Loading...
HomeMy WebLinkAboutj - May 22, 2013 CC243 VOLUME LXXVIII MAY 22, 2013 COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on May 22, 2013, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:15 p.m. The Invocation was given by Torrance Clark from Elgin Community Church and the Pledge of Allegiance was led by City Manager Sean Stegall. ROLL CALL Roll call was answered by Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. MINUTES OF THE APRIL 24, 2013 AND MAY 8, 2013, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the April 24, 2013 and May 8, 2013, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Councilmember Dunne abstained. COMMUNICATIONS National Public Works Week Mayor Kaptain read the following proclamation: PROCLAMATION WHEREAS, public works services provided in our community are an integral part of our citizens’ everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings and solid waste collection; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and MAY 22, 2013 VOLUME LXXVIII 244 WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design and construction, is vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform. NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, on behalf of the entire City Council and Staff, do hereby proclaim the week of May 19 to May 25, 2013 as National Public Works Week in the City of Elgin, and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort and quality of life. IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of May, 2013. David J. Kaptain Mayor Court Appointed Special Advocates Kane County's 25th Anniversary Proclamation Mayor Kaptain read the following proclamation: PROCLAMATION WHEREAS, all Americans share a personal responsibility for the safety, security and well-being of children in our families, neighborhoods and communities; and WHEREAS, Court Appointed Special Advocates (CASA) Kane County recruits, trains and supports volunteer citizens to advocate for the best interests of abused, neglected and dependent children in Kane County’s juvenile court system; and WHEREAS, CASA Kane County’s volunteers work tirelessly to ensure that every child is placed in a safe, permanent and nurturing home; and WHEREAS, CASA is the only organization in Kane County providing court ordered advocacy to 100% of the youth at no cost to taxpayers or the families involved; and WHEREAS, CASA Kane County is funded solely through direct support, grants and special events; and VOLUME LXXVIII MAY 22, 2013 245 WHEREAS, CASA Kane County is recognized for training nearly 1,000 volunteer Advocates, over twenty-five years of dedicated service and serving as the “voice” of more than 3,000 children who have found themselves, through no fault of their own, in the Juvenile Court system of Kane County; and WHEREAS, locally, we support the Guardian ad Litem program offered by CASA Kane County through community volunteers who make a difference in the lives of children they serve, many of who reside in our community. NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, hereby extend congratulations to CASA Kane County for twenty-five years of service to the Sixteenth Judicial Circuit Court and encourage citizens to recognize and reach out to those who may be affected by child abuse in order to help ensure that all Kane County children may live free of abuse, abandonment and neglect, as I hereby proclaim May 22, 2013 as “CASA Kane County Day” in Elgin, Illinois. IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of May, 2013. David J. Kaptain Mayor RECOGNIZE PERSONS PRESENT John Juergensmeyer stated his support for TLC Pregnancy Services and their mobile operation. Danise Habun reported on the recently held event “Who is my Muslim Neighbor?” that was held at Elgin Community College. She also thanked those that participated in the event. Ralph Schultz stated his support for TLC Pregnancy Services and their mobile operation. Tricia Rieth stated her support for TLC Pregnancy Services and their mobile operation. Vivian Maly, TLC Executive Director, provided information regarding the services that the TLC mobile operation and why the location in question was chosen. Frank Viz stated his support for TLC Pregnancy Services and their mobile operation. David Knoerr stated his support for TLC Pregnancy Services and their mobile operation. Stu Eckhaus stated his support for TLC Pregnancy Services and their mobile operation. Kathy Eckhaus stated her support for TLC Pregnancy Services and their mobile operation. Dean Hufsey stated his support for TLC Pregnancy Services and their mobile operation. MAY 22, 2013 VOLUME LXXVIII 246 Lawrence Damhorst stated his support for TLC Pregnancy Services and their mobile operation. Don Neuman stated his support for TLC Pregnancy Services and their mobile operation. Councilmember Moeller responded to the comments made by the TLC supporters. BID 13-035 AWARDED TO VARIOUS VENDORS FOR 2013 CONCESSIONS FOR PARKS AND RECREATION DEPARTMENT Councilmember Steffen made a motion, seconded by Councilmember Powell, to award contracts to Georgello Pizza-Chicago, Gold Medal Chicago and Fox River Foods in the amount of $48,000 for the purchase of concession items. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. BID 13-036 AWARDED TO WATER WELL SOLUTIONS FOR REPAIRS TO DEEP WELL #3 Councilmember Gavin made a motion, seconded by Councilmember Powell, to award a contract to Water Well Solutions in the amount of $88,706 for the repair of deep well 3. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. TOTAL COOPERATIVE PURCHASING NETWORK BID AWARDED TO TRANE USA, INC. FOR HVAC EQUIPMENT PURCHASE Councilmember Moeller made a motion, seconded by Councilmember Dunne, to approve contract with Trane USA, Inc. in the amount of $116,525 for the purchase of HVAC equipment at the public works facility. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. JOB ORDER CONTRACTING BID APPROVED FOR HVAC EQUIPMENT INSTALLATION There was a discussion regarding the job order contracting bid process, its impact on local businesses, and total cost of the project. Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve a contract with F. H. Paschen in the amount of $39,517 for the installation of HVAC equipment at the public works facility. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVIII MAY 22, 2013 247 JOB ORDER CONTRACTING BID APPROVED FOR ROOF REPLACEMENT Councilmember Moeller made a motion, seconded by Councilmember Powell, to approve a contract with F. H. Paschen in the amount of $265,059 for the replacement of roofs on various facilities. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. JOB ORDER CONTRACTING BID APPROVED FOR CITY FACILITY EPOXY FLOORING Councilmember Steffen made a motion, seconded by Councilmember Dunne, to remove the item from the table for consideration. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Councilmember Steffen made a motion, seconded by Councilmember Moeller, to approve a contract with F. H. Paschen in the amount of $96,088 to install new epoxy flooring in fire stations 1 and 2 to maintain city infrastructure. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. CONTINUATION OF PUBLIC HEARING REGARDING A THIRD AMENDMENT TO ANNEXATION AGREEMENT TO PROVIDE FOR THE ESTABLISHMENT OF A NURSING AND PERSONAL CARE FACILITY ON THE PROPERTY LOCATED AT 3271 U.S. HIGHWAY 20 Mayor Kaptain reopened the public hearing. Marc Mylott, Community Development Director, provided an overview of the proposal including the boundaries and access to the property. He noted that staff and the Planning and Zoning Commission are recommending approval subject to the conditions outlined. There was discussion regarding the approval of the condition of a contract with a private ambulance company including what types of calls the company would handle and when the contract must be in place. Also discussed were what other retail uses could be utilized on this zoning lot. Several members of the council felt that this project would provide an important service for the aging population of the city. No residents came forward to comment on the project and Mayor Kaptain declared the public hearing closed. MAY 22, 2013 VOLUME LXXVIII 248 PETITION 35-12 APPROVED REQUESTING APPROVAL OF A THIRD AMENDMENT TO ANNEXATION AGREEMENT, AMENDMENT OF PAB PLANNED AREA BUSINESS DISTRICT ORDINANCE NO. G09-05, APPROVAL OF PRELIMINARY PLAT AND PLANNED DEVELOPMENT APPROVAL TO CONSTRUCT A SKILLED NURSING FACILITY; AT THE PROPERTY COMMONLY REFERRED TO AS 3271 U.S. HIGHWAY 20; BY ELGIN MEMORY CARE, LLC, AND NESLER AND LAKE-CRE, LLC, AS APPLICANT AND OWNER. Marc Mylott, Community Development Director, repeated that staff and the Planning and Zoning Commission are recommending approval subject to the conditions outlined. Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve Petition 35-12 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmember Dunne. PETITION 12-13 APPROVED REQUESTING AN AMENDMENT TO PCF PLANNED COMMUNITY FACILITY DISTRICT ORDINANCE NO. 41-06 AND SUBSEQUENT AMENDMENTS CONTAINED WITHIN ORDINANCE NO. G53-11, REQUESTING AN AMENDMENT TO THE PROGRAM FOR GRAPHICS; PROPERTY LOCATED AT 1425 NORTH RANDALL ROAD; BY SHERMAN HEALTH SYSTEMS, AS APPLICANT AND OWNER. Marc Mylott, Community Development Director, provided an overview of the project and stated that staff and the Planning and Zoning Commission are recommending approval subject to the conditions outlined. Councilmember Dunne made a motion, seconded by Councilmember Moeller, to approve Petition 12-13 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 13-87 ADOPTED APPROVING ANNUAL MEMBERSHIP RENEWAL WITH METRO WEST COUNCIL OF GOVERNMENT There was discussion regarding the return on investment of being a member, the structure of the organization, and the services they provided in comparison to other similar organizations. Councilmember Moeller made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Moeller, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmembers Dunne, Gavin, and Prigge. VOLUME LXXVIII MAY 22, 2013 249 Resolution No. 13-87 RESOLUTION APPROVING ANNUAL MEMBERSHIP RENEWAL WITH METRO WEST COUNCIL OF GOVERNMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby approves the annual membership renewal with Metro West Council of Government. s/ David J. Kaptain David J. Kaptain, Mayor Presented: May 22, 2013 Adopted: May 22, 2013 Vote: Yeas: 6 Nays: 3 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk CONSENT AGENDA By unanimous consent, Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adopt Resolution No. 13-86 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 13-86 ADOPTED AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE COMMUNITY CRISIS CENTER, INC. FOR INTERIOR RENOVATIONS AND IMPROVEMENTS Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. MAY 22, 2013 VOLUME LXXVIII 250 Resolution No. 13-86 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE COMMUNITY CRISIS CENTER, INC. FOR INTERIOR RENOVATIONS AND IMPROVEMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a community development block grant agreement on behalf of the City of Elgin with the Community Crisis Center, Inc. for interior renovations and improvements, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: May 22, 2013 Adopted: May 22, 2013 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Moeller made a motion, seconded by Councilmember Dunne, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Bicycle & Pedestrian Advisory Committee Minutes April 2, 2013 Cultural Arts Commission April 8, 2013 Emergency Telephone System Board March 21, and April 18, 2013 Liquor Commission April 10, 2013 Retiree Health Insurance Trust Fund February 4, 2013 Committee of the Whole Minutes for April 24, 2013 Telecommunications Tax Sales Tax Local Sales Tax State Income Tax State Use Tax VOLUME LXXVIII MAY 22, 2013 251 Natural Gas Tax Electricity Tax Disbursement Report ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Gavin made a motion, seconded by Councilmember Dunne, to adjourn and go into Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2(c)(5) of the Open Meetings Act Pending, Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2(c)(11) of the Open Meetings Act The meeting adjourned at 8:55 p.m. s/ Kimberly Dewis June 12, 2013 Kimberly Dewis, City Clerk Date Approved