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VOLUME LXXXIII JUNE 13, 2018
COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING
The regular meeting of the Council of the City of Elgin, Illinois, was held on June 13, 2018, in
the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:35 p.m. The
Invocation was given by Reverend Abiezel Raices from New Life Church and the Pledge of
Allegiance was led by City Clerk Kimberly Dewis.
ROLL CALL
Roll call was answered by Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
MINUTES OF THE MAY 23, 2018, COUNCIL MEETING APPROVED AS
DISTRIBUTED
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the May
23, 2018, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas:
Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
RECOGNIZE PERSONS PRESENT
Betsy Couture stated her opinions on the selection process for the new Police Chief.
BID 18-005 AWARDED TO GOLD MEDAL CHICAGO AND PERFORMANCE FOOD
SERVICE-FOX RIVER FOR THE PURCHASE OF CONCESSION ITEMS FOR THE
LORDS AND WING PARK FAMILY AQUATIC CENTERS AND THE SPORTS
COMPLEX CONCESSIONS
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to award
contracts to Gold Medal Chicago and Performance Food Service-Fox River for the purchase of
concession items in the total amount of $29,300 in order to provide patrons of Lords and Wing
Park Family Aquatic Centers and the Sports Complex with concession items. Upon a roll call
vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
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BID 18-027 AWARDED TO MR. DAVID’S FLOORING INTERNATIONAL, LTD. FOR
CARPETING AND TILE REPLACEMENT IN VARIOUS CITY OWNED BUILDINGS
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve a
contract with Mr. David’s Flooring International, Ltd. for the replacement of carpeting and tile in
various locations in the amount of $184,557. Upon a roll call vote: Yeas: Councilmembers
Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
BID 18-028 AWARDED TO 3 CONSTRUCTION GROUP, LTD. FOR THE BOWES
ROAD INTERCEPTOR SEWER TRUNK 20 – PHASE 2 GRAVITY EXTENSION
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to award the Bowes
Road Interceptor Sewer Trunk 20 – Phase 2 Gravity Extension bid to V3 Construction Group,
Ltd. in the amount of $1,190,000 in order to continue long-range sanitary sewer improvements to
service the city’s west side development and capacity needs. Upon a roll call vote: Yeas:
Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
BID 18-029 AWARDED TO ORANGE CRUSH, L.L.C. FOR THE 2018 COLLECTOR
STREET RESURFACING PROGRAM
There was discussion regarding the responsible bidder’s ordinance and tracking compliance with
the ordinance.
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to award the 2018
Collector Street Resurfacing Program bid to Orange Crush, L.L.C. in the amount of $2,171,806
to improve pavement infrastructure on streets within the City. Upon a roll call vote: Yeas:
Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
BID 18-030 AWARDED TO BENCHMARK CONSTRUCTION CO., INC. FOR THE
2018 SEWER CLEANING AND LINING PROGRAM
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to award the 2018
Sewer Cleaning and Lining Program to Benchmark Construction Co., Inc. in the amount of
$548,115 to rehabilitate sewer infrastructure and extend the serviceable life of the pipes. Upon a
roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
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JOB ORDER CONTRACT WITH F. H. PASCHEN APPROVED FOR THE CENTRE
LOBBY REMODEL
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve the
contract with F. H. Paschen for casework in the lobby at the Centre in the amount of $110,787.
Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
JOB ORDER CONTRACT WITH F. H. PASCHEN APPROVED FOR THE EASTSIDE
RECREATION CENTER SEWER REPLACEMENT
Councilmember Steffen made a motion, seconded by Councilmember Dixon, to approve a
contract with F. H. Paschen for sewer replacement at the Eastside Recreation Center in the
amount of $37,920 to replace the failing sewer line at the Eastside Recreation Center. Upon a
roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
JOB ORDER CONTRACT WITH F. H. PASCHEN APPROVED FOR THE POLICE
FACILITY EXTERIOR CLEANING AND PAINTING
Councilmember Martinez made a motion, seconded by Councilmember Gavin, to approve a
contract with F. H. Paschen for exterior cleaning and painting at the police facility in the amount
of $478,446. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez,
Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
JOB ORDER CONTRACT WITH F. H. PASCHEN APPROVED FOR THE WINDOW
REPLACEMENT AT 31 S. GROVE
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve a
contract with F. H. Paschen for window replacement at 31 S. Grove Avenue in the amount of
$126,204 to provide safer conditions and energy efficiency. Upon a roll call vote: Yeas:
Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
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SUBURBAN PURCHASING COOPERATIVE CONTRACT APPROVED WITH
ROESCH FORD FOR THE REPLACEMENT OF A FORD EXPLORER IN THE
BUILDING MAINTENANCE DEPARTMENT
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve a
contract with Roesch Ford for the replacement of a Ford Explorer in the building maintenance
department in the amount of $28,576. Upon a roll call vote: Yeas: Councilmembers Dixon,
Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
SUBURBAN PURCHASING COOPERATIVE CONTRACT APPROVED WITH
CURRIE COMMERCIAL CENTER FOR THE REPLACEMENT OF TWO FORD F-150
PICKUP TRUCKS IN THE BUILDING MAINTENANCE DEPARTMENT
Councilmember Gavin made a motion, seconded by Councilmember Dixon, to approve a
contract with Currie Commercial Center for the replacement of two Ford F-250 pickup trucks in
the building maintenance department in the amount of $45,542. Upon a roll call vote: Yeas:
Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
US COMMUNITIES COOPERATIVE CONTRACT APPROVED WITH TRANE
SUPPLY FOR THE PURCHASE OF MATERIALS TO REPLACE THE FAN COIL
UNITS AT CITY HALL
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve a
contract with Trane Supply for materials to replace fan coil units at the City Hall in the amount
of $263,505. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez,
Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
PETITION 31-17 APPROVED A CONDITIONAL USE TO ESTABLISH A
CHURCH/RELIGIOUS ASSEMBLY FOR 28 TYLER CREEK PLAZA
Marc Mylott, Community Development Director, provided an overview of Petition 31-17, which
would establish a conditional use for a religious assembly for 28 Tyler Creek Plaza. Staff and
the Planning and Zoning Commission approved the petition subject to the conditions outlined in
the memo.
Councilmember Dixon made a motion, seconded by Councilmember Steffen, to approve Petition
31-17 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
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PETITION 06-18 APPROVED A CONDITIONAL USE TO ESTABLISH AN
AMUSEMENT AND RECREATIONAL SERVICE NOT ELSEWHERE CLASSIFIED
FOR ASSEMBLY OF PEOPLE FOR GAME-PLAYING ACTIVITIES AT THE
EXISTING WARHAMMER RETAIL STORE LOCATED AT 1030 SUMMIT STREET,
UNIT G
Marc Mylott, Community Development Director, provided an overview of Petition 06-18, which
would establish a conditional use for an amusement and recreational service for game playing
activities at 1030 Summit Street Unit G. Staff and the Planning and Zoning Commission
approved the petition subject to the conditions outlined in the memo.
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to approve Petition
06-18 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
PETITION 08-18 APPROVED A CONDITIONAL USE TO ESTABLISH A PHYSICAL
FITNESS FACILITY WITH ZUMBA AND OTHER AEROBICS CLASSES AT FIT
PARTNERS RETAIL DRUG STORE LOCATED AT 225 E. CHICAGO STREET,
UNIT B
Marc Mylott, Community Development Director, provided an overview of Petition 08-18, which
would establish a conditional use for a physical fitness facility at 225 E. Chicago Street, Unit B.
Staff and the Planning and Zoning Commission approved the petition subject to the conditions
outlined in the memo.
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve
Petition 08-18 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne,
Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
PETITION 10-18 APPROVED A CONDITIONAL USE TO ESTABLISH A
COMMERCIAL EVENT SPACE AT 216 PRAIRIE STREET
Marc Mylott, Community Development Director, provided an overview of Petition 10-18, which
would establish a conditional use for commercial event space at this location. Staff and the
Planning and Zoning Commission approved the petition subject to the conditions outlined in the
memo.
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve Petition
10-18 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
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PETITION 13-18 APPROVED THE CITY OF ELGIN COMPREHENSIVE PLAN AND
DESIGN GUIDELINES
Marc Mylott, Community Development Director, provided a presentation for comprehensive
plan and design guidelines. Mr. Mylott outlined the review of the plan document and the public
participation in the process. Staff and the Planning and Zoning Commission approved the
petition subject to the conditions outlined in the memo.
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve Petition
13-18 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
CONSENT AGENDA
By unanimous consent, Councilmember Powell made a motion, seconded by Councilmember
Dixon, to pass Ordinance No. G27-18 and adopt Resolution No. 18-64 by omnibus vote. Upon a
roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
RESOLUTION 18-64 ADOPTED AUTHORIZING EXECUTION OF AN
INTERGOVERNMENTAL AGREEMENT WITH FOX RIVER WATER
RECLAMATION DISTRICT REGARDING THE CONSTRUCTION OF GRAVITY
SEWER AND FORCEMAIN PROJECT AT FRWRD PUMP STATION 31
Councilmember Powell made a motion, seconded by Councilmember Dixon, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 18-64
RESOLUTION
AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH
FOX RIVER WATER RECLAMATION DISTRICT REGARDING THE CONSTRUCTION
OF GRAVITY SEWER AND FORCEMAIN PROJECT AT FRWRD PUMP STATION 31
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that David A. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized
and directed to execute an Intergovernmental Agreement on behalf of the City of Elgin with Fox
River Water Reclamation District regarding the construction of gravity sewer and forcemain
project at FRWRD pump station 31, a copy of which is attached hereto and made a part hereof by
reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
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227
Presented: June 13, 2018
Adopted: June 13, 2018
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
ORDINANCE G27-18 PASSED AMENDING CHAPTER 2.40 OF THE ELGIN
MUNICIPAL CODE, 1976, AS AMENDED, ENTITLED "FIRE DEPARTMENT"
Councilmember Powell made a motion, seconded by Councilmember Dixon, to pass the
following ordinance. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Ordinance No. G27-18
AN ORDINANCE
AMENDING CHAPTER 2.40 OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED,
ENTITLED "FIRE DEPARTMENT"
WHEREAS, the City of Elgin is a home rule unit, and as a home rule unit may exercise
any power and perform any function pertaining to its government and affairs; and
WHEREAS, the City Council of the City of Elgin has determined that it is necessary and
desirable to provide for clarification and amendment to the qualifications for original appointment
to the position of firefighter; and
WHEREAS, procedures relating to the selection and appointment of firefighters pertain to
the government and affairs of the City of Elgin.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS:
Section 1. That Section 2.40.030A of the Elgin Municipal Code, 1976, as amended,
entitled "Appointment of Members:" be and is hereby amended to read as follows:
"2.40.030. APPOINTMENT OF MEMBERS:
A. All regular members of the fire department, except the fire chief, assistant fire
chiefs, battalion fire chiefs and fire marshal, shall be appointed or promoted by the
board of fire and police commissioners as provided by law except as provided in
this Section as follows:
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228
1. In the event more than one candidate is appointed simultaneously, the
appointee's overall score on the eligibility list shall determine seniority.
2. In the case of any conflict of any provision of this section with any provision
of the statutory provisions for board of fire and police commissioners at 65
Illinois Compiled Statutes 5/10-2.1-1, et seq., as amended, the provisions of
this section shall supersede any such statutory provisions and shall control;
provided, however, that in the event of any conflict of any provision of this
section with any provision of the statutory provisions at 65 Illinois
Compiled Statutes 5/10-2.1-1-6.3, as amended, the provisions of 65 Illinois
Compiled Statutes 5/10-2.1-6.3 shall control.
3. Points will be awarded after the final stage of the appointment process for
original appointments for the following reasons; provided, however, that a
maximum number of twenty (20) points may be awarded to any person
during the appointment process:
a. Five (5) points for being a veteran as provided in 65 ILCS 5/10-2.1-
6.3(h)(1).
b. Five (5) points for completion of a minimum of two (2) years as a
member of the Elgin Fire Explorer Program and a member in good
standing.
c. Three (3) points for being a resident within the geographic
boundaries of the City of Elgin for a period of not less than one year
prior to the awarding of points.
d. Up to five (5) points as provided in 65 ILCS 5/10-2.1-6.3(h)(5) for
experience as a certified Firefighter II (now known as Basic
Operations Firefighter); licensed EMT, EMT-I or A-EMT; certified
Firefighter III (now known as Advanced Technician Firefighter) and
licensed paramedics; or full-time firefighters or firefighter-
paramedics.
e. Three (3) points for 60 semester hours or more of college credit from
an accredited college/university; or
f. Five (5) points for a four (4) year degree from an accredited
college/university.
4. In addition to requirements established pursuant to 65 Illinois Compiled
Statutes 5/10-2.1-6.3, as prerequisites for participation in an examination
for original appointment for hire as a firefighter, all candidates must process
the following:
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a. Emergency medical technician basic; and
b. High school diploma or GED equivalent; and
c. Must be twenty one (21) years old, unless: may be nineteen (19)
years or older and have not less than three (3) years' participation as
a member in the Elgin Fire Explorer Program or Elgin Police
Explorer Program and one hundred (100) hours of volunteer time in
the fire or police explorer programs. The applicant may be placed
on the eligibility list, but shall not be appointed until they reach the
age of twenty one (21).
Section 2. That all ordinances or parts of ordinances in conflict with the provisions of
this ordinance be and are hereby repealed to the extent of any such conflict.
Section 3. It is hereby declared to be the legislative intent of the City Council that the
adoption of the amendatory provisions provided for in Section 2.40.030A3 e and f, and the
amendments to Section 2.40.030A4, are being done on an experimental basis only and are intended
to apply only to the hiring process and the creation of an eligibility list for original appointments
to be conducted in 2018. The City Manager is directed to submit a report to the City Council prior
to December 31, 2018, and therein shall advise the City Council as to the City's experience with
such amended amendatory provisions within in this ordinance and the efficacy thereof and
recommend whether such amendatory provisions should continue.
Section 4. That this ordinance shall be in full force and effect upon its passage and
publication in the manner provided by law.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: June 13, 2018
Passed: June 13, 2018
Omnibus Vote: Yeas: 9 Nays: 0
Recorded: June 13, 2018
Published: June 15, 2018
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
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230
REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to place the
following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dixon,
Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Bicycle & Pedestrian Advisory Committee, May 1, 2018
Heritage Commission, April 3, 2018
Heritage Commission Design Review, April 10 and May 8, 2018
Police Pension Board, January 18 and February 9, 2018
Planning and Zoning Commission, April 2, 2018
Committee of the Whole, May 9, 2018
City Council Minutes, May 9, 2018
Sales Tax Revenue
Electricity Tax Revenue
Natural Gas Tax Revenue
ANNOUNCEMENTS
Mayor Kaptain made announcements regarding forthcoming meetings.
ADJOURNMENT
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez,
Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 8:32 p.m.
s/ Kimberly Dewis June 27, 2018
Kimberly Dewis, City Clerk Date Approved