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Home My WebLink Aboutq - September 23, 2015 CC366 SEPTEMBER 23, 2015 VOLUME LXXX COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on September 23, 2015, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:05 p.m. The Invocation was given by Pastor Jeorge Holmes from Love Elgin Day and the Pledge of Allegiance was led by Councilmember Toby Shaw. ROLL CALL Roll call was answered by Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. MINUTES OF THE SEPTEMBER 9, 2015, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the September 9, 2015, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Councilmember Dunne abstained. BID 15-040 AWARDED TO J. GILL AND COMPANY FOR THE FULTON STREET PARKING STRUCTURE MAINTENANCE REPAIRS Councilmember Steffen made a motion, seconded by Councilmember Gavin, to award a contract to J. Gill and Company in the amount of $36,160 to perform the necessary maintenance repairs to the Fulton Street Parking Structure to maintain the city infrastructure. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. BID 15-041 AWARDED TO J. CONGDON SEWER SERVICE, INC. FOR THE OAKWOOD PARK SUBDIVISION WATER MAIN IMPROVEMENTS Councilmember Shaw made a motion, seconded by Councilmember Steffen, to award a contract to J. Congdon Sewer Service, Inc. in the amount of $817,758 to improve the city’s infrastructure with replacement of aging water main in the Oakwood Park Subdivision. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXX SEPTEMBER 23, 2015 367 COOPERATIVE PURCHASE NETWORK BID APPROVED WITH TRANE COMMERCIAL SYSTEMS FOR THE THERAPY POOL HVAC EQUIPMENT REPLACEMENT ($383,050) Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve a contract with Trane Commercial Systems in the amount of $383,050 to replace HVAC equipment that has reached the end of its useful life to maintain city infrastructure. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 15-126 ADOPTED AUTHORIZING EXECUTION OF RESTAURANT LEASE AND SERVICES AGREEMENT WITH PORTER’S PUB PAYROLL PPP, LLC FOR RESTAURANT AND RELATED SERVICES OPERATIONS AT BOWES CREEK COUNTRY CLUB There was discussion regarding the amount of revenue sharing, the length of the agreement and the past performance of the vendor. Councilmember Steffen made a motion, seconded by Councilmember Gavin, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 15-126 RESOLUTION AUTHORIZING EXECUTION OF RESTAURANT LEASE AND SERVICES AGREEMENT WITH PORTER’S PUB PAYROLL PPP, LLC FOR RESTAURANT AND RELATED SERVICES OPERATIONS AT BOWES CREEK COUNTRY CLUB BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Restaurant Lease and Services Agreement on behalf of the City of Elgin with Porter’s Pub Payroll PPP, LLC for restaurant and related services operations at the Bowes Creek Country Club, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor SEPTEMBER 23, 2015 VOLUME LXXX 368 Presented: September 23, 2015 Adopted: September 23, 2015 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 15-127 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 73 MUNICIPAL DIVISION, ELGIN PUBLIC WORKS CHAPTER Councilmember Gavin made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Councilmember Martinez abstained. Resolution No. 15-127 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 73 MUNICIPAL DIVISION, ELGIN PUBLIC WORKS CHAPTER WHEREAS, representatives of the City of Elgin and representatives of the Service Employees International Union, Local 73 Municipal Division, Elgin Public Works Chapter have met and discussed wages, fringe benefits and other working conditions; and WHEREAS, said representatives have submitted for review and approval by the City Council an agreement pertaining to such matters; and WHEREAS, the City Council has reviewed said agreement and finds that it is fair and equitable for the City of Elgin and employees covered by it. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby approves the proposed agreement between the City of Elgin and the Service Employees International Union Local 73 Municipal Division Elgin Public Works Chapter, a copy of which is attached hereto and made a part hereof by reference. VOLUME LXXX SEPTEMBER 23, 2015 369 BE IT FURTHER RESOLVED that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute said agreement on behalf of the City of Elgin. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 23, 2015 Adopted: September 23, 2015 Vote: Yeas: 8 Nays: 0 Abstain: 1 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE G42-15 PASSED ESTABLISHING A PAY PLAN FOR THE PUBLIC SERVICES EMPLOYEE GROUP OF THE CITY OF ELGIN Councilmember Powell made a motion, seconded by Councilmember Steffen, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Councilmember Martinez abstained. Ordinance No. G42-15 AN ORDINANCE ESTABLISHING A PAY PLAN FOR THE PUBLIC SERVICES EMPLOYEE GROUP OF THE CITY OF ELGIN WHEREAS, the City Council of the City of Elgin has heretofore ratified and approved a negotiated settlement reached by the City of Elgin and the Service Employees International Union Local 73 Municipal Division, Elgin Public Works Chapter, also commonly known as the Public Services Employee Group; and WHEREAS, such negotiated settlement includes wages for 2015 and it is therefore necessary to implement a new salary plan for such Public Services Employee Group. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: SEPTEMBER 23, 2015 VOLUME LXXX 370 Section 1. That effective January 1, 2015, there is hereby established the following schedule of standard hourly, annual and monthly salary ranges for the Public Services Employee Group. Pay Step Step Step Step Step Step Step Position Title Grade 1 2 3 4 5 6 7 WATER RELIEF OPERATOR II 634 $27.2328 $29.1781 $31.1234 $33.0685 $35.0138 $36.9589 $38.9042 $56,644 $60,690 $64,737 $68,783 $72,829 $76,875 $80,921 $4,720 $5,058 $5,395 $5,732 $6,069 $6,406 $6,743 ENGINEERING INSPECTOR 633 $25.9360 $27.7887 $29.6412 $31.4939 $33.3465 $35.1989 $37.0516 INSTRUMENTATION SERVICE WORKER $53,947 $57,800 $61,654 $65,507 $69,361 $73,214 $77,067 WATER TREATMENT OPERATOR II $4,496 $4,817 $5,138 $5,459 $5,780 $6,101 $6,422 FLEET SERVICES LEAD MECHANIC AUTOMOTIVE MECHANIC 631 $24.9443 $26.7261 $28.5079 $30.2896 $32.0714 $33.8530 $35.6349 CREW LEADER - SEWER $51,884 $55,590 $59,296 $63,002 $66,709 $70,414 $74,121 CREW LEADER - STREETS $4,324 $4.633 $4.941 $5,250 $5,559 $5.868 $6,177 CREW LEADER - TRAFFIC CONTROL CREW LEADER-WATER DISTRIBUTION ELECTRICAL WORKER - WATER ELECTRICAL WORKER II -PUBLIC WORKS LAND MGT CREW LEADER LEAD METER SHOP WORKER WATER RELIEF OPERATOR I 629 $23.5332 $25.2139 $26.8951 $28.5758 $30.2569 $31.9378 $33.6185 $48,949 $52,445 $55,942 $59,438 $62,934 $66,431 $69,927 $4,079 $4,370 $4,662 $4,953 $5,245 $5,536 $5,827 ARBORIST 628 $23.3666 $25.0358 $26.7048 $28.3738 $30.0427 $31.7117 $33.3808 CEMENT WORKER $48,602 $52,074 $55,546 $59,017 $62,489 $65,960 $6,9432 UTILITY MAINTENANCE MECHANIC $4,050 $4,340 $4,629 $4,918 $5,207 $5,497 $5,786 EQUIPMENT OPERATOR - SEWERS 626 $22.4125 $24.0132 $25.6143 $27.2150 $28.8161 $30.4169 $32.0177 EQUIPMENT OPERATOR - STREETS $46,618 $49,948 $53,278 $56,607 $59,937 $63,267 $66,597 EQUIPMENT OPERATOR - WATER DIST $3,885 $4,162 $4,440 $4,717 $4,995 $5,272 $5,550 WATER TREATMENT OPERATOR I GOLF COURSE MECHANIC 624 $21.5033 $23.0390 $24.5751 $26.1111 $27.6468 $29.1830 $30.7189 GREENS WORKER $44,727 $47,921 $51,116 $54,311 $57,505 $60,701 $63,895 VOLUME LXXX SEPTEMBER 23, 2015 371 LAND MGT MAINTENANCE TECHNICIAN $3,727 $3,993 $4,260 $4,526 $4,792 $5,058 $5,325 LAND MGT SAFETY INSPECTOR SIGNS LEAD WORKER SPORTS COMPLEX LEAD WORKER SPORTS COMPLEX COORDINATOR WATER DISTRIBUTION INSPECTOR WATER SERVICE PERSON LAND MGT GROUNDS WORKER 623 $21.1126 $22.6206 $24.1285 $25.6366 $27.1447 $28.6528 $30.1608 UTILITY WORKER - SEWERS $43,914 $47,051 $50,187 $53,324 $56,461 $59,598 $62,734 UTILITY WORKER - STREETS $3,660 $3,921 $4,182 $4,444 $4,705 $4,966 $5,228 UTILITY WORKER - TRAFFIC UTILITY WORKER - WATER DIST. WATER METER SERVICER WATER TREATMENT LABORER WATER METER MAINTENANCE PERSON 620 $19.8878 $21.3084 $22.7290 $24.1495 $25.5701 $26.9905 $28.4112 WATER LABORATORY ASSISTANT $41,367 $44,322 $47,276 $50,231 $53,186 $56,140 $59,095 SERVICE MAINT. LABORER - WATER $3,447 $3,693 $3,940 $4,186 $4,432 $4,678 $4,925 LAND MGT GROUNDS LABORER 613 $17.1832 $18.4104 $19.6378 $20.8652 $22.0926 $23.3198 $24.5472 $35,741 $38,294 $40,847 $43,400 $45,953 $48,505 $51,058 $2,978 $3,191 $3,404 $3,617 $3,829 $4,042 $4,255 Section 2. That all ordinances in conflict with the provisions of this ordinance are hereby repealed to the extent of any such conflict. Section 3. That this ordinance shall be in full force and effect from and after January 1, 2015, upon its passage in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 23, 2015 Passed: September 23, 2015 Vote: Yeas: 8 Nays: 0 Abstain: 1 Recorded: September 23, 2015 Published: September 25, 2015 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk SEPTEMBER 23, 2015 VOLUME LXXX 372 RESOLUTION 15-128 ADOPTED AUTHORIZING EXECUTION OF AN ECONOMIC INCENTIVE AGREEMENT WITH MOTOROLA SOLUTIONS, INC. (2580 GALVIN DRIVE) There was discussion regarding the types of incentives offered, the amount of the fees that would be waived, the number of jobs created and the salaries for the jobs at this location. Councilmember Gavin made a motion, seconded by Councilmember Dunne, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmember Prigge. Resolution No. 15-128 RESOLUTION AUTHORIZING EXECUTION OF AN ECONOMIC INCENTIVE AGREEMENT WITH MOTOROLA SOLUTIONS, INC. (2580 Galvin Drive) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Economic Incentive Agreement with Motorola Solutions, Inc. on behalf of the City of Elgin for economic development assistance in connection with the development of 2580 Galvin Drive, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 23, 2015 Adopted: September 23, 2015 Vote: Yeas: 8 Nays: 1 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 15-129 ADOPTED ACCEPTING THE PROPOSALS FOR THE CITY OF ELGIN’S INSURANCE PROGRAM Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXX SEPTEMBER 23, 2015 373 Resolution No. 15-129 RESOLUTION ACCEPTING THE PROPOSALS FOR THE CITY OF ELGIN'S INSURANCE PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to accept the proposals on behalf of the City of Elgin for the city’s insurance program commencing October 1, 2015 as follows: a. To accept Travelers’ renewal proposal for liability and crime insurance for an annual premium of $541,602. b. To accept Safety National’s renewal proposal for excess workers’ compensation insurance for an annual premium of $210,323. c. To accept Mesirow Insurance Services, Inc.’s renewal proposal for insurance broker and risk management consulting services for a three-year term and cost of $94,500. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an agreement with Mesirow Insurance Services, Inc. dated September 30, 2015, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 23, 2015 Adopted: September 23, 2015 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk SEPTEMBER 23, 2015 VOLUME LXXX 374 CONSENT AGENDA By unanimous consent, Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt Resolution Nos. 15-123 through 15-125 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 15-123 ADOPTED AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 2 WITH HR GREEN, INC. FOR CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES IN CONNECTION WITH THE 2013 COMBINED SEWER SEPARATION PROJECT-BLUFF CITY BOULEVARD PHASE I Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 15-123 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 2 WITH HR GREEN, INC. FOR CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES IN CONNECTION WITH THE 2013 COMBINED SEWER SEPARATION PROJECT-BLUFF CITY BOULEVARD PHASE I BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an amendment agreement no. 2 on behalf of the City of Elgin with HR Green, Inc. for construction administration and inspection services in connection with the 2013 Combined Sewer Separation Project-Bluff City Boulevard Phase I, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 23, 2015 Adopted: September 23, 2015 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXX SEPTEMBER 23, 2015 375 RESOLUTION 15-124 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF ELGIN AND SCHOOL DISTRICT U-46 PROVIDING FOR A SCHOOL RESOURCE OFFICER Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 15-124 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF ELGIN AND SCHOOL DISTRICT U-46 PROVIDING FOR A SCHOOL RESOURCE OFFICER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute on behalf of the City of Elgin an Agreement between the City of Elgin and School District U-46 providing for a school resource officer, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 23, 2015 Adopted: September 23, 2015 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 15-125 ADOPTED ESTABLISHING AN HONORARY STREET NAME FOR FATHER EDWARD J. SEISSER FOR DOMINICAN WAY Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. SEPTEMBER 23, 2015 VOLUME LXXX 376 Resolution No. 15-125 RESOLUTION ESTABLISHING AN HONORARY STREET NAME FOR FATHER EDWARD J. SEISSER FOR DOMINICAN WAY WHEREAS, a formal application to endorse the dedication of Dominican Way to be dedicated with the honorary street name of Father Seisser Way was submitted to the City of Elgin by St. Edwards High School with a letter of support from Councilman Rosamaria Martinez; and WHEREAS, Father Edward J. Seisser, a native Elginite, served as superintendent of St. Edward Central Catholic High School from 2006 until August, 2015; and WHEREAS, Father Edward J. Seisser taught theology and history at St. Edward Central Catholic High School as well as coaching basketball; and WHEREAS, Father Edward J. Seisser received the Loyal Order of St. Edward Award in 2012; and WHEREAS, Father Edward J. Seisser was a faithful and diligent leader of St. Edward Central Catholic High School and a leader of the Catholic community in the Elgin area; and WHEREAS, the Mayor and members of the City Council wish to extend the appreciation and esteem of all Elgin citizens for Father Edward J. Seisser’s outstanding service to St. Edward Central Catholic High School and to the community; and WHEREAS, the Mayor and members of the City Council have determined that it is appropriate to formally recognize Father Edward J. Seisser. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Dominican Way be and the same is hereby dedicated with the honorary street name of Father Seisser Way. BE IT FURTHER RESOLVED that two honorary street signs shall be placed designating Dominican Way as Father Seisser Way. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXX SEPTEMBER 23, 2015 377 Presented: September 23, 2015 Adopted: September 23, 2015 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Gavin made a motion, seconded by Councilmember Martinez, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Design Review Subcommittee Heritage Commission July 14, 28, and August 11, 2015 Liquor Commission August 12, 2015 Planning and Zoning Commission August 3, 2015 Sustainability Commission May 12, June 9, July 7, and August 18, 2015 Committee of the Whole Minutes for August 26, 2015 City Council Minutes for August 26, 2015 Alcoholic Tax Revenue Disbursement Report ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Shaw made a motion, seconded by Councilmember Dunne, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 7:57 p.m. s/ Kimberly Dewis October 14, 2015 Kimberly Dewis, City Clerk Date Approved