, seconded by Councilmember Martinez, to award agolf course chemical supply bid to the lowest responsive bidders in the total amount of $146,202 to purchase supplies needed to maintain the turf grass at City-owned golf courses, athletic fields and parkways. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. BID 19-014 AWARDED TO ERA VALDIVIA CONTRACTORS, INC. FOR THE LEO NELSON RIVERSIDE WATER TREATMENT PLANT TRAIN REHABILITATION PROJECT Councilmember Shaw made a motion, seconded by Councilmember Martinez, to award a contract to Era Valdivia Contractors, Inc. for the Treatment Train Rehabilitation Project in the amount of $355,650 in order to rehabilitate equipment to allow for continued water treatment at a level of quality and capacity to which the City of Elgin’s customers are accustomed. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 19-48 ADOPTED ADOPTING A DISCLOSURE COMPLIANCE POLICY OF THE CITY OF ELGIN, KANE AND COOK COUNTIES, ILLINOIS There was discussion regarding the bond sale, the city’s bond rating, and the interest rate. Councilmember Gavin made a motion, seconded by Councilmember Dixon, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 19-48 IS ON FILE IN THE CITY CLERK’S OFFICE ORDINANCE S2-19 PASSED PROVIDING FOR THE ISSUANCE OF $9,310,000 GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2019, OF THE CITY OF ELGIN, KANE AND COOK COUNTIES, ILLINOIS, FOR THE PURPOSE OF VOLUME LXXXIV MARCH 20, 2019 115 FINANCING CERTAIN CAPITAL IMPROVEMENTS WITHIN SAID CITY AND PAYING THE EXPENSES INCIDENT THERETO, PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID BONDS, AND AUTHORIZING THE SALE OF SAID BONDS TO THE PURCHASER THEREOF Councilmember Powell made a motion, seconded by Councilmember Steffen, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. ORDINANCE S2-19 IS ON FILE IN THE CITY CLERK’S OFFICE PETITIONS 45-18 AND 46-18 – FINAL PLAT OF SUBDIVISION FOR PHASE 2 AND PHASE 2A OF WEST POINT GARDENS SOUTH SUBDIVISION Marc Mylott, Community Development Director, provided an overview of the final plat of subdivision for Phase 2 and 2A of West Point Gardens South Subdivision. The Planning and Zoning Commission and staff recommended approval subject to the conditions outlined in the packet. Councilmember Gavin made a motion, seconded by Councilmember Powell, to approve Petitions 45-18 and 46-18 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 19-49 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH MCSCOT GOLF, INC. FOR THE HIGHLANDS GOLF COURSE DRIVING RANGE NETTING REPAIR Councilmember Dixon made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-49 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH MCSCOT GOLF, INC. FOR THE HIGHLANDS GOLF COURSE DRIVING RANGE NETTING REPAIR BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and MARCH 20, 2019 VOLUME LXXXIV 116 BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Purchase Agreement on behalf of the City of Elgin with McScot Golf, Inc. for the Highlands Golf Course driving range netting repair, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 20, 2019 Adopted: March 20, 2019 Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-50 ADOPTED AUTHORIZING EXECUTION OF AN EQUIPMENT RENTAL AGREEMENT WITH GPSI LEASING II-ACCORD, LLC FOR VISAGE DISPLAY SYSTEM SERVICE AT BOWES CREEK COUNTRY CLUB Councilmember Gavin made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-50 RESOLUTION AUTHORIZING EXECUTION OF AN EQUIPMENT RENTAL AGREEMENT WITH GPSI LEASING II – ACCORD, LLC FOR VISAGE DISPLAY SYSTEM SERVICE AT BOWES CREEK COUNTRY CLUB BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Equipment Rental Agreement on behalf of the City of Elgin with GPSi Leasing II - Accord, LLC for Visage display system service at Bowes Creek Country Club, a copy of which is attached hereto and made a part hereof by reference. VOLUME LXXXIV MARCH 20, 2019 117 s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 20, 2019 Adopted: March 20, 2019 Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk CONSENT AGENDA By unanimous consent, Councilmember Steffen made a motion, seconded by Councilmember Powell, to pass Ordinance No. S2-19 and adopt Resolution Nos. 19-35 through 19-47 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 19-35 ADOPTED APPROVING ATHLETIC FACILITY IMPROVEMENT GRANT RECIPIENTS Councilmember Steffen made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-35 RESOLUTION APPROVING ATHLETIC FACILITY IMPROVEMENT GRANT RECIPIENTS WHEREAS, the City's Athletic Facility Improvement Funding Program has been established to provide financial assistance to Elgin-based sports organizations; and WHEREAS, five grant applications were submitted for consideration in 2019 under the City's Athletic Facility Improvement Funding Program; and WHEREAS, said applications have been reviewed and recipients selected by the City Council. MARCH 20, 2019 VOLUME LXXXIV 118 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that grant assistance and funds be provided under the City's Athletic Facility Improvement Funding Program to the following five organizations in the amount of $50,000: ORGANIZATION AMOUNT Elgin National Little League • Portable Toilet Enclosure • Replace Fence Field 7 • Improve Drainage Field 7 Total $3,500 $2,000 $3,000 $8,500 Trout Park Baseball • Storage Shed Total $7,400 $7,400 Elgin Your Football • Hand Blower • Replacement Gutters • Regrade Entrance Area Total $1,800 $1,600 $2,850 $6,250 Elgin Men's Baseball • Warning Track Field 1 Sidelines/Outfield • League Sign • AED Total $7,000 $ 350 $1,650 $9,000 The Hill BMX • Asphalt Resurfacing on Track Turns Total $18,850 $18,850 Total Grant Allocation: $50,000 BE IT FURTHER RESOLVED that the projects shall be in conformance with all applicable codes and ordinances. BE IT FURTHER RESOLVED that prior to receiving any grant funds organizations shall be required to enter into an agreement with the City of Elgin in a form as approved by the Corporation Counsel. VOLUME LXXXIV MARCH 20, 2019 119 s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 20, 2019 Adopted: March 20, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-36 ADOPTED AUTHORIZING ACCEPTANCE OF METROPOLITAN MAYORS CAUCUS POWERING SAFE COMMUNITIES GRANT AND AUTHORIZING THE EXECUTION OF A GRANT ACCEPTANCE FORM Councilmember Steffen made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-36 RESOLUTION AUTHORIZING ACCEPTANCE OF METROPOLITAN MAYORS CAUCUS POWERING SAFE COMMUNITIES GRANT AND AUTHORIZING THE EXECUTION OF A GRANT ACCEPTANCE FORM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin, Illinois hereby accepts the Metropolitan Mayors Caucus Powering Safe Communities grant in the amount of $9,362 for installation of cameras in city parks. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed to execute a grant acceptance form with the Metropolitan Mayors Caucus regarding the installation of cameras in city parks, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 20, 2019 Adopted: March 20, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: MARCH 20, 2019 VOLUME LXXXIV 120 s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-37 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH HR GREEN, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE 2019 BRIDGE REHABILITATION PROGRAM Councilmember Steffen made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-37 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH HR GREEN, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE 2019 BRIDGE REHABILITATION PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with HR Green, Inc. for professional services in connection with the 2019 Bridge Rehabilitation Program, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 20, 2019 Adopted: March 20, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: VOLUME LXXXIV MARCH 20, 2019 121 s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-38 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH DAHME MECHANICAL INDUSTRIES, INC. FOR PURCHASE OF VALVE REPLACEMENTS Councilmember Steffen made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-38 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH DAHME MECHANICAL INDUSTRIES, INC. FOR PURCHASE OF VALVE REPLACEMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Purchase Agreement on behalf of the City of Elgin with Dahme Mechanical Industries, Inc., for purchase of valve replacements, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 20, 2019 Adopted: March 20, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-39 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH SLY INCORPORATED FOR PURCHASE OF BIN VENT DUST COLLECTORS MARCH 20, 2019 VOLUME LXXXIV 122 Councilmember Steffen made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-39 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH SLY INCORPORATED FOR PURCHASE OF BIN VENT DUST COLLECTORS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Purchase Agreement on behalf of the City of Elgin with Sly Incorporated, for purchase of bin vent dust collectors, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 20, 2019 Adopted: March 20, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-40 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH SPX FLOW US, LLC FOR PURCHASE OF A MIXER AND MIXER GEARBOXES VOLUME LXXXIV MARCH 20, 2019 123 Councilmember Steffen made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-40 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH SPX FLOW US, LLC FOR PURCHASE OF A MIXER AND MIXER GEARBOXES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Purchase Agreement on behalf of the City of Elgin with SPX Flow US, LLC, for purchase of a mixer and mixer gearboxes, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 20, 2019 Adopted: March 20, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-41 ADOPTED AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 3 WITH BENEFICIAL REUSE MANAGEMENT, LLC FOR WATER TREATMENT LIME RESIDUE REMOVAL AND DISPOSAL MARCH 20, 2019 VOLUME LXXXIV 124 Councilmember Steffen made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-41 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 3 WITH BENEFICIAL REUSE MANAGEMENT, LLC FOR WATER TREATMENT LIME RESIDUE REMOVAL AND DISPOSAL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute Amendment Agreement No. 3 on behalf of the City of Elgin with Beneficial Reuse Management, LLC for water treatment lime residue removal and disposal, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 20, 2019 Adopted: March 20, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-42 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH WBK ENGINEERING, LLC FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE 2019 ROAD MAINTENANCE PROGRAM MANAGEMENT VOLUME LXXXIV MARCH 20, 2019 125 Councilmember Steffen made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-42 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH WBK ENGINEERING, LLC FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE 2019 ROAD MAINTENANCE PROGRAM MANAGEMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with WBK Engineering, LLC, for professional services in connection with the 2019 Road Maintenance Program Management, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 20, 2019 Adopted: March 20, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-43 ADOPTED AUTHORIZING EXECUTION OF THE CHICAGO METROPOLITAN AGENCY FOR PLANNING GRANT APPLICATION AND COMMITMENT TO PROVIDE LOCAL MATCH FOR THE U.S. ROUTE 20 AND REINKING ROAD INTERSECTION IMPROVEMENT PROJECT MARCH 20, 2019 VOLUME LXXXIV 126 Councilmember Steffen made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-43 RESOLUTION AUTHORIZING EXECUTION OF THE CHICAGO METROPOLITAN AGENCY FOR PLANNING GRANT APPLICATION AND COMMITMENT TO PROVIDE LOCAL MATCH FOR THE U.S. ROUTE 20 AND REINKING ROAD INTERSECTION IMPROVEMENT PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that City Manager Richard G. Kozal is authorized to execute a grant application and all related documents for the Chicago Metropolitan Agency for Planning (CMAP) Application for Federal Highway Administration Funds for U.S. Route 20 and Reinking Road Intersection Improvement Project, and that the city manager’s execution of a March 7, 2019 letter to the Chicago Metropolitan Agency for Planning be and is hereby ratified and approved. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin hereby commits to the 20 percent local match of the estimated construction and Phase II and Phase III engineering costs for the project, said 20 percent local match being the estimated amount of $696,200 and the estimated construction and Phase II and Phase III engineering costs for the project being in the estimated amount of $3,481.000. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 20, 2019 Adopted: March 20, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-44 ADOPTED AUTHORIZING EXECUTION OF A REAL ESTATE SALE CONTRACT FOR THE PURCHASE OF 1465 ROYAL BOULEVARD Councilmember Steffen made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXXIV MARCH 20, 2019 127 Resolution No. 19-44 RESOLUTION AUTHORIZING EXECUTION OF A REAL ESTATE SALE CONTRACT FOR THE PURCHASE OF 1465 ROYAL BOULEVARD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a real estate contract on behalf of the City of Elgin with Matthew A. Kobal and Jeremy A. Kobal for the purchase of the property commonly known as 1465 Royal Boulevard for $250,000.00, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 20, 2019 Adopted: March 20, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-45 ADOPTED APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS Councilmember Steffen made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-45 RESOLUTION APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS MARCH 20, 2019 VOLUME LXXXIV 128 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Jane Erlandson and Madeline Richmond are hereby reappointed as members of the Cultural Arts Commission, for terms that will expire on November 1, 2021. BE IT FURTHER RESOLVED that Katrina Syrris is hereby appointed as a member of the Cultural Arts Commission, for a term that will expire on November 1, 2021. BE IT FURTHER RESOLVED, that Andrew Dogan and K. Eric Larson are hereby reappointed as members of the Parks and Recreation Advisory Board for terms that will expire on May 1, 2021. BE IT FURTHER RESOLVED, that Jim Reuter and Matthew Downing are hereby appointed as members of the Parks and Recreation Advisory Board for terms that will expire on May 1, 2021. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 20, 2019 Adopted: March 20, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-46 ADOPTED AUTHORIZING EXECUTION AND ACCEPTANCE OF A PLAT OF EASEMENT FOR WATERMAIN PURPOSES FOR TALL OAKS UNIT 5 (EAST OF PROPOSED TALL OAKS UNIT 5, ELGIN, ILLINOIS) Councilmember Steffen made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-46 RESOLUTION AUTHORIZING EXECUTION AND ACCEPTANCE OF A PLAT OF EASEMENT FOR WATERMAIN PURPOSES FOR TALL OAKS UNIT 5 VOLUME LXXXIV MARCH 20, 2019 129 (East of Proposed Tall Oaks Unit 5, Elgin, Illinois) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Plat of Easement for watermain purposes for Tall Oaks Unit 5 regarding the property legally described on said plat, a copy of which is attached hereto. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to cause said Plat of Easement east of proposed Tall Oaks Unit 5, Elgin, Illinois to be recorded in the office of the Recorder of Deeds of Kane County, Illinois. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 20, 2019 Adopted: March 20, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 19-47 ADOPTED AUTHORIZING EXECUTION OF A SERVICES AGREEMENT WITH THE BOARD OF TRUSTEES OF NORTHERN ILLINOIS UNIVERSITY (NIU) FOR NIUNET INTERNET SERVICE Councilmember Steffen made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 19-47 RESOLUTION AUTHORIZING EXECUTION OF A SERVICES AGREEMENT WITH THE BOARD OF TRUSTEES OF NORTHERN ILLINOIS UNIVERSITY MARCH 20, 2019 VOLUME LXXXIV 130 (NIU) FOR NIUNET INTERNET SERVICE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Services Agreement on behalf of the City of Elgin with the Board of Trustees of Northern Illinois University (NIU) for NIUNet Internet Service, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 20, 2019 Adopted: March 20, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE S1-19 PASSED ADOPTING AND PUBLISHING AN OFFICIAL ZONING MAP Councilmember Steffen made a motion, seconded by Councilmember Powell, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Ordinance No. S1-19 AN ORDINANCE ADOPTING AND PUBLISHING AN OFFICIAL ZONING MAP VOLUME LXXXIV MARCH 20, 2019 131 WHEREAS, 65 ILCS 5/11-13-19 provides that the corporate authorities shall cause to be published each year a map clearly showing the existing zoning uses, divisions, restrictions, regulations and classifications of a municipality. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That the map attached hereto as Exhibit 1 entitled "City of Elgin 2019 Official Zoning Map" dated March 20, 2019 be and is hereby adopted as the official zoning map for the City of Elgin, Illinois. Section 2. That the city's department of planning and neighborhood services is hereby directed to cause the publication of the City of Elgin's official zoning map. Section 3. That the following fees are hereby established to be charged to any person desiring a copy of such official zoning map or portions thereof to defray the cost of publication of the official zoning map: The city-wide map - $55.00 and each quadrant map - $25.00. Section 4. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and are hereby repealed to the extent of any such conflict. Section 5. That this ordinance shall be in full force and effect upon its passage and publication in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 20, 2019 Passed: March 20, 2019 Omnibus Vote: Yeas: 8 Nays: 0 Recorded: March 20, 2019 Published: March 22, 2019 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Powell made a motion, seconded by Councilmember Martinez, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. MARCH 20, 2019 VOLUME LXXXIV 132 Cultural Arts Commission, January 14, 2019 E-911 Board January 17, 2019 Human Relations Commission January 3, 2019 Liquor Control Commission, February 13, 2019 Parks and Recreation Board, November 27, 2018 and January 29, 2019 Natural Gas Revenue Disbursement Report ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Dixon made a motion, seconded by Councilmember Shaw, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Selection of a Person to Fill a Public Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c)(3) of the Open Meetings Act The meeting adjourned at 7:30 p.m. s/ Kimberly Dewis April 10, 2019 Kimberly Dewis, City Clerk Date Approved