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HomeMy WebLinkAboutx - December 18, 2013 CC522 DECEMBER 18, 2013 VOLUME LXXVIII COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on December 18, 2013, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:00 p.m. The Invocation was given by Timothy F. Perry, Senior Chaplain of the Elgin Police Department, and the Pledge of Allegiance was led by City Manager Sean Stegall. ROLL CALL Roll call was answered by Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. MINUTES OF THE DECEMBER 4, 2013, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the December 4, 2013, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RECOGNIZE PERSONS PRESENT Jamie Hjelm addressed the council regarding an incident involving her company, A-1 Cab, and how it was handled by the city. Chuck Keysor stated his concerns regarding the proposed project at 120 S. State Street. He was not in favor of the project because of the stress on the surrounding neighborhood and pace that the project was being reviewed and deliberated. Terry Gabel, of the Friends of the Lords Park Zoo, provided an update on the recent addition of elk to the zoo. Hollyce Mack stated her objection to the State Street Project. She felt the building was not pleasing and would put stress on the neighborhood. Leslie Edstrom, of Senior Services Association, stated that she was in favor of the State Street Project and it would fill a need in the community. VOLUME LXXVIII DECEMBER 18, 2013 523 Wendy Zarate, of Senior Services Association, was also in favor of the State Street Project and noted there was currently a waiting list for this type of housing. Theresa Montgomery, a resident of 120 S. State Street, stated the benefits of the proposed project and that she was excited to see this change. Karen Herrods stated her concerns about parking in the neighborhood surrounding the proposed project on State Street. Pete Culver was in favor of the housing project on State Street and felt it would help create construction jobs for residents. Jeffery Meyer stated his concerns about the zoning issues and if this project would fall under ‘spot zoning’. Corporation Counsel Cogley addressed Mr. Meyer’s statements regarding the legal impact of the zoning, citing case law regarding similar situations. Tracy Ellis commented on how the residents of the housing at State Street had recently been characterized. Roy Chapman stated his concerns relating to parking in the surrounding area to 120 S. State Street. Ina Dews stated she was in favor of the project and noted that the city needs more affordable housing. BID 13-068 AWARDED TO GRAYMONT WESTERN LIME INC. FOR THE PURCHASE OF LIME WATER TREATMENT CHEMICALS Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve a contract with Graymont Western Lime Inc. for lime water treatment chemicals in the amount of $623,675 in order to provide suitable drinking water to Elgin businesses and residents that meets all standards and regulations. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. DECEMBER 18, 2013 VOLUME LXXVIII 524 JOB ORDER APPROVED FOR A CONTRACT WITH F.H. PASCHEN FOR THE INSTALLATION OF TWELVE (12) ELEVATOR DOOR RESTRICTORS Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve a contract with F. H. Paschen in the amount of $38,425 for the installation of twelve (12) elevator door restrictors to comply with state regulations. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. PUBLIC HEARING FOR THE 2014 PROPOSED CITY OF ELGIN BUDGET Mayor Kaptain declared the public hearing open at 7:46 p.m. Colleen Lavery, Chief Financial Officer stated that the council is being asked to consider the 2014 Budget in the amount of $280,779,240. She noted that the budget establishes an appropriation for seven fund types and thirty three individual funds. She pointed out the changes from the previously proposed budget to the document under consideration. The Parks and Recreation fund expenditure budget was increased by $203,350 representing the cost to operate the Wing Park Pool. The Parks and Recreation revenue budget was increased by $200,000 representing expected revenues to be generated at the Wing Park Pool. In addition, the budget for leaf bag purchases ($18,330) was transferred from the Public Works budget to the non-departmental contingency account and therefore had no impact on General Fund expenditures. Finally Ms. Lavery stated that the overall property tax levy which includes appropriations for debt service, pensions and the general fund is $42,506,000. Mayor Kaptain declared the public hearing closed at 7:55 p.m. ORDINANCE T22-13 PASSED ADOPTING THE 2014 BUDGET IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE Councilmember Gavin stated that he would not be supporting the budget. He felt that there needed to be more cuts in spending, more compromise, and further relief to the taxpayers. Councilmember Shaw noted that while he believed in the majority of the budget he could not support it because it did not provide enough relief to the residents. He further stated that there are areas of the budget that are mandated by the State of Illinois and that the council does not have as much control. He noted that he would continue to work to help reduce the burden on the residents. Councilmember Prigge stated there were good things in the budget, noting core services, but that he was not going to support it. He wanted further financial relief for the residents and there were other areas where cuts could have been made. VOLUME LXXVIII DECEMBER 18, 2013 525 Councilmember Moeller noted she was supportive of the budget. She stated while it was not perfect it was a balanced budget that reduced property taxes, removed business licenses and temporary sign fees, enhanced public services, and supported many not for profit organizations. Councilmember Rauschenberger stated that that the process to develop a budget is complex. She noted that it was a flexible document with ongoing review throughout the year. Also noted was the importance of maintaining the AAA bond rating and she hoped to find ways to give back to the residents. Councilmember Powell noted the tough choices in the budget process that had to be made to address unfunded mandates and continue to allow for a reduction in the levy. She further stated the importance of the budget and it being a flexible document with final approval of spending to come before the council on a regular basis. Councilmember Steffen echoed the thoughts of several councilmembers. He would be open to ideas and cuts if there was balance to the other side of the equation. He gave an example of the State of Illinois and their current financial situation and did not want to see the city take that path. Councilmember Dunne commented that there is a need to have working cash to ensure operating expenses are covered and that the budget is a guide, not a commitment to spend. He thanked citizens for their input and hoped to work in the next year to help achieve further relief for them. Mayor Kaptain thanked the council for their discussions during the budget process. He felt the budget was vision of the future that would need to deal with unknowns such as how the Affordable Care Act, union contracts and various unfunded liabilities would impact the city. The entire council thanked staff for their hard work on the budget and their responsiveness to requests for information regarding the various budget items. Councilmember Steffen made a motion, seconded by Councilmember Dunne, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin, Prigge and Shaw. Ordinance No. T22-13 AN ORDINANCE ADOPTING THE 2014 BUDGET IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE WHEREAS, the City Council of the City of Elgin has provided for the preparation and adoption of an annual budget in lieu of passage of an appropriation ordinance for the fiscal year 2014; and WHEREAS, a tentative annual budget has been prepared, notice given and a tentative annual budget made available for inspection for at least seven days; and DECEMBER 18, 2013 VOLUME LXXVIII 526 WHEREAS, the City Council of the City of Elgin, Illinois, has examined said annual budget and has heard all persons appearing and desiring to be heard concerning said annual budget. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That the tentative annual budget heretofore prepared by the budget officer and placed on file as required by statutes of the State of Illinois is hereby adopted in lieu of the passage of an appropriation ordinance for the fiscal year 2014 and is attached hereto. Section 2. That the budget officer is hereby authorized and directed to cause to be prepared and published the 2014 annual budget. Section 3. That this ordinance shall be in full force and effect from and after January 1, 2014. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 18, 2013 Passed: December 18, 2013 Vote: Yeas: 6 Nays: 3 Recorded: December 18, 2013 Published: December 19, 2013 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE T23-13 PASSED FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2013 AND ENDING DECEMBER 31, 2013, OF THE CITY OF ELGIN, KANE AND COOK COUNTIES, ILLINOIS There was a review of the impact of the levy and the difference between the two different counties. Chief Financial Officer, Colleen Lavery outlined the differences in the time line for the payments received from the two counties. Councilmember Powell made a motion, seconded by Councilmember Steffen, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVIII DECEMBER 18, 2013 527 Ordinance No. T23-13 ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2013 AND ENDING DECEMBER 31, 2013 OF THE CITY OF ELGIN, KANE AND COOK COUNTIES, ILLINOIS WHEREAS, the City Council of the City of Elgin in the counties of Kane and Cook, in the State of Illinois, did on the 18th of December, 2013 after notice of publication and public hearing adopt a budget in lieu of an annual appropriation ordinance for said City for the fiscal year beginning January 1, 2014, the amount of which is ascertained to be the aggregate sum of $280,779,240. WHEREAS, the Constitution of the State of Illinois, 1970, grants the City of Elgin as a Home Rule Unit the power to “... exercise any power and perform any function pertaining to its government and affairs including, but not limited to, the power to regulate for the protection for the public health, safety, morals and welfare; to license; to tax; and to incur debt.” NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL FOR THE CITY OF ELGIN, ILLINOIS: Section 1. That there be and there is hereby levied upon all taxable property within the corporate limits of said City, subject to taxation for the year 2013, the total sum of $42,506,000 for all purposes of the City of Elgin, mentioned in said budget as appropriated for the current fiscal year and in the specific amounts levied for the various purposes heretofore named being included herein by being placed in a separate column under the heading “To Be Raised By Taxation” which appears over the same, the tax so levied for the current fiscal year of said City for the certain appropriations specified herein to be collected from said tax levy, the total of which has been ascertained as aforesaid and being summarized as follows: GENERAL CORPORATE PURPOSES In Accordance with Provisions of the 1970 Constitution of Illinois, Article 7 Amount Appropriated Estimated Receipts From Other Sources To Be Raised By Taxation 01 Mayor & City Council 301,770 301,770 02 City Clerk 243,980 243,980 03 Office of the City Manager 1,716,450 1,716,450 05 Legal 1,356,730 1,356,730 06 Human Resources 776,970 776,970 07 311 800,230 800,230 15 Planning & Neighborhood Services 515,270 515,270 16 Code Administration & Development Services 3,361,550 3,361,550 17 Business Services - Economic Development 45,300 45,300 19 Boards & Commissions 674,280 674,280 DECEMBER 18, 2013 VOLUME LXXVIII 528 20 Finance 1,913,950 1,913,950 21 ITS 1,032,020 1,032,020 22 Purchasing & Risk Management 339,090 339,090 23 Police Department 38,024,650 22,233,166 15,791,484 24 Civil Defense - Emergency Operations 17,270 17,270 28 Fire Department 24,838,740 14,524,283 10,314,457 33 Public Works 17,578,800 17,578,800 37 Building Maintenance 2,701,620 2,701,620 69 Non-Departmental 9,115,470 9,115,470 TOTAL – GENERAL CORPORATE PURPOSES $105,354,140 $79,248,199 26,105,941 Add: 1% for Loss of Collection 261,059 TOTAL AMOUNT TO BE RAISED BY TAXATION - GENERAL CORPORATE PURPOSE $26,367,000 SPECIAL CORPORATE PURPOSES 201 Public Benefit Fund 0 0 220 Emergency Telephone System (E911) 2,422,500 2,422,500 230 Community Dev. Grant 1,594,690 1,594,690 240 Spring St Parking Dist. 255,410 255,410 250 Drug Asset Forfeiture Fund 190,000 190,000 262 Central Area Tax Allocation Fund 11,217,770 11,217,770 263 U.S. Rte. 20 Tax Allocation Fund 702,870 702,870 264 Bluff City Tax Allocation Fund 291,090 291,090 275 Elgin Riverboat Fund 24,921,880 24,921,880 276 Elgin Riverboat Lease 2,504,990 2,504,990 290 Motor Fuel Tax Fund 3,065,430 3,065,430 294 Cemetery Operating 615,840 615,840 296 Elgin Recreation 8,783,260 8,783,260 301 Corporate Bond Fund 10,685,230 7,596,121 $3,089,109 Add: 1% for Loss of Collection 30,891 TOTAL AMOUNT TO BE RAISED BY TAXATION – CORPORATE BOND FUND $3,120,000 280 Social Security 1,959,406 0 1,959,406 Add: 1% for Loss of Collection 19,594 TOTAL AMOUNT TO BE RAISED BY TAXATION –SOCIAL SECURITY $1,979,000 280 Illinois Municipal Retirement Fund 9,485,764 7,325,368 2,160,396 Add: 1% for Loss of Collection 21,604 TOTAL AMOUNT TO BE RAISED BY TAXATION – IMRF $2,182,000 Capital Improvement Funds 312 2012 GO Bond Project Fund 660,250 660,250 313 2013 GO Bond Project Fund 6,122,670 6,122,670 340 Park Development Fund 1,325,300 1,325,300 VOLUME LXXVIII DECEMBER 18, 2013 529 371 2011 GO Bond Project Fund 178,680 178,680 378 Tyler Creek 713,130 713,130 385 Capital Improvement Fund 4,709,190 4,709,190 Enterprise Funds 401 Utility Operating Fund 28,977,730 28,977,730 420 Water Development Fund 3,053,200 3,053,200 440 Sewer Development Fund 10,473,350 10,473,350 540 Golf Operating Fund 3,005,270 3,005,270 Internal Service Funds 601 Equipment Replacement 3,951,000 3,951,000 630 Risk Management Fund 5,713,970 5,713,970 635 Medical Insurance 13,107,730 13,107,730 Trust and Agency Funds 520 Cemetery Perpetual Care Fund 28,260 28,260 636 Retiree Medical Insurance 1,972,280 1,972,280 701 Police Pension Fund 7,108,630 1,851,204 $5,257,426 Add: 1% for Loss of Collections 52,574 TOTAL AMOUNT TO BE RAISED BY TAXATION - POLICE PENSION $5,310,000 711 Fire Pension Fund 5,628,330 2,115,459 $3,512,871 Add: 1% for Loss of Collections 35,129 TOTAL AMOUNT TO BE RAISED BY TAXATION - FIRE PENSION $3,548,000 TOTAL SPECIAL CORPORATE PURPOSES $175,425,100 $159,445,892 $15,979,208 Add: 1% for Loss of Collections 159,792 TOTAL AMOUNT TO BE RAISED BY TAXATION FOR SPECIAL CORPORATE PURPOSES $16,139,000 GRAND TOTAL – APPROPRIATION ALL PURPOSES $280,779,240 TOTAL RECEIPTS FROM SOURCES OTHER THAN TAXATION $238,694,091 TOTAL TO BE RAISED BY TAXATION $42,085,149 Add: 1% for Loss of Collections 420,851 TOTAL AMOUNT TO BE RAISED BY TAXATION $42,506,000 The total amount of $42,506,000 levied by this ordinance for all funds. Section 2. This ordinance shall be in full force and effect from and after its passage and publication in the manner provided by law. DECEMBER 18, 2013 VOLUME LXXVIII 530 Section 3. That the City Clerk be and she is hereby directed to file with the County Clerk of Kane County and the County Clerk of Cook County a certified copy of this ordinance. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 18, 2013 Passed: December 18, 2013 Vote: Yeas: 9 Nays: 0 Recorded: December 18, 2013 Published: December 19, 2013 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE T24-13 PASSED FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR ENDING DECEMBER 31, 2013 IN AND FOR THE CITY OF ELGIN SPECIAL SERVICE AREA NUMBER TWO Councilmember Moeller made a motion, seconded by Councilmember Shaw, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Ordinance No. T24-13 AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR ENDING DECEMBER 31, 2013 IN AND FOR THE CITY OF ELGIN SPECIAL SERVICE AREA NUMBER TWO BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. Findings: That the City of Elgin Special Service Area Number Two has been created by an ordinance entitled “An Ordinance Establishing Special Service Area Number Two in the City of Elgin” passed and effective on September 7, 1977; that the corporate authorities of the City of Elgin, acting as the governing board of the City of Elgin Special Service Area Number Two are authorized to levy taxes for special services in said special service area. VOLUME LXXVIII DECEMBER 18, 2013 531 Section 2. That there be and there is hereby levied upon all taxable property within the City of Elgin Special Service Area Number Two, subject to taxation for the year 2013, the sum total of $124,000 for the following purposes. Estimated Receipts From Sources To Be 2014 Other Than Raised By Appropriation Taxation Taxation Debt Services – for operations and maintenance of parking facility $255,410 $132,638 $122,772 Total appropriation $255,410 Total revenues from sources other than Taxation $132,638 Amount to be raised by taxation $122,772 Add: 1% for loss of collection 1,228 Total amount to be raised by taxation for Special Service Area Number Two purposes $124,000 Section 3. The tax levied herein is pursuant to the provision of Article VII, Section 6A and 6L of the Constitution of the State of Illinois and pursuant to 35 ILCS 200/27-5 et. seq., as amended, and to an ordinance establishing City of Elgin Special Service Area Number Two. Section 4. That it is hereby certified to the County Clerk of Kane County, Illinois the sum aforesaid, which total amount City of Elgin Special Service Area Number Two requires to be raised by taxes for the current fiscal year and the City Clerk of the City of Elgin is hereby ordered and directed to file with the County Clerk of the County of Kane on or before the time required by the law a certified copy of this ordinance. Section 5. That this ordinance shall be in full force and effect from and after its passage and approval as provided by law. s/ David J. Kaptain David J. Kaptain, Mayor DECEMBER 18, 2013 VOLUME LXXVIII 532 Presented: December 18, 2013 Passed: December 18, 2013 Vote: Yeas: 9 Nays: 0 Recorded: December 18, 2013 Published: December 19, 2013 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE T25-13 PASSED FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR ENDING DECEMBER 31, 2013 IN AND FOR THE CITY OF ELGIN SPECIAL SERVICE AREA NUMBER NINETEEN Councilmember Powell made a motion, seconded by Councilmember Shaw, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Ordinance No. T25-13 AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR ENDING DECEMBER 31, 2013 IN AND FOR THE CITY OF ELGIN SPECIAL SERVICE AREA NUMBER NINETEEN BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. Findings: That the City of Elgin Special Service Area Number Nineteen has been created by an ordinance entitled “An Ordinance Establishing Special Service Area Number Nineteen in the City of Elgin” passed and effective on October 8, 2008; that the corporate authorities of the City of Elgin, acting as the governing board of the City of Elgin Special Service Area Number Nineteen are authorized to levy taxes for special services in said special service area. Section 2. That there be and there is hereby levied upon all taxable property within the City of Elgin Special Service Area Number Nineteen, subject to taxation for the year 2013, the sum total of $56,703 for the following purposes. VOLUME LXXVIII DECEMBER 18, 2013 533 Estimated Receipts From Sources To Be 2014 Other Than Raised By Appropriation Taxation Taxation Debt Services – for payment of $56,703 $561 $56,142 principal and interest Total appropriation $56,703 Total revenues from sources other than Taxation $0 Amount to be raised by taxation $56,142 Add: 1% for loss of collection 561 Total amount to be raised by taxation for Special Service Area Number Nineteen purposes $56,703 Section 3. The tax levied herein is pursuant to the provision of Article VII, Section 6A and 6L of the Constitution of the State of Illinois and pursuant to 35 ILCS 200/27-5 et. seq., as amended, and to an ordinance establishing City of Elgin Special Service Area Number Nineteen. Section 4. That it is hereby certified to the County Clerk of Kane County, Illinois the sum aforesaid, which total amount City of Elgin Special Service Area Number Nineteen requires to be raised by taxes for the current fiscal year and the City Clerk of the City of Elgin is hereby ordered and directed to file with the County Clerk of the County of Kane on or before the time required by the law a certified copy of this ordinance. Section 5. That this ordinance shall be in full force and effect from and after its passage and approval as provided by law. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 18, 2013 Passed: December 18, 2013 Vote: Yeas: 9 Nays: 0 Recorded: December 18, 2013 Published: December 19, 2013 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk DECEMBER 18, 2013 VOLUME LXXVIII 534 RESOLUTION 13-207 ADOPTED ADOPTING THE 2014 DEPARTMENT BUSINESS PLANS Councilmember Gavin made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-207 RESOLUTION ADOPTING THE 2014 DEPARTMENT BUSINESS PLANS WHEREAS, the City of Elgin has previously adopted the 2013-2017 Strategic Plan (the "Strategic Plan"); and WHEREAS, the Strategic Plan contemplates the various city departments preparing business plans wherein each department creates an annual business plan that identifies its overall mission, responsibilities, strategic initiatives, performance measures, and workload indicator; and WHEREAS, the Elgin City Council and staff engaged in strategic planning sessions throughout 2013. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City Council hereby adopts the attached 2014 business plans of various city departments as policy documents of the City to serve as a framework for the setting of priorities, departmental operational planning, budget development, resource allocation and leadership and management accountability. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 18, 2013 Adopted: December 18, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXVIII DECEMBER 18, 2013 535 RESOLUTION 13-208 ADOPTED ADOPTING THE THREE-YEAR FINANCIAL PLAN Councilmember Moeller made a motion, seconded by Councilmember Gavin, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmember Shaw. Resolution No. 13-208 RESOLUTION ADOPTING THE THREE-YEAR FINANCIAL PLAN WHEREAS, the City of Elgin has conducted an extensive dialogue with the community in drafting the 2014 Budget and a Three-Year Financial Plan (2014-2016); and WHEREAS, the Elgin City Council and staff engaged in a strategic planning discussions throughout 2013; and WHEREAS, strategic goals and policies for the community were formulated from extensive dialogue and incorporated into the 2014 Budget and 2014-2016 Financial Plan; and WHEREAS, the City Council has conducted extensive budget reviews and policy discussions throughout the months of November and December; and WHEREAS, the Proposed 2014 Budget the 2014-2016 Financial Plan have been placed on file for public review with the City Clerk. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the Three-Year Financial Plan is hereby adopted as a policy document of the city as an additional guide for strategic planning and operations. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 18, 2013 Adopted: December 18, 2013 Vote: Yeas: 8 Nays: 1 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk DECEMBER 18, 2013 VOLUME LXXVIII 536 ORDINANCE G57-13 PASSED ESTABLISHING FEES FOR VARIOUS CITY SERVICES, PERMITS, LICENSES, USE OF FACILITIES AND OTHER MATTERS Councilmember Shaw asked for clarification on the status of the business license and its associated fees. City Manager Stegall outlined the next steps to the agreed upon changes to the business license. Councilmember Gavin made a motion, seconded by Councilmember Moeller, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Ordinance No. G57-13 AN ORDINANCE ESTABLISHING FEES FOR VARIOUS CITY SERVICES, PERMITS, LICENSES, USE OF FACILITIES AND OTHER MATTERS BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That the fees, charges and rates for 2014 as set forth in the User Fees Exhibit from the adopted 2014 Budget 2014-2016 Financial Plan, attached hereto as Exhibit 1, be and the same are hereby established for the various city services, permits, licenses, use of facilities and other matters as set forth in such attached User Fees Exhibit. Section 2. If any provision, clause, sentence, paragraph, section or part of this ordinance including the user fees exhibit attached hereto, or the application thereof to any person or circumstance shall, for any reason, be adjudged by a court of competent jurisdiction to be unconstitutional or invalid, said judgment shall not affect, impair or invalidate the remainder of this ordinance and the application of such provision to other persons or circumstances, but shall be confined in its operation to the provision, clause, sentence, paragraph, section or part thereof directly involved in the controversy in which such judgment shall have been rendered and to the person or circumstance involved. It is hereby declared to be the legislative intent of the city council that this ordinance would have been adopted had such unconstitutional or invalid provision, clause, sentence, paragraph, section or part thereof had not been included. Section 3. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and are hereby repealed to the extent of any such conflict. Section 4. That this ordinance shall be in full force and effect from and after January 1, 2014. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXVIII DECEMBER 18, 2013 537 Presented: December 18, 2013 Passed: December 18, 2013 Vote: Yeas: 9 Nays: 0 Recorded: December 18, 2013 Published: December 19, 2013 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE G58-13 PASSED AMENDING ORDINANCE NO. G60-12 ESTABLISHING A PAY AND BENEFIT PLAN FOR CERTAIN APPOINTED OFFICERS AND EMPLOYEES OF THE CITY OF ELGIN Councilmember Powell made a motion, seconded by Councilmember Moeller, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Ordinance No. G58-13 AN ORDINANCE AMENDING ORDINANCE NO. G60-12 ESTABLISHING A PAY AND BENEFIT PLAN FOR CERTAIN APPOINTED OFFICERS AND EMPLOYEES OF THE CITY OF ELGIN BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That Section 2 of Ordinance Number G60-12 be and is hereby amended by removing from Pay Grade 805 the position title of Rec Supervisor-Community Program, and by adding to Pay Grade 810 with Benefit Group C the position title of Chemist, and by amending the benefit groups for the position titles of Golf Course Superintendent and Fire Code Official in Pay Grade 813 from Benefit Group C to Benefit Group B. Section 2. That Section 2 of Ordinance Number G60-12 be and is hereby further amended by amending the position titles in Pay Grade 808 of “Management Analyst- Sustainability and Grant Coordinator, Management Analyst-Organizational Development Coordinator, Management Analyst-Public Safety Planning and Research and Management Analyst-Public Safety Budget Coordinator” to the position title of "Management Analyst". Section 3. That Section 2 of Ordinance Number G60-12 be and is hereby further amended by adding to Pay Grade 820 with Benefit Group A the position title of 311 Citizen Services Director, and by adding to Pay Grade 815 with Benefit Group B the position title of 311 DECEMBER 18, 2013 VOLUME LXXVIII 538 Citizen Services Supervisor, and by adding to Pay Grade 806 with Benefit Group C the position title of 311 Graduate Intern. Section 4. That Section 2 of Ordinance Number G60-12 be and is hereby further amended by adding to Pay Grade 804 with Benefit Group C the position title of Community Outreach Specialist. Section 5. That Section 3 of Ordinance Number G60-12 be and is hereby further amended by adding the following additional provisions thereto: "Police Management Sick Leave Conversion-Police management employees may accumulate sick leave up to a total maximum accrual of 240 sick days, which is equivalent to a maximum of 1,920 hours of sick leave time. In recognition of non-use of sick leave time, police management employees shall be eligible for a severance sick leave conversion payment upon separation from employment. Such severance payment shall be equivalent to twenty-five percent (25%) of the value of the employee's accumulated and unused sick leave as of the effective date of the employee's separation from employment, and shall be paid to the employee in a lump sum, minus any applicable deductions. For the purposes of this section, the employee's hourly wage shall be equivalent to the employee's hourly wage rate inclusive of annual longevity pay paid to the employee, if any. Police Management Voluntary Physical Fitness Program-In an effort to enhance physical fitness among police management employees, such police management employees shall be eligible to participate in the voluntary physical fitness program pursuant to and in accordance with the terms of a side letter relating to the voluntary physical fitness program dated signed by the City of Elgin August 4, 2012." Section 6. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed to the extent of any such conflict. Section 7. That this ordinance shall be in full force and effect from and after January 1, 2014 upon its passage in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXVIII DECEMBER 18, 2013 539 Presented: December 18, 2013 Passed: December 18, 2013 Vote: Yeas: 9 Nays: 0 Recorded: December 18, 2013 Published: December 19, 2013 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk PETITION 08-13 APPROVED REQUESTING A MAP AMENDMENT AND A PLANNED DEVELOPMENT TO CONSTRUCT A NEW MIXED USE, MIDRISE 4- AND 6-STORY BUILDING ADJACENT TO THE EXISTING BUILDING; PROPERTY LOCATED AT 120 AND 132 SOUTH STATE STREET BY THE HOUSING AUTHORITY OF ELGIN AS APPLICANT AND OWNER Councilmember Dunne made a motion, seconded by Councilmember Moeller, to remove Petition 08-13 from the table for consideration. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Marc Mylott, Community Development Director, provided a history of the project and outlined concerns such as parking, neighborhood input, and impact on the surrounding area. There was discussion regarding the parking study, the changes to the architecture of the building, the feedback provided from the public meetings, the legality of the proposed change to the zoning, the green space, and the reconfigured driveway. Councilmember Powell made a motion, seconded by Councilmember Moeller, to approve Petition 08-13 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin, Prigge, and Shaw. RESOLUTION 13-209 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH BTE VIDEO, INC. FOR TV PRODUCTION PROGRAMMING AND VIDEO SERVICES Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmember Shaw. Councilmember Prigge abstained. DECEMBER 18, 2013 VOLUME LXXVIII 540 Resolution No. 13-209 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH BTE VIDEO, INC. FOR TV PRODUCTION PROGRAMMING AND VIDEO SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with BTE Video, Inc. for TV production programming and video services, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 18, 2013 Adopted: December 18, 2013 Vote: Yeas: 7 Nays: 1 Abstain: 1 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-210 ADOPTED AUTHORIZING EXECUTION OF A BILLING AND PAYMENTS SOFTWARE SERVICE AGREEMENT WITH MONEXA SERVICES, INC. FOR UTILITY BILLING AND PAYMENT SOFTWARE TECHNOLOGY SERVICES Councilmember Moeller made a motion, seconded by Councilmember Shaw, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVIII DECEMBER 18, 2013 541 Resolution No. 13-210 RESOLUTION AUTHORIZING EXECUTION OF A BILLING AND PAYMENTS SOFTWARE SERVICE AGREEMENT WITH MONEXA SERVICES, INC. FOR UTILITY BILLING AND PAYMENT SOFTWARE TECHNOLOGY SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute a Billing and Payments Software Service Agreement on behalf of the City of Elgin with Monexa Services, Inc. for utility billing and payment software technology services, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 18, 2013 Adopted: December 18, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-211 ADOPTED AUTHORIZING EXECUTION OF A SUBSCRIPTION AGREEMENT WITH BASICGOV SYSTEMS, INC. FOR CODE ENFORCEMENT AND INSPECTION, PERMITTING AND BUSINESS LICENSING SOFTWARE Councilmember Steffen made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. DECEMBER 18, 2013 VOLUME LXXVIII 542 Resolution No. 13-211 RESOLUTION AUTHORIZING EXECUTION OF A SUBSCRIPTION AGREEMENT WITH BASICGOV SYSTEMS, INC. FOR CODE ENFORCEMENT AND INSPECTION, PERMITTING AND BUSINESS LICENSING SOFTWARE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute a Subscription Agreement on behalf of the City of Elgin with BasicGov Systems, Inc. for code enforcement and inspection, permitting and business licensing software, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 18, 2013 Adopted: December 18, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-212 ADOPTED AUTHORIZING EXECUTION OF AN IMPLEMENTATION SERVICES AGREEMENT WITH BASICGOV SYSTEMS, INC. FOR IMPLEMENTATION OF SOFTWARE FROM BASICGOV, MONEXA AND ASSETOPTICS Councilmember Moeller made a motion, seconded by Councilmember Shaw, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVIII DECEMBER 18, 2013 543 Resolution No. 13-212 RESOLUTION AUTHORIZING EXECUTION OF AN IMPLEMENTATION SERVICES AGREEMENT WITH BASICGOV SYSTEMS, INC. FOR IMPLEMENTATION OF SOFTWARE FROM BASICGOV, MONEXA AND ASSETOPTICS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute an Implementation Services Agreement on behalf of the City of Elgin with BasicGov Systems, Inc. for implementation of software from BasicGov, Monexa and AssetOptics, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 18, 2013 Adopted: December 18, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE G59-13 PASSED DEFINING THE BASIC GROUP HEALTH INSURANCE PLAN FOR ALL ELIGIBLE CITY EMPLOYEES AND ANY ELIGIBLE FORMER CITY EMPLOYEES Councilmember Gavin made a motion, seconded by Councilmember Dunne, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. DECEMBER 18, 2013 VOLUME LXXVIII 544 Ordinance No. G59-13 AN ORDINANCE DEFINING THE BASIC GROUP HEALTH INSURANCE PLAN FOR ALL ELIGIBLE CITY EMPLOYEES AND ANY ELIGIBLE FORMER CITY EMPLOYEES WHEREAS, the City of Elgin is a home rule unit pursuant to the provisions of Article VII, Section 6(a) of the Illinois Constitution of 1970; and WHEREAS, the City of Elgin desires to clarify, declare and define “the Basic Group Health Insurance Plan” for all eligible city employees and any eligible former city employees of the City of Elgin; and WHEREAS, the City of Elgin desires to clarify, declare and define “the Basic Group Health Insurance Plan” of the City of Elgin as the City of Elgin’s Group HMO Health Insurance Plan. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. The findings set forth above are incorporated by reference into this Section 1 as fully recited herein. Section 2. The City of Elgin hereby clarifies, declares and defines “the Basic Group Health Insurance Plan” of the City of Elgin for all eligible city employees and any eligible former city employees as being the City of Elgin’s HMO Group Health Insurance Plan. Section 3. This ordinance is a clarification and declaration of existing policy of the City of Elgin and is not intended and shall not be construed as a change in policy or law. Section 4. The invalidity of any section or provision of this Ordinance hereby adopted and approved shall not invalidate other sections or provisions hereof. Section 5. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and hereby repealed to the extent of any such conflict. Section 6. That this ordinance shall be in full force and effect immediately after its passage in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXVIII DECEMBER 18, 2013 545 Presented: December 18, 2013 Passed: December 18, 2013 Vote: Yeas: 9 Nays: 0 Recorded: December 18, 2013 Published: December 19, 2013 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk CONSENT AGENDA By unanimous consent, Councilmember Moeller made a motion, seconded by Councilmember Dunne, to pass Ordinance Nos. and adopt Resolution Nos. by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 13-199 ADOPTED SETTING FORTH THE SCHEDULE OF CITY COUNCIL MEETINGS FOR 2014 Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-199 RESOLUTION SETTING FORTH THE SCHEDULE OF CITY COUNCIL MEETINGS FOR 2014 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the schedule of city council meetings for 2014 shall be as follows: ELGIN CITY COUNCIL MEETINGS FOR 2014 Committee of the Whole January 8, 2014 6:00 PM City Council January 8, 2014 7:00 PM Committee of the Whole January 22, 2014 6:00 PM City Council January 22, 2014 7:00 PM Committee of the Whole February 12, 2014 6:00 PM City Council February 12, 2014 7:00 PM Committee of the Whole February 26, 2014 6:00 PM City Council February 26, 2014 7:00 PM DECEMBER 18, 2013 VOLUME LXXVIII 546 Special Committee of the Whole March 1, 2014 9:00 AM Committee of the Whole March 5, 2014 6:00 PM City Council March 5, 2014 7:00 PM Committee of the Whole March 19, 2014 6:00 PM City Council March 19, 2014 7:00 PM Committee of the Whole April 9, 2014 6:00 PM City Council April 9, 2014 7:00 PM Committee of the Whole April 23, 2014 6:00 PM City Council April 23, 2014 7:00 PM Committee of the Whole May 14, 2014 6:00 PM City Council May 14, 2014 7:00 PM Committee of the Whole May 28, 2014 6:00 PM City Council May 28, 2014 7:00 PM Committee of the Whole June 11, 2014 6:00 PM City Council June 11, 2014 7:00 PM Special Committee of the Whole June 25, 2014 1:00 PM* Committee of the Whole June 25, 2014 6:00 PM* City Council June 25, 2014 7:00 PM* Committee of the Whole July 9, 2014 6:00 PM City Council July 9, 2014 7:00 PM Committee of the Whole July 23, 2014 6:00 PM City Council July 23, 2014 7:00 PM Committee of the Whole August 13, 2014 6:00 PM City Council August 13, 2014 7:00 PM Committee of the Whole August 27, 2014 6:00 PM City Council August 27, 2014 7:00 PM Committee of the Whole September 10, 2014 6:00 PM City Council September 10, 2014 7:00 PM Special Committee of the Whole September 20, 2014 9:00 AM Committee of the Whole September 24, 2014 6:00 PM City Council September 24, 2014 7:00 PM Committee of the Whole October 8, 2014 6:00 PM City Council October 8, 2014 7:00 PM Committee of the Whole October 22, 2014 6:00 PM City Council October 22, 2014 7:00 PM VOLUME LXXVIII DECEMBER 18, 2013 547 Committee of the Whole November 5, 2014 5:00 PM City Council November 5, 2014 7:00 PM Special Committee of the Whole November 12, 2014 5:00 PM Committee of the Whole November 19, 2014 5:00 PM City Council November 19, 2014 7:00 PM Committee of the Whole December 3, 2014 6:00 PM City Council December 3, 2014 7:00 PM Committee of the Whole December 17, 2014 6:00 PM City Council December 17, 2014 7:00 PM *To be held at the Centre of Elgin BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the foregoing city council meetings shall be held in the city council chambers in City Hall at 150 Dexter Court, Elgin, Illinois 60120 and the Centre of Elgin, 100 Symphony Way, Elgin, Illinois 60120 where noted. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 18, 2013 Adopted: December 18, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-200 ADOPTED AUTHORIZING FIRE PROTECTION SERVICE AGREEMENT WITH DSM DESOTECH, INC. Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. DECEMBER 18, 2013 VOLUME LXXVIII 548 Resolution No. 13-200 RESOLUTION AUTHORIZING FIRE PROTECTION SERVICE AGREEMENT WITH DSM DESOTECH, INC. WHEREAS, DSM Desotech, Inc., a Delaware corporation, is the owner of certain property located outside the corporate limits of the City of Elgin; and WHEREAS, said owner has requested the City of Elgin to furnish fire protection services for said property on the terms set forth on the attached agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby respectively authorized and directed to execute an agreement on behalf of the City of Elgin with DSM Desotech, Inc. for fire protection service, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 18, 2013 Adopted: December 18, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-201 ADOPTED AUTHORIZING FIRE PROTECTION SERVICE AGREEMENT WITH ILLINOIS TOOL WORKS Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVIII DECEMBER 18, 2013 549 Resolution No. 13-201 RESOLUTION AUTHORIZING FIRE PROTECTION SERVICE AGREEMENT WITH ILLINOIS TOOL WORKS WHEREAS, Illinois Tool Works, an Illinois corporation, is the owner of certain property located outside the corporate limits of the City of Elgin; and WHEREAS, said owner has requested the City of Elgin to furnish fire protection services for said property on the terms set forth on the attached agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby respectively authorized and directed to execute an agreement on behalf of the City of Elgin with Illinois Tool Works for fire protection service, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 18, 2013 Adopted: December 18, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-202 ADOPTED AUTHORIZING FIRE PROTECTION SERVICE AGREEMENT WITH ST. CHARLES STREET PROPERTIES Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. DECEMBER 18, 2013 VOLUME LXXVIII 550 Resolution No. 13-202 RESOLUTION AUTHORIZING FIRE PROTECTION SERVICE AGREEMENT WITH ST. CHARLES STREET PROPERTIES WHEREAS, St. Charles Street Properties, an Illinois corporation, is the owner of certain property located outside the corporate limits of the City of Elgin; and WHEREAS, said owner has requested the City of Elgin to furnish fire protection services for said property on the terms set forth on the attached agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby respectively authorized and directed to execute an agreement on behalf of the City of Elgin with St. Charles Street Properties for fire protection service, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 18, 2013 Adopted: December 18, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-203 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH EQUIPMENT MANAGEMENT COMPANY FOR FIRE PROTECTIVE TURNOUT CLOTHING Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVIII DECEMBER 18, 2013 551 Resolution No. 13-203 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH EQUIPMENT MANAGEMENT COMPANY FOR FIRE PROTECTIVE TURNOUT CLOTHING BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Equipment Management Company for fire protective turnout clothing, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 18, 2013 Adopted: December 18, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-204 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH TAYKIT, INC. D/B/A CREEKSIDE PRINTING FOR PRINTING SERVICES FOR THE PARKS AND RECREATION 2014 BROCHURE Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-204 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH TAYKIT, INC. d/b/a CREEKSIDE PRINTING FOR PRINTING SERVICES FOR THE PARKS AND RECREATION 2014 BROCHURE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Taykit, Inc. d/b/a Creekside Printing for printing DECEMBER 18, 2013 VOLUME LXXVIII 552 services for the Parks and Recreation 2014 brochure, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 18, 2013 Adopted: December 18, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-205 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH WAREHOUSE DIRECT, INC. FOR OFFICE FURNITURE FOR THE POLICE DEPARTMENT Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-205 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH WAREHOUSE DIRECT, INC. FOR OFFICE FURNITURE FOR THE POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Warehouse Direct, Inc. for office furniture for the police department, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXVIII DECEMBER 18, 2013 553 Presented: December 18, 2013 Adopted: December 18, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-206 ADOPTED AUTHORIZING EXECUTION OF AN INTERAGENCY AGREEMENT TO ACCEPT A GRANT FROM THE ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY FOR A PART-TIME DOMESTIC VIOLENCE CASE MANAGER Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-206 RESOLUTION AUTHORIZING EXECUTION OF AN INTERAGENCY AGREEMENT TO ACCEPT A GRANT FROM THE ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY FOR A PART-TIME DOMESTIC VIOLENCE CASE MANAGER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, Colleen Lavery, Chief Financial Officer, and Jeffrey Swoboda, Chief of Police, are hereby authorized and directed to execute an Interagency Agreement to accept a grant from the Illinois Criminal Justice Information Authority in the amount of $38,858 for a part-time domestic violence case manager, a copy of which is attached hereto and made a part hereof by reference. BE IT FURTHER RESOLVED that David J. Kaptain, Mayor, is hereby authorized and directed to execute all documents necessary in conjunction with the subject grant program. s/ David J. Kaptain David J. Kaptain, Mayor DECEMBER 18, 2013 VOLUME LXXVIII 554 Presented: December 18, 2013 Adopted: December 18, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE G56-13 PASSED AMENDING CHAPTER 2.52 OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED, ENTITLED "POLICE DEPARTMENT” Councilmember Moeller made a motion, seconded by Councilmember Dunne, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Ordinance No. G56-13 AN ORDINANCE AMENDING CHAPTER 2.52 OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED, ENTITLED “POLICE DEPARTMENT” BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1: That Section 2.52.030 of the Elgin Municipal Code, 1976, as amended, entitled “Chief; Powers and Duties; Custodian of Unclaimed Property” be and is hereby further amended to read as follows: “J. The chief of police is designated as the custodian of lost or stolen property subject to the following regulations: 1. If said property is not claimed by the rightful owner within sixty (60) days, or in case of seizure by a police officer in connection with any court proceeding, within thirty (30) days of the termination of such proceeding it is not so claimed, said custodian shall cause such property to be sold either through a police department authorized online auction service, or at public auction to the highest and best bidder for cash in hand. A full description of the property and the time, place and method of such sale shall be published on the city’s website not less than ten (10) nor more than fifteen (15) days prior to said sale, and he or she shall also post in three (3) public places within the city a copy of the notice so published. The proceeds of any sale or sales so made after deducting the cost of storage, advertising and other expenses VOLUME LXXVIII DECEMBER 18, 2013 555 incident to the handling and sale of such property, shall be paid over to the city treasurer as a part of the general fund. 2. If such property remains unsold for a period of ninety (90) days after the date of its delivery to said custodian, or for a period of thirty (30) days after the termination of any court proceeding as above referred to, the city may claim the same for its use by resolution of the council duly adopted. 3. If such property or any item thereof is dangerous or bulky or of a perishable nature, said custodian may, with the approval of the mayor, cause such property to be advertised and sold upon three (3) days' notice in the manner above provided. 4. If such property is offered for sale twice and remains unsold or is not claimed by the city as above provided, the custodian shall cause the same to be destroyed or given for charitable purposes. 5. Nothing in this subsection shall be construed to apply to any stolen property, the disposition of which is otherwise provided for by law, including motor vehicles and animals to be impounded, nor to any gambling device, nor to any bowie knife, dirk, slingshot, metallic knuckles or other deadly weapon of like character, but all such weapons shall, within six (6) months after their receipt, be completely destroyed by said custodian.” Section 2. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and are hereby repealed to the extent of any such conflict. Section 3. That this ordinance shall be in full force and effect upon its passage and publication in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 18, 2013 Passed: December 18, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Recorded: December 18, 2013 Published: December 19, 2013 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk DECEMBER 18, 2013 VOLUME LXXVIII 556 REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Dunne made a motion, seconded by Councilmember Moeller, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Bicycle & Pedestrian Advisory Committee Minutes November 5, 2013 Board of Fire & Police Commissioners Minutes January 17, 2013 and May 9, 2013 Cultural Arts Commission Minutes October 21, 2013 Human Relations Commission Minutes November 5, 2013 Committee of the Whole Minutes for November 13, 16, and 20, 2013 City Council Minutes for November 20, 2013 Disbursement Report ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Dunne made a motion, seconded by Councilmember Powell, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 9:42 p.m. s/ Kimberly Dewis January 8, 2013 Kimberly Dewis, City Clerk Date Approved