HomeMy WebLinkAbouts - October 25, 2017 CC360
VOLUME LXXXII OCTOBER 25, 2017
COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING
The regular meeting of the Council of the City of Elgin, Illinois, was held on October 25, 2017,
in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:00 p.m. The
Invocation was given by Kiran Ansari, Muslim and the Pledge of Allegiance was led by Randy
Reopelle, Parks and Recreation Director.
ROLL CALL
Roll call was answered by Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
MINUTES OF THE SEPTEMBER 27, 2017, COUNCIL MEETING APPROVED AS
DISTRIBUTED
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the
September 27, 2017, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas:
Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
COMMUNICATIONS
Mayor Kaptain read the following proclamation:
Domestic Violence Awareness Month Proclamation
PROCLAMATION
WHEREAS, violence against women and children continues to become a more prevalent
problem and is not confined to any group of people, but across all economic, gender, racial and
societal barriers and is supported by societal indifference; and
WHEREAS, the crime of domestic violence violates an individual’s privacy, dignity,
security and humanity through the systematic use of physical, emotional, sexual, psychological
and economic control and/or abuse; and
WHEREAS, the impact of domestic violence is wide-ranging, directly affecting families
and society as a whole; and
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WHEREAS, it is battered women themselves who have been at the forefront of
efforts to bring peace and equity to the home; and
WHEREAS, it is fitting to set aside a special time to bring this issue to the attention of all
residents of the City of Elgin so they can become better informed and involved in
programs to eliminate this epidemic from our society.
NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, do
hereby
proclaim the month of October 2017 as Domestic Violence Awareness Month in the City
of Elgin and encourage our residents to join forces with victim service programs, criminal
justice officials and concerned citizens across the country to raise the public awareness of
domestic violence issues.
IN WITNESS WHEREOF, I have hereunto set my hand this 25th Day of October, 2017.
David J. Kaptain
Mayor
RECOGNIZE PERSONS PRESENT
Paul Miller stated his concerns regarding the long lines, line control, and staffing levels at the
Nightmare on Chicago Street event.
BID 17-040A AWARDED TO CUSTOM BUILT COMMERCIAL FENCE FOR LORD’S
PARK ZOO FENCING
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve
contract with Custom Built Commercial Fence in the amount of $30,250 for the replacement of
Lord’s Park Zoo fencing. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
BID 17-043 AWARDED TO KELLENBERGER ELECTRIC FOR THE INSTALLATION
OF UNINTERRUPTED POWER SUPPLY SYSTEMS AND TRANSFER SWITCHES IN
THREE FIRE STATIONS AND THE PUBLIC WORKS BUILDING
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to approve a
contract with Kellenberger Electric in the amount of $127,700for the installation of uninterrupted
power supply systems and transfer switches in three fire stations and the public works building.
Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
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BID 17-044 AWARDED TO ASSOCIATED ELECTRIC FOR FIRE STATION # 2
GENERATOR AND TRANSFER SWITCH REPLACEMENT
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve a
contract with Associated Electric in the amount of $65,290 for the generator and transfer switch
at fire station 2 on Big Timber. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne,
Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
BID 17-045 AWARDED TO RON JONES ELECTRIC FOR HIGHLANDS GOLF
COURSE PARKING LOT LIGHT REPLACEMENT
There was discussion regarding the local bidders’ ordinance and staff was asked to review the
current ordinance.
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve a contract
with Ron Jones Electric in the amount of $33,250 for the replacement of parking lot lights at the
Highlands Golf Course. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
BID 17-046 AWARDED TO LANGOS, CORPORATION FOR THE DEMOLITION OF
THREE BUILDINGS AT THE FORMER FOX RIVER COUNTRY DAY SCHOOL
There was discussion regarding the status of the buildings. There was clarification that the
buildings were scheduled to be demolished prior to the lease agreement for the property being
finalized.
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to approve a
contract with Langos, Corporation in the amount of $119,000 for the demolition of three dorm
buildings on the former Fox River Country Day School site. Upon a roll call vote: Yeas:
Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, and Mayor
Kaptain. Nays: None. Councilmember Steffen abstained.
MIDWESTERN HIGHER EDUCATION COMPACT CONTRACT APPROVED FOR
THE PURCHASE OF DELL ENDPOINT SECURITY SUITE ENTERPRISE
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the
purchase of Dell Endpoint Security Suite Enterprise in the amount of $77,736 for a next
generation endpoint protection system. Upon a roll call vote: Yeas: Councilmembers Dixon,
Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
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CONSENT AGENDA
By unanimous consent, Councilmember Dunne made a motion, seconded by Councilmember
Gavin, to adopt Resolution Nos. 17-131 through 17-137 by omnibus vote. Upon a roll call vote:
Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
RESOLUTION 17-131 ADOPTED ACCEPTING FOR OWNERSHIP AND
MAINTENANCE THE PUBLIC IMPROVEMENTS WITHIN LOTS 1 AND 2 OF THE
1ST RESUBDIVISION OF LOT 1 OF WOODBRIDGE NORTH COMMERCIAL
SUBDIVISION AT 821 SOUTH RANDALL ROAD FOR WATER MAIN AND
SANITARY SEWER PURPOSES
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 17-131
RESOLUTION
ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE
PUBLIC IMPROVEMENTS WITHIN LOTS 1 AND 2 OF THE 1ST RESUBDIVISION OF
LOT 1 OF WOODBRIDGE NORTH COMMERCIAL SUBDIVISION AT 821 SOUTH
RANDALL ROAD FOR WATER MAIN AND SANITARY SEWER PURPOSES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that the City of Elgin hereby accepts for ownership and maintenance the public improvements
within Lots 1 and 2 of the 1st Resubdivision of Lot 1 of Woodbridge North Commercial
Subdivision at 821 South Randall Road for water main and sanitary sewer purposes. Acceptance
of the public improvements will add the following city-maintained facilities: 10 lineal feet of 10-
inch watermain; one 10-inch valve in a 60-inch vault; 1,392 lineal feet of 8-inch sanitary; five 48-
inch sanitary manholes, and all of their respective appurtenances.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: October 25, 2017
Adopted: October 25, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
OCTOBER 25, 2017 VOLUME LXXXII
364
RESOLUTION 17-132 ADOPTED ACCEPTING FOR OWNERSHIP AND
MAINTENANCE THE PUBLIC IMPROVEMENTS AT 1615 DUNDEE AVENUE
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 17-132
RESOLUTION
ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE
PUBLIC IMPROVEMENTS AT 1615 DUNDEE AVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that the City of Elgin hereby accepts for ownership and maintenance the public improvements at
1615 Dundee Avenue for sanitary sewer purposes. Acceptance of the public improvements will
add the following city-maintained facilities: 1,498 lineal feet of 8-inch sanitary sewer; six 4-foot
diameter sanitary manholes, and all of their respective appurtenances.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: October 25, 2017
Adopted: October 25, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 17-133 ADOPTED AUTHORIZING EXECUTION AND ACCEPTANCE
OF A PLAT OF EASEMENT FOR SANITARY SEWER PURPOSES FROM CHICAGO
TITLE LAND TRUST COMPANY AS SUCCESSOR TRUSTEE UNDER TRUST NO. 11-
5069 (1615 DUNDEE AVENUE)
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
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365
Resolution No. 17-133
RESOLUTION
AUTHORIZING EXECUTION AND ACCEPTANCE OF A PLAT OF
EASEMENT FOR SANITARY SEWER PURPOSES FROM CHICAGO TITLE
LAND TRUST COMPANY AS SUCCESSOR TRUSTEE UNDER TRUST NO. 11-5069
(1615 Dundee Avenue)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized
and directed to execute a Plat of Easement for sanitary sewer purposes from Chicago Title Land
Trust Company as Successor Trustee under Trust No. 11-5069 for the property legally described
on Exhibit A, a copy of which is attached hereto.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to
cause the plat of easement for sanitary sewer purposes to be recorded in the office of the Recorder
of Deeds of Kane County, Illinois.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: October 25, 2017
Adopted: October 25, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 17-134 ADOPTED ACCEPTING FOR OWNERSHIP AND
MAINTENANCE THE REMAINING PUBLIC PARKWAY IMPROVEMENTS WITHIN
SHADOW HILL UNIT 4, PHASE I SUBDIVISION
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
OCTOBER 25, 2017 VOLUME LXXXII
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Resolution No. 17-134
RESOLUTION
ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE REMAINING
PUBLIC PARKWAY IMPROVEMENTS WITHIN SHADOW HILL UNIT 4, PHASE 1
SUBDIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that the City of Elgin hereby accepts for ownership and maintenance the remaining public parkway
improvements within Shadow Hill Unit 4, Phase 1 Subdivision which include sidewalk and
parkway trees. Acceptance of the public improvements will add the following city-maintained
facilities: approximately 1,060 lineal feet of 5-foot sidewalk along with 22 parkway trees, and all
of their respective appurtenances.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: October 25, 2017
Adopted: October 25, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 17-135 ADOPTED APPROVING A GRANT RECIPIENT ELIGIBILITY
LIST UNDER THE RESIDENTIAL GRANT PROGRAM
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 17-135
RESOLUTION
APPROVING A GRANT RECIPIENT ELIGIBILITY LIST UNDER THE
RESIDENTIAL GRANT PROGRAM
WHEREAS, the Residential Conversion Grant Program has been established to provide
financial assistance and incentives for property owners of lawful non-conforming multi-family
dwellings to convert their properties into their original, conforming residential use; and
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WHEREAS, in 2017 two candidates have been selected by city staff to participate under
the Residential Conversion Grant Program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS, that the sum of $50,000 is allocated for the following candidates under the
grant recipient eligibility list:
Property (Zoning) Owner Amount
272 N. Porter Street (RC3) Serafin Rodriguez, Jr. $25,000
126 Hill Avenue (RC3) Aixin (Sophia) Li $25,000
TOTAL $50,000
BE IT FURTHER RESOLVED that the projects shall be in conformance with all
applicable codes and ordinances.
BE IT FURTHER RESOLVED that prior to receiving any grant funds recipients shall be
required to enter into an agreement with the City of Elgin in a form as approved by the Corporation
Counsel.
BE IT FURTHER RESOLVED that for the remainder of 2017 city staff is hereby
authorized to continue to advertise, solicit, review and award subsequent grants to eligible
properties based on the approval priorities for selection.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: October 25, 2017
Adopted: October 25, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 17-136 ADOPTED APPROVING SETTLEMENTS OF CERTAIN
WORKERS' COMPENSATION CASES
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
OCTOBER 25, 2017 VOLUME LXXXII
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Resolution No. 17-136
RESOLUTION
APPROVING SETTLEMENTS OF CERTAIN WORKERS' COMPENSATION CASES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that the proposed settlement of the pending workers' compensation case of Joshua Sunderlage,
Case No. 16 WC 32332, in the total amount of $23,255.40 is approved.
BE IT FURTHER RESOLVED that the proposed settlement of the pending workers'
compensation case of James R. Mulvihill, Case No. 15 WC 2397, in the total amount of $39,526.14
is approved.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: October 25, 2017
Adopted: October 25, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 17-137 ADOPTED APPOINTING MEMBERS TO VARIOUS BOARDS
AND COMMISSIONS
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 17-137
RESOLUTION
APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Philip Mungai ne and is hereby appointed as a member of the Human Relations Commission
for a term that will expire May 1, 2020.
BE IT FURTHER RESOLVED that Danise Habun, Richard Jacobs, Aloun Khotisene and
Bill Williamson be and are hereby reappointed as members of the Human Relations Commission
for terms that will expire May 1, 2018.
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BE IT FURTHER RESOLVED that Gary Lichthardt be and is hereby reappointed as a
member of the Property Maintenance Board of Appeals for a term to expire May 1, 2021.
BE IT FURTHER RESOLVED that Bruce Corn and Patrick Hines be and are hereby
reappointed as members of the Property Maintenance Board of Appeals for a term to expire May
1, 2022.
BE IT FURTHER RESOLVED that Stephen Hardman is hereby reappointed as a member
of the Bicycle and Pedestrian Advisory Committee for a term to expire September 1, 2019.
BE IT FURTHER RESOLVED that Robert Burhite is hereby appointed as a member of
the Electrical Committee for a term to expire May 1, 2020.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: October 25, 2017
Adopted: October 25, 2017
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to place the
following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dixon,
Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Cultural Arts Commission for August 14 and September 11, 2017
Emergency Telephone System Board for August 17, 2017
Board of Health for July 10, 2017
Heritage Commission for August 1 and September 7, 2017
Heritage Design Review Subcommittee for July 25, August 8, August 22, September 12, and
September 28, 2017
Human Relations Commission for September 5, 2017
Parks and Recreation Advisory Board for July 25, 2017
Planning and Zoning Commission for July 10 and August 7, 2017
Sustainability Commission for July 11 and August 8, 2017
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370
Electricity Tax
Natural Gas Tax
Sales Tax
Telecommunications Tax
Video Gaming
Disbursement Report
ANNOUNCEMENTS
Mayor Kaptain made announcements regarding forthcoming meetings.
ADJOURNMENT
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez,
Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:18 p.m.
s/ Kimberly Dewis November 8, 2017
Kimberly Dewis, City Clerk Date Approved