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HomeMy WebLinkAboutl - June 26, 2013 CC253 VOLUME LXXVIII JUNE 26, 2013 COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on June 26, 2013, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:00 p.m. The Invocation was given by Pastor Gabriel Barden from the Seventh Day Adventist Church and the Pledge of Allegiance was led by Mr. Dan Miller. ROLL CALL Roll call was answered by Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. MINUTES OF THE MAY 22, 2013, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Steffen made a motion, seconded by Councilmember Gavin, to approve the May 22, 2013, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RECOGNIZE PERSONS PRESENT John Jurgensmeyer, Chair for TLC Services, asked for a resolution to litigation with the city and cited the ethnic makeup of TLC’s clients. Thomas Jackson commented on the recent re-opening of the Eastside Recreation Center (ERC) and noted the different programs and services available at the facility. Cindy Walden thanked the council for their consideration for the sick time donation program for city emplo yees. As an employee that has utilized the program she indicated that having this time relieved a great deal of stress for her and her family. Christine Laprise, a volunteer at TLC, noted how impressed she was with the work that TLC does and noted services that they provide. JUNE 26, 2013 VOLUME LXXVIII 254 BID 13-031 AWARDED TO EARTHWERKS LAND IMPROVEMENT AND DEVELOPMENT CORPORATION FOR JACK COOK REGIONAL PARK PHASE 1 CONSTRUCTION City Manager Stegall provided a brief overview on the project and why this site had been selected for a regional park. There was a discussion about the grant funding and the impact of not using the funds at this time. Also, discussed was what type of long term costs are associated with operating a regional park. Councilmember Steffen made a motion, seconded by Councilmember Powell, to award a contract to Earthwerks Land Improvement and Development Corporation in the amount of $899,000. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. BID 13-041 AWARDED TO SPS VAR, LLC FOR IBM 720 POWER SERVER ($28,800) There was discussion regarding the procedures for publishing bid notices and what the procedure is if only one bid is received. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the agreement with SPS VAR, LLC + in the amount of $28,800 for the purchase of an IBM Power Server 720. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. BID 13-042 AWARDED TO TRIGGI CONSTRUCTION FOR HAMMOND AND COOKANE STREET REHABILITATION PROJECT ($2,975,348) Councilmember Gavin made a motion, seconded by Councilmember Moeller, to award the bid to Triggi Construction in the amount of $2,975,348 for the Hammond and Cookane Street Rehabilitation Project. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. PETITION 07-13 APPROVED TO PERMIT THE INSTALLATION OF A DIRECTIONAL GRAPHIC ON THE PROPERTY LOCATED AT 990 SOUTH RANDALL ROAD; BY BOWES AND RANDALL, LLC, D/B/A NICK’S PIZZA AND PUB, AS APPLICANT AND OWNER Sarosh Saher, Senior Planner, provided an overview of the project. He stated that staff and the Planning and Zoning Commission are recommending approval subject to the conditions outlined. VOLUME LXXVIII JUNE 26, 2013 255 Councilmember Steffen made a motion, seconded by Councilmember Moeller, to approve Petition 17-13A subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. PETITION 09-13 APPROVED REQUESTING AN AMENDMENT TO THE TEXT OF TITLE 19, ZONING, OF THE ELGIN MUNICIPAL CODE TO ALLOW FOR THE HANDLING OR PREPARATION OF FOOD AS AN ALLOWABLE RESIDENTIAL OCCUPATION Sarosh Saher, Senior Planner, provided an overview of the project and stated that staff and the Planning and Zoning Commission are recommending approval subject to the conditions outlined. Councilmember Dunne made a motion, seconded by Councilmember Moeller, to approve Petition 09-13 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. PETITION 15-13 APPROVED REQUESTING AN AMENDMENT TO THE TEXT OF TITLE 19, ZONING, OF THE ELGIN MUNICIPAL CODE TO EXPAND THE RANDALL ROAD/I-90 AREA OF SPECIAL CHARACTER Sarosh Saher, Senior Planner, provided an overview of the project and stated that staff and the Planning and Zoning Commission are recommending approval subject to the conditions outlined. Councilmember Steffen made a motion, seconded by Councilmember Gavin, to approve Petition 15-13 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. PETITION 16-13 APPROVED REQUESTING A PLANNED DEVELOPMENT AS A MAP AMENDMENT, TO PROVIDE FOR SPECIAL REGULATIONS FOR AN ELECTRONIC CHANGEABLE COPY (LED) GRAPHIC WITHIN AN AREA OF SPECIAL CHARACTER ON THE PROPERTY LOCATED AT 2000 FOX LANE; BY TODD AND LIBBY RIEKE, LLC AS APPLICANT AND OWNER Sarosh Saher, Senior Planner, provided an overview of the project and stated that staff and the Planning and Zoning Commission are recommending approval subject to the conditions outlined. Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve Petition 16-13 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. JUNE 26, 2013 VOLUME LXXVIII 256 RESOLUTION 13-92 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE PERMANENT PART-TIME MAINTENANCE AND CUSTODIAN EMPLOYEE GROUP SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 73 Councilmember Powell made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-92 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE PERMANENT PART-TIME MAINTENANCE AND CUSTODIAN EMPLOYEE GROUP SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 73 WHEREAS, representatives of the City of Elgin and representatives of the Permanent Part-Time Maintenance and Custodian Employee Group Service Employees International Union Local 73 have met and discussed wages, fringe benefits and other working conditions; and WHEREAS, said representatives have submitted for review and approval by the City Council an agreement pertaining to such matters; and WHEREAS, the City Council has reviewed said agreement and finds that it is fair and equitable for the City of Elgin and employees covered by it. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby approves the proposed agreement between the City of Elgin and the Permanent Part-Time Maintenance and Custodian Employee Group Service Employees International Union Local 73, a copy of which is attached hereto and made a part hereof by reference. BE IT FURTHER RESOLVED that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute said agreement on behalf of the City of Elgin. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXVIII JUNE 26, 2013 257 RESOLUTION 13-93 ADOPTED AUTHORIZING EXECUTION OF A LETTER AGREEMENT WITH THE VILLAGE OF HOFFMAN ESTATES, VILLAGE OF HANOVER PARK AND HANOVER TOWNSHIP TO CO-SPONSOR A JULY FOURTH CELEBRATION Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin, Prigge, and Shaw. Resolution No. 13-93 RESOLUTION AUTHORIZING EXECUTION OF A LETTER AGREEMENT WITH THE VILLAGE OF HOFFMAN ESTATES, VILLAGE OF HANOVER PARK AND HANOVER TOWNSHIP TO CO-SPONSOR A JULY FOURTH CELEBRATION BE IT RESOLVED that David J. Kaptain, Mayor, be and is hereby authorized and directed to execute a letter agreement on behalf of the City of Elgin with the Village of Hoffman Estates, Village of Hanover Park and Hanover Township dated April 24, 2013, to co-sponsor a July Fourth Celebration to be held at and adjacent to the Sears Centre Arena, Hoffman Estates, Illinois, a copy of such letter agreement being attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Vote: Yeas: 6 Nays: 3 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk MOTION TO ADOPT RESOLUTIONS 13-94 THROUGH 13-99 IN ONE VOTE BLOCK Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following five resolutions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. JUNE 26, 2013 VOLUME LXXVIII 258 RESOLUTION 13-94 ADOPTED APPROVING CHANGE ORDER NUMBER IL- 12L141A-01 FOR THE CONTRACT WITH MOTOROLA SOLUTIONS, INC. REGARDING THE INTEROPERABLE P25 COMPLIANT RADIO SYSTEM Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-94 RESOLUTION APPROVING CHANGE ORDER NUMBER IL-12l141A-01 FOR THE CONTRACT WITH MOTOROLA SOLUTIONS, INC. REGARDING THE INTEROPERABLE P25 COMPLIANT RADIO SYSTEM WHEREAS, the City of Elgin has heretofore entered into a contract with Motorola Solutions, Inc. regarding the Interoperable P25 Compliant Radio System; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order Number IL-12l141A-01, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R, Stegall, City Manager, be and is hereby authorized and directed to execute Change Order Number IL-12l141A-01, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXVIII JUNE 26, 2013 259 RESOLUTION 13-95 ADOPTED APPROVING CHANGE ORDER NUMBER IL- 12L141A-02 FOR THE CONTRACT WITH MOTOROLA SOLUTIONS, INC. REGARDING THE INTEROPERABLE P25 COMPLIANT RADIO SYSTEM Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-95 RESOLUTION APPROVING CHANGE ORDER NUMBER IL-12l141A-02 FOR THE CONTRACT WITH MOTOROLA SOLUTIONS, INC. REGARDING THE INTEROPERABLE P25 COMPLIANT RADIO SYSTEM WHEREAS, the City of Elgin has heretofore entered into a contract with Motorola Solutions, Inc. regarding the Interoperable P25 Compliant Radio System; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order Number IL-12l141A-02, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R, Stegall, City Manager, be and is hereby authorized and directed to execute Change Order Number IL-12l141A-02, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk JUNE 26, 2013 VOLUME LXXVIII 260 RESOLUTION 13-96 ADOPTED APPROVING CHANGE ORDER NUMBER IL- 12L141A-03 FOR THE CONTRACT WITH MOTOROLA SOLUTIONS, INC. REGARDING THE INTEROPERABLE P25 COMPLIANT RADIO SYSTEM Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-96 RESOLUTION APPROVING CHANGE ORDER NUMBER IL-12l141A-03 FOR THE CONTRACT WITH MOTOROLA SOLUTIONS, INC. REGARDING THE INTEROPERABLE P25 COMPLIANT RADIO SYSTEM WHEREAS, the City of Elgin has heretofore entered into a contract with Motorola Solutions, Inc. regarding the Interoperable P25 Compliant Radio System; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order Number IL-12l141A-03, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R, Stegall, City Manager, be and is hereby authorized and directed to execute Change Order Number IL-12l141A-03, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXVIII JUNE 26, 2013 261 RESOLUTION 13-97 ADOPTED APPROVING CHANGE ORDER NUMBER IL- 12L141A-04 FOR THE CONTRACT WITH MOTOROLA SOLUTIONS, INC. REGARDING THE INTEROPERABLE P25 COMPLIANT RADIO SYSTEM Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-97 RESOLUTION APPROVING CHANGE ORDER NUMBER IL-12l141A-04 FOR THE CONTRACT WITH MOTOROLA SOLUTIONS, INC. REGARDING THE INTEROPERABLE P25 COMPLIANT RADIO SYSTEM WHEREAS, the City of Elgin has heretofore entered into a contract with Motorola Solutions, Inc. regarding the Interoperable P25 Compliant Radio System; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order Number IL-12l141A-04, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R, Stegall, City Manager, be and is hereby authorized and directed to execute Change Order Number IL-12l141A-04, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk JUNE 26, 2013 VOLUME LXXVIII 262 RESOLUTION 13-98 ADOPTED APPROVING CHANGE ORDER NUMBER IL- 12L141A-05 FOR THE CONTRACT WITH MOTOROLA SOLUTIONS, INC. REGARDING THE INTEROPERABLE P25 COMPLIANT RADIO SYSTEM Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-98 RESOLUTION APPROVING CHANGE ORDER NUMBER IL-12l141A-05 FOR THE CONTRACT WITH MOTOROLA SOLUTIONS, INC. REGARDING THE INTEROPERABLE P25 COMPLIANT RADIO SYSTEM WHEREAS, the City of Elgin has heretofore entered into a contract with Motorola Solutions, Inc. regarding the Interoperable P25 Compliant Radio System; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order Number IL-12l141A-05, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R, Stegall, City Manager, be and is hereby authorized and directed to execute Change Order Number IL-12l141A-05, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXVIII JUNE 26, 2013 263 RESOLUTION 13-99 ADOPTED APPROVING CHANGE ORDER NUMBER IL- 12L141A-06 FOR THE CONTRACT WITH MOTOROLA SOLUTIONS, INC. REGARDING THE INTEROPERABLE P25 COMPLIANT RADIO SYSTEM Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-99 RESOLUTION APPROVING CHANGE ORDER NUMBER IL-12l141A-06 FOR THE CONTRACT WITH MOTOROLA SOLUTIONS, INC. REGARDING THE INTEROPERABLE P25 COMPLIANT RADIO SYSTEM WHEREAS, the City of Elgin has heretofore entered into a contract with Motorola Solutions, Inc. regarding the Interoperable P25 Compliant Radio System; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order Number IL-12l141A-06, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R, Stegall, City Manager, be and is hereby authorized and directed to execute Change Order Number IL-12l141A-06, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk JUNE 26, 2013 VOLUME LXXVIII 264 RESOLUTION 13-101 ADOPTED ESTABLISHING PREVAILING WAGE RATES ON PUBLIC WORKS CONTRACTS Councilmember Powell made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Present: Councilmember Gavin. Resolution No. 13-101 RESOLUTION ESTABLISHING PREVAILING WAGE RATES ON PUBLIC WORKS CONTRACTS WHEREAS, 820 ILCS 130/0.01 et seq. entitled "AN ACT regulating wages of laborers, mechanics, and other workers employed in any public works by the State, county, city or any public body or any political subdivision or by any one under contract for public works." requires that any public body awarding any contract for public work, or otherwise undertaking any public works as defined herein, shall ascertain the general prevailing hourly rate of wages for employees engaged in such work; and WHEREAS, said Act further provides that if the public body desires that the Department of Labor ascertain the prevailing rate of wages, it shall notify the Department of Labor to ascertain the general prevailing wage rate; and WHEREAS, at the request of the City of Elgin the Department of Labor has determined the prevailing rate of wages for construction work in Cook and Kane Counties in the State of Illinois. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the determination of the prevailing wages as made by the Department of Labor, copies of which are attached hereto and made a part hereof by reference, are adopted by the City of Elgin. BE IT FURTHER RESOLVED that all contracts for public work of the City of Elgin shall include a stipulation to the effect that not less than the prevailing rate of wages as found by the Department of Labor shall be paid to all laborers, workers and mechanics performing work under the contract. BE IT FURTHER RESOLVED that all contract bonds for public works shall include a provision to guarantee the faithful performance of the prevailing wage clause as provided by contract. BE IT FURTHER RESOLVED that a copy of the prevailing wage rate as established by the Department of Labor shall be publicly posted and kept available for inspection by any interested party. VOLUME LXXVIII JUNE 26, 2013 265 BE IT FURTHER RESOLVED that nothing herein contained shall be construed to apply to the prevailing hourly rate of wages in the locality for employment other than public works construction as defined in the Act, and that the City Clerk be and is hereby authorized to file a certified copy of this resolution with the Secretary of State Index Division and the Department of Labor of the State of Illinois. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Vote: Yeas: 8 Nays: 0 Present: 1 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-102 ADOPTED ACCEPTING THE PROPOSAL OF PUBLIC ENTITY PROPERTY INSURANCE PROGRAM FOR THE CITY OF ELGIN’S PROPERTY, INLAND MARINE AND CYBER LIABILITY INSURANCE Councilmember Gavin made a motion, seconded by Councilmember Dunne, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-102 RESOLUTION ACCEPTING THE PROPOSAL OF PUBLIC ENTITY PROPERTY INSURANCE PROGRAM FOR THE CITY OF ELGIN’S PROPERTY, INLAND MARINE AND CYBER LIABILITY INSURANCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin hereby accepts Public Entity Property Insurance Program's renewal proposal for the City of Elgin’s property, inland marine and cyber liability insurance commencing July 1, 2013 through June 30, 2014, for an annual premium of $236,222. JUNE 26, 2013 VOLUME LXXVIII 266 BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City M anager, be and is hereby authorized and directed to execute all documents necessary and incident to such proposal of Public Entity Property Insurance Program for the City of Elgin’s property, inland marine and cyber liability insurance program. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-103 ADOPTED AUTHORIZING EXECUTION OF NOVATION AGREEMENT WITH WEST PIER LAUNDRY, INC. AND WEST PIER LAUNDRY 2, INC. REGARDING LAUNDRY SERVICES FOR CODE, POLICE AND FIRE DEPARTMENT UNIFORMS Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-103 RESOLUTION AUTHORIZING EXECUTION OF NOVATION AGREEMENT WITH WEST PIER LAUNDRY, INC. AND WEST PIER LAUNDRY 2, INC. REGARDING LAUNDRY SERVICES FOR CODE, POLICE AND FIRE DEPARTMENT UNIFORMS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute novation agreement on behalf of the City of Elgin with West Pier Laundry, Inc. and West Pier Laundry 2, Inc. regarding laundry services for code, police and fire department uniforms, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXVIII JUNE 26, 2013 267 Presented: June 26, 2013 Adopted: June 26, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-104 ADOPTED RATIFYING THE EXECUTION OF A REAL ESTATE CONTRACT AND RIDER TO REAL ESTATE CONTRACT (318 SOUTH STREET-NSP PROPERTY) Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-104 RESOLUTION RATIFYING THE EXECUTION OF A REAL ESTATE CONTRACT AND RIDER TO REAL ESTATE CONTRACT (318 South Street-NSP Property) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby ratifies and approves the execution of a Real Estate Contract and Rider to Real Estate Contract on behalf of the City of Elgin by Sean R. Stegall, City Manager , with Donald Obenauf and Elizabeth Berent for the sale of property commonly known as 318 South Street, Elgin, for $140,000, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk JUNE 26, 2013 VOLUME LXXVIII 268 RESOLUTION 13-105 ADOPTED RATIFYING THE EXECUTION OF A REAL ESTATE CONTRACT AND RIDER TO REAL ESTATE CONTRACT (457 E. CHICAGO STREET-NSP PROPERTY) There was a discussion regarding the details of the sale of the property and future of the Neighborhood Stabilization Program (NSP). Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-105 RESOLUTION RATIFYING THE EXECUTION OF A REAL ESTATE CONTRACT AND RIDER TO REAL ESTATE CONTRACT (457 E. Chicago Street-NSP Property) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby ratifies and approves the execution of a Real Estate Contract and Rider to Real Estate Contract on behalf of the City of Elgin by Sean R. Stegall, City Manager, with Karen Ordoqui for the sale of property commonly known as 457 E. Chicago, Elgin, for $165,000, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-106 ADOPTED AUTHORIZING EXECUTION OF AN AMENDMENT TO ECONOMIC INCENTIVE AGREEMENT WITH SHG OF ILLINOIS, LLC Councilmember Steffen made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVIII JUNE 26, 2013 269 Resolution No. 13-106 RESOLUTION AUTHORIZING EXECUTION OF AN AMENDMENT TO ECONOMIC INCENTIVE AGREEMENT WITH SHG OF ILLINOIS, LLC BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an amendment to Economic Incentive Agreement with SHG of Illinois, LLC on behalf of the City of Elgin, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk AUTHORIZATION FOR PAYMENTS Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the authorization for payments. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. CONSENT AGENDA By unanimous consent, Councilmember Dunne made a motion, seconded by Councilmember Moeller, to pass Ordinance No. G22-13 and adopt Resolution Nos. 13-88 through 13-91, and 13- 100 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. JUNE 26, 2013 VOLUME LXXVIII 270 RESOLUTION 13-88 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH ARNOLD & O'SHERIDAN, INC. FOR POLICE SECURITY SYSTEM ENGINEERING SERVICES Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-88 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH ARNOLD & O'SHERIDAN, INC. FOR POLICE SECURITY SYSTEM ENGINEERING SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement with Arnold & O'Sheridan, Inc. on behalf of the City of Elgin for police security system engineering services, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-89 ADOPTED AUTHORIZING EXECUTION OF A HOME INVESTMENT PARTNERSHIPS CONSORTIUM AGREEMENT WITH THE COUNTY OF KANE Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVIII JUNE 26, 2013 271 Resolution No. 13-89 RESOLUTION AUTHORIZING EXECUTION OF A HOME INVESTMENT PARTNERSHIPS CONSORTIUM AGREEMENT WITH THE COUNTY OF KANE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a HOME Investment Partnerships Consortium Agreement on behalf of the City of Elgin with the County of Kane for the 2013 HOME Program Year, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-90 ADOPTED AUTHORIZING EVALUATION AND ASSESSMENT SERVICES BY THE ILLINOIS FIRE CHIEFS ASSOCIATION Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-90 RESOLUTION AUTHORIZING PROMOTIONAL EVALUATION AND ASSESSMENT SERVICES BY THE ILLINOIS FIRE CHIEFS ASSOCIATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and JUNE 26, 2013 VOLUME LXXVIII 272 BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that promotional evaluation and assessment services by the Illinois Fire Chiefs Association be and are hereby authorized and approved in the total amount of $22,912, pursuant to the Illinois Fire Chiefs Association quotation dated May 3, 2013, a copy of which is attached hereto and made a part hereof. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-91 ADOPTED AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 2 WITH ENGINEERING ENTERPRISES, INC. FOR CONSTRUCTION ADMINISTRATION AND CONSTRUCTION ENGINEERING SERVICES IN CONNECTION WITH THE 2012 COMBINED SEWER SEPARATION PROJECT-HIGHLAND AVENUE PHASE II AND UNION-SHERIDAN STREET REHABILITATION IMPROVEMENT PROJECT Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-91 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 2 WITH ENGINEERING ENTERPRISES, INC. FOR CONSTRUCTION ADMINISTRATION AND CONSTRUCTION ENGINEERING SERVICES IN CONNECTION WITH THE 2012 COMBINED SEWER SEPARATION PROJECT-HIGHLAND AVENUE PHASE II AND UNION-SHERIDAN STREET REHABILITATION IMPROVEMENT PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute amendment agreement no. 2 on behalf of the City of Elgin with Engineering Enterprises, Inc. for construction administration and construction engineering services in connection with the 2012 Combined Sewer Separation Project-Highland Avenue VOLUME LXXVIII JUNE 26, 2013 273 Phase II and Union-Sheridan Street Rehabilitation Improvement Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Adopted: June 26, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE G22-13 PASSED AMENDING PCF PLANNED COMMUNITY FACILITY DISTRICT ORDINANCE NO. G41-06 AND ORDINANCE NO. G53-11 (1425 NORTH RANDALL ROAD-SHERMAN HEALTH SYSTEMS) Councilmember Dunne made a motion, seconded by Councilmember Moeller, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Ordinance No. G22-13 AN ORDINANCE AMENDING PCF PLANNED COMMUNITY FACILITY DISTRICT ORDINANCE NO. G41-06 AND ORDINANCE NO. G53-11 (1425 NORTH RANDALL ROAD – SHERMAN HEALTH SYSTEMS) WHEREAS, the territory herein described has been classified in the PCF Planned Community Facility District under Ordinance No. G41-06; and WHEREAS, PCF Planned Community Facility District Ordinance No. G41-06 was further amended by the provisions contained within Ordinance No. G53-11; and WHEREAS, written application has been made to further amend PCF Planned Community Facility District Ordinance Nos. G41-06 and G53-11 to amend the program for graphics; and WHEREAS, after due notice in the manner provided by law, the Planning and Zoning Commission conducted a public hearing concerning said application and has submitted its written findings and recommendations; and JUNE 26, 2013 VOLUME LXXVIII 274 WHEREAS, the Community Development Department has additionally submitted its proposed written recommendation and finding of fact on the proposed planned development dated May 6, 2013; and WHEREAS, the City Council of the City of Elgin, Illinois, has reviewed the findings and recommendations of the Community Development Department. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That the City Council of the City of Elgin hereby adopts the Findings of Fact, dated May 6, 2013, made by the Planning and Zoning Commission, a copy of which is attached hereto and made a part hereof by reference as Exhibit A. Section 2. That Ordinance No. G41-06 entitled “An Ordinance Reclassifying Certain Property at 1425 North Randall Road,” passed May 24, 2006, and amended by Ordinance No. G53-11 entitled “An Ordinance Amending PCF Planned Community Facility District Ordinance No. G41-06” be and is hereby further amended only as set forth in this ordinance as follows: That Section 3 K. of Ordinance No. G41-06 entitled “Street Graphics” is hereby further amended to read as follows: In this PCF District, street graphics shall be in substantial conformance with the graphics package entitled “Advocate Health Care,” prepared by The Icon Companies dated May 9, 2013, and last revised on May 16, 2013; and shall be subject to the provisions of Chapter 19.50, Street Graphics of the Elgin Municipal Code, 1976, as amended. and subject to the following additional conditions: 1. Substantial conformance with the Application, Statement of Purpose and Conformance, Statements of Consent and Disclosure, submitted by Sherman Health Systems dated April 12, 2013. 2. Substantial conformance with the graphics package entitled “Advocate Health Care,” prepared by The Icon Companies and dated May 9, 2013, and last revised on May 16, 2013. 3. Conformance with all applicable codes and ordinances. Section 3. That Ordinance No. G53-11 entitled "An Ordinance Amending PCF Planned Community Facility District Ordinance No. G41-06" be and is hereby repealed. Section 4. That except as amended herein; the use and development of the Subject Property shall be controlled pursuant to the provisions of Ordinance No. G41-06. In the event of any conflict between this ordinance, which expressly includes those documents detailed within VOLUME LXXVIII JUNE 26, 2013 275 Section 2, and Ordinance No. G41-06, this ordinance and associated documents shall control and prevail. Section 5. That this ordinance shall be full force and effect immediately after its passage in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor Presented: June 26, 2013 Passed: June 26, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Recorded: June 26, 2013 Published: June 28, 2013 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-100 ADOPTED AUTHORIZING EXECUTION OF A REAL ESTATE SALE CONTRACT (260-262 N. STATE STREET) Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-100 RESOLUTION AUTHORIZING EXECUTION OF A REAL ESTATE SALE CONTRACT (260-262 N. State Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a real estate sale contract with Wilhelmi Family Revocable Trust on behalf of the City of Elgin for the purchase of property commonly known as 260-262 N. State Street, Elgin for $69.900, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor JUNE 26, 2013 VOLUME LXXVIII 276 Presented: June 26, 2013 Adopted: June 26, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Dunne made a motion, seconded by Councilmember Gavin, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Cultural Arts Commission May 13, 2013 Bicycle & Pedestrian Advisory Committee May 16, 2013 Emergency Telephone System Board April 18, 2013 Image Advisory Commission February 25 and April 22, 2013 Parks and Recreation Advisory Board March 12, 2013 Planning & Zoning Commission May 6, 2013 Strategic Plan Commission April 23, 2013 Committee of the Whole Minutes for May 8, 2013 City Council Minutes for April 24 and May 8, 2013 Telecommunications Tax Sales Tax Local Sales Tax State Income Tax State Use Tax Natural Gas Tax Electricity Tax Disbursement Report ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. VOLUME LXXVIII JUNE 26, 2013 277 ADJOURNMENT Councilmember Gavin made a motion, seconded by Councilmember Shaw, to adjourn the meeting and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Pending, Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2(c)(11) of the Open Meetings Act Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the Open Meetings Act The meeting adjourned at 9:00 p.m. s/ Kimberly Dewis July 10, 2013 Kimberly Dewis, City Clerk Date Approved