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HomeMy WebLinkAboute - March 16, 2016 CC114 VOLUME LXXXI MARCH 16, 2016 COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on March 16, 2016, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:00 p.m. The Invocation was given by Pastor Isamary Velazquez from the Iglesia Case de Restaurcion and the Pledge of Allegiance was led by a local chapter of the Girl Scouts of the United States of America. ROLL CALL Roll call was answered by Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. MINUTES OF THE FEBRUARY 24, 2016, COUNCIL MEETING APPROVED AS DISTRIBUTED There was clarification on the procedures to allow for the electronic attendance of a councilmember. Councilmember Steffen made a motion, seconded by Councilmember Gavin, to approve the February 24, 2016, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RECOGNIZE PERSONS PRESENT Chuck Keysor expressed his concerns regarding the redevelopment of the Tower Building. Patrick Cosley asked for assistance with a vacant home in his neighborhood. BID 16-004 AWARDED TO VARIOUS VENDORS FOR GOLF CHEMICAL SUPPLIES Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve and award the bid to the designated lowest responsive bidders listed below for the total amount of $157,808. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. MARCH 16, 2016 VOLUME LXXXI 115 The low responsive and responsible bidders are as follows:  Arthur Clesen of Mokena, IL was low bidder ($13,436) as follows:  Enhance 8-0-0 $ 3,776  Bayleton $ 8,100  A-4 $ 1,560  BTSI of Frankfort, IL was low bidder ($6,203) as follows:  Command Soil Surfactant $ 1,750  Iron $ 175  Tebuconazole $ 1,078  Imadacloprid 75 WSP $ 3,200  Conserv F/S of Wauconda, IL was low bidder ($40,811) as follows:  Cutless $22,860  Fertilizer $ 2,826  Chlorothonil DF $ 8,900  Safari 20SG $ 4,860  L-93 Seed $ 1,365  Growing Solutions of New Lenox, IL was low bidder ($13,500) as follows:  MCDS $ 13,500  Martenson Turf of Waterman, IL was low bidder ($7,200) as follows:  Quick Grow Parkway $ 3,520  Athletic Blend 80%KB/20%PR $ 3,680  Pendleton Turf Supply of Waterford, WI was low bidder ($29,056.86) as follows:  Steady 14-2-14 $ 3,078  Micronutrient Package $ 640  Recharge $ 1,925  Roots 1-2-3 $ 990  Iprodione Pro $ 8,280  Propiconazole $ 10,575  Bee Hornet Spray $ 599  Confront $ 177  Lesco Three Way $ 2,794  ProGro Solutions of Mendota, IL was low bidder ($5,502.50) as follows:  Fertilizer $ 217  Optiwet $ 1,925  Pendumlum Aquacap for Native Areas $ 1,410  L-93/Alpha 50/50 Mix $ 1,950 VOLUME LXXXI MARCH 16, 2016 116  Reinders of Sussex, WI was low bidder ($37,377) as follows:  Primo $ 3,120  Fertilizer $ 26,400  Interface $ 7,725  Round Up $ 132  Site One of Rowell, GA was low bidder ($4,721.60) as follows:  Umaxx 46-0-0 $ 2,194  Barricade 65 WDG $ 1,415  Penmulch Seed Accelerator $ 1,112 BID 16-009 AWARDED TO E. HOFFMAN, INC. FOR GROLICH PARK PLAYGROUND RENOVATION Councilmember Steffen made a motion, seconded by Councilmember Shaw, to award a contract to E. Hoffman, Inc. in the amount of $121,480 in order to renovate the playground located in Grolich Park so it is fully compliant with the Americans with Disabilities Act. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. BID 16-010 AWARDED TO SCHROEDER ASPHALT SERVICES FOR THE WOODARD STANDISH STREET REHABILITATION PROJECT Councilmember Shaw made a motion, seconded by Councilmember Gavin, to award the Woodard Standish Street Rehabilitation Project to Schroeder Asphalt Services in the amount of $1,424,633 in order to improve storm and pavement infrastructure for adjacent streets in the area of Woodard Avenue and Standish Street. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. BID 16-011 AWARDED TO PLOTE CONSTRUCTION, INC. FOR 2016 COLLECTOR STREET RESURFACING PROGRAM Councilmember Gavin made a motion, seconded by Councilmember Steffen, to award the 2016 Collector Street Resurfacing Program bid to Plote Construction, Inc. in the amount of $2,030,670 in order to improve pavement infrastructure on various city streets. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. MARCH 16, 2016 VOLUME LXXXI 117 BID 16-012 AWARDED TO PARVIN-CLAUSS SIGN COMPANY FOR LED SIGN REPLACEMENT AT THE CENTRE There was discussion regarding the useful life of the sign and if there are plans to have a similar sign at the sports complex. There was further discussion regarding making changes to the sign code to allow for widespread use of this type of sign. Councilmember Martinez made a motion, seconded by Councilmember Powell, to award a contract to Parvin‐Clauss Sign Company in the amount of $22,306 in order to replace The Centre electronic sign with modular LED sign. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. BID 16-013 AWARDED TO TECORP, INC. FOR LEO NELSON RIVERSIDE WATER TREATMENT PLANT TRAIN TWO PAINTING PROJECT Councilmember Steffen made a motion, seconded by Councilmember Shaw, to award a contract to Tecorp, Inc. for the Leo Nelson Riverside Water Treatment Plant Train Two Painting Project in the amount of $618,000 in order to sandblast and paint the train two clarifying equipment to allow for continued water treatment at a level of quality and capacity that the city of Elgin’s customers are accustomed to. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. JOINT PURCHASING COOPERATIVE CONTRACTS APPROVED WITH VARIOUS VENDORS FOR THE PURCHASE OF EQUIPMENT AND VEHICLES FOR THE PUBLIC SERVICES DEPARTMENT There was a discussion regarding the fleet replacement program including the useful life for the vehicles and use of hybrid models. Councilmember Martinez made a motion, seconded by Councilmember Gavin, to approve contracts with various vendors listed below for the purchase of equipment and vehicles for the Public Services Department in the total amount of $687,889 to replace aged and obsolete departmental equipment. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.  Wright Automotive for five Ford Explorers at $26,970 utilizing the NJPA pricing for a total of $134,850  Landmark Ford for three T150 Transit Cargo Van at $24,568 utilizing the NJPA pricing for a total of $73,704  Morrow Brothers Ford for one Transit Van Connect at $21,389 utilizing the NJPA pricing VOLUME LXXXI MARCH 16, 2016 118  Morrow Brothers Ford for one Transit Van Extended at $22,034 utilizing the NJPA pricing  Morrow Brothers Ford for one F-350 with box and accessories at $69,289 utilizing the NJPA pricing  Morrow Brothers Ford for one F-350 with plow and lift gate at $37,444 utilizing the NJPA pricing  Morrow Brothers Ford for one F-350 at $29,889 utilizing the NJPA pricing  Morrow Brothers Ford for one F-550 with snow package at $77,254 utilizing the NJPA pricing  Morrow Brothers Ford for one F-550 with dump box and lift gate at $56,679 utilizing the NJPA pricing  Sauber Manufacturing for one Step Van including a 2 year warranty at $168,467 use sole source solicitation  Trade in value for old Step Van and one old F-350 at $3,100 FINAL PUBLIC HEARING REGARDING FISCAL YEAR 2016 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM, PROVIDE FOR PUBLIC COMMENT ON THE 2016 ANNUAL ACTION PLAN, AND AUTHORIZE STAFF TO COMPLETE THE APPLICATION Mayor Kaptain declared the public hearing open. Marc Mylott, Community Development Director, provided an overview of the Community Development Block Grant Program. He outlined the applications that had been received and the next steps in the process. After opening the floor, and no one coming forward to make public comment, Mayor Kaptain declared the public hearing closed. RESOLUTION 16-41 ADOPTED AUTHORIZING FILING OF AN APPLICATION AND ANNUAL ACTION PLAN FOR A GRANT UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 Councilmember Steffen made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. MARCH 16, 2016 VOLUME LXXXI 119 Resolution No. 16-41 RESOLUTION AUTHORIZING FILING OF AN APPLICATION AND ANNUAL ACTION PLAN FOR A GRANT UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 WHEREAS, Title 1 of the Housing and Community Development Act of 1974 provides for block grant funding assistance to units of local governments for the purpose of strengthening the ability of said governments and elected officials to determine the community development needs, set priorities, and allocate resources to various activities; and WHEREAS, the City Council of Elgin, Illinois, has determined that additional emphasis is needed in the area of community development in order that beneficial solutions to the preservation and rehabilitation of affordable housing, the rehabilitation of public facilities and infrastructure, and support for public service activities may be addressed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That a submission be made to the Department of Housing and Urban Development for a grant in the amount of Eight Hundred Thousand Dollars ($800,000) for the following projects: 1. CITY OF ELGIN PARKS AND PUBLIC WORKS INFRASTRUCTURE IMPROVEMENTS CDBG funds will be used to rehabilitate and upgrade parks, playgrounds and other public facilities of the city to make them compliant with the Americans with Disabilities Act (ADA), or by installing new facilities and equipment. The parks subject to CDBG funds are required to be located within census tracts that contain a majority (51 percent or greater) of low to moderate income families. Submitting Agency: City of Elgin’s community development department, in coordination with the parks and recreation departments Project Location: Grolich Park - Phase 2 $121,875.23 Wing Street Park $254,205.23 Trillium Park - Phase 2 $127,998.65 Woodview Park $243,738.48 Proposed Total Level of Funding $747,817.59 2. CITY OF ELGIN EMERGENCY REPAIR PROGRAM CDBG funds will be used to provide emergency funds for the repair of water service, water heater replacement, sanitary sewer laterals, electrical systems upgrades and furnace replacement within residences owned and occupied by low or moderate income families. VOLUME LXXXI MARCH 16, 2016 120 Submitting Agency: City of Elgin’s community development department Project Location: City-wide activity Proposed Level of Funding: $15,000 3. CITY OF ELGIN PROGRAM ADMINISTRATION CDBG funds will be used to compensate the city for staff time to administer the program and to provide for costs to facilitate the administration of the Kane County Continuum of Care. Submitting Agency: City of Elgin’s community development department Project Location: 150 Dexter Ct, Elgin Proposed Level of Funding: $35,000 Section 2. That the City Manager or his designee is hereby authorized and directed to execute and file such submission with the Department of Housing and Urban Development and to provide additional information and furnish such documents as may be required by said Department to execute such agreements as are required by said Department, and to act as the authorized correspondent of the City of Elgin. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 16, 2016 Adopted: March 16, 2016 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk PETITION 24-15 APPROVED FOR AN APPLICATION BY RYAN TRIPHAHN, CORPORATE DESIGN & DEVELOPMENT GROUP, LLC, AND DAN GUNSTEEN, MKD ENTERPRISES AS CONTRACT PURCHASER, AS APPLICANTS, AND MARY ANN R. BOLLMAN AS OWNER; LOCATED AT 297 SOUTH MCLEAN BOULEVARD REQUESTING A PLANNED DEVELOPMENT AS A CONDITIONAL USE TO ESTABLISH AN AUTOMATED CAR WASH Marc Mylott, Community Development Director, provided an overview of Petition 24-15 which would allow for an automated car wash facility. It was noted that staff and Planning and Zoning Commission approved subject to the conditions outlined in the memo. There was discussion regarding the drainage on the lot, landscaping plans, and traffic patterns. MARCH 16, 2016 VOLUME LXXXI 121 Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve Petition 24-15 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. PETITION 07-16 APPROVED FOR AN APPLICATION BY NORTHERN BUILDERS, INC., AS APPLICANT AND OWNER; LOCATED AT 200 AIRPORT ROAD REQUESTING APPROVAL OF A FINAL PLAT OF RESUBDIVISION OF FOX RIVER BUSINESS CENTER SOUTH UNIT 1 Marc Mylott, Community Development Director, provided an overview of Petition 07-16 which requests a final plat of resubdivision to further develop the area. It was noted that staff and Planning and Zoning Commission approved subject to the conditions outlined in the memo. Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve Petition 07-16 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 16-42 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH WBK ENGINEERING, LLC FOR DESIGN, ADMINISTRATION AND PLANNING ENGINEERING SERVICES IN CONNECTION WITH SITE RESTORATION FOR STREETS AND OTHER DAMAGED INFRASTRUCTURE DUE TO UNDERGROUND UTILITY REPAIRS PROJECT Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-42 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH WBK ENGINEERING, LLC FOR DESIGN, ADMINISTRATION AND PLANNING ENGINEERING SERVICES IN CONNECTION WITH SITE RESTORATION FOR STREETS AND OTHER DAMAGED INFRASTRUCTURE DUE TO UNDERGROUND UTILITY REPAIRS PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with WBK Engineering, LLC for design, administration and planning engineering services in connection with VOLUME LXXXI MARCH 16, 2016 122 the Site Restoration for Streets and Other Damaged Infrastructure Due to Underground Utility Repairs Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 16, 2016 Adopted: March 16, 2016 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE G13-16 TABLED GRANTING A CONDITIONAL USE FOR A CHURCH IN THE AB AREA BUSINESS DISTRICT (75 MARKET STREET, SUITE 20) There was discussion regarding the proximity of a church to an establishment holding a liquor license. Councilmember Dunne made a motion, seconded by Councilmember Gavin, to table Ordinance G13-16. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Prigge and Shaw. ORDINANCE G14-16 PASSED GRANTING A CONDITIONAL USE FOR A DRIVING SCHOOL CLASSROOM IN THE AB AREA BUSINESS DISTRICT (75 MARKET STREET, SUITE 2) Councilmember Gavin made a motion, seconded by Councilmember Steffen, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Ordinance No. G14-16 AN ORDINANCE GRANTING A CONDITIONAL USE FOR A DRIVING SCHOOL CLASSROOM IN THE AB AREA BUSINESS DISTRICT (75 Market Street, Suite 2) WHEREAS, written application has been made for a conditional use at 75 Market Street, Suite 2; and MARCH 16, 2016 VOLUME LXXXI 123 WHEREAS, the zoning lot with the building containing the premises at 75 Market Street is legally described herein (the “Subject Property”); and WHEREAS, the Subject Property is located within the AB Area Business District and a classroom within a driving school is considered an assembly use and is a conditional use within the AB Area Business District; and WHEREAS, the Planning and Zoning Commission conducted a public hearing concerning said application on February 1, 2016, following due notice by publication; and WHEREAS, the Community Development Department and the Planning and Zoning Commission have submitted their Findings of Fact concerning said application; and WHEREAS, the Community Development Department and the Planning and Zoning Commission recommend approval of said application, subject to the conditions articulated below; and WHEREAS, the City Council of the City of Elgin, Illinois, has reviewed the findings and recommendations of the Community Development Department and the Planning and Zoning Commission; and WHEREAS, the City of Elgin is a home rule unit and as a home rule unit may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, zoning, including, but not limited to, this ordinance granting a conditional use in the AB Area Business District pertain to the government and affairs of the city. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That the City Council of the City of Elgin hereby adopts the Findings of Fact, dated February 1, 2016, and the recommendations made by the Community Development Department and the Planning and Zoning Commission, a copy of which is attached hereto and made a part hereof by reference as Exhibit A. Section 2. That a conditional use for a classroom within a driving school is hereby granted for the property commonly known as 75 Market Street, Suite 2, commonly identified by Kane County Property Identification Number (PIN) 06-15-304-021, and legally described as follows: Lot 3 of Elgin West Subdivision, City of Elgin, Kane County, Illinois. Commonly Known as 75 Market Street, Elgin, Illinois Parcel no. 06-15-304-021 Section 3. That the conditional use for the Subject Property as authorized by this ordinance shall be subject to the following additional conditions: VOLUME LXXXI MARCH 16, 2016 124 1. Substantial conformance to the Development Application and Attachments, submitted by Ms. Aides Valentin, Owner of City Xpress Driving School, and consisting of the following exhibits: a. Statement Purpose and Conformance dated December 18, 2015. b. Unit Layout Plan for Market Plaza. c. Internal Floor Plans d. Letter from David Schmidt of RealtyMetrix, representative and agent of the owner, dated December 9, 2015, providing the consent of the property owner. In the event of any conflict between the foregoing documents and the provisions of this ordinance or other applicable city ordinances, the provisions of this ordinance or other applicable city ordinances shall supersede and control. 2. The classrooms of the driving school shall be restricted to Suite 2 located within the property at 75 Market Street. 3. Compliance with all applicable codes and ordinances. Section 4. That this ordinance shall be full force and effect upon its passage in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 16, 2016 Passed: March 16, 2016 Vote: Yeas: 9 Nays: 0 Recorded: March 16, 2016 Published: March 18, 2016 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 16-43 ADOPTED AUTHORIZING EXECUTION OF THIRD AMENDMENT AGREEMENT TO REDEVELOPMENT AGREEMENT WITH CAPSTONE DEVELOPMENT GROUP, LLC (100 E. CHICAGO STREET) Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Rauschenberger, Shaw, and Mayor Kaptain. Nays: Councilmembers Dunne and Prigge. Councilmember Steffen abstained. MARCH 16, 2016 VOLUME LXXXI 125 Resolution No. 16-43 RESOLUTION AUTHORIZING EXECUTION OF THIRD AMENDMENT AGREEMENT TO REDEVELOPMENT AGREEMENT WITH CAPSTONE DEVELOPMENT GROUP, LLC (100 E. Chicago Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute third amendment agreement to redevelopment agreement on behalf of the City of Elgin with Capstone Development Group, LLC, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 16, 2016 Adopted: March 16, 2016 Vote: Yeas: 6 Nays: 2 Abstain: 1 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk CONSENT AGENDA By unanimous consent, Councilmember Dunne made a motion, seconded by Councilmember Steffen, to pass Ordinance Nos. G12-16 and S2-16 and adopt Resolution Nos. 16-34 through 16- 40 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 16-34 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC. FOR MOSQUITO LARVICIDING Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXXI MARCH 16, 2016 126 Resolution No. 16-34 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC. FOR MOSQUITO LARVICIDING BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with Clarke Environmental Mosquito Management, Inc. for mosquito larviciding, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 16, 2016 Adopted: March 16, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 16-35 ADOPTED AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 1 WITH THOMAS ENGINEERING GROUP, LLC FOR CONSTRUCTION ADMINISTRATION AND CONSTRUCTION ENGINEERING SERVICES IN CONNECTION WITH THE 2016 PLUM/ST. JOHN STREET REHABILITATION AND WATER MAIN PROJECT Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-35 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 1 WITH THOMAS ENGINEERING GROUP, LLC FOR CONSTRUCTION ADMINISTRATION AND CONSTRUCTION ENGINEERING SERVICES IN CONNECTION WITH THE 2016 PLUM/ST. JOHN STREET REHABILITATION AND WATER MAIN PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby MARCH 16, 2016 VOLUME LXXXI 127 authorized and directed to execute Amendment Agreement No. 1 on behalf of the City of Elgin with Thomas Engineering Group, LLC, for construction administration and construction engineering services in connection with the 2016 Plum/St. John Street Rehabilitation and Water Main Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 16, 2016 Adopted: March 16, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 16-36 ADOPTED AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 1 WITH CIVILTECH ENGINEERING, INC. FOR CONSTRUCTION ADMINISTRATION AND CONSTRUCTION ENGINEERING SERVICES IN CONNECTION WITH THE NEIGHBORHOOD STREET REHABILITATION-EAGLE HEIGHTS PROJECT Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-36 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 1 WITH CIVILTECH ENGINEERING, INC. FOR CONSTRUCTION ADMINISTRATION AND CONSTRUCTION ENGINEERING SERVICES IN CONNECTION WITH THE NEIGHBORHOOD STREET REHABILITATION-EAGLE HEIGHTS PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute Amendment Agreement No. 1 on behalf of the City of Elgin with Civiltech Engineering, Inc., for construction administration and construction engineering services in connection with the Neighborhood Street Rehabilitation-Eagle Heights Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXXI MARCH 16, 2016 128 Presented: March 16, 2016 Adopted: March 16, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 16-37 ADOPTED AUTHORIZING THE EXECUTION OF A QUOTE FROM ZOLL MEDICAL CORPORATION FOR THE PURCHASE OF FOUR CARDIAC MONITORS AND RELATED COMPONENTS Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-37 RESOLUTION AUTHORIZING THE EXECUTION OF A QUOTE FROM ZOLL MEDICAL CORPORATION FOR THE PURCHASE OF FOUR CARDIAC MONITORS AND RELATED COMPONENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute a quote dated February 12, 2016, from Zoll Medical Corporation for the total amount of $119,250.45 regarding the purchase four cardiac monitors and related components, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor MARCH 16, 2016 VOLUME LXXXI 129 Presented: March 16, 2016 Adopted: March 16, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 16-38 ADOPTED AUTHORIZING EXECUTION OF A SERVICES AGREEMENT WITH NORTHERN ILLINOIS UNIVERSITY FOR NIUNET INTERNET SERVICE Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-38 RESOLUTION AUTHORIZING EXECUTION OF A SERVICES AGREEMENT WITH NORTHERN ILLINOIS UNIVERSITY FOR NIUNET INTERNET SERVICE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute Services Agreement on behalf of the City of Elgin with Northern Illinois University for NIUNet internet service, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 16, 2016 Adopted: March 16, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXXI MARCH 16, 2016 130 RESOLUTION 16-39 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH WBK ENGINEERING, LLC FOR ENGINEERING SERVICES IN CONNECTION WITH THE 2016-2018 ANNUAL ROADWAY MAINTENANCE PROGRAM REGARDING MOTOR FUEL TAX PROJECTS Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-39 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH WBK ENGINEERING, LLC FOR ENGINEERING SERVICES IN CONNECTION WITH THE 2016-2018 ANNUAL ROADWAY MAINTENANCE PROGRAM REGARDING MOTOR FUEL TAX PROJECTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an agreement with WBK Engineering, LLC on behalf of the City of Elgin for engineering services in connection with the 2016-2018 annual roadway maintenance program regarding motor fuel tax projects, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 16, 2016 Adopted: March 16, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk MARCH 16, 2016 VOLUME LXXXI 131 RESOLUTION 16-40 ADOPTED DETERMINING THAT CERTAIN REAL ESTATE LOCATED AT 980 LAMBERT LANE IS APPROPRIATE FOR CLASS 6B COOK COUNTY REAL PROPERTY ASSESSMENT CLASSIFICATION (EUROPE HOLDING, LLC) Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 16-40 RESOLUTION DETERMINING THAT CERTAIN REAL ESTATE LOCATED AT 980 LAMBERT LANE IS APPROPRIATE FOR CLASS 6B COOK COUNTY REAL PROPERTY ASSESSMENT CLASSIFICATION (Europe Holding, LLC) WHEREAS, Europe Holding, LLC (the “Petitioner”) has applied for or is applying for a Class 6b Cook County Real Property Assessment Classification for the property located at 980 Lambert Lane, Cook County, Illinois, consisting of Permanent Index Number 06-29-200-012-0000 as further described in the legal description attached hereto as Exhibit “A” and made a part hereof (the “Property”); and WHEREAS, the Property is a vacant and unimproved parcel consisting of 408,666 square feet of total land area; and WHEREAS, the Petitioner has applied for or is applying for a Class 6b property status for the Property based on new construction for industrial use consisting of a new 43,750 square foot industrial building on the Property and to thereafter lease same to MSD Express, Inc., an Elgin-based industrial shipping business; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby finds and determines that the Property is appropriate for classification 6b under the Cook County Real Property Assessment Classification Ordinance. BE IT FURTHER RESOLVED that the City of Elgin supports and consents to the Class 6b Cook County Real Property Assessment Classification for the Property based on new construction for industrial use. BE IT FURTHER RESOLVED that the City of Elgin finds that the Class 6b Classification is necessary for development to occur on the Property. VOLUME LXXXI MARCH 16, 2016 132 BE IT FURTHER RESOLVED THAT THE City Clerk be and is hereby authorized and directed to furnish the Office of the Cook County Assessor with two certified copies of this resolution. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 16, 2016 Adopted: March 16, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE G12-16 PASSED RECLASSIFYING TERRITORY IN THE GI GENERAL INDUSTRIAL DISTRICT TO PGI PLANNED GENERAL INDUSTRIAL DISTRICT (1330 HOLMES ROAD-EBCO, INC.) Councilmember Dunne made a motion, seconded by Councilmember Steffen, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Ordinance No. G12-16 AN ORDINANCE RECLASSIFYING TERRITORY IN THE GI GENERAL INDUSTRIAL DISTRICT TO PGI PLANNED GENERAL INDUSTRIAL DISTRICT (1330 Holmes Road – Ebco, Inc.) WHEREAS, written application has been made to reclassify certain property located at 1330 Holmes Road from GI General Industrial District to PGI Planned General Industrial District; and WHEREAS, the Planning and Zoning Commission conducted a public hearing concerning said application on February 1, 2016, following due notice by publication; and WHEREAS, the Community Development Department and the Planning and Zoning Commission have submitted their Findings of Fact concerning said application; and MARCH 16, 2016 VOLUME LXXXI 133 WHEREAS, the Community Development Department and the Planning and Zoning Commission recommend approval of said application, subject to the conditions articulated below; and WHEREAS, the City Council of the City of Elgin, Illinois, has reviewed the findings and recommendations of the Community Development Department and the Planning and Zoning Commission; and WHEREAS, the City of Elgin is a home rule unit and as a home rule unit may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, zoning, including, but not limited to, this ordinance granting a planned development as a map amendment pertain to the government and affairs of the city. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That the City Council of the City of Elgin hereby adopts the Findings of Fact, dated February 1, 2016, made by the Planning and Zoning Commission, a copy of which is attached hereto and made a part hereof by reference as Exhibit A. Section 2. That Chapter 19.08, Section 19.08.020 entitled “Zoning District Map” of the Elgin Municipal Code, as amended, be and is hereby further amended by adding thereto the following paragraph: The boundaries hereinafter laid out in the ‘Zoning District Map’, as amended, be and are hereby altered by including in the PGI Planned General Industrial District the following described property: LOT 4 (EXCEPT THE WESTERLY 25.0 FEET AS MEASURED ALONG THE SOUTHERLY LINE THEREOF) AND (EXCEPT THE EASTERLY 169.5 FEET AS MEASURED PERPENDICULAR TO THE EASTERLY LINE THEREOF) IN FIRST ADDITION TO MILLER-DAVIS RESEARCH AND INDUSTRIAL CENTER BEING A SUBDIVISION OF PART OF THE SOUTHEAST ¼ OF SECTION 32, AND PART OF THE SOUTHWEST ¼ OF SECTION 33, TOWNSHIP 42 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED IN THE RECORDER’S OFFICE OF KANE COUNTY, ILLINOIS ON OCTOBER 13, 1971 AS DOCUMENT 1206526 IN THE CITY OF ELGIN, KANE COUNTY, ILLINOIS. (Commonly known as 1330 Holmes Road). Section 3. That the City Council of the City of Elgin hereby grants the rezoning from GI General Industrial District to PGI Planned General Industrial District at 1330 Holmes Road which shall be designed, developed, and operated subject to the following provisions: VOLUME LXXXI MARCH 16, 2016 134 A. Purpose and Intent. The purpose of the PGI planned general industrial district is to provide an alternate planned industrial environment for those industrial uses that do not require the location or environment of an ORI office research industrial zoning district. A PGI zoning district is most similar to, but departs from the standard requirements of the GI general industrial zoning district. B. Supplementary Regulations. Any word or phrase contained within this chapter followed by the symbol “[SR]” shall be subject to the definitions and the additional interpretive requirements provided in chapter 19.90 of this title. The exclusion of such symbol shall not exempt such word or phrase from the applicable supplementary regulation. C. General Provisions. In this PGI Planned General Industrial District, the use and development of land and structures shall be subject to the provisions of chapter 19.05 of this title, unless a departure has been granted by the city council. D. Zoning Districts; Generally. In this PGI Planned General Industrial District, the use and development of land and structures shall be subject to the provisions of chapter 19.07 of the Elgin municipal code as amended, unless a departure has been granted by the city council. E. Location and Size of District. Planned industrial districts should be located in substantial conformance to the official comprehensive plan. The amount of land necessary to constitute a separate planned industrial district exclusive of rights of way, but including adjoining land or land directly opposite a right of way shall not be less than two (2) acres. No departure from the required minimum size of a planned industrial district shall be granted by the city council. F. Land Use. In this PGI Planned General Industrial District, the only land uses allowed shall be those allowed as a "permitted use" [SR], as a "conditional use" [SR], or as a "similar use" [SR] in the GI general industrial district as provided for within Chapter 19.40.330 Land Use, and subject to the provisions of chapter 19.10 Land Use, of the Elgin Municipal Code as amended, with the exception of those land uses prohibited within an arterial road corridor overlay district as provided for within Chapter 19.15.520 Land Uses, of the Elgin Municipal Code as amended. G. Site Design. In this PGI Planned General Industrial District, the use and development of land and structures shall be subject to the provisions of Section 19.12, Site Design, of the Elgin Municipal Code, as amended. The development of land and structures shall be in substantial conformance with the following: 1. Substantial conformance to the Application and supporting documents submitted by Parvin-Clauss Sign Company, including the following exhibits: a. Statement of Purpose and Conformance dated December 16, 2015 MARCH 16, 2016 VOLUME LXXXI 135 b. Consent and Disclosure statement submitted by Bill and Sharon Bernardo, dated January 14, 2016. c. ALTA/ACSM Land Title Survey prepared by United Survey Service, LLC, dated August 19, 2010. d. Proposed Monument Sign specifications prepared by Parvin-Clauss Sign Company, dated October 14, 2015 and last revised on January 11, 2016. e. Proposed Landscape Plan for Ebco Signage prepared by Avant Gardenscapes dated received on January 19, 2016. In the event of any conflict between the foregoing documents and the provisions of this ordinance or other applicable city ordinances, the provisions of this ordinance or other applicable city ordinances shall supersede and control. 2. No additional wall mounted or integral roof graphics shall be allowed on the north (rear) elevation of the building. 3. Compliance with all other applicable codes and ordinances. H. Off Street Parking. In this PGI Planned General Industrial District, off street parking shall be subject to the provisions of Chapter 19.45, Off Street Parking, of the Elgin Municipal Code, as may be amended except as specified and provided for within the ALTA/ACSM Land Title Survey prepared by United Survey Service, LLC, dated August 19, 2010. I. Off Street Loading. In this PGI Planned General Industrial District, off street loading shall be subject to the provisions of Chapter 19.47, Off Street Loading, as may be amended from time to time. J. Signs. In this PGI Planned General Industrial District, signs shall be subject to the provisions of 19.50, Street Graphics, as may be amended from time to time except as provided for and additionally stipulated as follows: The subject property shall be allowed the construction of one additional monument graphic with a surface area of 80 square feet and a maximum height of 10 feet to be located at the rear of the property and facing Interstate-90. No additional wall mounted or integral roof graphics shall be allowed on the north (rear) elevation of the building. K. Planned Developments. In this PGI Planned General Industrial District, the use and development of the land and structures shall be subject to the provisions of Chapter 19.60, Planned Developments, as may be amended from time to time. VOLUME LXXXI MARCH 16, 2016 136 L. Conditional Uses. In this PGI Planned General Industrial District, application for conditional uses shall be subject to the provisions of Chapter 19.65, Conditional Uses, as may be amended from time to time. A conditional use may be requested by the property owner without requiring an amendment to this PGI zoning district. M. Variations. In this PGI Planned General Industrial District, application for variation shall be subject to the provisions of Chapter 19.70, Variations, as may be amended from time to time. A variation may be requested by the property owner without requiring an amendment to this PGI zoning district. N. Appeals. Any requirement, determination, or interpretation associated with the administration and enforcement of the provisions of this ordinance may be appealed subject to the provisions of Chapter 19.75, Appeals, as may be amended from time to time. Section 4. That this ordinance shall be in full force and effect immediately after its passage in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 16, 2016 Passed: March 16, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Recorded: March 16, 2016 Published: March 18, 2016 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE S2-16 PASSED ADOPTING AND PUBLISHING AN OFFICIAL ZONING MAP Councilmember Dunne made a motion, seconded by Councilmember Steffen, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. MARCH 16, 2016 VOLUME LXXXI 137 Ordinance No. S2-16 AN ORDINANCE ADOPTING AND PUBLISHING AN OFFICIAL ZONING MAP WHEREAS, 65 ILCS 5/11-13-19 provides that the corporate authorities shall cause to be published each year a map clearly showing the existing zoning uses, divisions, restrictions, regulations and classifications of a municipality. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That the map attached hereto as Exhibit 1 entitled "City of Elgin 2016 Official Zoning Map" dated March 16, 2016 be and is hereby adopted as the official zoning map for the City of Elgin, Illinois. Section 2. That the city's department of planning and neighborhood services is hereby directed to cause the publication of the City of Elgin's official zoning map. Section 3. That the following fees are hereby established to be charged to any person desiring a copy of such official zoning map or portions thereof to defray the cost of publication of the official zoning map: The city-wide map - $55.00 and each quadrant map - $25.00. Section 4. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and are hereby repealed to the extent of any such conflict. Section 5. That this ordinance shall be in full force and effect upon its passage and publication in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 16, 2016 Passed: March 16, 2016 Omnibus Vote: Yeas: 9 Nays: 0 Recorded: March 16, 2016 Published: March 18, 2016 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXXI MARCH 16, 2016 138 REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Powell made a motion, seconded by Councilmember Martinez, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Bicycle & Pedestrian Advisory Committee, February 2, 2016 Heritage Commission, February 2, 2016 Human Relations Commission, February 2, 2016 Parks and Recreation Advisory Board January 26, 2016 Sustainability Commission February 9, 2016 Committee of the Whole for February 10, 2016 City Council Minutes for February 10, 2016 Video Gaming Revenue Disbursement Report ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Steffen made a motion, seconded by Councilmember Shaw, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 8:17 p.m. s/ Kimberly Dewis April 13, 2016 Kimberly Dewis, City Clerk Date Approved