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HomeMy WebLinkAboutp - September 9, 2015 CC356 SEPTEMBER 9, 2015 VOLUME LXXX COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on September 9, 2015, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:00 p.m. A moment of silence was observed before the meeting and the Pledge of Allegiance was led by Elinor Richoz. ROLL CALL Roll call was answered by Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: Councilmember Dunne. MINUTES OF THE AUGUST 26, 2015, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Shaw made a motion, seconded by Councilmember Powell, to approve the August 26, 2015, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. COMMUNICATIONS Hispanic Heritage Month Proclamation Mayor Kaptain read the following proclamation: PROCLAMATION WHEREAS, the City of Elgin is home to many whose ancestry represents various nations from around the world, including the Spanish-speaking nations of Central America, South America, the Caribbean, Mexico, and Spain; and WHEREAS, the period of September 15 through October 15 has been proclaimed National Hispanic Heritage Month; and WHEREAS, September 15th is the anniversary of the independence of five Latin American countries; Costa Rica, El Salvador, Guatemala, Honduras, and Nicaragua; and VOLUME LXXX SEPTEMBER 9, 2015 357 WHEREAS, Mexico and Chile celebrate their independence days on September 16th and September 18th, respectively; and WHEREAS, various members of the Hispanic community have contributed to our prosperity and introduced a richness of culture, and have had a significant effect on the overall history of our city; and WHEREAS, Hispanics of Cuban, Mexican, Puerto Rican, Central and South American descent comprise the largest ethnic minority in Kane County and the City of Elgin. NOW, THEREFORE, in recognition of the significance of the events and all those succeeding events that have shaped the course of the United States’, Latin America’s, the Greater Antilles’, and Elgin’s mutual histories, I, David Kaptain, Mayor of the City of Elgin, salute Centro de Informacion, Club Guadalupano, Elgin Community College’s Latino Heritage Month Committee, Elgin Community College’s Organization of Latin America Students (OLAS), the Elgin Hispanic Network, the Hispanic Heritage Coalition, League of United Latin American Citizens (LULAC), Organizacion de Mexicanos de Elgin, Puerto Rican Heritage Organization, and Somos Colombia for their civic efforts on behalf of Hispanic-Americans, and endorse the events and celebration of Hispanic Heritage Month as an important cultural celebration, and do hereby proclaim September 15 through October 15, 2015, as HISPANIC HERITAGE MONTH in Elgin. IN WITNESS WHEREOF, I have hereunto set my hand this 9th Day of September, 2015 David J. Kaptain Mayor Kiwanis Day Proclamation Mayor Kaptain read the following proclamation: PROCLAMATION WHEREAS, Kiwanis International was established in Detroit, Michigan on January 21, 1915; and WHEREAS, the Kiwanis Club of Elgin was organized on February 19, 1920 and chartered on March 9, 1920; and WHEREAS, the Kiwanis Club of Elgin is part of the worldwide organization of men and women who share the challenge of community and world improvement; and WHEREAS, the Kiwanis Club of Elgin has contributed to Kiwanis International Projects to eliminate iodine deficiency worldwide and to eliminate maternal neonatal tetanus worldwide; and SEPTEMBER 9, 2015 VOLUME LXXX 358 WHEREAS, in 2015 Kiwanis International celebrates 100 years of service and the Kiwanis Club of Elgin celebrates 95 years of service to the Elgin area. NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, do hereby honor the Kiwanis Club of Elgin and its members and proclaim September 15, 2015 as KIWANIS DAY in Elgin. IN WITNESS WHEREOF, I have hereunto set my hand this 9th Day of September, 2015. David J. Kaptain Mayor RECOGNIZE PERSONS PRESENT Bennie Sowers commented on her recent positive experience with the Police Department. She also asked if the regulations for parking in residential areas could be reviewed. Specifically she had concerns about the distance when parking by a driveway. Margaret Miller thanked Chief Swoboda and 311 for their assistance and also announced the “Thank You Blue” Rally being held on Saturday, September 12, 2015. BID 15-020 AWARDED TO BENCHMARK CONSTRUCTION CO., INC. FOR THE COMBINED SEWER SEPARATION PROJECT FOR BLUFF CITY BOULEVARD BASIN-PHASE I Councilmember Gavin made a motion, seconded by Councilmember Steffen, to award the Combined Sewer Separation Project for Bluff City Boulevard Basin‐Phase I to Benchmark Construction Co., Inc. of Bartlett, Illinois in the amount of $7,848,699. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. BID 15-038 AWARDED TO COPENHAVER CONSTRUCTION FOR THE SOUTH STREET EXTENSION PROJECT Councilmember Steffen made a motion, seconded by Councilmember Gavin, to award the South Street Extension Project bid to Copenhaver Construction of Gilberts, Illinois in the amount of $7,983,473. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXX SEPTEMBER 9, 2015 359 JOB ORDER CONTRACT APPROVED WITH F.H. PASCHEN FOR 31 SOUTH GROVE HVAC EQUIPMENT REPLACEMENT There was discussion regarding the bid process, the work load of building maintenance staff and the time frame in which the work would be completed. Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve contract with F. H. Paschen in the amount of $32,201 to replace the rooftop HVAC equipment that at 31 S. Grove Avenue. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Prigge and Shaw. STATE OF ILLINOIS JOINT PURCHASE PROGRAM APPROVED FOR THE PURCHASE OF 56 PANASONIC TOUGHBOOK COMPUTERS FROM THE EMERGENCY TELEPHONE SYSTEM FUND Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the purchase of the computers from the Emergency Telephone System Fund in the amount of $270,480. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 15-121 ADOPTED AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 1 WITH ENGINEERING ENTERPRISES, INC. FOR CONSTRUCTION ADMINISTRATION AND CONSTRUCTION ENGINEERING SERVICES IN CONNECTION WITH THE SOUTH STREET EXTENSION PROJECT Councilmember Gavin made a motion, seconded by Councilmember Shaw, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 15-121 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 1 WITH ENGINEERING ENTERPRISES, INC. FOR CONSTRUCTION ADMINISTRATION AND CONSTRUCTION ENGINEERING SERVICES IN CONNECTION WITH THE SOUTH STREET EXTENSION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an amendment agreement no. 1 on behalf of the City of Elgin with Engineering Enterprises, Inc. for construction administration and construction engineering SEPTEMBER 9, 2015 VOLUME LXXX 360 services in connection with the South Street Extension Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 9, 2015 Adopted: September 9, 2015 Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 15-122 ADOPTED AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY, THE ILLINOIS DEPARTMENT OF TRANSPORTATION AND THE CITY OF ELGIN REGARDING IMPROVEMENTS RELATING TO THE RECONSTRUCTION OF I-90 ROUTE 25 INTERCHANGE IMPROVEMENTS Corporation Counsel Cogley provided background information regarding the intergovernmental agreements and the coordination of the project. There was discussion regarding the role of PACE in the project and the location of the sidewalks. Councilmember Steffen made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 15-122 RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY, THE ILLINOIS DEPARTMENT OF TRANSPORTATION AND THE CITY OF ELGIN REGARDING IMPROVEMENTS RELATING TO THE RECONSTRUCTION OF I-90 ROUTE 25 INTERCHANGE IMPROVEMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute, on behalf of the City of Elgin, an Intergovernmental Agreement between the Illinois State Toll Highway Authority, the Illinois Department of Transportation and the City VOLUME LXXX SEPTEMBER 9, 2015 361 of Elgin regarding improvements relating to the reconstruction of I-90 Route 25 interchange improvements, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 9, 2015 Adopted: September 9, 2015 Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk CONSENT AGENDA By unanimous consent, Councilmember Gavin made a motion, seconded by Councilmember Shaw, to adopt Resolution Nos. 15-117 through 15-120 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 15-117 ADOPTED AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 1 WITH ENGINEERING ENTERPRISES, INC. FOR CONSTRUCTION PHASE ENGINEERING SERVICES IN CONNECTION WITH THE FEDERAL AID LARKIN AVENUE (MCLEAN BOULEVARD TO AIRLITE STREET) LOCAL AGENCY FUNCTIONAL OVERLAY (LAFO) IMPROVEMENTS PROJECT Councilmember Gavin made a motion, seconded by Councilmember Shaw, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 15-117 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 1 WITH ENGINEERING ENTERPRISES, INC. FOR CONSTRUCTION PHASE ENGINEERING SERVICES IN CONNECTION WITH THE FEDERAL AID LARKIN AVENUE (McLEAN BOULEVARD TO AIRLITE STREET) LOCAL AGENCY FUNCTIONAL OVERLAY (LAFO) IMPROVEMENTS PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an amendment agreement no. 1 on behalf of the City of Elgin SEPTEMBER 9, 2015 VOLUME LXXX 362 with Engineering Enterprises, Inc. for construction phase engineering services in connection with the Federal Aid Larkin Avenue (McLean Boulevard to Airlite Street) Local Agency Functional Overlay (LAFO) Improvements Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 9, 2015 Adopted: September 9, 2015 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 15-118 ADOPTED AUTHORIZING EXECUTION OF AN ILLINOIS DEPARTMENT OF TRANSPORTATION CONSTRUCTION ENGINEERING SERVICES AGREEMENT WITH ENGINEERING ENTERPRISES, INC. IN CONNECTION WITH THE FEDERAL AID LARKIN AVENUE (MCLEAN BOULEVARD TO AIRLITE STREET) LOCAL AGENCY FUNCTIONAL OVERLAY (LAFO) IMPROVEMENTS PROJECT [SECTION NUMBER 15-00186-00-RS, JOB NUMBER C-91-247-15, PROJECT NUMBER M-4003(490)] Councilmember Gavin made a motion, seconded by Councilmember Shaw, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 15-118 RESOLUTION AUTHORIZING EXECUTION OF AN ILLINOIS DEPARTMENT OF TRANSPORTATION CONSTRUCTION ENGINEERING SERVICES AGREEMENT WITH ENGINEERING ENTERPRISES, INC. IN CONNECTION WITH THE FEDERAL AID LARKIN AVENUE (McLEAN BOULEVARD TO AIRLITE STREET) LOCAL AGENCY FUNCTIONAL OVERLAY (LAFO) IMPROVEMENTS PROJECT [section number 15-00186-00-RS, job number C-91-247-15, project number M-4003(490)] BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Illinois Department of Transportation construction engineering services agreement on behalf of the City of Elgin with Engineering Enterprises, Inc. in connection with the Federal Aid Larkin Avenue (McLean Boulevard to Airlite Street) Local VOLUME LXXX SEPTEMBER 9, 2015 363 Agency Functional Overlay (LAFO) Improvements Project, section number 15-00186-00-RS, job number C-91-247-15, project number M-4003(490), a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 9, 2015 Adopted: September 9, 2015 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 15-119 ADOPTED AMENDING THE SCHEDULE FOR CERTAIN CITY COUNCIL MEETINGS IN 2015 Councilmember Gavin made a motion, seconded by Councilmember Shaw, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 15-119 RESOLUTION AMENDING THE SCHEDULE FOR CERTAIN CITY COUNCIL MEETINGS IN 2015 WHEREAS, the City Council of the City of Elgin has previously adopted resolution number 14-175, providing for the schedule of city council meetings for 2015; and WHEREAS, the City Council has determined that it is necessary and desirable to change the location of the Special Committee of the Whole meeting on October 24, 2015, and to change the date and time of the Special Committee of the Whole meeting scheduled for November 11, 2015. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the location of the Special Committee of the Whole meeting on October 24, 2015, at 9:00 a.m. previously scheduled to be held at the Hawthorne Hills Nature Center, is changed and such meeting shall be held in the City Council Chambers in City Hall at 150 Dexter Court, Elgin, Illinois 60120. SEPTEMBER 9, 2015 VOLUME LXXX 364 BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the Special Committee of the Whole meeting previously scheduled for November 11, 2015, at 5:00 p.m. be and is hereby rescheduled to November 14, 2015, at 9:00 a.m. with such meeting to be held in the City Council Chambers in City Hall at 150 Dexter Court, Elgin, Illinois 60120. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 9, 2015 Adopted: September 9, 2015 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 15-120 ADOPTED AUTHORIZING EXECUTION OF A REAL ESTATE SALE CONTRACT WITH ELGIN LODGE NO. 799, LOYAL ORDER OF MOOSE, FOR THE PURCHASE OF 70 N. STATE STREET Councilmember Gavin made a motion, seconded by Councilmember Shaw, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 15-120 RESOLUTION AUTHORIZING EXECUTION OF A REAL ESTATE SALE CONTRACT WITH ELGIN LODGE NO. 799, LOYAL ORDER OF MOOSE, FOR THE PURCHASE OF 70 N. STATE STREET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a real estate sale contract on behalf of the City of Elgin with Elgin Lodge No. 799, Loyal Order of Moose, for the purchase of property commonly known as 70 N. State Street for $60,000, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXX SEPTEMBER 9, 2015 365 Presented: September 9, 2015 Adopted: September 9, 2015 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Shaw made a motion, seconded by Councilmember Steffen, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Bicycle & Pedestrian Advisory Committee July 7, 2015 Heritage Commission August 4, 2015 Heritage Commission Design Review July 14, 2015 Liquor Commission July 8, 2015 Parks and Recreation Advisory Board May 26 and June 23,2015 Planning and Zoning Commission July 6, 2015 Committee of the Whole Minutes for August 12, 2015 City Council Minutes for August 12, 2015 Electricity Tax Natural Gas Tax ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 7:55 p.m. s/ Kimberly Dewis September 23, 2015 Kimberly Dewis, City Clerk Date Approved