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HomeMy WebLinkAboutk - June 22, 2016 CC264 JUNE 22, 2016 VOLUME LXXXI COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on, June 22, 2016, in the Heritage Ballroom in The Centre, located at 100 Symphony Way. The meeting was called to order by Mayor Kaptain at 7:00 p.m. The Invocation was given by Pastor Rusty Wimberly from the Elgin City Church and the Pledge of Allegiance was led by Elgin Boy Scout Troop 10. ROLL CALL Roll call was answered by Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. MINUTES OF THE JUNE 8, 2016, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Dunne made a motion, seconded by Councilmember Martinez, to approve the June 8, 2016, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. COMMUNICATIONS 18th Annual Citizenship Recognition Program Jaime Garcia acted as emcee and members of the Elgin Choral Union sang two selections. Karen Oswald outlined the process to achieve citizenship and Carmen Berrio spoke about her experiences in obtaining U.S. citizenship. Each new citizen was recognized by name and they were congratulated by the Mayor, members of Council, as well as Representative Anna Moller, Representative Steven Anderson, and Senator Michael Noland. Elgin Boy Scout Troop 10 90th Anniversary Proclamation Mayor Kaptain read the following proclamation: VOLUME LXXXI JUNE 22, 2016 265 PROCLAMATION WHEREAS, Troop 10 celebrates 90 years, being the oldest existing Boy Scout troop in Elgin, organized in 1925 by members of the IOOF Oddfellows Althea Lodge on Spring Street in downtown Elgin; and WHEREAS, Troop 10 became chartered by the Elgin chapter of the Izaak Walton League ("Ikes") in 1994, is one of the oldest conservation organizations in the United States, that supported the Troop with numerous conservation projects, service projects, and creek cleanups through the years; and WHEREAS, Troop 10 has positively impacted countless lives of young boys in the community and has assisted Scouts in the completion of nearly one hundred Eagle projects in the community, including three scouts of Troop 10 who are currently working on their Eagle projects; and WHEREAS, Troop 10 is committed to build qualified and dedicated leadership; currently four of the troop's leaders have or are completing their Wood Badge, an achievement recognized worldwide for leadership; and five current members of the troop are in the Order of the Arrow, the Scout's honorary society with three more troop members invited to join; and WHEREAS, Troop 10 maintains an environment that is free from discrimination, celebrates diversity and encourages boys of any ability, culture, religion or orientation to be a part of the Troop and continue its proud tradition for the next 90 years. NOW, THEREFORE, I, Dave Kaptain, Mayor of the City of Elgin, Illinois, do hereby proclaim Saturday, June 25 as a day of celebration for 90 years of service of Elgin's Boy Scout Troop 10. IN WITNESS WHEREOF, I have hereunto set my hand this 22nd Day of June, 2016 David J. Kaptain Mayor RECOGNIZE PERSONS PRESENT Danise Habun thanked everyone who participated in the vigil for the victims of the Orlando shooting. Kyla Jacobsen, Water Director, explained the situation with the odor and taste of the drinking water. She stated that the water was safe and the department was working to correct the issues. JUNE 22, 2016 VOLUME LXXXI 266 BID 16‐029 AWARDED TO J. GILL AND COMPANY FOR SPRING STREET PARKING STRUCTURE MAINTENANCE REPAIRS Councilmember Steffen made a motion, seconded by Councilmember Gavin, to award a contract to J. Gill and Company in the amount of $42,610 for the Spring Street Parking Structure maintenance repairs to properly maintain the property. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. BID 16‐030 AWARDED TO ALLIANCE CONTRACTORS, INC. FOR SITE RESTORATION FOR UTILITY CUTS PROGRAM Councilmember Shaw made a motion, seconded by Councilmember Martinez, to award a contract to Alliance Contractors, Inc. in the amount of $ 445,296 to perform site restoration for streets and other broken infrastructure due to underground utility repairs. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. BID 16‐031 AWARDED TO QUANTUM SIGN FOR ENTRY WAY SIGN FOR SPORTS COMPLEX AND HIGHLANDS OF ELGIN GOLF COURSE Councilmember Gavin made a motion, seconded by Councilmember Martinez, to award a contract to Quantum Sign in the amount of $79,684 to provide informational signage at the entrance to the Elgin Sports Complex and Highland of Elgin Golf Course. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 16-94 ADOPTED AUTHORIZING EXECUTION OF FOURTH AMENDMENT AGREEMENT TO REDEVELOPMENT AGREEMENT WITH CAPSTONE DEVELOPMENT GROUP, LLC AND ELGIN TOWER, LLC (100 E. CHICAGO STREET) Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None. Councilmember Steffen abstained. VOLUME LXXXI JUNE 22, 2016 267 Resolution No. 16-94 RESOLUTION AUTHORIZING EXECUTION OF FOURTH AMENDMENT AGREEMENT TO REDEVELOPMENT AGREEMENT WITH CAPSTONE DEVELOPMENT GROUP, LLC AND ELGIN TOWER, LLC (100 E. Chicago Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute fourth amendment agreement to redevelopment agreement on behalf of the City of Elgin with Capstone Development Group, LLC, and Elgin Tower, LLC, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 22, 2016 Adopted: June 22, 2016 Vote: Yeas: 8 Nays: 0 Abstain: 1 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 16-95 ADOPTED ACCEPTING THE PROPOSAL OF ALLIANT PROPERTY INSURANCE PROGRAM FOR THE CITY OF ELGIN'S PROPERTY, INLAND MARINE AND CYBER LIABILITY INSURANCE Councilmember Dunne made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-95 RESOLUTION ACCEPTING THE PROPOSAL OF ALLIANT PROPERTY INSURANCE PROGRAM FOR THE CITY OF ELGIN’S PROPERTY, INLAND MARINE AND CYBER LIABILITY INSURANCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an JUNE 22, 2016 VOLUME LXXXI 268 exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin hereby accepts Alliant Property Insurance Program's renewal proposal for the City of Elgin’s property, inland marine and cyber liability insurance commencing July 1, 2016 through June 30, 2017, for an annual premium of $230,444. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute all documents necessary and incident to such proposal of Alliant Property Insurance Program for the City of Elgin’s property, inland marine and cyber liability insurance program. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 22, 2016 Adopted: June 22, 2016 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 16-96 ADOPTED AUTHORIZING EXECUTION OF A SUCCESSOR COLLECTIVE BARGAINING AGREEMENT WITH THE POLICEMEN'S BENEVOLENT AND PROTECTIVE ASSOCIATION, UNIT #54, FOR 2017 THROUGH 2019 Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-96 RESOLUTION AUTHORIZING EXECUTION OF A SUCCESSOR COLLECTIVE BARGAINING AGREEMENT WITH THE POLICEMEN’S BENEVOLENT AND PROTECTIVE ASSOCIATION, UNIT #54, FOR 2017 THROUGH 2019 WHEREAS, representatives of the City of Elgin and representatives of the Policemen’s Benevolent and Protective Association, Unit #54 have met and discussed wages, fringe benefits and other working conditions; and VOLUME LXXXI JUNE 22, 2016 269 WHEREAS, said representatives have submitted for review and approval by the City Council an agreement pertaining to such matters; and WHEREAS, the City Council has reviewed said successor collective bargaining agreement for 2017 through 2019 and finds that it is fair and equitable for the City of Elgin and employees covered by it. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby approves the proposed successor collective bargaining agreement between the City of Elgin and the Policemen’s Benevolent and Protective Association, Unit #54, for 2017 through 2019, a copy of which is attached hereto and made a part hereof by reference. BE IT FURTHER RESOLVED that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute said successor collective bargaining agreement for 2017 through 2019 and the side letter associated with the agreement on behalf of the City of Elgin. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 22, 2016 Adopted: June 22, 2016 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 16-97 ADOPTED APPOINTING RICHARD G. KOZAL AS CITY MANAGER OF THE CITY OF ELGIN AND AUTHORIZING EXECUTION OF AN EMPLOYMENT CONTRACT WITH RICHARD G. KOZAL There was discussion regarding the selection process, the proposed terms of the contract, including salary, vehicle allowance, and evaluations. Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmembers Dunne and Powell. JUNE 22, 2016 VOLUME LXXXI 270 Resolution No. 16-97 RESOLUTION APPOINTING RICHARD G. KOZAL AS CITY MANAGER OF THE CITY OF ELGIN AND AUTHORIZING EXECUTION OF AN EMPLOYMENT CONTRACT WITH RICHARD G. KOZAL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal is hereby appointed City Manager of the City of Elgin effective August 1, 2016, and that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Employment Contract on behalf of the City of Elgin with Richard G. Kozal for his services as City Manager of the City of Elgin, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 22, 2016 Adopted: June 22, 2016 Vote: Yeas: 7 Nays: 2 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk CONSENT AGENDA By unanimous consent, Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adopt Resolution Nos. 16-85 through 16-93 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 16-85 ADOPTED AUTHORIZING EXECUTION OF AN INDEFEASIBLE RIGHT OF USE AGREEMENT WITH JUDSON UNIVERSITY FOR USE OF CITY‐OWNED FIBER OPTIC CABLE TO CONNECT WITH NIUNET AT ELGIN COMMUNITY COLLEGE Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXXI JUNE 22, 2016 271 Resolution No. 16-85 RESOLUTION AUTHORIZING EXECUTION OF AN INDEFEASIBLE RIGHT OF USE AGREEMENT WITH JUDSON UNIVERSITY FOR USE OF CITY-OWNED FIBER OPTIC CABLE TO CONNECT WITH NIUNET AT ELGIN COMMUNITY COLLEGE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Indefeasible Right of Use Agreement on behalf of the City of Elgin with Judson University for use of city-owned fiber optic cable to connect with NIUNet at Elgin Community College, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 22, 2016 Adopted: June 22, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 16-86 ADOPTED AUTHORIZING EXECUTION OF A SOFTWARE LICENSE AND SERVICES AGREEMENT WITH BOCKYN, LLC FOR RECREATION MANAGEMENT SOFTWARE Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-86 RESOLUTION AUTHORIZING EXECUTION OF A SOFTWARE LICENSE AND SERVICES AGREEMENT WITH BOCKYN, LLC FOR RECREATION MANAGEMENT SOFTWARE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Software License and Services Agreement on behalf of the JUNE 22, 2016 VOLUME LXXXI 272 City of Elgin with Bockyn, LLC for recreation management software, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 22, 2016 Adopted: June 22, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 16-87 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH STRAND ASSOCIATES, INC. FOR ENGINEERING SERVICES REGARDING VARIOUS UTILITY DIVISION PROJECTS Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-87 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH STRAND ASSOCIATES, INC. FOR ENGINEERING SERVICES REGARDING VARIOUS UTILITY DIVISION PROJECTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Strand Associates, Inc. for engineering services regarding various utility division projects, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXXI JUNE 22, 2016 273 Presented: June 22, 2016 Adopted: June 22, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 16-88 ADOPTED AUTHORIZING EXECUTION OF A HOME INVESTMENT PARTNERSHIP PROGRAM CONSORTIUM AGREEMENT WITH COUNTY OF KANE REGARDING THE 2017‐2019 HOME INVESTMENT PARTNERSHIPS PROGRAM Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-88 RESOLUTION AUTHORIZING EXECUTION OF A HOME INVESTMENT PARTNERSHIP PROGRAM CONSORTIUM AGREEMENT WITH COUNTY OF KANE REGARDING THE 2017-2019 HOME INVESTMENT PARTNERSHIPS PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a HOME Investment Partnership Program Consortium Agreement on behalf of the City of Elgin with County of Kane regarding the 2017-2019 HOME Investment Partnerships Program, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 22, 2016 Adopted: June 22, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk JUNE 22, 2016 VOLUME LXXXI 274 RESOLUTION 16-89 ADOPTED ESTABLISHING PREVAILING WAGE RATES ON PUBLIC WORKS CONTRACTS Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-89 RESOLUTION ESTABLISHING PREVAILING WAGE RATES ON PUBLIC WORKS CONTRACTS WHEREAS, 820 ILCS 130/0.01 et seq. entitled "AN ACT regulating wages of laborers, mechanics, and other workers employed in any public works by the State, county, city or any public body or any political subdivision or by anyone under contract for public works, (the "Prevailing Wage Act")" requires that any public body awarding any contract for public work, or otherwise undertaking any public works as defined herein, shall ascertain the general prevailing hourly rate of wages for employees engaged in such work; and WHEREAS, the Illinois Department of Labor has determined the prevailing rate of wages for construction work in Cook and Kane Counties in the State of Illinois. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the most recent determination of the prevailing wages as made by the Illinois Department of Labor of July 2015, copies of which are attached hereto and made a part hereof by reference, are adopted by the City of Elgin. It shall be the obligation of any entity or person who is required to pay the prevailing hourly rate of wages pursuant to the Prevailing Wage Act to pay the prevailing wages in effect at that time as then most recently determined by the Illinois Department of Labor. BE IT FURTHER RESOLVED that all contracts for public work of the City of Elgin shall include a stipulation to the effect that not less than the prevailing rate of wages as found by the Illinois Department of Labor shall be paid to all laborers, workers and mechanics performing work under the contract. BE IT FURTHER RESOLVED that all contract bonds for public works shall include a provision to guarantee the faithful performance of the prevailing wage clause as provided by contract. BE IT FURTHER RESOLVED that a copy of the prevailing wage rate as established by the Illinois Department of Labor shall be publicly posted and kept available for inspection by any interested party. VOLUME LXXXI JUNE 22, 2016 275 BE IT FURTHER RESOLVED that nothing herein contained shall be construed to apply to the prevailing hourly rate of wages in the locality for employment other than public works construction as defined in the Act, and that the City Clerk be and is hereby authorized to file a certified copy of this resolution with the Secretary of State Index Division and the Department of Labor of the State of Illinois. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 22, 2016 Adopted: June 22, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 16-90 ADOPTED AUTHORIZING EXECUTION OF A PRODUCT AND SERVICE PURCHASE AGREEMENT WITH CONVERGING NETWORKS GROUP, INC. FOR UPGRADING THE CITY OF ELGIN'S NETWORK CORE SWITCH INFRASTRUCTURE Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-90 RESOLUTION AUTHORIZING EXECUTION OF A PRODUCT AND SERVICE PURCHASE AGREEMENT WITH CONVERGING NETWORKS GROUP, INC. FOR UPGRADING THE CITY OF ELGIN'S NETWORK CORE SWITCH INFRASTRUCTURE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Product and Service Purchase Agreement on behalf of JUNE 22, 2016 VOLUME LXXXI 276 the City of Elgin with Converging Networks Group, Inc. for upgrading the City of Elgin's network core switch infrastructure, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 22, 2016 Adopted: June 22, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 16-91 ADOPTED APPROVING CHANGE ORDER NO. 1 FOR CONTRACT WITH ORANGE CRUSH, LLC FOR 2016 NEIGHBORHOOD STREET RESURFACING PROGRAM (BROOKSIDE DRIVE) Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-91 RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR THE CONTRACT WITH ORANGE CRUSH, LLC FOR 2016 NEIGHBORHOOD STREET RESURFACING PROGRAM (Brookside Drive) WHEREAS, the City of Elgin has heretofore entered into a contract with Orange Crush, LLC for 2016 Neighborhood Street Resurfacing Program; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R, Stegall, City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXXI JUNE 22, 2016 277 Presented: June 22, 2016 Adopted: June 22, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 16-92 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH PICTOMETRY INTERNATIONAL CORP. FOR OBLIQUE AERIAL IMAGERY AND RELATED SOFTWARE REGARDING THE CITY OF ELGIN'S GEOGRAPHIC INFORMATION SYSTEM Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-92 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH PICTOMETRY INTERNATIONAL CORP. FOR OBLIQUE AERIAL IMAGERY AND RELATED SOFTWARE REGARDING THE CITY OF ELGIN'S GEOGRAPHIC INFORMATION SYSTEM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Pictometry International Corp. for oblique aerial imagery and related software regarding the City of Elgin's geographic information system, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor JUNE 22, 2016 VOLUME LXXXI 278 Presented: June 22, 2016 Adopted: June 22, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 16-93 ADOPTED AUTHORIZING EXECUTION OF A SPECIAL EVENT CO‐SPONSORSHIP AGREEMENT WITH ELGIN RIVERBOAT RESORT‐ RIVERBOAT CASINO D/B/A GRAND VICTORIA CASINO TO CO‐SPONSOR A 2016 FOURTH OF JULY CONCERT AND FIREWORKS CELEBRATION Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-93 RESOLUTION AUTHORIZING EXECUTION OF A SPECIAL EVENT CO-SPONSORSHIP AGREEMENT WITH ELGIN RIVERBOAT RESORT-RIVERBOAT CASINO D/B/A GRAND VICTORIA CASINO TO CO-SPONSOR A 2016 FOURTH OF JULY CONCERT AND FIREWORKS CELEBRATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Special Event Co-Sponsorship Agreement on behalf of the City of Elgin with Elgin Riverboat Resort-Riverboat Casino d/b/a Grand Victoria Casino to co-sponsor a 2016 Fourth of July Concert and Fireworks Celebration to be held at Festival Park, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 22, 2016 Adopted: June 22, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXXI JUNE 22, 2016 279 REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Shaw made a motion, seconded by Councilmember Steffen, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Bicycle & Pedestrian Advisory Committee, April 5, 2016 Cultural Arts Commission, May 9, 2016 Emergency Telephone System Board, May 19, 2016 Heritage Commission Design Review, March 8, 22 April 26, May 24, 2016 Parks and Recreation Board, March 22, 2016 Planning and Zoning Commission, May 24, 2016 Committee of the Whole Minutes for May 25, 2016 City Council Minutes for May 25, 2016 Sales Tax Local Sales Tax State Income Tax State Use Tax Alcoholic Tax Revenue Telecommunication Tax Disbursement Report ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the Open Meetings Act The meeting adjourned at 8:40 p.m. s/ Kimberly Dewis July 13, 2016 Kimberly Dewis, City Clerk Date Approved