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VOLUME LXXXII FEBRUARY 8, 2017
COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING
The regular meeting of the Council of the City of Elgin, Illinois, was held on February 8, 2017,
in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:25 p.m. The
Invocation was given by George Wadleigh from Christian Scientist and the Pledge of Allegiance
was led by Greg Hulke.
ROLL CALL
Roll call was answered by Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Shaw,
Steffen, and Mayor Kaptain. Absent: Councilmember Rauschenberger.
MINUTES OF THE JANUARY 25, 2017, COUNCIL MEETING APPROVED AS
DISTRIBUTED
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the
January 25, 2017, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
RECOGNIZE PERSONS PRESENT
Bill Wurst commented on the recently held OCTAVE candidate’s forum. He noted that the
completed candidate questionnaires would be made available on their website.
BID 17-003 AWARDED TO ERA VALDIVIA CONTRACTORS, INC. FOR RANDALL
ROAD WATER TOWER RECONDITIONING PROJECT
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to award a contract
to Era Valdivia Contractors, Inc., in the amount of $954,700 for the Randall Road Water Tower
Reconditioning Project. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Shaw, Steffen, and Mayor Kaptain. Nays: None.
FEBRUARY 8, 2017 VOLUME LXXXII
30
BID 17-004 AWARDED TO TRINE CONSTRUCTION CORPORATION FOR WATER
MAIN REPLACEMENT ON HOLLY AND STANDISH STREETS
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to award the 2017
Water Main Replacement on Holly and Standish contract to Trine Construction Corporation in
the amount of $797,486. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Shaw, Steffen, and Mayor Kaptain. Nays: None.
BID 17-005 AWARDED TO MARTAM CONSTRUCTION, INC. FOR COMBINED
SEWER SEPARATION PHASE 4 – LORD STREET SANITARY SEWER
There was a discussion regarding the number of phases to this project and grant opportunities to
cover costs.
Councilmember Powell made a motion, seconded by Councilmember Shaw, to award the Lord
Street Sanitary Sewer Project to Martam Construction, Inc. in the amount of $969,822. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
RESOLUTION 17-17 ADOPTED AUTHORIZING EXECUTION OF AMENDMENT
AGREEMENT NO. 4 WITH BURNS & MCDONNELL ENGINEERING COMPANY,
INC. FOR CONSTRUCTION ADMINISTRATION AND CONSTRUCTION
ENGINEERING SERVICES IN CONNECTION WITH THE 2017 WATER MAIN
REPLACEMENT PROJECT AND LORD STREET SANITARY SEWER PROJECT
AND FOR DESIGN, ADMINISTRATION AND PLANNING ENGINEERING SERVICES
IN CONNECTION WITH THE 2018 WATER MAIN REPLACEMENT PROJECT AND
VARIOUS SEWER DESIGN PROJECTS
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 17-17
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 4
WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC. FOR
CONSTRUCTION ADMINISTRATION AND CONSTRUCTION ENGINEERING
SERVICES IN CONNECTION WITH THE 2017 WATER MAIN REPLACEMENT PROJECT
AND LORD STREET SANITARY SEWER PROJECT AND FOR DESIGN,
ADMINISTRATION AND PLANNING ENGINEERING SERVICES IN CONNECTION
WITH THE 2018 WATER MAIN REPLACEMENT PROJECT AND VARIOUS SEWER
DESIGN PROJECTS
VOLUME LXXXII FEBRUARY 8, 2017
31
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute Amendment Agreement No. 4 on behalf of the City of Elgin
with Burns & McDonnell Engineering Company, Inc. for construction administration and
construction engineering services in connection with the 2017 Water Main Replacement Project
and Lord Street Sanitary Sewer Project and for design, administration and planning engineering
services in connection with the 2018 Water Main Replacement Project and various sewer design
projects, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 8, 2017
Adopted: February 8, 2017
Vote: Yeas: 8 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 17-18 ADOPTED AUTHORIZING EXECUTION OF AN AT&T
GENERAL EASEMENT WITH ILLINOIS BELL TELEPHONE COMPANY DBA
AT&T ILLINOIS FOR UTILITY PURPOSES (70 N. STATE STREET)
Councilmember Martinez made a motion, seconded by Councilmember Gavin, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. Councilmember Prigge abstained.
Resolution No. 17-18
RESOLUTION
AUTHORIZING EXECUTION OF AN AT&T GENERAL EASEMENT
WITH ILLINOIS BELL TELEPHONE COMPANY DBA AT&T ILLINOIS
FOR UTILITY PURPOSES
(70 N. State Street)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized
and directed to execute an AT&T General Easement with Illinois Bell Telephone Company dba
FEBRUARY 8, 2017 VOLUME LXXXII
32
AT&T Illinois for an easement for utility purposes for the property legally described on Exhibit
A, a copy of which is attached hereto.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 8, 2017
Adopted: February 8, 2017
Vote: Yeas: 7 Nays: 0 Abstain: 1
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 17-19 ADOPTED AUTHORIZING EXECUTION OF A COMCAST
GENERAL EASEMENT WITH COMCAST OF ILLINOIS/WEST VIRGINIA, LLC FOR
UTILITY PURPOSES (70 N. STATE STREET)
Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Shaw, Steffen, and Mayor Kaptain. Nays: None. Councilmember Prigge abstained.
Resolution No. 17-19
RESOLUTION
AUTHORIZING EXECUTION OF A COMCAST GENERAL EASEMENT
WITH COMCAST OF ILLINOIS/WEST VIRGINIA, LLC FOR UTILITY PURPOSES
(70 N. State Street)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized
and directed to execute a Comcast General Easement with Comcast of Illinois/West Virginia, LLC
for an easement for utility purposes for the property legally described on Exhibit A, a copy of
which is attached hereto.
s/ David J. Kaptain
David J. Kaptain, Mayor
VOLUME LXXXII FEBRUARY 8, 2017
33
Presented: February 8, 2017
Adopted: February 8, 2017
Vote: Yeas: 7 Nays: 0 Abstain: 1
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
CONSENT AGENDA
By unanimous consent, Councilmember Dunne made a motion, seconded by Councilmember
Martinez, to pass Ordinance No. G4-17 and adopt Resolution Nos. 17-13 through 17-16 by
omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Shaw, Steffen, and Mayor Kaptain. Nays: None.
RESOLUTION 17-13 ADOPTED APPROVING CULTURAL ARTS COMMISSION
GRANT RECIPIENTS
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 17-13
RESOLUTION
APPROVING CULTURAL ARTS COMMISSION GRANT RECIPIENTS
WHEREAS, the Cultural Arts Commission Grant Program has been established to provide
financial assistance for arts programming; and
WHEREAS, thirteen grant applications were submitted for consideration in 2017 under the
Cultural Arts Commission Grant Program; and
WHEREAS, said applications have been reviewed and recipients selected by the City
Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS, that grant assistance and funds be provided under the Cultural Arts
Commission Grant Program to the following ten organizations in the amount of $62,967:
FEBRUARY 8, 2017 VOLUME LXXXII
34
Organization Event Amount
BFH.org (Ballet
Folklorico)
Cultural Performance $6,694
Chamber Music on the Fox Charlie Chapman’s “The Tramp”
performed live
$2,303
Children’s Theatre of Elgin Children’s Theatre Performance of
“Through the Looking Glass”
$7,916
Elgin Historical Society Dairy farm production video $6,700
Elgin Symphony Orchestra “Inside the Music” $2,831
Elgin Master Chorale Performance of Brahms’ German
Requiem
$6,375
Elgin Youth Symphony
Orchestra
“We Are The People” concert $7,544
Hamilton Wings SCORE!’s Theme and Variations $7,969
Janus Theatre Company “Inspired By…” series of play
productions
$7,703
Side Street Studio Arts Going Dutch, dance festival $6,933
TOTAL $62,967
BE IT FURTHER RESOLVED that the projects shall be in conformance with all
applicable codes and ordinances.
BE IT FURTHER RESOLVED that prior to receiving any grant funds organizations shall
be required to enter into an agreement with the City of Elgin in a form as approved by the
Corporation Counsel.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 8, 2017
Adopted: February 8, 2017
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
VOLUME LXXXII FEBRUARY 8, 2017
35
RESOLUTION 17-14 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH HR GREEN, INC. FOR DESIGN, ADMINISTRATION AND PLANNING
ENGINEERING SERVICES IN CONNECTION WITH THE 2017 BRIDGE
REHABILITATION PROJECT
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 17-14
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT
WITH HR GREEN, INC. FOR DESIGN, ADMINISTRATION AND
PLANNING ENGINEERING SERVICES IN CONNECTION WITH
THE 2017 BRIDGE REHABILITATION PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute an agreement on behalf of the City of Elgin with HR Green,
Inc. for design, administration and planning engineering services in connection with the 2017
Bridge Rehabilitation Project, a copy of which is attached hereto and made a part hereof by
reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 8, 2017
Adopted: February 8, 2017
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 17-15 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH WBK ENGINEERING, LLC FOR ENGINEERING SERVICES IN
CONNECTION WITH THE ANNUAL ROADWAY MAINTENANCE PROGRAM
PROJECT
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Shaw, Steffen, and Mayor Kaptain. Nays: None.
FEBRUARY 8, 2017 VOLUME LXXXII
36
Resolution No. 17-15
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
WBK ENGINEERING, LLC FOR ENGINEERING SERVICES IN CONNECTION
WITH THE ANNUAL ROADWAY MAINTENANCE PROGRAM PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an agreement on behalf of the City of Elgin with WBK
Engineering, LLC for the engineering services in connection with the Annual Roadway
Maintenance Program Project, a copy of which is attached hereto and made a part hereof by
reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 8, 2017
Adopted: February 8, 2017
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 17-16 ADOPTED AUTHORIZING EXECUTION OF AN ECONOMIC
INCENTIVE AGREEMENT WITH AMERICAN FORGE & FOUNDRY, INC. (300-330
CORPORATE DRIVE)
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Shaw, Steffen, and Mayor Kaptain. Nays: None.
VOLUME LXXXII FEBRUARY 8, 2017
37
Resolution No. 17-16
RESOLUTION
AUTHORIZING EXECUTION OF AN
ECONOMIC INCENTIVE AGREEMENT WITH
AMERICAN FORGE & FOUNDRY, INC.
(300-330 Corporate Drive)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized
and directed to execute an Economic Incentive Agreement with American Forge & Foundry, Inc.
on behalf of the City of Elgin for economic development assistance in connection with the
development of 300-330 Corporate Drive, a copy of which is attached hereto and made a part
hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 8, 2017
Adopted: February 8, 2017
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
ORDINANCE G4-17 PASSED AMENDING TITLE 17 OF THE ELGIN MUNICIPAL
CODE, 1976, AS AMENDED, ENTITLED "DEVELOPMENT IMPACT FEES" WITH
RESPECT TO LAND VALUE
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to pass the
following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Ordinance No. G4-17
AN ORDINANCE AMENDING TITLE 17 OF THE ELGIN MUNICIPAL CODE,
1976, AS AMENDED, ENTITLED "DEVELOPMENT IMPACT FEES"
WITH RESPECT TO LAND VALUE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS:
FEBRUARY 8, 2017 VOLUME LXXXII
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Section 1. That Section 17.04.070 of the Elgin Municipal Code, 1976, as amended,
entitled "Determination of Land Value and Distribution of Fees:" be and is hereby further amended
by amending subparagraph A thereof entitled "Determination of Land Value:" to read as follows:
"A. Determination of Land Value: The development impact fees for school site and
park site, and the credit for land dedication for water system capital improvements
shall be based on the fair market value of an acre of land in the area improved as
specified in this chapter. It has been determined that the present fair market value
of such improved land in and surrounding the city is eighty-five thousand dollars
($85,000.00) per acre. The land value shall be adjusted upward effective January 1,
2018, and annually thereafter in the percentage amount equal to the percentage
increase for the previous twelve months published in the U.S. Department of Labor,
Bureau of Labor Statistics Consumer Price Index (CPI-U, all items, Urban
Consumers, Chicago Area, 1982-1984 = 100). The land value shall be used in
making any calculation in this chapter unless the subdivider or developer files a
written objection thereto. In the event of any such objection, the subdivider or
developer, at his or her own cost, shall obtain and submit an independent appraisal
from an MAI designated appraiser indicating the fair market value of such
improved land in the area of the proposed development. Final determination of said
fair market value per acre of such improved land shall be made by the city council
in its sole discretion based on such information submitted by the subdivider or
developer and from other sources which may be submitted to the city council by
the school district or others."
Section 2. That all ordinances or parts of ordinances in conflict with the provisions of
this ordinance be and are hereby repealed to the extent of any such conflict.
Section 3. That this ordinance shall be in full force and effect upon its passage and
publication in the manner provided by law.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 8, 2017
Passed February 8, 2017
Omnibus Vote: Yeas: 8 Nays: 0
Recorded: February 8, 2017
Published: February 8, 2017
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
VOLUME LXXXII FEBRUARY 8, 2017
39
REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to place the
following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Foreign Fire Insurance Tax Board, October 4, 2016
Police Pension Board, October 19 and December 13, 2016
Committee of the Whole for January 11, 2017
City Council Minutes for January 11, 2017
Sales Tax
Local Sales Tax
State Income Tax
State Use Tax
Electricity Tax
Natural Gas Tax
ANNOUNCEMENTS
Mayor Kaptain made announcements regarding forthcoming meetings.
ADJOURNMENT
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:38 p.m.
s/ Kimberly Dewis February 22, 2017
Kimberly Dewis, City Clerk Date Approved