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HomeMy WebLinkAboutl - July 13, 2016 CC280 JULY 13, 2016 VOLUME LXXXI COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on July 13, 2016, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:35 p.m. The Invocation was given by Daniel Flores from the New Life Covenant Church and the Pledge of Allegiance was led by Mayor David Kaptain. ROLL CALL Roll call was answered by Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. MINUTES OF THE JUNE 22, 2016, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the June 22, 2016, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. COMMUNICATIONS National Parks and Recreation Month Proclamation Mayor Kaptain read the following proclamation: PROCLAMATION WHEREAS, parks and recreation programs are an integral part of communities throughout this country, including Elgin; and WHEREAS, our parks and recreation programs are vitally important in building an active community, establishing and maintaining the quality of life in our city, ensuring the health of all citizens and contributing to the economic and environmental well-being of a community and region; and VOLUME LXXXI JULY 13, 2016 281 WHEREAS, our 74 parks and natural recreation areas improve water quality, protect groundwater, prevent flooding, improve the quality of the air we breathe, provide vegetative buffers to development, and produce habitat for wildlife; and WHEREAS, our parks and natural recreation areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature and recreate outdoors; and WHEREAS, the U.S. House of Representatives has designated July as Parks and Recreation Month. NOW THEREFORE, I, David Kaptain, Mayor of the city of Elgin, Illinois do hereby declare the month of July as Park and Recreation Month in the city of Elgin. IN WITNESS WHEREOF, I have hereunto set my hand this 13th Day of July, 2016. David J. Kaptain Mayor Proclamation Honoring City Manager Sean Stegall Mayor Kaptain read the following proclamation: PROCLAMATION WHEREAS, Sean Stegall was originally hired as an Assistant City Manager for the City of Elgin on November 20, 2000 and was promoted to City Manager on July 1, 2009; and WHEREAS, During the 9 years he was Assistant City Manager, Mr. Stegall served as the Budget Director where he was responsible for the preparation, execution and monitoring of a budget of $300,000,000; in addition he had direct supervision of Parks and Recreation, Legislative Affairs, Public Information, Neighborhood Engagement and Planning and Hispanic Outreach; and WHEREAS, During the 7 years he served as City Manager, Mr. Stegall was responsible for serving Elgin during a time of unprecedented population growth and residential development; creating the OneElgin culture in the organization that promotes originality, working together across all areas of the organization and thinking adaptively; implementing his vision of the 311 Contact Center and in turn, putting Elgin on the map with his dedication to innovation and technology advancements; providing strong leadership for the city through the Great Recession, assisting the city in obtaining and maintaining a AAA bond rating; driving the revitalization of Elgin’s downtown; developing two world class golf courses where he has mastered his swing; and increasing Dairy Queen’s profit margin tenfold; and JULY 13, 2016 VOLUME LXXXI 282 WHEREAS, Mr. Stegall has been a faithful and diligent public servant for more than 16 years and has served on the board of a multitude of not for profits, taught and presented at GFOA and ICMA conferences and educational programs and holds certificates from the Kennedy School of Government at Harvard University, Senior Executive Institute at the University of Virginia and the Rocky Mountain Program at Colorado University; and WHEREAS, Mr. Stegall announced his departure to become the Town Manager and CEO for the Town of Cary, North Carolina beginning on August 1, 2016. NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois do hereby extend the sincere and warm appreciation and esteem to Sean Stegall for his outstanding service to the city and the community on the occasion of his departure and wish him luck in all his future endeavors. IN WITNESS THEREOF, I have hereunto set my hand this 13th day of July, 2016. David J. Kaptain Mayor RECOGNIZE PERSONS PRESENT Mayor Kaptain recognized each of the council members so they could say a few words regarding Mr. Stegall’s tenure with the City of Elgin. They thanked him for all that he has done for the city and wished him the best in his new role for the Town of Cary North Carolina. Joe and Armida Dominguez invited residents to attend Hope Fest being held at New Life Covenant Church from 10:00 a.m. – 2:00 p.m. on Saturday July 30th. Deirdre White, Downton Neighborhood Association, announced the 4th of July Parade float winners. She also thanked all of the volunteers and sponsors for their efforts in making the parade a successful event. BID 16-033 AWARDED TO KERLIN MOTOR COMPANY, INC. FOR THE PURCHASE OF BISON HANDLING EQUIPMENT Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve a purchase agreement with Kerlin Motor Company, Inc. in the amount of $20,062 for the purchase of bison handling equipment to increase the safety of the employees that care for, examine, and treat the bison at Lords Park Zoo. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXXI JULY 13, 2016 283 JOB ORDER CONTRACT APPROVED WITH F.H. PASCHEN FOR THE PURCHASE OF UPGRADES TO THE 911 BACKUP POWER SYSTEM Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve a contract with F.H. Paschen in the amount of $406,380 for upgrades to the 911 backup power system to improve the reliability for the 911 center. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. PETITION 14-16 APPROVED FOR AN APPLICATION BY JUDSON UNIVERSITY, REQUESTING APPROVAL OF AN APPLICATION FOR MAP AMENDMENT TO REZONE THE PROPERTY AT 401 & 423 HAZEL DRIVE FROM SFR1 SINGLE- FAMILY RESIDENCE DISTRICT TO PCF PLANNED COMMUNITY FACILITY DISTRICT Marc Mylott, Community Development Director, provided an overview of Petition 14-16 which would allow for a map amendment for property adjacent to Judson University. Staff and the Planning and Zoning Commission approved the petition subject to the conditions outlined in the memo. Councilmember Dunne made a motion, seconded by Councilmember Shaw, to approve Petition 14-16 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. PETITION 15-16 APPROVED FOR AN APPLICATION BY PRAVIN PATEL OF BAJIRAO MASTANI, INC. D/B/A TOTAL LIQUORS, REQUESTING APPROVAL OF CONDITIONAL USE FOR A PACKAGE LIQUOR SALES ESTABLISHMENT AT 823 SUMMIT STREET Marc Mylott, Community Development Director, provided an overview of Petition 15-16 which would approve a conditional use for a package liquor store. It was noted that staff and the Planning and Zoning Commission approved the petition subject to the conditions outlined in the memo. There was discussion regarding the number of liquor stores allowed in an area. Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve Petition 15-16 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. JULY 13, 2016 VOLUME LXXXI 284 PETITION 16-16 APPROVED FOR AN APPLICATION BY BUCKEYE COMMUNITY HOPE FOUNDATION, REQUESTING APPROVAL OF AN APPLICATION FOR CONDITIONAL USE FOR A PLANNED DEVELOPMENT AT 300 N. STATE STREET TO PERMIT THE CONSTRUCTION OF A NEW RESIDENTIAL SENIOR HOUSING FACILITY IN THE CC2 CENTER CITY DISTRICT Marc Mylott, Community Development Director, provided an overview of Petition 16-16 which would allow for a residential senior housing facility. Staff and the Planning and Zoning Commission approved the petition subject to the conditions outlined in the memo. There was discussion regarding the location, ingress and egress to the property, transportation options, cost of the units, and the timeline for project completion. Councilmember Prigge made a motion, seconded by Councilmember Shaw, to approve Petition 16-16 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 16-100 ADOPTED RATIFYING THE EXECUTION OF A LICENSE AGREEMENT WITH ELGIN RIVERBOAT RESORT-RIVERBOAT CASINO D/B/A GRAND VICTORIA CASINO REGARDING A SERIES OF CONCERTS AT FESTIVAL PARK Councilmember Dunne made a motion, seconded by Councilmember Gavin, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-100 RESOLUTION RATIFYING THE EXECUTION OF A LICENSE AGREEMENT WITH ELGIN RIVERBOAT RESORT-RIVERBOAT CASINO D/B/A GRAND VICTORIA CASINO REGARDING A SERIES OF CONCERTS AT FESTIVAL PARK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby ratifies and approves the execution of a License Agreement by Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, with Elgin Riverboat Resort-Riverboat Casino d/b/a Grand Victoria Casino regarding a series of concerts at Festival Park from May 1, 2016 to September 15, 2016, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXXI JULY 13, 2016 285 Presented: July 13, 2016 Adopted: July 13, 2016 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 16-101 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH LOCAL #439 INTERNATIONAL ASSOCIATION OF FIREFIGHTERS Councilmember Dunne made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-101 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH LOCAL #439 INTERNATIONAL ASSOCIATION OF FIREFIGHTERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Local #439 International Association of Firefighters for 2014-2017 and the side letters associated with the agreement, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: July 13, 2016 Adopted: July 13, 2016 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk JULY 13, 2016 VOLUME LXXXI 286 CONSENT AGENDA By unanimous consent, Councilmember Dunne made a motion, seconded by Councilmember Shaw, to adopt Resolution Nos. 16-98 and 16-99 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 16-98 ADOPTED AUTHORIZING EXECUTION OF A CDBG PROGRAM MANAGEMENT INTERGOVERNMENTAL AGREEMENT WITH KANE COUNTY FOR PROGRAM MANAGEMENT SERVICES REGARDING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND THE NEIGHBORHOOD STABILIZATION PROGRAM Councilmember Dunne made a motion, seconded by Councilmember Shaw, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-98 RESOLUTION AUTHORIZING EXECUTION OF A CDBG PROGRAM MANAGEMENT INTERGOVERNMENTAL AGREEMENT WITH KANE COUNTY FOR PROGRAM MANAGEMENT SERVICES REGARDING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND THE NEIGHBORHOOD STABILIZATION PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a CDBG Program Management Intergovernmental Agreement on behalf of the City of Elgin with Kane County for program management services regarding the Community Development Block Grant Program and the Neighborhood Stabilization Program, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: July 13, 2016 Adopted: July 13, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXXI JULY 13, 2016 287 RESOLUTION 16-99 ADOPTED AUTHORIZING EXECUTION OF A CONSERVATION EASEMENT AND REGISTRATION AGREEMENT WITH ILLINOIS DEPARTMENT OF NATURAL RESOURCES AND ILLINOIS NATURE PRESERVES COMMISSION REGARDING TROUT PARK RIVER'S EDGE LAND AND WATER RESERVE Councilmember Dunne made a motion, seconded by Councilmember Shaw, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-99 RESOLUTION AUTHORIZING EXECUTION OF A CONSERVATION EASEMENT AND REGISTRATION AGREEMENT WITH ILLINOIS DEPARTMENT OF NATURAL RESOURCES AND ILLINOIS NATURE PRESERVES COMMISSION REGARDING TROUT PARK RIVER'S EDGE LAND AND WATER RESERVE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Conservation Easement and Registration Agreement on behalf of the City of Elgin with Illinois Department of Natural Resources and Illinois Nature Preserves Commission regarding Trout Park River's Edge Land and Water Reserve, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: July 13, 2016 Adopted: July 13, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk JULY 13, 2016 VOLUME LXXXI 288 REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Shaw made a motion, seconded by Councilmember Martinez, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Bicycle & Pedestrian Advisory Committee June 7, 2016 Committee of the Whole for June 8, 2016 City Council Minutes for June 8, 2016 Electricity Tax Natural Gas Tax ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Selection of a Person to Fill a Public Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, Or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance – Exempt Under Section 120/2(c)(3) of the Open Meetings Act The meeting adjourned at 9:25 p.m. s/ Kimberly Dewis August 10, 2016 Kimberly Dewis, City Clerk Date Approved