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HomeMy WebLinkAbouth - April 24, 2013 CC212 APRIL 24, 2013 VOLUME LXXVIII COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on April 24, 2013, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:00 p.m. The Invocation was given by Pastor Tim Beam from the Elgin Bible Church and the Pledge of Allegiance was led by Joan and Almeida Dominguez. ROLL CALL Roll call was answered by Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmember Gilliam. MINUTES OF THE APRIL 10, 2013, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Dunne made a motion, seconded by Councilmember Moeller, to approve the April 10, 2013, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. COMMUNICATIONS YMCA Healthy Kids Day Proclamation Mayor Kaptain read the following proclamation: PROCLAMATION WHEREAS, The YMCA is a cause-driven organization that strengthens community through youth development, healthy living and social responsibility; and WHEREAS, A strong community can only be achieved when we invest in our kids, our health, our education and our neighbors; and WHEREAS, YMCA’s Healthy Kids Day is the Y’s national initiative to improve the health and well-being of families and to help them get a jump on creating a healthier summer for their kids; and VOLUME LXXVIII APRIL 24, 2013 213 WHEREAS, YMCA Healthy Kids Day celebrates kids’ health and teaches healthy habits for kids and families, encourages active play, and inspires a lifetime love of physical activity; and WHEREAS, On April 27, 2013, Taylor Family Branch of the Prairie Valley Family YMCA will sponsor YMCA Healthy Kids Day to inspire kids to carry a spirit of fun and exploration throughout their summer, and give them the tools to keep growing and achieving all year long. NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, do hereby proclaim that Saturday, April 27, 2013 shall be observed as: YMCA Healthy Kids Day® IN WITNESS WHEREOF, I have hereunto set my hand this 27th Day of April, 2013. David J. Kaptain Mayor National Bike Month Proclamation Mayor Kaptain read the following proclamation: PROCLAMATION WHEREAS, for more than a quarter of a century, the bicycle has been an important part of the lives of most Americans; and WHEREAS, today, millions of Americans engage in bicycling as an environmentally sound, economical, healthy and recreational form of transportation; and WHEREAS, the education of cyclists and motorists as to the safe and proper operation of bicycles is important to ensure the safety of all road users; and WHEREAS, the Elgin Bicycle and Pedestrian Advisory Committee and other advocacy groups and independent cyclists throughout our city, state and national are promoting greater awareness of bicycle operation and safety education in an effort to reduce accidents, injuries and fatalities; and WHEREAS, in 2010, the City of Elgin was named on the Honorable Mention list of Bicycle Friendly Communities by the League of American Bicyclists. NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, do hereby proclaim the month of May, 2013 as NATIONAL BIKE MONTH in the City of Elgin and command its observance to all citizens. APRIL 24, 2013 VOLUME LXXVIII 214 IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Elgin to be affixed this 24th day of April, 2013. David J. Kaptain Mayor Illinois Association of Retired Firefighters - Deputy Chief Gerald Knust Retirement Proclamation Mayor Kaptain read the following proclamation: PROCLAMATION WHEREAS, The Illinois Association of Retired Firefighters was founded on November 19, 1983; and WHEREAS, The Illinois Association of Retired Firefighters Association was formed to keep retired firefighters in contact with each other after they officially left their positions and as a way to promote fellowship and to stay abreast of issues that affect all retired firefighters like insurance, pension and other benefits; WHEREAS, Deputy Chief Gerald Knust is a founding member of the Elgin Retired Firefighters Association, the local branch of the Illinois Association of Retired Firefighters, and served as Secretary from approximately January of 2008. WHEREAS, Deputy Chief Knust has announced his retirement from the Elgin Retired Firefighters Association after faithful service to the firefighting community. NOW, THEREFORE, I, Dave Kaptain, Mayor of the City of Elgin, Illinois on behalf of the citizens of our community sincerely extend our gratitude to an extraordinary public servant and citizen in recognition of his years of distinguished service. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Elgin to be affixed this 3rd day of April, 2013. David J. Kaptain Mayor Illinois Association of Retired Firefighters - Lt. Paul Weidner Retirement Proclamation Mayor Kaptain read the following proclamation: VOLUME LXXVIII APRIL 24, 2013 215 PROCLAMATION WHEREAS, The Illinois Association of Retired Firefighters was founded on November 19, 1983; and WHEREAS, the Illinois Association of Retired Firefighters Association was formed to keep retired firefighters in contact with each other after they officially left their positions and as a way to promote fellowship and to stay abreast of issues that affect all retired firefighters like insurance, pension and other benefits; WHEREAS, Lt. Paul Weidner is a founding member of the Elgin Retired Firefighters Association, the local branch of the Illinois Association of Retired Firefighters, and served as the President for approximately 30 years. WHEREAS, Lt. Weidner has announced his retirement from the Elgin Retired Firefighters Association after faithful service to the firefighting community. NOW, THEREFORE, I, Dave Kaptain, Mayor of the City of Elgin, Illinois on behalf of the citizens of our community sincerely extend our gratitude to an extraordinary public servant and citizen in recognition of his years of distinguished service. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Elgin to be affixed this 3rd day of April, 2013. David J. Kaptain Mayor RECOGNIZE PERSONS PRESENT Bob Bedard, Elgin Fire Department, and Veronica Noland, U-46 School Board Member Elect, presented Mayor Kaptain with a proclamation and gifts from Elgin’s Sister City Cauquenes, Chile. Jason Pawlowski, Downtown Neighborhood Association, announced upcoming events including a brainstorming session on April 30th at the Centre and Out to Lunch on April 29th at Indulge. Anthony Pedote invited the public to attend the Community Carnival starting on May 2, 2013 and the National Bike Show being held July 6, 2013 Vernon Joy expressed his concerns about employment opportunities for minorities, and specifically for African Americans. APRIL 24, 2013 VOLUME LXXVIII 216 Ina Dews stated her concerns about diversity in the city and with city contracts. City Manager Stegall outlined the efforts the city has made and the programs in place to address diversity. BID 13-022 AWARDED TO PLOTE CONSTRUCTION, INC., FOR INTERMITTENT RESURFACING PROGRAM Councilmember Steffen made a motion, seconded by Councilmember Prigge, to award the 2013 intermittent resurfacing bid to Plote Construction, Inc. in the amount of $1,576,778 to maintain and enhance city infrastructure. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. BID 13-030 AWARDED TO BOLDER CONTRACTORS FOR UNION AND SHERIDAN STREET REHABILITATION AND SEWER SEPARATION PROJECT Councilmember Powell made a motion, seconded by Councilmember Steffen, to award the Union and Sheridan Street Rehabilitation and Sewer Separation Project bid to Bolder Contractors in the amount of $5,141,136 to improve water mains, sanitary, storm and pavement infrastructures on Union and Sheridan Streets and on several adjacent streets. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. CONTRACT AWARDED TO STANDARD EQUIPMENT COMPANY THROUGH THE NORTHWEST MUNICIPAL CONFERENCE/SUBURBAN PURCHASING COOPERATIVE JOINT PURCHASING PROGRAM TO PURCHASE A STOCK 2013 VACTOR MODEL 2112 PLUS FOR THE SEWER DIVISION Councilmember Steffen made a motion, seconded by Councilmember Dunne, to award a contract to Standard Equipment Company in the amount of $361,096 for the purchase of a Stock 2013 Vactor Model 2112 Plus for the Sewer Division. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. PETITION NO. 01-13 APPROVED REQUESTING CONDITIONAL USE APPROVAL TO ALLOW THE EXPANSION OF A PACKAGE LIQUOR ESTABLISHMENT (571 NORTH MCLEAN BLVD, D/B/A WING PARK LIQUOR) Marc Mylott, Community Development Director, provided an overview of the project. He noted that staff and the Planning and Zoning Commission recommended approval subject to the outlined conditions. VOLUME LXXVIII APRIL 24, 2013 217 Councilmember Dunne made a motion, seconded by Councilmember Moeller, to approve Petition 01-13 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. CONSENT AGENDA By unanimous consent, Councilmember Dunne made a motion, seconded by Councilmember Powell, to pass Ordinance No. G20-13 and adopt Resolution Nos. 13-72 through 13-78 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 13-72 ADOPTED AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE HUNTLEY FIRE PROTECTION DISTRICT FOR AUTOMATIC FIRE AND EMERGENCY MEDICAL SERVICES Councilmember Dunne made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-72 RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE HUNTLEY FIRE PROTECTION DISTRICT FOR AUTOMATIC FIRE AND EMERGENCY MEDICAL SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an intergovernmental agreement with the Huntley Fire Protection District on behalf of the City of Elgin for automatic fire and emergency medical services, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 24, 2013 Adopted: April 24, 2013 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk APRIL 24, 2013 VOLUME LXXVIII 218 RESOLUTION 13-73 ADOPTED AUTHORIZING EXECUTION OF A SERVICES AGREEMENT WITH MOTOROLA SOLUTIONS FOR MAINTENANCE OF EMERGENCY RADIO COMMUNICATIONS SYSTEM TELEPHONY INFRASTRUCTURE AND COMMAND AND CONTROL SYSTEMS OF WEATHER WARNING SIREN NETWORK Councilmember Dunne made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-73 RESOLUTION AUTHORIZING EXECUTION OF A SERVICES AGREEMENT WITH MOTOROLA SOLUTIONS FOR MAINTENANCE OF EMERGENCY RADIO COMMUNICATIONS SYSTEM TELEPHONY INFRASTRUCTURE AND COMMAND AND CONTROL SYSTEMS OF WEATHER WARNING SIREN NETWORK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute a services agreement on behalf of the City of Elgin with Motorola Solutions for maintenance of emergency radio communications system telephony infrastructure and command and control systems of weather warning siren network, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 24, 2013 Adopted: April 24, 2013 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXVIII APRIL 24, 2013 219 RESOLUTION 13-74 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH HOMER L. CHASTAIN & ASSOCIATES, LLP FOR GRANT WRITING SERVICES Councilmember Dunne made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-74 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH HOMER L. CHASTAIN & ASSOCIATES, LLP FOR GRANT WRITING SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Homer L. Chastain & Associates, LLP for grant writing services, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 24, 2013 Adopted: April 24, 2013 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-75 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH FACILITY MANAGEMENT WORLD WIDE LTD. FOR EQUIPMENT INVENTORY AND EQUIPMENT MAINTENANCE PROGRAM SERVICES IN CONNECTION WITH THE FACILITY AUDIT FOR BUILDING MAINTENANCE PROJECT Councilmember Dunne made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. APRIL 24, 2013 VOLUME LXXVIII 220 Resolution No. 13-75 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH FACILITY MANAGEMENT WORLD WIDE LTD. FOR EQUIPMENT INVENTORY AND EQUIPMENT MAINTENANCE PROGRAM SERVICES IN CONNECTION WITH THE FACILITY AUDIT FOR BUILDING MAINTENANCE PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement with Facility Management World Wide Ltd. on behalf of the City of Elgin for equipment inventory and equipment maintenance program services in connection with the Facility Audit for Building Maintenance Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 24, 2013 Adopted: April 24, 2013 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-76 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE OF SERVICES AGREEMENT WITH THE DOWNTOWN NEIGHBORHOOD ASSOCIATION OF ELGIN FOR ECONOMIC DEVELOPMENT SERVICES Councilmember Dunne made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVIII APRIL 24, 2013 221 Resolution No. 13-76 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICES AGREEMENT WITH THE DOWNTOWN NEIGHBORHOOD ASSOCIATION OF ELGIN FOR ECONOMIC DEVELOPMENT SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a purchase of services agreement on behalf of the City of Elgin with the Downtown Neighborhood Association of Elgin for economic development services, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 24, 2013 Adopted: April 24, 2013 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-77 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH MUNICIPAL EMERGENCY SERVICES, INC. FOR FIREFIGHTING HOSE Councilmember Dunne made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-77 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH MUNICIPAL EMERGENCY SERVICES, INC. FOR FIREFIGHTING HOSE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute an APRIL 24, 2013 VOLUME LXXVIII 222 agreement on behalf of the City of Elgin with Municipal Emergency Services, Inc. for firefighting hose, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 24, 2013 Adopted: April 24, 2013 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-78 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH WORKPLACE SOLUTIONS, LLC FOR ADMINISTRATION OF AN EMPLOYEE ASSISTANCE PROGRAM Councilmember Dunne made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-78 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH WORKPLACE SOLUTIONS, LLC FOR ADMINISTRATION OF AN EMPLOYEE ASSISTANCE PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Workplace Solutions, LLC for administration of an Employee Assistance Program, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXVIII APRIL 24, 2013 223 Presented: April 24, 2013 Adopted: April 24, 2013 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE G20-13 PASSED AMENDING CHAPTER 6.06 OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED, ENTITLED "ALCOHOLIC LIQUOR DEALERS" TO AMEND THE NUMBER OF CERTAIN AVAILABLE LIQUOR LICENSE CLASSIFICATIONS Councilmember Dunne made a motion, seconded by Councilmember Powell, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Ordinance No. G20-13 AN ORDINANCE AMENDING CHAPTER 6.06 OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED, ENTITLED “ALCOHOLIC LIQUOR DEALERS” TO AMEND THE NUMBER OF CERTAIN AVAILABLE LIQUOR LICENSE CLASSIFICATIONS NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That Section 6.06.050 of the Elgin Municipal Code, 1976, as amended, entitled “Licenses; Number to be Issued:” be and is hereby further amended by amending subparagraphs N and O thereof to read as follows: “N. The number is class F licenses shall not exceed ten (10) in number. O. The number of class F-1 licenses shall not exceed three (3) in number.” Section 2. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed to the extent of any such conflict. APRIL 24, 2013 VOLUME LXXVIII 224 Section 3. That this ordinance shall be in full force upon its passage and publication in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 24, 2013 Passed: April 24, 2013 Omnibus Vote: Yeas: 6 Nays: 0 Recorded: April 24, 2013 Published: April 26, 2013 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Moeller made a motion, seconded by Councilmember Dunne, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Cultural Arts Commission March 11, 2013 Board of Health January 28, 2013 Foreign Fire Insurance Tax Board March 6, 2013 Liquor Commission March 6, 2013 Committee of the Whole Minutes for February 27, 2013 City Council Minutes for February 27, 2013 Telecommunications Tax Sales Tax Local Sales Tax State Income Tax State Use Tax Disbursement Report ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. VOLUME LXXVIII APRIL 24, 2013 225 ADJOURNMENT Councilmember Dunne made a motion, seconded by Councilmember Powell, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 7:48 p.m. s/ Kimberly Dewis May 22, 2013 Kimberly Dewis, City Clerk Date Approved