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JULY 13, 2016 VOLUME LXXXI
COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING
The regular meeting of the Council of the City of Elgin, Illinois, was held on July 13, 2016, in
the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:35 p.m. The
Invocation was given by Daniel Flores from the New Life Covenant Church and the Pledge of
Allegiance was led by Mayor David Kaptain.
ROLL CALL
Roll call was answered by Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
MINUTES OF THE JUNE 22, 2016, COUNCIL MEETING APPROVED AS
DISTRIBUTED
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the June
22, 2016, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
COMMUNICATIONS
National Parks and Recreation Month Proclamation
Mayor Kaptain read the following proclamation:
PROCLAMATION
WHEREAS, parks and recreation programs are an integral part of communities
throughout this country, including Elgin; and
WHEREAS, our parks and recreation programs are vitally important in building an
active community, establishing and maintaining the quality of life in our city, ensuring the health
of all citizens and contributing to the economic and environmental well-being of a community
and region; and
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WHEREAS, our 74 parks and natural recreation areas improve water quality, protect
groundwater, prevent flooding, improve the quality of the air we breathe, provide vegetative
buffers to development, and produce habitat for wildlife; and
WHEREAS, our parks and natural recreation areas ensure the ecological beauty of our
community and provide a place for children and adults to connect with nature and recreate
outdoors; and
WHEREAS, the U.S. House of Representatives has designated July as Parks and
Recreation Month.
NOW THEREFORE, I, David Kaptain, Mayor of the city of Elgin, Illinois do hereby
declare the month of July as Park and Recreation Month in the city of Elgin.
IN WITNESS WHEREOF, I have hereunto set my hand this 13th Day of July, 2016.
David J. Kaptain
Mayor
Proclamation Honoring City Manager Sean Stegall
Mayor Kaptain read the following proclamation:
PROCLAMATION
WHEREAS, Sean Stegall was originally hired as an Assistant City Manager for the
City of Elgin on November 20, 2000 and was promoted to City Manager on July 1, 2009; and
WHEREAS, During the 9 years he was Assistant City Manager, Mr. Stegall served as
the Budget Director where he was responsible for the preparation, execution and monitoring of a
budget of $300,000,000; in addition he had direct supervision of Parks and Recreation,
Legislative Affairs, Public Information, Neighborhood Engagement and Planning and Hispanic
Outreach; and
WHEREAS, During the 7 years he served as City Manager, Mr. Stegall was responsible
for serving Elgin during a time of unprecedented population growth and residential development;
creating the OneElgin culture in the organization that promotes originality, working together
across all areas of the organization and thinking adaptively; implementing his vision of the 311
Contact Center and in turn, putting Elgin on the map with his dedication to innovation and
technology advancements; providing strong leadership for the city through the Great Recession,
assisting the city in obtaining and maintaining a AAA bond rating; driving the revitalization of
Elgin’s downtown; developing two world class golf courses where he has mastered his swing;
and increasing Dairy Queen’s profit margin tenfold; and
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WHEREAS, Mr. Stegall has been a faithful and diligent public servant for more than 16
years and has served on the board of a multitude of not for profits, taught and presented at GFOA
and ICMA conferences and educational programs and holds certificates from the Kennedy
School of Government at Harvard University, Senior Executive Institute at the University of
Virginia and the Rocky Mountain Program at Colorado University; and
WHEREAS, Mr. Stegall announced his departure to become the Town Manager and
CEO for the Town of Cary, North Carolina beginning on August 1, 2016.
NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois do hereby
extend the sincere and warm appreciation and esteem to Sean Stegall for his outstanding service
to the city and the community on the occasion of his departure and wish him luck in all his future
endeavors.
IN WITNESS THEREOF, I have hereunto set my hand this 13th day of July, 2016.
David J. Kaptain
Mayor
RECOGNIZE PERSONS PRESENT
Mayor Kaptain recognized each of the council members so they could say a few words regarding
Mr. Stegall’s tenure with the City of Elgin. They thanked him for all that he has done for the city
and wished him the best in his new role for the Town of Cary North Carolina.
Joe and Armida Dominguez invited residents to attend Hope Fest being held at New Life
Covenant Church from 10:00 a.m. – 2:00 p.m. on Saturday July 30th.
Deirdre White, Downton Neighborhood Association, announced the 4th of July Parade float
winners. She also thanked all of the volunteers and sponsors for their efforts in making the
parade a successful event.
BID 16-033 AWARDED TO KERLIN MOTOR COMPANY, INC. FOR THE PURCHASE
OF BISON HANDLING EQUIPMENT
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve a
purchase agreement with Kerlin Motor Company, Inc. in the amount of $20,062 for the purchase
of bison handling equipment to increase the safety of the employees that care for, examine, and
treat the bison at Lords Park Zoo. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
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JOB ORDER CONTRACT APPROVED WITH F.H. PASCHEN FOR THE PURCHASE
OF UPGRADES TO THE 911 BACKUP POWER SYSTEM
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve a contract
with F.H. Paschen in the amount of $406,380 for upgrades to the 911 backup power system to
improve the reliability for the 911 center. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
PETITION 14-16 APPROVED FOR AN APPLICATION BY JUDSON UNIVERSITY,
REQUESTING APPROVAL OF AN APPLICATION FOR MAP AMENDMENT TO
REZONE THE PROPERTY AT 401 & 423 HAZEL DRIVE FROM SFR1 SINGLE-
FAMILY RESIDENCE DISTRICT TO PCF PLANNED COMMUNITY FACILITY
DISTRICT
Marc Mylott, Community Development Director, provided an overview of Petition 14-16 which
would allow for a map amendment for property adjacent to Judson University. Staff and the
Planning and Zoning Commission approved the petition subject to the conditions outlined in the
memo.
Councilmember Dunne made a motion, seconded by Councilmember Shaw, to approve Petition
14-16 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
PETITION 15-16 APPROVED FOR AN APPLICATION BY PRAVIN PATEL OF
BAJIRAO MASTANI, INC. D/B/A TOTAL LIQUORS, REQUESTING APPROVAL OF
CONDITIONAL USE FOR A PACKAGE LIQUOR SALES ESTABLISHMENT AT 823
SUMMIT STREET
Marc Mylott, Community Development Director, provided an overview of Petition 15-16 which
would approve a conditional use for a package liquor store. It was noted that staff and the
Planning and Zoning Commission approved the petition subject to the conditions outlined in the
memo. There was discussion regarding the number of liquor stores allowed in an area.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve
Petition 15-16 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
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PETITION 16-16 APPROVED FOR AN APPLICATION BY BUCKEYE COMMUNITY
HOPE FOUNDATION, REQUESTING APPROVAL OF AN APPLICATION FOR
CONDITIONAL USE FOR A PLANNED DEVELOPMENT AT 300 N. STATE STREET
TO PERMIT THE CONSTRUCTION OF A NEW RESIDENTIAL SENIOR HOUSING
FACILITY IN THE CC2 CENTER CITY DISTRICT
Marc Mylott, Community Development Director, provided an overview of Petition 16-16 which
would allow for a residential senior housing facility. Staff and the Planning and Zoning
Commission approved the petition subject to the conditions outlined in the memo.
There was discussion regarding the location, ingress and egress to the property, transportation
options, cost of the units, and the timeline for project completion.
Councilmember Prigge made a motion, seconded by Councilmember Shaw, to approve Petition
16-16 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
RESOLUTION 16-100 ADOPTED RATIFYING THE EXECUTION OF A LICENSE
AGREEMENT WITH ELGIN RIVERBOAT RESORT-RIVERBOAT CASINO D/B/A
GRAND VICTORIA CASINO REGARDING A SERIES OF CONCERTS AT FESTIVAL
PARK
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 16-100
RESOLUTION
RATIFYING THE EXECUTION OF A LICENSE AGREEMENT
WITH ELGIN RIVERBOAT RESORT-RIVERBOAT CASINO D/B/A GRAND
VICTORIA CASINO REGARDING A SERIES OF CONCERTS AT FESTIVAL PARK
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that it hereby ratifies and approves the execution of a License Agreement by Sean R. Stegall, City
Manager, and Kimberly A. Dewis, City Clerk, with Elgin Riverboat Resort-Riverboat Casino d/b/a
Grand Victoria Casino regarding a series of concerts at Festival Park from May 1, 2016 to
September 15, 2016, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
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285
Presented: July 13, 2016
Adopted: July 13, 2016
Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 16-101 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH LOCAL #439 INTERNATIONAL ASSOCIATION OF FIREFIGHTERS
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 16-101
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
LOCAL #439 INTERNATIONAL ASSOCIATION OF FIREFIGHTERS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute an agreement on behalf of the City of Elgin with Local #439
International Association of Firefighters for 2014-2017 and the side letters associated with the
agreement, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: July 13, 2016
Adopted: July 13, 2016
Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
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CONSENT AGENDA
By unanimous consent, Councilmember Dunne made a motion, seconded by Councilmember
Shaw, to adopt Resolution Nos. 16-98 and 16-99 by omnibus vote. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
RESOLUTION 16-98 ADOPTED AUTHORIZING EXECUTION OF A CDBG
PROGRAM MANAGEMENT INTERGOVERNMENTAL AGREEMENT WITH KANE
COUNTY FOR PROGRAM MANAGEMENT SERVICES REGARDING THE
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND THE
NEIGHBORHOOD STABILIZATION PROGRAM
Councilmember Dunne made a motion, seconded by Councilmember Shaw, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 16-98
RESOLUTION
AUTHORIZING EXECUTION OF A CDBG PROGRAM MANAGEMENT
INTERGOVERNMENTAL AGREEMENT WITH KANE COUNTY FOR
PROGRAM MANAGEMENT SERVICES REGARDING THE
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND THE
NEIGHBORHOOD STABILIZATION PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized
and directed to execute a CDBG Program Management Intergovernmental Agreement on behalf
of the City of Elgin with Kane County for program management services regarding the
Community Development Block Grant Program and the Neighborhood Stabilization Program, a
copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: July 13, 2016
Adopted: July 13, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
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287
RESOLUTION 16-99 ADOPTED AUTHORIZING EXECUTION OF A
CONSERVATION EASEMENT AND REGISTRATION AGREEMENT WITH
ILLINOIS DEPARTMENT OF NATURAL RESOURCES AND ILLINOIS NATURE
PRESERVES COMMISSION REGARDING TROUT PARK RIVER'S EDGE LAND
AND WATER RESERVE
Councilmember Dunne made a motion, seconded by Councilmember Shaw, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 16-99
RESOLUTION
AUTHORIZING EXECUTION OF A CONSERVATION EASEMENT AND
REGISTRATION AGREEMENT WITH ILLINOIS DEPARTMENT OF NATURAL
RESOURCES AND ILLINOIS NATURE PRESERVES COMMISSION REGARDING
TROUT PARK RIVER'S EDGE LAND AND WATER RESERVE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized
and directed to execute a Conservation Easement and Registration Agreement on behalf of the
City of Elgin with Illinois Department of Natural Resources and Illinois Nature Preserves
Commission regarding Trout Park River's Edge Land and Water Reserve, a copy of which is
attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: July 13, 2016
Adopted: July 13, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
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REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to place the
following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Bicycle & Pedestrian Advisory Committee June 7, 2016
Committee of the Whole for June 8, 2016
City Council Minutes for June 8, 2016
Electricity Tax
Natural Gas Tax
ANNOUNCEMENTS
Mayor Kaptain made announcements regarding forthcoming meetings.
ADJOURNMENT
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Establishment of Reserves or Settlement of Claims as Provided in the Local
Governmental and Governmental Employees Tort Immunity Act - Exempt
Under Section 120/2(c)(12) of the Open Meetings Act
Selection of a Person to Fill a Public Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or Ordinance,
Or the Discipline, Performance or Removal of the Occupant of a Public Office,
When the Public Body is Given Power to Remove the Occupant Under Law or
Ordinance – Exempt Under Section 120/2(c)(3) of the Open Meetings Act
The meeting adjourned at 9:25 p.m.
s/ Kimberly Dewis August 10, 2016
Kimberly Dewis, City Clerk Date Approved