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HomeMy WebLinkAboutr - September 25, 2013 CC394 SEPTEMBER 25, 2013 VOLUME LXXVIII COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on September 25, 2013, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:43 p.m. The Invocation was given by Mark Ahrens and the Pledge of Allegiance was led by Councilmember John Prigge. ROLL CALL Roll call was answered by Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Absent: Councilmember Shaw. MINUTES OF THE SEPTEMBER 11, 2013, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Moeller made a motion, seconded by Councilmember Gavin, to approve the September 11, 2013, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. COMMUNICATIONS Mayor Kaptain read the following proclamation: PROCLAMATION WHEREAS, Illinois Association for Home and Community Education was organized under the name Illinois Home Bureau Federation for the purpose of improving rural living and family and community life; and WHEREAS, Illinois Association for Home and Community Education was initiated in July, 1915; an Advisor was hired by the University of Illinois to develop a home improvement association. Kane County joined this University of Illinois Extension program in 1918; and WHEREAS, Illinois Association for Home and Community Education evolved from Kane County Home Bureau Federation to Kane County Homemakers Education Association to the 2008 change, Kane County Association for Home and Community Education; and VOLUME LXXVIII SEPTEMBER 25, 2013 395 WHEREAS, Kane County Association for Home and Community Education is based at the University of Illinois Extension, 535 Randall Road, St. Charles, Illinois; and WHEREAS, Kane County Association for Home and Community Education is dedicated to addressing the issues of community outreach, cultural enrichment, family living, international study, public relations and community involvement for the entire population of Kane County, regardless of race color, national origin, sex, age or creed; NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, congratulate the Plato Center Unit of Kane County Association for Home and Community Education and designate the week of October 13-19 as HCE week. A display will be on exhibit at The Centre of Elgin. IN WITNESS WHEREOF, I have hereunto set my hand this 25th Day of September, 2013. David J. Kaptain Mayor RECOGNIZE PERSONS PRESENT Chris King expressed her concerns over the proposed bike lanes and the impact they would have on safety and on street parking. Betty Newhouse stated she was not in favor of the proposed bike lanes and expressed concerns regarding safety. Ina Dews reminded residents that the Harvest Market would be closing soon for the season. She also thanked supporters of the market for a successful year. JOB ORDER CONTRACTING BID APPROVED FOR THE INSTALLATION AND INSPECTION OF EMERGENCY VEHICLE PREEMPTION DEVICES AT SIX INTERSECTIONS (RANDALL RD & I90 RAMPS) Councilmember Steffen made a motion, seconded by Councilmember Dunne, to approve contract with F. H. Paschen in the amount of $104,670.65 for the installation and inspection of emergency vehicle preemption devices at six intersections on Randall Road. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. SEPTEMBER 25, 2013 VOLUME LXXVIII 396 PETITION 26-13 DENIED REQUESTING CONDITIONAL USE TO ESTABLISH ACCESSORY PACKAGE LIQUOR SALES WITHIN THE CONVENIENCE STORE LOCATED AT 440 S MCLEAN BOULEVARD Councilmember Dunne made a motion, seconded by Councilmember Gavin, to remove Petition 26-13 from the table for consideration. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Marc Mylott, Community Development Director, provided an overview of Petition 26-13 noting staff had recommended approval and the Planning and Zoning Commission had recommended denial of the petition. There was discussion regarding the location, the conditional use process in relation to a Liquor Commission review and proposed floor space for the product. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve Petition 26-13 subject to conditions. Upon a roll call vote: Yeas: None. Nays: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Motion to approve Petition 26-13 failed. PUBLIC HEARING REGARDING AN ANNEXATION AGREEMENT PERTAINING TO PARCELS AT THE SW CORNER OF RANDALL AND HOLMES ROADS FOR AN AUTOMOTIVE DEALERSHIP LOCATED AT 1500 N RANDALL ROAD (PETITION 29-13) Mayor Kaptain declared the public hearing open at 8:15 p.m. Marc Mylott, Community Development Director, provided an overview of the project including the proposed zoning and use of the parcel. There were no comments from the council or the public during the hearing. Mayor Kaptain declared the public hearing closed at 8:16 p.m. PETITION 29-13 APPROVED REQUESTING ANNEXATION, ZONING AND PLANNED DEVELOPMENT OF PARCELS AT THE SW CORNER OF RANDALL AND HOLMES ROADS FOR AN AUTOMOTIVE DEALERSHIP TO BE LOCATED AT 1500 N RANDALL ROAD Councilmember Gavin made a motion, seconded by Councilmember Moeller, to approve Petition 29-13 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVIII SEPTEMBER 25, 2013 397 RESOLUTION 13-166 ADOPTED ACCEPTING THE PROPOSALS FOR THE CITY OF ELGIN’S INSURANCE PROGRAM Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-166 RESOLUTION ACCEPTING THE PROPOSALS FOR THE CITY OF ELGIN'S INSURANCE PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to accept the proposals on behalf of the City of Elgin for the city’s insurance program commencing October 1, 2013 as follows: a. To accept Travelers’ renewal proposal for liability and crime insurance for an annual premium of $504,539. b. To accept Safety National’s renewal proposal for excess workers’ compensation insurance for an annual premium of $163,033. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 25, 2013 Adopted: September 25, 2013 Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk SEPTEMBER 25, 2013 VOLUME LXXVIII 398 RESOLUTION 13-167 ADOPTED AUTHORIZING EXECUTION OF A DOWNTOWN PROJECTING SIGN PROGRAM AGREEMENT WITH 3LEFTS, INC. D/B/A ON THE SIDE RESTAURANT (74 S. GROVE AVENUE) There were discussions regarding the application process and the guidelines for the signs. Councilmember Moeller made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-167 RESOLUTION AUTHORIZING EXECUTION OF A DOWNTOWN PROJECTING SIGN PROGRAM AGREEMENT WITH 3LEFTS, INC. D/B/A ON THE SIDE RESTAURANT (74 S. Grove Avenue) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a downtown projecting sign program agreement with 3Lefts, Inc. d/b/a On the Side Restaurant on behalf of the City of Elgin for the property located at 74 S. Grove Avenue, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 25, 2013 Adopted: September 25, 2013 Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-168 ADOPTED AUTHORIZING EXECUTION OF A DOWNTOWN PROJECTING SIGN PROGRAM AGREEMENT WITH IJORERE ATELIER (51 S. SPRING STREET) Councilmember Moeller made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmember Prigge. VOLUME LXXVIII SEPTEMBER 25, 2013 399 Resolution No. 13-168 RESOLUTION AUTHORIZING EXECUTION OF A DOWNTOWN PROJECTING SIGN PROGRAM AGREEMENT WITH IJORERE ATELIER (51 S. Spring Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a downtown projecting sign program agreement with Ijorere Atelier on behalf of the City of Elgin for the property located at 51 S. Spring Street, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 25, 2013 Adopted: September 25, 2013 Vote: Yeas: 7 Nays: 1 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-169 ADOPTED AUTHORIZING EXECUTION OF MASTER SUBSCRIPTION AGREEMENT WITH SAAS MAINT, LLC D/B/A ASSETOPTICS FOR MAINTENANCE MANAGEMENT SYSTEM SOFTWARE Councilmember Gavin made a motion, seconded by Councilmember Dunne, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-169 RESOLUTION AUTHORIZING EXECUTION OF MASTER SUBSCRIPTION AGREEMENT WITH SAAS MAINT, LLC D/B/A ASSETOPTICS FOR MAINTENANCE MANAGEMENT SYSTEM SOFTWARE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a master subscription agreement with Saas Maint, LLC d/b/a SEPTEMBER 25, 2013 VOLUME LXXVIII 400 AssetOptics on behalf of the City of Elgin for maintenance management system software, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 25, 2013 Adopted: September 25, 2013 Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk CONSENT AGENDA By unanimous consent, Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt Resolution Nos. 13-151 through 13-165 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 13-151 ADOPTED AUTHORIZING EXECUTION OF A BUSINESS IMPROVEMENT GRANT PROGRAM AGREEMENT WITH ROBERT KARAS (1725 N. STATE STREET) Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-151 RESOLUTION AUTHORIZING EXECUTION OF A BUSINESS IMPROVEMENT GRANT PROGRAM AGREEMENT WITH ROBERT KARAS (1725 N. State Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Business Improvement Grant Program Agreement on behalf VOLUME LXXVIII SEPTEMBER 25, 2013 401 of the City of Elgin with Robert Karas for the property located at 1725 N. State Street, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 25, 2013 Adopted: September 25, 2013 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-152 ADOPTED AUTHORIZING EXECUTION OF AGREEMENT WITH THE ASSOCIATION FOR INDIVIDUAL DEVELOPMENT FOR CONCESSION MANAGEMENT AND OPERATIONS AT THE CENTRE OF ELGIN Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-152 RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH THE ASSOCIATION FOR INDIVIDUAL DEVELOPMENT FOR CONCESSION MANAGEMENT AND OPERATIONS AT THE CENTRE OF ELGIN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an agreement with the Association For Individual Development on behalf of the City of Elgin for concession management and operations at The Centre of Elgin, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor SEPTEMBER 25, 2013 VOLUME LXXVIII 402 Presented: September 25, 2013 Adopted: September 25, 2013 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-153 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH BAXTER & WOODMAN CONSULTING ENGINEERS, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE REVIEW OF KANE COUNTY STORM WATER APPLICATIONS AND/OR CIVIL ENGINEERING SITES/SUBDIVISION PLANS AND/OR STRUCTURAL SUBMITTALS PROJECT Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-153 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH BAXTER & WOODMAN CONSULTING ENGINEERS, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE REVIEW OF KANE COUNTY STORM WATER APPLICATIONS AND/OR CIVIL ENGINEERING SITES/SUBDIVISION PLANS AND/OR STRUCTURAL SUBMITTALS PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Baxter & Woodman Consulting Engineers, Inc. for professional services in connection with the review of Kane County Storm Water Applications and/or Civil Engineering Sites/Subdivision Plans and/or Structural Submittals Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXVIII SEPTEMBER 25, 2013 403 Presented: September 25, 2013 Adopted: September 25, 2013 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-154 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH CRAWFORD, MURPHY & TILLY, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE REVIEW OF KANE COUNTY STORM WATER APPLICATIONS AND/OR CIVIL ENGINEERING SITES/SUBDIVISION PLANS AND/OR STRUCTURAL SUBMITTALS PROJECT Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-154 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH CRAWFORD, MURPHY & TILLY, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE REVIEW OF KANE COUNTY STORM WATER APPLICATIONS AND/OR CIVIL ENGINEERING SITES/SUBDIVISION PLANS AND/OR STRUCTURAL SUBMITTALS PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Crawford, Murphy & Tilly, Inc. for professional services in connection with the review of Kane County Storm Water Applications and/or Civil Engineering Sites/Subdivision Plans and/or Structural Submittals Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor SEPTEMBER 25, 2013 VOLUME LXXVIII 404 Presented: September 25, 2013 Adopted: September 25, 2013 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-155 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING RESOURCE ASSOCIATES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE REVIEW OF KANE COUNTY STORM WATER APPLICATIONS AND/OR CIVIL ENGINEERING SITES/SUBDIVISION PLANS AND/OR STRUCTURAL SUBMITTALS PROJECT Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-155 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING RESOURCE ASSOCIATES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE REVIEW OF KANE COUNTY STORM WATER APPLICATIONS AND/OR CIVIL ENGINEERING SITES/SUBDIVISION PLANS AND/OR STRUCTURAL SUBMITTALS PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Engineering Resource Associates, Inc. for professional services in connection with the review of Kane County Storm Water Applications and/or Civil Engineering Sites/Subdivision Plans and/or Structural Submittals Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXVIII SEPTEMBER 25, 2013 405 Presented: September 25, 2013 Adopted: September 25, 2013 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-156 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH HAMPTON, LENZINI & RENWICK, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE REVIEW OF KANE COUNTY STORM WATER APPLICATIONS AND/OR CIVIL ENGINEERING SITES/SUBDIVISION PLANS AND/OR STRUCTURAL SUBMITTALS PROJECT Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-156 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH HAMPTON, LENZINI & RENWICK, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE REVIEW OF KANE COUNTY STORM WATER APPLICATIONS AND/OR CIVIL ENGINEERING SITES/SUBDIVISION PLANS AND/OR STRUCTURAL SUBMITTALS PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Hampton, Lenzini & Renwick, Inc. for professional services in connection with the review of Kane County Storm Water Applications and/or Civil Engineering Sites/Subdivision Plans and/or Structural Submittals Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor SEPTEMBER 25, 2013 VOLUME LXXVIII 406 Presented: September 25, 2013 Adopted: September 25, 2013 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-157 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH HEY & ASSOCIATES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE REVIEW OF KANE COUNTY STORM WATER APPLICATIONS AND/OR CIVIL ENGINEERING SITES/SUBDIVISION PLANS AND/OR STRUCTURAL SUBMITTALS PROJECT Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-157 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH HEY & ASSOCIATES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE REVIEW OF KANE COUNTY STORM WATER APPLICATIONS AND/OR CIVIL ENGINEERING SITES/SUBDIVISION PLANS AND/OR STRUCTURAL SUBMITTALS PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Hey & Associates, Inc. for professional services in connection with the review of Kane County Storm Water Applications and/or Civil Engineering Sites/Subdivision Plans and/or Structural Submittals Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXVIII SEPTEMBER 25, 2013 407 Presented: September 25, 2013 Adopted: September 25, 2013 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-158 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH HR GREEN FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE REVIEW OF KANE COUNTY STORM WATER APPLICATIONS AND/OR CIVIL ENGINEERING SITES/SUBDIVISION PLANS AND/OR STRUCTURAL SUBMITTALS PROJECT Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-158 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH HR GREEN FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE REVIEW OF KANE COUNTY STORM WATER APPLICATIONS AND/OR CIVIL ENGINEERING SITES/SUBDIVISION PLANS AND/OR STRUCTURAL SUBMITTALS PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with HR Green for professional services in connection with the review of Kane County Storm Water Applications and/or Civil Engineering Sites/Subdivision Plans and/or Structural Submittals Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor SEPTEMBER 25, 2013 VOLUME LXXVIII 408 Presented: September 25, 2013 Adopted: September 25, 2013 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-159 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH TROTTER & ASSOCIATES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE REVIEW OF KANE COUNTY STORM WATER APPLICATIONS AND/OR CIVIL ENGINEERING SITES/SUBDIVISION PLANS AND/OR STRUCTURAL SUBMITTALS PROJECT Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-159 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH TROTTER & ASSOCIATES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE REVIEW OF KANE COUNTY STORM WATER APPLICATIONS AND/OR CIVIL ENGINEERING SITES/SUBDIVISION PLANS AND/OR STRUCTURAL SUBMITTALS PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Trotter & Associates, Inc. for professional services in connection with the review of Kane County Storm Water Applications and/or Civil Engineering Sites/Subdivision Plans and/or Structural Submittals Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 25, 2013 Adopted: September 25, 2013 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXVIII SEPTEMBER 25, 2013 409 RESOLUTION 13-160 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH WILLS BURKE KELSEY ASSOCIATES, LTD. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE REVIEW OF KANE COUNTY STORM WATER APPLICATIONS AND/OR CIVIL ENGINEERING SITES/SUBDIVISION PLANS AND/OR STRUCTURAL SUBMITTALS PROJECT Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-160 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH WILLS BURKE KELSEY ASSOCIATES, LTD. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE REVIEW OF KANE COUNTY STORM WATER APPLICATIONS AND/OR CIVIL ENGINEERING SITES/SUBDIVISION PLANS AND/OR STRUCTURAL SUBMITTALS PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Wills Burke Kelsey Associates, Ltd. for professional services in connection with the review of Kane County Storm Water Applications and/or Civil Engineering Sites/Subdivision Plans and/or Structural Submittals Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 25, 2013 Adopted: September 25, 2013 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk SEPTEMBER 25, 2013 VOLUME LXXVIII 410 RESOLUTION 13-161 ADOPTED CHANGING THE NAME OF PROVENA DRIVE NORTH OF LARKIN AVENUE TO BELMONT STREET Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-161 RESOLUTION CHANGING THE NAME OF PROVENA DRIVE NORTH OF LARKIN AVENUE TO BELMONT STREET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that a public street known as Provena Drive north from Larkin Avenue for a distance of 325 feet be and the same is hereby redesignated and renamed Belmont Street. BE IT FURTHER RESOLVED that all city signs and maps shall be altered to read Belmont Street at the aforesaid places. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to give written notice to the election authorities having jurisdiction in the area in which the street name is hereby changed and to the post office branch serving that area by certified or registered mail. BE IT FURTHER RESOLVED that the resolution shall be in effect thirty days after notice is given to the election authorities and the post office as provided herein. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 25, 2013 Adopted: September 25, 2013 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXVIII SEPTEMBER 25, 2013 411 RESOLUTION 13-162 ADOPTED ESTABLISHING AN HONORARY STREET NAME OF SISTER JUNE A. DOES WAY FOR BELMONT STREET NORTH OF LARKIN AVENUE Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-162 RESOLUTION ESTABLISHING AN HONORARY STREET NAME OF SISTER JUNE A. DOES WAY FOR BELMONT STREET NORTH OF LARKIN AVENUE WHEREAS, Sister June A. Does, a Franciscan Sister of the Sacred Hearth, dedicated more than sixty years to improve health and humanity in the Elgin community and other communities; and WHEREAS, Sister June A. Does was an avid community volunteer, served on numerous boards and held memberships including but not limited to the Community Crisis Center, Elgin Women’s Club, Elgin Chapter of Hadassah, Larkin Center for Abused Children and many other similar organizations; and WHEREAS, in 2002 Sister June A. Does was honored with the Elgin Image Award for her lifetime commitment to hope and healing; and WHEREAS, the Sister June Does Endowment Fund was created in her honor to promote capital projects and scholarships in healthcare; and WHEREAS, providing for the honorary street name of Sister June A. Does Way north from Larkin Avenue for a distance of 325 feet on Belmont Street would provide for an appropriate identification and reflection of Sister June A. Does; and WHEREAS, a formal application to provide for the establishment of the honorary street name of Sister June A. Does Way north from Larkin Avenue for a distance of 325 feet on Belmont Street was initiated by Presence Saint Joseph Hospital; and WHEREAS, the members of the Elgin Image Advisory Commission have recommended approval of the honorary street name for Sister June A. Does; and WHEREAS, the Mayor and members of the City Council have determined that it is appropriate to formally recognize Sister June A. Does. SEPTEMBER 25, 2013 VOLUME LXXVIII 412 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that there is hereby established the honorary street name of Sister June A. Does Way north from Larkin Avenue for a distance of 325 feet on Belmont Street. BE IT FURTHER RESOLVED that an honorary street sign shall be placed designating a distance of 325 feet north from Larkin Avenue on Belmont Street as Sister June A. Does Way. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 25, 2013 Adopted: September 25, 2013 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-163 ADOPTED AUTHORIZING EXECUTION OF ADDENDUM NO. 2 TO COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF ELGIN AND SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 73 MUNICIPAL DIVISION ELGIN PUBLIC WORKS CHAPTER Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-163 RESOLUTION AUTHORIZING EXECUTION OF ADDENDUM NO. 2 TO COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF ELGIN AND SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 73 MUNICIPAL DIVISION ELGIN PUBLIC WORKS CHAPTER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute on behalf of the City of Elgin addendum no. 2 to collective bargaining agreement between the City of Elgin and Service Employees International Union VOLUME LXXVIII SEPTEMBER 25, 2013 413 Local 73 Municipal Division Elgin Public Works Chapter, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 25, 2013 Adopted: September 25, 2013 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-164 ADOPTED AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE LARKIN CENTER FOR PNEUMATIC CHILLER SYSTEM REPLACEMENT Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-164 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE LARKIN CENTER FOR PNEUMATIC CHILLER SYSTEM REPLACEMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereb y authorized and directed to execute a community development block grant agreement with The Larkin Center on behalf of the City of Elgin for pneumatic chiller system replacement at 515 Sports Way, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor SEPTEMBER 25, 2013 VOLUME LXXVIII 414 Presented: September 25, 2013 Adopted: September 25, 2013 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-165 ADOPTED APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-165 RESOLUTION APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Aloun Khotisene be and are hereby appointed as a member of the Human Relations Commission for a term that expires on May 1, 2016. BE IT FURTHER RESOLVED that James Wooten be and is hereby appointed as a member of the Elgin Housing Authority for a term to expire December 1, 2018. BE IT FURTHER RESOLVED that Kevin Catlin be and is hereby appointed as a member of the Property Maintenance Board of Appeals – Member at Large for a term to expire May 1, 2018. s/ David J. Kaptain David J. Kaptain, Mayor Presented: September 25, 2013 Adopted: September 25, 2013 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXVIII SEPTEMBER 25, 2013 415 REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Dunne made a motion, seconded by Councilmember Gavin, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Cultural Arts Commission August 12, 2013 Emergency Telephone System Board August 15, 2013 Committee of the Whole Minutes for August 28, 2013 City Council Minutes for August 28, 2013 Telecommunications Tax Sales Tax Local Sales Tax State Income Tax State Use Tax Disbursement Report ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act The meeting adjourned at 8:30 p.m. s/ Kimberly Dewis October 9, 2013 Kimberly Dewis, City Clerk Date Approved