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VOLUME LXXXI FEBRUARY 10, 2016
COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING
The regular meeting of the Council of the City of Elgin, Illinois, was held on February 10, 2016,
in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:05 p.m. The
Invocation was given by Pastor Larry Henderson from the Kingdom Advancement Center and
the Pledge of Allegiance was led by Councilmember Rich Dunne.
ROLL CALL
Roll call was answered by Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
MINUTES OF THE JANUARY 27, 2016, COUNCIL MEETING APPROVED AS
DISTRIBUTED
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the
January 27, 2016, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
RECOGNIZE PERSONS PRESENT
Betsy Couture commented on the 4th of July parade route, proposed changes, and the success of
parades in past years.
BID 16-002 AWARDED TO ORANGE CRUSH, LLC FOR THE 2016 STREET
REHABILITATION – EAGLE HEIGHTS SOUTH PROJECT
There was discussion regarding the number of bids received and the funding for the project.
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to award the 2016
Street Rehabilitation – Eagle Heights South Project to Orange Crush, LLC Hillside in the amount
of $3,528,000 in order to improve storm and pavement infrastructure on several adjacent streets
in the area of and including Royal Boulevard and Carol Avenue. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
FEBRUARY 10, 2016 VOLUME LXXXI
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BID 16-003 AWARDED TO J. CONGDON SEWER SERVICE, INC. FOR THE 2016
WATER MAIN REPLACEMENT – EAGLE HEIGHTS SOUTH PROJECT
There was discussion regarding the methods used, notification to the impacted homeowners, and
the scope of the project.
Councilmember Dunne made a motion, seconded by Councilmember Powell, to award the 2016
Water Main Replacement – Eagle Heights South project to J. Congdon Sewer Service, Inc. in the
amount of $2,377,778 in order to improve the city’s infrastructure with replacement of aging
water mains in the southern portion of the Eagle Heights Subdivision. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
JOB ORDER CONTRACT APPROVED WITH F.H. PASCHEN FOR THE
REPLACEMENT OF THE HEMMENS AUDITORIUM LIGHTS
Councilmember Gavin made a motion, seconded by Councilmember Powell, to approve a
contract with F. H. Paschen for lighting replacement in the auditorium in the amount of
$193,811. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
PUBLIC HEARING FOR PETITION 26-15 AT 1110-1190 SOUTH RANDALL ROAD,
AN APPLICATION BY RICHPORT PROPERTY, LLC, REQUESTING A THIRD
AMENDMENT TO ANNEXATION AGREEMENT, AMENDMENT TO ORDINANCE
G32-10 AND DEVELOPMENT PLAN APPROVAL FOR THE CONSTRUCTION OF A
NEW RETAIL BUILDING AND NEW AUTOMATIC CAR WASH FACILITY; AND
FINAL PLAT APPROVAL FOR THE RESUBDIVISION OF LOT 2 WITHIN ELGIN
WAL-MART/SAM’S CLUB SUBDIVISION
Mayor Kaptain declared the public hearing open.
Marc Mylott, Community Development Director, provided an overview of Petition 26-15 which
would allow for a new retail building and a car wash facility. It was noted that staff and
Planning and Zoning Commission approved subject to the conditions outlined in the memo.
There was discussion regarding the orientation of the car wash on the lot, landscaping plans, and
traffic patterns. Mayor Kaptain declared the public hearing closed.
VOLUME LXXXI FEBRUARY 10, 2016
31
PETITION 26-15 APPROVED AT 1110-1190 SOUTH RANDALL ROAD, AN
APPLICATION BY RICHPORT PROPERTY, LLC, REQUESTING A THIRD
AMENDMENT TO ANNEXATION AGREEMENT, AMENDMENT TO ORDINANCE
G32-10 AND DEVELOPMENT PLAN APPROVAL FOR THE CONSTRUCTION OF A
NEW RETAIL BUILDING AND NEW AUTOMATIC CAR WASH FACILITY; AND
FINAL PLAT APPROVAL FOR THE RESUBDIVISION OF LOT 2 WITHIN ELGIN
WAL-MART/SAM’S CLUB SUBDIVISION
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve
Petition 26-15 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
PETITION 20-15 APPROVED AT 2500-2535 WATERMARK TERRACE, AN
APPLICATION BY INTERSTATE PARTNERS, LLC, REQUESTING A MAP
AMENDMENT AND PLANNED DEVELOPMENT APPROVAL TO ALLOW FOR THE
CONSTRUCTION OF A NEW LUXURY RESIDENTIAL APARTMENT COMPLEX
KNOWN AS WATERMARK AT THE GROVE, AND A SECOND AMENDMENT TO
ORDINANCE G30-08 PROVIDING FOR SPECIAL REGULATIONS FOR GRAPHICS
WITHIN THE DEVELOPMENT
Marc Mylott, Community Development Director, outlined Petition 20-15 highlighting the
proposed amenities and the area of the property reserved for retail. Staff and the Planning and
Zoning Commission recommended approval subject to conditions.
There was discussion regarding the history of the property development, impact on existing
infrastructure, the size of the units, and the amount of retail space.
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve
Petition 20-15 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
Councilmember Dunne.
RESOLUTION 16-21 ADOPTED REPEALING RESOLUTION NO. 15-122 AND
AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY, THE ILLINOIS
DEPARTMENT OF TRANSPORTATION AND THE CITY OF ELGIN REGARDING
IMPROVEMENTS RELATING TO THE RECONSTRUCTION OF I-90 ROUTE 25
INTERCHANGE IMPROVEMENTS
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmember Shaw.
FEBRUARY 10, 2016 VOLUME LXXXI
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Resolution No. 16-21 RESOLUTION REPEALING RESOLUTION NO. 15-122 AND AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY, THE ILLINOIS DEPARTMENT OF TRANSPORTATION AND THE CITY OF ELGIN REGARDING IMPROVEMENTS RELATING TO THE RECONSTRUCTION OF I-90 ROUTE 25 INTERCHANGE IMPROVEMENTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Resolution No. 15-122, previously adopted by the City Council on September 9, 2015, be and
is hereby repealed.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute, on behalf of the City of Elgin, an Intergovernmental Agreement
between the Illinois State Toll Highway Authority, the Illinois Department of Transportation and
the City of Elgin regarding improvements relating to the reconstruction of I-90 Route 25
interchange improvements, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 10, 2016
Adopted: February 10, 2016
Vote: Yeas: 8 Nays: 1
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 16-22 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH SNAP CONSULTING & ASSOCIATES, LLC FOR CONSULTING SERVICES IN
CONNECTION WITH THE CITY OF ELGIN'S DIVERSITY PROGRAM
Councilmember Powell made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Martinez, Powell,
Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin, Prigge, and Shaw.
VOLUME LXXXI FEBRUARY 10, 2016
33
Resolution No. 16-22 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH SNAP CONSULTING & ASSOCIATES, LLC FOR CONSULTING SERVICES IN CONNECTION WITH THE CITY OF ELGIN’S DIVERSITY PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an agreement with Snap Consulting & Associates, LLC
on behalf of the City of Elgin for consulting services in connection with the City of Elgin’s
diversity program, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 10, 2016
Adopted: February 10, 2016
Vote: Yeas: 6 Nays: 3
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
ORDINANCE G5-16 PASSED GRANTING A CONDITIONAL USE FOR A SOCIAL
SERVICE COUNSELING CENTER IN THE CC1 CENTER CITY DISTRICT (25
SOUTH GROVE AVENUE, SUITE 305)
There was discussion about if the conditional use was appropriate for the downtown area.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to pass the
following ordinance. Upon a roll call vote: Yeas: Councilmembers Gavin, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmembers Dunne and
Martinez.
FEBRUARY 10, 2016 VOLUME LXXXI
34
Ordinance No. G5-16
AN ORDINANCE GRANTING
A CONDITIONAL USE FOR A SOCIAL SERVICE COUNSELING CENTER
IN THE CC1 CENTER CITY DISTRICT
(25 South Grove Avenue, Suite 305)
WHEREAS, written application has been made for a conditional use at 25 South Grove
Avenue, Suite 305; and
WHEREAS, the zoning lot with the building containing the premises at 25 South Grove
Avenue, Suite 305 comprises of the properties at 21-29 South Grove Avenue, which lot is legally
described herein (the “Subject Property”); and
WHEREAS, the Subject Property is located within the CC1 Center City District and a
social service counseling center is a listed conditional use within the CC1 Center City District; and
WHEREAS, the Planning and Zoning Commission conducted a public hearing concerning
said application on January 4, 2016, following due notice by publication; and
WHEREAS, the Community Development and the Planning and Zoning Commission have
submitted their Findings of Fact concerning said application; and
WHEREAS, the Community Development and the Planning and Zoning Commission
recommend approval of said application, subject to the conditions articulated below; and
WHEREAS, the City Council of the City of Elgin, Illinois, has reviewed the findings and
recommendations of the Community Development Department and the Planning and Zoning
Commission; and
WHEREAS, the City of Elgin is a home rule unit and as a home rule unit may exercise any
power and perform any function pertaining to its government and affairs; and
WHEREAS, zoning, including, but not limited to, this ordinance granting a conditional use
in the CC1 Center City District pertain to the government and affairs of the city.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS:
Section 1. That the City Council of the City of Elgin hereby adopts the Findings of
Fact, dated January 4, 2016, and the recommendations made by the Community Development
Department and the Planning and Zoning Commission, a copy of which is attached hereto and
made a part hereof by reference as Exhibit A.
VOLUME LXXXI FEBRUARY 10, 2016
35
Section 2. That a conditional use for a social service counseling center known as
“Braden Counseling Center” is hereby granted to occupy Suite 305 at the property commonly
known as 25 South Grove Avenue, contained within the zoning lot at 21-29 South Grove Avenue,
commonly identified by Kane County Property Identification Numbers (PIN) Numbers 06-14-434-
012 and 06-14-434-020, and legally described as follows:
Parcel 1 The Easterly 20.85 feet measured along the north line of that part of lots 6 and 7
in block 15 of the original town of Elgin on the East side of the Fox River, described as
follows:
Commencing at the southwest corner of said lot 6; thence northwesterly along the westerly
line of said lot 59.59 feet for a point beginning; thence northeasterly along a line forming
an angle of 89 degrees, 45 minutes, 36 seconds, measured from the southeast to northeast
from the westerly line of said lot 6, a distance of 111 .58 to a line 35.15 feet west of and
parallel with the east line of lot 7; thence north along said parallel line 33.34 feet to the
north line of lot 7; thence west along the north line of lot 6 and 7 to the northwest corner
of lot 6; thence southeasterly along the westerly line of lot 6 to the point of beginning in
the city of Elgin, Kane County, Illinois;
Parcel 2. That part of lots 6 and 7 in block 15 of the original town of Elgin, on the east side
of the Fox River, described as follows:
Commencing at the southwest corner of said lot 6; thence northwesterly along the westerly
of said lot 59.59 feet for a point of beginning; thence northeasterly along a line forming an
angle of 89 degrees, 45 minutes, 36 seconds, measured from the southeast to northeast from
the westerly line of said lot 6, a distance of 111 .58 feet to a line 35.15 feet west of and
parallel with the east line of lot 7; thence north along said parallel line 22.34 feet to the
north line of lot 7; thence west along the north lines of lots 6 and 7 to the northwest corner
of lot 6; thence southeasterly along the westerly line of lot 6 to the point of beginning
(except the easterly 20.85 feet measured along the north line) in the city of Elgin, Kane
County, Illinois; and
Parcel 3. Parking easement created by agreement with the city of Elgin, document number
98K101679 and assigned by document number 98K101678, both recovered November 3,
1998, for the benefit of Parcels 1 and 2.
Permanent Index Number (PIN) 06-14-434-012 and 06-14-434-020
Section 3. That the conditional use for the Subject Property as authorized by this
ordinance shall be subject to the following additional conditions:
1. Substantial conformance to the Development Application and Attachments,
submitted by Braden Counseling Center as applicant, and consisting of the
following exhibits:
a. Statement Purpose prepared by Braden Counseling Center dated November 11,
2015
b. Letter from McLennan Commercial Properties, Inc. dated November 6, 2015
providing the consent of the property owner
FEBRUARY 10, 2016 VOLUME LXXXI
36
In the event of any conflict between the foregoing documents and the provisions of
this ordinance or other applicable city ordinances, the provisions of this ordinance
or other applicable city ordinances shall supersede and control.
2. The social service counseling center shall be restricted to Suite 305 and adjoining
conference room located within the property at 25 South Grove Avenue.
3. Compliance with all applicable codes and ordinances.
Section 4. That this ordinance shall be full force and effect upon its passage in the
manner provided by law.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 10, 2016
Passed: February 10, 2016
Vote: Yeas: 7 Nays: 2
Recorded: February 10, 2016
Published: February 12, 2016
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
ORDINANCE S1-16 PASSED PROVIDING FOR THE ISSUANCE OF $25,000,000
GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2016, OF THE
CITY OF ELGIN, KANE AND COOK COUNTIES, ILLINOIS, FOR THE PURPOSE OF
FINANCING VARIOUS CAPITAL IMPROVEMENTS, INCLUDING, BUT NOT
LIMITED TO, STREET IMPROVEMENTS AND UTILITY PROJECTS, PROVIDING
FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX FOR THE
PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS AND
AUTHORIZING THE SALE OF SAID BONDS TO THE PURCHASER THEREOF
There was discussion regarding the auction process, the final interest rate, and the impact of the
city’s bond rating on the sale.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to pass the
following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
ORDINANCE S1-16 IS ON FILE IN THE CITY CLERK’S OFFICE FOR REVIEW.
VOLUME LXXXI FEBRUARY 10, 2016
37
CONSENT AGENDA
By unanimous consent, Councilmember Powell made a motion, seconded by Councilmember
Martinez, to pass Ordinance No. G4-16 and adopt Resolution Nos. 16-10 through 16-20 by
omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
RESOLUTION 16-10 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH INDUSTRIAL/ORGANIZATIONAL SOLUTIONS, INC. FOR POLICE
SERGEANT EXAM TESTING SERVICES IN CONNECTION WITH THE DESIGN OF
POLICE WRITTEN EXAM AND ASSESSMENT CENTER PROJECT
Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 16-10
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT
WITH INDUSTRIAL/ORGANIZATIONAL SOLUTIONS, INC.
FOR POLICE SERGEANT EXAM TESTING SERVICES IN CONNECTION WITH THE
DESIGN OF POLICE WRITTEN EXAM AND ASSESSMENT CENTER PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute an
Agreement on behalf of the City of Elgin with Industrial/Organizational Solutions, Inc. for police
sergeant exam testing services in connection with the design of police written exam and assessment
center project, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 10, 2016
Adopted: February 10, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
FEBRUARY 10, 2016 VOLUME LXXXI
38
RESOLUTION 16-11 ADOPTED ACCEPTING GRANT OF THE DEPARTMENT OF
JUSTICE FY2015 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
PROGRAM FOR TECHNOLOGY-RELATED PURCHASES AND RATIFYING THE
EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT RELATING
THERETO
Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 16-11
RESOLUTION
ACCEPTING GRANT OF THE DEPARTMENT OF JUSTICE FY2015 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM
FOR TECHNOLOGY-RELATED PURCHASES AND RATIFYING THE EXECUTION
OF AN INTERGOVERNMENTAL AGREEMENT RELATING THERETO
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS ,
that the City of Elgin, Illinois hereby accepts the Department of Justice FY2015 Edward Byrne
Memorial Justice Assistance Grant in the amount of $13,954 for technology-related purchases.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS that it hereby ratifies and approves the execution of an Intergovernmental Agreement
dated August 25, 2015, by Sean R. Stegall, City Manager, between the City of Aurora, the City of
Elgin and the County of Kane, regarding the 2015 Justice Assistance Grant (JAG) Program Award
for technology-related purchases regarding technical assistance and data collection, a copy of
which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 10, 2016
Adopted: February 10, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
VOLUME LXXXI FEBRUARY 10, 2016
39
RESOLUTION 16-12 ADOPTED AUTHORIZING PURCHASE OF PERSONNEL
OBSERVATION DEVICE (POD) CAMERA FROM PERLMUTTER PURCHASING
POWER AND PURCHASE OF TELESCOPING MAST FROM FLOATOGRAPH
TECHNOLOGIES, LLC
Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 16-12
RESOLUTION
AUTHORIZING PURCHASE OF PERSONNEL OBSERVATION DEVICE (POD)
CAMERA FROM PERLMUTTER PURCHASING POWER AND
PURCHASE OF TELESCOPING MAST FROM
FLOATOGRAPH TECHNOLOGIES, LLC
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that the purchase of Personnel Observation Device (POD) camera by the City of Elgin from
Perlmutter Purchasing Power be and is hereby authorized and approved in the total amount of
$4,312.80, pursuant to the Perlmutter Purchasing Power quotation dated January 4, 2016, a copy
of which is attached hereto and made a part hereof by reference.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that the purchase of FM30-25 Telescoping Mast by the City of Elgin from Floatograph
Technologies, LLC be and is hereby authorized and approved in the total amount of $9,641,
pursuant to the Floatograph Technologies, LLC quotation dated January 4, 2016, a copy of which
is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 10, 2016
Adopted: February 10, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
FEBRUARY 10, 2016 VOLUME LXXXI
40
RESOLUTION 16-13 ADOPTED AUTHORIZING EXECUTION OF A SERVICE
AGREEMENT WITH DIXON DANCE ACADEMY, INC. FOR DANCE INSTRUCTION
Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 16-13
RESOLUTION
AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH
DIXON DANCE ACADEMY, INC. FOR DANCE INSTRUCTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute a service agreement on behalf of the City of Elgin with
the Dixon Dance Academy, Inc. to provide dance instruction at The Centre for the year 2016, a
copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 10, 2016
Adopted: February 10, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 16-14 ADOPTED AUTHORIZING EXECUTION OF A SERVICE
AGREEMENT WITH STERLING SYMMETRY UNLIMITED, INCORPORATED FOR
GROUP FITNESS INSTRUCTION AND CLASSES
Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
VOLUME LXXXI FEBRUARY 10, 2016
41
Resolution No. 16-14
RESOLUTION
AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH
STERLING SYMMETRY UNLIMITED, INCORPORATED
FOR GROUP FITNESS INSTRUCTION AND CLASSES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute a Service Agreement on behalf of the City of Elgin with
Sterling Symmetry Unlimited, Incorporated for group fitness instruction and classes at The Centre
from January 1, 2016 to December 31, 2016, a copy of which is attached hereto and made a part
hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 10, 2016
Adopted: February 10, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 16-15 ADOPTED AUTHORIZING EXECUTION OF A SERVICE
AGREEMENT WITH CARRIE BALDWIN FOR GROUP FITNESS INSTRUCTION
AND CLASSES
Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
FEBRUARY 10, 2016 VOLUME LXXXI
42
Resolution No. 16-15
RESOLUTION
AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH
CARRIE BALDWIN FOR GROUP FITNESS INSTRUCTION AND CLASSES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute a Service Agreement on behalf of the City of Elgin with
Carrie Baldwin for group fitness instruction and classes at The Centre from January 1, 2016 to
December 31, 2016, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 10, 2016
Adopted: February 10, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 16-16 ADOPTED AUTHORIZING EXECUTION OF A SERVICE
AGREEMENT WITH MIDWEST ACADEMY OF TAEKWON-DO, INC. FOR
MARTIAL ARTS CLASSES
Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
VOLUME LXXXI FEBRUARY 10, 2016
43
Resolution No. 16-16
RESOLUTION
AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH
MIDWEST ACADEMY OF TAEKWON-DO, INC. FOR MARTIAL ARTS CLASSES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute a Service Agreement on behalf of the City of Elgin with
Midwest Academy of TaeKwon-Do, Inc. for martial arts classes at The Centre from January 1,
2016 to December 31, 2016, a copy of which is attached hereto and made a part hereof by
reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 10, 2016
Adopted: February 10, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 16-17 ADOPTED AUTHORIZING EXECUTION OF A LEASE-
PURCHASE AGREEMENT AND AMENDMENT TO LEASE-PURCHASE
AGREEMENT WITH PNC EQUIPMENT FINANCE, LLC REGARDING THE
LEASE/PURCHASE OF GOLF CARS, GAS GOLF CARS AND GAS VEHICLES
Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
FEBRUARY 10, 2016 VOLUME LXXXI
44
Resolution No. 16-17
RESOLUTION
AUTHORIZING EXECUTION OF A LEASE-PURCHASE AGREEMENT AND
AMENDMENT TO LEASE-PURCHASE AGREEMENT WITH PNC EQUIPMENT
FINANCE, LLC REGARDING THE LEASE/PURCHASE OF
GOLF CARS, GAS GOLF CARS AND GAS VEHICLES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute a Lease-
Purchase Agreement and Amendment to Lease-Purchase Agreement on behalf of the City of Elgin
with PNC Equipment Finance, LLC regarding the lease/purchase of golf cars, gas golf cars and
gas vehicles at The Highlands of Elgin and Wing Park Golf Course, a copy of which is attached
hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 10, 2016
Adopted: February 10, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 16-18 ADOPTED AUTHORIZING EXECUTION OF A LEASE
AGREEMENT AND AMENDMENT TO LEASE AGREEMENT WITH PNC
EQUIPMENT FINANCE, LLC FOR GPS UNITS
Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 16-18
RESOLUTION
AUTHORIZING EXECUTION OF A LEASE AGREEMENT AND AMENDMENT TO
LEASE AGREEMENT WITH PNC EQUIPMENT FINANCE, LLC FOR GPS UNITS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute a Lease
Agreement and Amendment to Lease Agreement on behalf of the City of Elgin with PNC
VOLUME LXXXI FEBRUARY 10, 2016
45
Equipment Finance, LLC for GPS units associated with the lease/purchase of golf cars at The
Highlands of Elgin, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 10, 2016
Adopted: February 10, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 16-19 ADOPTED ACCEPTING FOR OWNERSHIP AND
MAINTENANCE CERTAIN PUBLIC IMPROVEMENTS WITHIN RANDALL ROSE
AUTO MALL SUBDIVISION
Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 16-19
RESOLUTION
ACCEPTING FOR OWNERSHIP AND MAINTENANCE CERTAIN PUBLIC
IMPROVEMENTS WITHIN RANDALL ROSE AUTO MALL SUBDIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that the City of Elgin hereby accepts for ownership and maintenance the non-landscaping public
improvements within Randall Rose Auto Mall Subdivision including the public streets, curbs,
gutters, sanitary sewers, storm sewers, water mains, street lights, street signs, sidewalks and
appurtenances relating thereto. Acceptance of the non-landscaping public improvements will add
the following city-maintained facilities: approximately 1,504 lineal feet of 8-inch water main;
2,455 lineal feet of 12-inch water main; three 8-inch valves in 4-foot vaults; five 12-inch valves in
5-foot vaults; 14 fire hydrants; 828 lineal feet of 12-inch storm sewer; 339 lineal feet of 15-inch
storm sewer; 324 lineal feet of 18-inch storm sewer; 82 lineal feet of 21-inch storm sewer; 120
lineal feet of 24-inch storm sewer; 990 lineal feet of 30-inch storm sewer; 197 lineal feet of 36-
inch storm sewer; 613 lineal feet of 42-inch storm sewer; 696 lineal feet of 48-inch storm sewer;
36 catch basins; 29 storm manholes; 2,605 lineal feet of 8-inch sanitary main; 610 lineal feet of
10-inch sanitary main; 17 sanitary sewer manholes; 17 street lights; 14 street signs; and 4,045
lineal feet of improved street (including curb and gutter on both sides) with sidewalk and all their
respective appurtenances. This acceptance of the non-landscaping public improvements within
FEBRUARY 10, 2016 VOLUME LXXXI
46
the Randall Rose Auto Mall Subdivision does not include at this time any acceptance of the public
landscaping (parkway trees and turf). This acceptance of the non-landscaping public
improvements within the Randall Rose Auto Mall Subdivision is also subject to the terms and
conditions of the Fourth Amendment to the Development Agreement dated January 27, 2016,
between the City of Elgin and Forecom Challenger, Inc., et al.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 10, 2016
Adopted: February 10, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 16-20 ADOPTED APPROVING FINAL PLAT OF SUBDIVISION FOR
TANGLEWOOD SUBDIVISION
Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 16-20
RESOLUTION
APPROVING FINAL PLAT OF SUBDIVISION FOR
TANGLEWOOD SUBDIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that it hereby approves the final plat of subdivision prepared by Alan J. Coulson, P.C. dated
December 10, 2015, for Tanglewood Subdivision.
s/ David J. Kaptain
David J. Kaptain, Mayor
VOLUME LXXXI FEBRUARY 10, 2016
47
Presented: February 10, 2016
Adopted: February 10, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
ORDINANCE G4-16 PASSED AMENDING CHAPTER 2.40 ENTITLED "FIRE
DEPARTMENT" AND CHAPTER 3.08 ENTITLED "BOARD OF FIRE AND POLICE
COMMISSIONERS" OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED
Councilmember Powell made a motion, seconded by Councilmember Martinez, to pass the
following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Ordinance No. G4-16
AN ORDINANCE
AMENDING CHAPTER 2.40 ENTITLED "FIRE DEPARTMENT"
AND CHAPTER 3.08 ENTITLED "BOARD OF FIRE AND POLICE COMMISSIONERS"
OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED
WHEREAS, the City of Elgin is a home rule unit pursuant to Article VII of the Illinois
Constitution; and
WHEREAS, the City of Elgin, as a home rule unit, may exercise any power and perform
any function pertaining to its government and affairs; and
WHEREAS, the City Council of the City of Elgin has determined that it is necessary and
desirable to provide for clarification and amendment to the qualifications for original appointment
to the position of firefighter and to provide for changes in the law regarding such appointments;
and
WHEREAS, procedures relating to the selection and appointment of firefighters pertain to
the government and affairs of the City of Elgin.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS:
Section 1. That Section 2.40.030(A) entitled "Appointment of Members" of the Elgin
Municipal Code, 1976, as amended, be and is hereby further amended to read as follows:
FEBRUARY 10, 2016 VOLUME LXXXI
48
"2.40.030. APPOINTMENT OF MEMBERS:
A. All regular members of the fire department, except the fire chief, assistant
fire chiefs, battalion fire chiefs and fire marshal, shall be appointed by the
board of fire and police commissioners as provided by law except as
provided in this Section as follows:
1. In the event more than one candidate is appointed simultaneously,
the appointee's overall score on the eligibility list shall determine
seniority.
2. The provisions of this Section shall apply only to new appointees
and shall not apply to applicants for promotions.
3. In the case of any conflict of any provision of this Section with any
provision of the statutory provisions for board of fire and police
commissioners at 65 Illinois Compiled Statutes 5/10-2.1-1, et seq.,
as amended, the provisions of this Section shall supersede any such
statutory provisions and shall control; provided, however, that in the
event of any conflict of any provision of this Section with any
provision of the statutory provisions at 65 Illinois Compiled Statutes
5/10-2.1-1-6.3, as amended, the provisions of 65 Illinois Compiled
Statutes 5/10-2.1-6.3 shall control.
4. Points will be awarded after the final stage of the appointment
process for the following reasons; provided, however, that a
maximum number of twenty points may be awarded to any person
during the appointment process:
Five points for completion of a minimum of two years at the
Elgin Fire Cadet Academy.
Three points for being a resident within the geographic
boundaries of the City of Elgin for a period of not less than
one (1) year prior to the awarding of points.
5. In addition to requirements established pursuant to 65 Illinois
Compiled Statutes 5/10-2.1-6.3, as prerequisites for participation in
an examination for original appointment for hire as a firefighter, all
candidates must process the following:
(a) Emergency Medical Technician Basic; and
(b) Not less than 60 credit hours from an accredited college; or
(c) Not less than 3 years of active duty military experience; or
VOLUME LXXXI FEBRUARY 10, 2016
49
(d) Not less than 3 years of service as a full-time employee and
current employment with the City of Elgin; or
(e) Be 19 years or older and have not less than 3 years
participation in the Elgin Fire Cadet Academy or Elgin
Police Explorer Program and 100 hours of volunteer time in
the Academy or Explorer program. The applicant may be
placed on the eligibility list, but shall not be appointed until
they reach the age of 21.
Section 2. That Section 3.08.020(A) entitled "Duties; Appointments; Exceptions" of
the Elgin Municipal Code, 1976, as amended, be and is hereby further amended to read as follows:
"3.08.020. DUTIES; APPOINTMENTS; EXCEPTIONS:
A. The board of fire and police commissioners shall appoint all members of the fire
and police departments of the city as provided by law, except as otherwise provided
in this code, as amended, and shall conduct and hold all examinations for original
appointment and demotion hearings as provided by law, including, but not limited
to, 65 Illinois Compiled Statutes 5/10-2.1-6.3, as amended, except as otherwise
provided in this code as amended. In addition to the examinations and
disqualifications authorized by law, including, but not limited to, 65 Illinois
Compiled Statutes 5/10-2.1-6 and 5/10-2.1-6.3, as amended, the board of fire and
police commissioners shall conduct drug screening examinations on all applicants
for positions under the purview of the board of fire and police commissioners who
have qualified for placement on an eligibility list and all applicants for any positions
for which employees are not selected from an eligibility list, and shall disqualify
any applicant found through such drug screening examination to be a current user
of any illegal drug or unexplained legal drug."
Section 3. That all ordinances or parts of ordinances in conflict with the provisions of
this ordinance be and are hereby repealed to the extent of any such conflict.
Section 4. That this ordinance shall be in full force and effect upon its passage and
publication in the manner provided by law.
s/ David J. Kaptain
David J. Kaptain, Mayor
FEBRUARY 10, 2016 VOLUME LXXXI
50
Presented: February 10, 2016
Passed: February 10, 2016
Omnibus Vote: Yeas: 9 Nays: 0
Recorded: February 10, 2016
Published: February 12, 2016
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to place the
following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Bicycle & Pedestrian Advisory Committee, January 5, 2016
Emergency Telephone System Board, December 17, 2015
Human Relations Commission, January 5, 2016
Heritage Commission, January 5, 2016
Image Advisory Commission November 23, 2015
Planning and Zoning Commission January 4, 2016
Retiree Health Insurance Trust Fund, November 2, 2015
Sustainability Commission, September, October, November 2015
Committee of the Whole for January 13, 2016
City Council Minutes for January 13, 2016
Sales Tax
Local Sales Tax
State Income Tax
State Use Tax
Telecommunications Tax
Alcoholic Tax Revenue
ANNOUNCEMENTS
Mayor Kaptain made announcements regarding forthcoming meetings.
VOLUME LXXXI FEBRUARY 10, 2016
51
ADJOURNMENT
Councilmember Gavin made a motion, seconded by Councilmember Dunne, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 8:43 p.m.
s/ Kimberly Dewis February 24, 2016
Kimberly Dewis, City Clerk Date Approved