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APRIL 10, 2013 VOLUME LXXVIII
COUNCIL OF THE CITY OF ELGIN, ILLINOIS
COUNCIL-MANAGER FORM OF GOVERNMENT
REGULAR MEETING
The regular meeting of the Council of the City of Elgin, Illinois, was held on April 10, 2013, in
the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:00 p.m. The
Invocation was given by Pastor Mark Ahrens from the New Covenant Fellowship and the Pledge
of Allegiance was led by Mayor David Kaptain.
ROLL CALL
Roll call was answered by Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor
Kaptain. Absent: Councilmember Gilliam.
MINUTES OF THE MARCH 20, 2013, COUNCIL MEETING APPROVED AS
DISTRIBUTED
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
March 20, 2013, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas:
Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
COMMUNICATIONS
National Public Safety Telecommunicators Week Proclamation
Mayor Kaptain read the following proclamation:
PROCLAMATION
WHEREAS, each day, thousands of Americans dial 9-1-1 for help in emergencies. The
men and women who answer these calls for help, gathering essential information and dispatching
the appropriate assistance, can often make the difference between life and death for persons in
need; and
WHEREAS, the City of Elgin’s Public Safety Telecommunicators are among the more
than 200,000 telecommunications specialists who work daily to protect and to promote public
safety; and
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WHEREAS, Public Safety Telecommunicators are more than a calm and reassuring voice
at the other end of the phone. They are knowledgeable and highly trained individuals who not
only work closely with the Police and Fire Departments, but numerous other State and local
agencies as well as other departments within the City; and
WHEREAS, because emergencies can strike at any time, we rely on the vigilance and the
preparedness of these individuals 24 hours a day, 365 days a year; and
WHEREAS, the City of Elgin recognizes the need to maintain the highest standards of
public safety, we owe a great debt to the men and women who, by applying their expertise in
telecommunications, help to make that achievement possible; and
WHEREAS, during this special observance, we acknowledge that debt and extend a
heartfelt thank you to each of them;
NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, on behalf of
the entire City Council and Staff, do hereby proclaim April 14 to April 20, 2013 as National
Public Safety Telecommunicators Week.
IN WITNESS WHEREOF, I have hereunto set my hand this 10th day of April, 2013.
David J. Kaptain
Mayor
Mayors Day of Recognition for National Service Proclamation
Mayor Kaptain read the following proclamation:
PROCLAMATION
WHEREAS, National Service Members serve their communities by improving education,
protecting public safety, improving health care, safeguarding the environment, providing disaster
relief and promoting civic engagement; and
WHEREAS, 99 Senior Corps Members are currently contributing nearly 12,000 hours
per year through the Elgin Retired and Senior Volunteer Program (RSVP) programs; and
WHEREAS, the Learn and Serve America program grants to School District U-46
environmental science program resulted in over 22,000 volunteer hours, benefiting over 28,500
elementary students; and
WHEREAS, Elgin Illinois became a Cities of Service member in May 2012, joining the
City of Chicago as the first two Illinois member communities, and
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WHEREAS, Elgin residents contributed over 400,000 hours of volunteerism to their
community in 2012; and
WHEREAS, Elgin is committed to promoting and supporting community volunteer
efforts in Elgin and throughout the state of Illinois through Serve Illinois and Cities of Service.
NOW, THEREFORE, I, David J. Kaptain, Mayor of the City of Elgin, Illinois proclaim
April 10, as Mayor’s Day of Recognition for National Service and congratulate Illinois’
AmeriCorps and the National Service family of programs, both past and present, on their service
in strengthening communities through volunteerism in Elgin and in the State of Illinois.
IN WITNESS WHEREOF, I have hereunto set my hand this 10th day of April, 2013.
David J. Kaptain
Mayor
Got Robot FTC Team 5037 Proclamation
Mayor Kaptain read the following proclamation:
PROCLAMATION
WHEREAS, got robot? FTC 5037 is a 4-H Special Interest Club of Elgin area high
school students based out of the Elgin Tower Building Technology Center which creates robots
to compete with other students; and
WHEREAS, Students involved in got robot? learn how to design, build and program
robots, apply real-world math and science concepts, develop problem-solving, organizational and
team building skills, partner with experts and mentors with the community, compete and
cooperate in alliances at tournaments, mentor and inspire their peers and qualify for college
scholarships; and
WHEREAS, got robot? team members Chris Laker of Hanover Park, Marcos Marquez of
St. Charles, Zoe McRae of Mount Prospect, Bo Russell of South Elgin and Kristen McKellar,
Matthew McKellar and Noah Kaldenberger of Elgin; and
WHEREAS, Last year the team competed in the Illinois State Tournament FIRST Tech
Challenge (FTC) where they won the 2nd place Inspire Award and also attended tournaments in
Wisconsin, Ohio and Kentucky where awards were won for innovative robot design and
community outreach efforts; and
WHEREAS, On December 8, 2012, the team won the 1st Place Inspire Award at the
Illinois FTC State Championship which guaranteed them a trip to the World Championship in St.
Louis, Missouri on April 23, joining only 128 out of 2,500 FTC teams worldwide that qualify to
attend.
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NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin do hereby extend
sincere and warm congratulations and esteem to the Got Robot? team on the success of their
2012 championship season and wish them good luck at the 2013 World Championship in St.
Louis.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of
the City of Elgin to be affixed this 10th day of April, 2013.
David J. Kaptain
Mayor
Code Enforcement Officer Appreciation Month Proclamation
Mayor Kaptain read the following proclamation:
PROCLAMATION
WHEREAS, Code Enforcement Officers provide for the health, safety and welfare of
citizens in communities throughout the State of Illinois through the enforcement of local codes
and ordinances which deal with the environment, property, building, housing, zoning, public
health and life safety; and
WHEREAS, the dedicated Code Enforcement Officers in the City of Elgin worked more
than 10,000 cases last year, conducting over 15,000 inspections, all with the common goal of
preventing neighborhood deterioration, preserving property values and ensuring and enhancing
safety; and
WHEREAS, the Illinois Association of Code Enforcement is celebrating its 20th
anniversary this year; and
WHEREAS, Pat Quinn, Governor of the State of Illinois has signed a proclamation
recognizing the month of April 2013 as NATIONAL CODE ENFORCEMENT OFFICER
APPRECIATION MONTH in the State of Illinois.
NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, do hereby proclaim
April 2013 as CODE ENFORCEMENT OFFICER APPRECIATION MONTH in the City of
Elgin and encourage all citizens of Elgin to join in recognizing and expressing their appreciation
for the dedication and service provided by the individuals who serve as our Code Enforcement
Officers.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of
the City of Elgin to be affixed this 10th day of April, 2013.
David J. Kaptain
Mayor
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194
ECC Women's Basketball Team Proclamation
Mayor Kaptain read the following proclamation:
PROCLAMATION
WHEREAS, The Elgin Community College Women’s Basketball team won the 2012-
2013 Illinois Skyway Collegiate Conference Championship with a 13-1 league record ; and
WHEREAS, The Spartans finished with an overall record of 26-8, the best in ECC’s
history; and
WHEREAS, Alex Dumoulin is a National Junior College Athletic Association Division
II first team All-American, a first team All Illinois Skyway Collegiate Conference player and
Conference Most Valuable Player and closed out her two-year junior college career as just the
second woman in ECC history to score more than 1000 points; and
WHEREAS, Gianina Estocado was named to the 2nd team All Illinois Skyway
Collegiate Conference team and named Region Tournament Most Valuable Player; and
WHEREAS, Coach Jerry McLaughlin collected his 200th win as ECC head coach and for
10 consecutive years has organized the Annual Vee Fundraiser for Cancer Research and
organized the Friends of Jacqueline Foundation fundraiser.
NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, do hereby
extend sincere and warm congratulations and esteem to the Elgin Community College Women’s
Basketball team on the success of their 2012-2013 championship season by naming May 8, 2013
as “ECC Women’s Basketball Team Day” in the city of Elgin.
IN WITNESS WHEREOF, I have hereunto set my hand this 10th Day of April, 2013.
David J. Kaptain
Mayor
RECOGNIZE PERSONS PRESENT
David Dorgan presented information to the council regarding recapture agreements. He asked
that the city review the policy and consider the changes he outlined.
Ina Dews expressed her concerns regarding Observatory Park.
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BID 13-001 TABLED FOR HEMMENS AUDITORIUM PAINTING
There was a discussion regarding the future of the Hemmens Cultural Center and if this work
should be put on hold until a future date.
Councilmember Prigge made a motion, seconded by Councilmember Powell, to table Bid 13-001
Hemmens Auditorium Painting until the next Council Meeting on April 24, 2013. Upon a roll
call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain.
Nays: None.
BID 13-002 AWARDED TO VARIOUS VENDORS FOR 2013 POOL CHEMICALS
Councilmember Steffen made a motion, seconded by Councilmember Prigge, to award a contract
to Halogen Supply Company, Leslie’s Poolmart Inc., and Univar in the total amount of
$53,480.80 for The Centre of Elgin, Lords Park Family Aquatic Center and Wing Park Family
Aquatic Center Purchase chemicals for maintaining city pools to ensure the highest quality
water, safety to the patrons and preserve pool chemistry within the required local, county and
state guidelines. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None.
BID 13-019 AWARDED TO VARIOUS VENDORS FOR BITUMINOUS PATCHING
MIXTURES GROUPS I AND II
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to award a
contract to Plote Construction, Inc. (Group I) and Arrow Road Construction (Group II) to
provide public works the bituminous patching mixtures to repair and replace asphalt
infrastructure in an amount not to exceed $192,640. Upon a roll call vote: Yeas:
Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
BID 13-020 AWARDED TO MAINTENANCE COATINGS, INC. FOR PAVEMENT
MARKINGS
Councilmember Powell made a motion, seconded by Councilmember Steffen, to award the a
contract to Maintenance Coatings in the amount $259,308 to provide clear traffic guidance on
city maintained roads. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
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BID 13-027 AWARDED TO SHI INTERNATIONAL CORP. FOR DESKTOP
COMPUTERS AND MONITORS
Councilmember Dunne made a motion, seconded by Councilmember Moeller, approve a
purchase agreement with SHI International Corp. in the amount of $76,876 for the purchase of
115 HP Com-paq desktop computers and monitors, to replace functionally obsolete equipment
and improve staff working environment, productivity and support. Upon a roll call vote: Yeas:
Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
JOB ORDER TABLED FOR CITY FACILITY EPOXY FLOORING
Councilmember Prigge made a motion, seconded by Councilmember Dunne, to table the job
order for epoxy flooring until the next City Council meeting to be held on April 24, 2013. Upon
a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor
Kaptain. Nays: None.
NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE BID AWARDED
REINDERS, INC. FOR THE PURCHASE ROUGH MOWER FOR WING PARK GOLF
COURSE
Councilmember Moeller made a motion, seconded by Councilmember Powell, to award a
contract to Reinders, Inc. in the amount of $55,358 for the purchase of a rough mower to replace
failing equipment and improve efficiency of operations. Upon a roll call vote: Yeas:
Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
STATE OF ILLINOIS PROCUREMENT JOINT PURCHASE PROGRAM CONTRACT
AWARDED TO LANDMARK FORD FOR THE PURCHASE OF METER SHOP
VEHICLES
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to award a
contract to Landmark Ford in the amount of $35,262 for the purchase of two cargo vans for the
Meter Shop. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None.
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STATE OF ILLINOIS PROCUREMENT JOINT PURCHASE PROGRAM CONTRACT
AWARDED TO WRIGHT AUTOMOTIVE FOR THE PURCHASE OF FIRE
PASSENGER VEHICLE
Councilmember Steffen made a motion, seconded by Councilmember Dunne, to award contract
to Wright Automotive in the amount of $23,902 for the purchase of one Fire Department
passenger vehicle to replace existing fleet inventory remaining in service beyond acceptable
replacement intervals. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
STATE OF ILLINOIS PROCUREMENT JOINT PURCHASE PROGRAM CONTRACT
TO APPROVE THE PURCHASE OF PANASONIC TOUGHBOOK COMPUTERS
FROM THE EMERGENCY TELEPHONE SYSTEM FUND FOR
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve the
purchase of the computers from the Emergency Telephone System Fund in the amount of
$139,470. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None.
HOUSTON-GALVESTON AREA COUNCIL BUYING CONSORTIUM CONTRACT
AWARDED TO VIGILANT SOLUTIONS, INC. FOR THE PURCHASE OF TWO (2) OF
LICENSE PLATE RECOGNITION SYSTEMS
Councilmember Steffen made a motion, seconded by Councilmember Prigge, to authorize the
purchase of two license plate recognition systems with related software components from
Vigilant Solutions, Inc. through the Houston-Galveston Area Council buying consortium in the
amount of $39,300. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
RESOLUTION 13-68 ADOPTED APPROVING RIVERBOAT FUND GRANT
RECIPIENTS
Councilmember Steffen made a motion, seconded by Councilmember Moeller, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Steffen, and Mayor Kaptain. Nays: Councilmember Prigge.
APRIL 10, 2013 VOLUME LXXVIII
198
Resolution No. 13-68
RESOLUTION
APPROVING RIVERBOAT FUND GRANT RECIPIENTS
WHEREAS, the Riverboat Fund Grant Program was established in the amount of
$250,000 with the adoption of the 2013 budget to provide financial assistance and support
regarding operating costs for local not-for-profit organizations; and
WHEREAS, in 2013 applications have been made for thirty-five projects under the
Riverboat Fund Grant Program; and
WHEREAS, said applications have been reviewed and recipients selected by the City
Council; and
WHEREAS, the City Council has determined that an additional allocation in the amount
of $117,946 from the Riverboat Fund contingency should be added to the Riverboat Fund Grant
Program in 2013 to provide financial support for the Ride-in-Kane program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, grant assistance and funds be provided under the Riverboat Fund Grant
Program to the following organizations:
Organization Amount
Oak Crest $ 17,300
Golden Diners 21,600
Ecker Center 8,700
Food For Greater Elgin 17,300
Boys and Girls Club 98,600
Neighborhood Housing Services 21,600
YWCA 13,000
Literacy Connection 21,600
United Way 8,700
Centro de Informacion 21,600
Ride-in-Kane 117,946
TOTAL $367,946
BE IT FURTHER RESOLVED that the projects shall be in conformance with all
applicable codes and ordinances.
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BE IT FURTHER RESOLVED that prior to receiving any grant funds organizations shall
be required to enter into an agreement with the City of Elgin in a form as approved by the
Corporation Counsel.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: April 10, 2013
Adopted: April 10, 2013
Vote: Yeas: 5 Nays: 1
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 13-69 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH HOUSEAL LAVIGNE ASSOCIATES FOR CONSULTING SERVICES IN
CONNECTION WITH UPDATING THE CITY OF ELGIN'S COMPREHENSIVE PLAN
AND DESIGN GUIDELINES
Councilmember Steffen made a motion, seconded by Councilmember Moeller, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: Councilmember Dunne.
Resolution No. 13-69 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH HOUSEAL LAVIGNE ASSOCIATES FOR CONSULTING SERVICES IN CONNECTION WITH UPDATING THE CITY OF ELGIN'S COMPREHENSIVE PLAN AND DESIGN GUIDELINES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute an Agreement with Houseal Lavigne Associates on behalf of
the City of Elgin for consulting services in connection with updating the City of Elgin's
comprehensive plan and design guidelines, a copy of which is attached hereto and made a part
hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
APRIL 10, 2013 VOLUME LXXVIII
200
Presented: April 10, 2013
Adopted: April 10, 2013
Omnibus Vote: Yeas: 5 Nays: 1
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 13-70 ADOPTED AUTHORIZING EXECUTION OF AN
INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS STATE TOLL
HIGHWAY AUTHORITY AND THE FOREST PRESERVE DISTRICT OF KANE
COUNTY FOR WETLAND MITIGATION
Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 13-70 RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY AND THE FOREST PRESERVE DISTRICT OF KANE COUNTY FOR WETLAND MITIGATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized
and directed to execute an Intergovernmental Agreement with the Illinois State Toll Highway
Authority and the Forest Preserve District of Kane County on behalf of the City of Elgin for
wetland mitigation, in substantially the form of the intergovernmental agreement attached hereto
with such revisions thereto as approved by the corporation counsel.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: April 10, 2013
Adopted: April 10, 2013
Vote: Yeas: 6 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
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201
RESOLUTION 13-71 ADOPTED AUTHORIZING EXECUTION OF A REAL ESTATE
SALES AGREEMENT WITH MAX MCGRAW WILDLIFE FOUNDATION (1600
DUNDEE AVENUE)
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 13-71 RESOLUTION AUTHORIZING EXECUTION OF A REAL ESTATE SALES AGREEMENT WITH MAX MCGRAW WILDLIFE FOUNDATION (1600 Dundee Avenue)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized
and directed to execute a real estate sales agreement with Max McGraw Wildlife Foundation on
behalf of the City of Elgin for the purchase of property commonly known as 1600 Dundee
Avenue for $2,600,000.00, in substantially the form of the real estate sale agreement attached
hereto with such revisions thereto as approved by the corporation counsel.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: April 10, 2013
Adopted: April 10, 2013
Vote: Yeas: 6 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
CONSENT AGENDA
By unanimous consent, Councilmember Powell made a motion, seconded by Councilmember
Dunne, to pass Ordinance No. G19-13 and adopt Resolution Nos.13-59 through 13-67 by
omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None.
APRIL 10, 2013 VOLUME LXXVIII
202
RESOLUTION 13-59 ADOPTED AUTHORIZING EXECUTION OF A COMMUNITY
DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH WAYSIDE
CROSS MINISTRIES FOR REIMBURSEMENT OF MONTHLY RENTAL COSTS FOR
THE PERIOD OF JUNE 1, 2012 THROUGH MAY 31, 2013
Councilmember Powell made a motion, seconded by Councilmember Dunne, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 13-59
RESOLUTION
AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH
WAYSIDE CROSS MINISTRIES FOR REIMBURSEMENT OF MONTHLY
RENTAL COSTS FOR THE PERIOD OF JUNE 1, 2012 THROUGH MAY 31, 2013
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute a community development block grant agreement on behalf of
the City of Elgin with Wayside Cross Ministries for reimbursement of monthly rental costs for
the period of June 1, 2012 through May 31, 2013, associated with the lease of the facility at 1732
Berkley Street, Elgin, Illinois, a copy of which is attached hereto and made a part hereof by
reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: April 10, 2013
Adopted: April 10, 2013
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
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203
RESOLUTION 13-60 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH CIVILTECH ENGINEERING, INC. FOR ENGINEERING SERVICES IN
CONNECTION WITH THE 2014 NEIGHBORHOOD STREET REHABILITATION-
ABBOTT/ROYAL/GARDEN CRESCENT PROJECT
Councilmember Powell made a motion, seconded by Councilmember Dunne, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 13-60 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH CIVILTECH ENGINEERING, INC. FOR ENGINEERING SERVICES IN CONNECTION WITH THE 2014 NEIGHBORHOOD STREET REHABILITATION-ABBOTT/ROYAL/GARDEN CRESCENT PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute an Agreement with Civiltech Engineering, Inc. on behalf of
the City of Elgin for engineering services in connection with the 2014 Neighborhood Street
Rehabilitation-Royal/Abbott/Garden Crescent Project, a copy of which is attached hereto and
made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: April 10, 2013
Adopted: April 10, 2013
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 13-61 ADOPTED AUTHORIZING THE DISTRIBUTION OF GRANTS
TO YOUTH SPORTS ORGANIZATIONS
Councilmember Powell made a motion, seconded by Councilmember Dunne, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
APRIL 10, 2013 VOLUME LXXVIII
204
Resolution No. 13-61
RESOLUTION
AUTHORIZING THE DISTRIBUTION OF GRANTS TO
YOUTH SPORTS ORGANIZATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, is hereby authorized and directed to distribute grants to the
following youth sports organizations for the purposes specified herein and pursuant to the terms
and conditions in the agreements between the City of Elgin and the respective youth sports
organizations:
Elgin American/National Little League
Scoreboards $ 4,700
Total $ 4,700
Elgin Continental Little League
Field improvements $ 5,500
Total $ 5,500
Elgin Classic Little League
Fencing for junior field dugouts $ 1,500
Dugout roofs $ 2,000
Concession Improvements $ 5,000
Total $ 8,500
American Legion
Concrete slab for announcers table $ 1,000
Home Plate and pitcher’s mound $ 200
Total $ 1,200
Elgin Youth Football
Lightning prediction system $ 5,500
Scoreboard frame repair $ 5,000
Total $ 10,500
Trout Park Baseball
Batting tunnels $ 18,600
Total $ 18,600
Total grant allocation $ 49,000
s/ David J. Kaptain
David J. Kaptain, Mayor
VOLUME LXXVIII APRIL 10, 2013
205
Presented: April 10, 2013
Adopted: April 10, 2013
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 13-62 ADOPTED AUTHORIZING EXECUTION OF A COMMUNITY
DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH KANE
COUNTY FOR REIMBURSEMENT OF COSTS ASSOCIATED WITH THE LEAD
HAZARD CONTROL PROGRAM
Councilmember Powell made a motion, seconded by Councilmember Dunne, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 13-62
RESOLUTION
AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH KANE COUNTY FOR
REIMBURSEMENT OF COSTS ASSOCIATED WITH THE
LEAD HAZARD CONTROL PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute a community development block grant agreement on behalf of
the City of Elgin with Kane County for reimbursement of costs associated with the Lead Hazard
Control Program, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: April 10, 2013
Adopted: April 10, 2013
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
APRIL 10, 2013 VOLUME LXXVIII
206
RESOLUTION 13-63 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH STEVEN NEMEROVSKI AND LAWRENCE SUFFREDIN, JR. FOR
LEGISLATIVE REPRESENTATION
Councilmember Powell made a motion, seconded by Councilmember Dunne, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 13-63
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
STEVEN NEMEROVSKI AND LAWRENCE SUFFREDIN, JR. FOR
LEGISLATIVE REPRESENTATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute an agreement on behalf of the City of Elgin with Steven
Nemerovski and Lawrence Suffredin, Jr. for legislative representation, a copy of which is
attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: April 10, 2013
Adopted: April 10, 2013
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 13-64 ADOPTED APPROVING FINAL PLAT FOR BOWES CREEK
COUNTRY CLUB PHASE III
Councilmember Powell made a motion, seconded by Councilmember Dunne, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
VOLUME LXXVIII APRIL 10, 2013
207
Resolution No. 13-64
RESOLUTION
APPROVING FINAL PLAT FOR BOWES CREEK COUNTRY CLUB PHASE III
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that it hereby approves the final plat prepared by Cowhey Manhard dated May 14, 2012, and last
revised March 19, 2013, for Bowes Creek Country Club Phase III.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: April 10, 2013
Adopted: April 10, 2013
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 13-65 ADOPTED AUTHORIZING EXECUTION OF AND GRANTING
A TEMPORARY CONSTRUCTION EASEMENT IN FAVOR OF THE COUNTY OF
KANE (RANDALL ROAD OVER SANDY CREEK CULVERT 11)
Councilmember Powell made a motion, seconded by Councilmember Dunne, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 13-65
RESOLUTION
AUTHORIZING EXECUTION OF AND GRANTING A TEMPORARY
CONSTRUCTION EASEMENT IN FAVOR OF THE COUNTY OF KANE
(Randall Road over Sandy Creek Culvert 11)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized
and directed to execute a temporary construction easement granting a temporary construction
easement to the County of Kane over certain property owned by the City of Elgin for the purpose
APRIL 10, 2013 VOLUME LXXVIII
208
of replacing a highway culvert located on the eastern side of Randall Road over Sandy Creek, a
copy of which is attached hereto.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: April 10, 2013
Adopted: April 10, 2013
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 13-66 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH LAYNE CHRISTENSEN COMPANY FOR DEEP WELL #4 MOTOR
REPLACEMENT
Councilmember Powell made a motion, seconded by Councilmember Dunne, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 13-66
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
LAYNE CHRISTENSEN COMPANY
FOR DEEP WELL #4 MOTOR REPLACEMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that
an exception to the requirements of the procurement ordinance is necessary and in the best
interest of the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to
execute an agreement on behalf of the City of Elgin with Layne Christensen Company for Deep
Well #4 motor replacement, a copy of which is attached hereto and made a part hereof by
reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
VOLUME LXXVIII APRIL 10, 2013
209
Presented: April 10, 2013
Adopted: April 10, 2013
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 13-67 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH GRAYBAR ELECTRIC COMPANY, INC. FOR THE PURCHASE AND
INSTALLATION OF ELECTRIC MOTOR VARIABLE FREQUENCY DRIVES
Councilmember Powell made a motion, seconded by Councilmember Dunne, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 13-67 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH GRAYBAR ELECTRIC COMPANY, INC. FOR THE PURCHASE AND INSTALLATION OF ELECTRIC MOTOR VARIABLE FREQUENCY DRIVES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute an
Agreement with Graybar Electric Company, Inc. on behalf of the City of Elgin for the purchase
and installation of electric motor variable frequency drives, a copy of which is attached hereto
and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: April 10, 2013
Adopted: April 10, 2013
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
APRIL 10, 2013 VOLUME LXXVIII
210
ORDINANCE G19-13 PASSED AMENDING THE ELGIN MUNICIPAL CODE BY
ADDING TO THE LIST OF STOP INTERSECTIONS (ERIE STREET AT LYLE
AVENUE)
Councilmember Powell made a motion, seconded by Councilmember Dunne, to pass the
following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Ordinance No. G19-
13
AN ORDINANCE
AMENDING THE ELGIN MUNICIPAL CODE BY ADDING TO
THE LIST OF STOP INTERSECTIONS
(Erie Street at Lyle Avenue)
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS:
Section 1. That Section 11.32.030 of the Elgin Municipal Code, 1976, as amended,
entitled "Stop Intersections" be and is hereby further amended by adding the following:
Street Direction To Stop For
Erie Street Eastbound Lyle Avenue
Section 2. That all ordinances or parts of ordinances in conflict with the provisions of
this ordinance be and are hereby repealed to the extent of any such conflict.
Section 3. That this ordinance shall be in full force and effect ten days after its passage
in the manner provided by law.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: April 10, 2013
Passed: April 10, 2013
Omnibus Vote: Yeas: 6 Nays: 0
Recorded: April 10, 2013
Published: April 12, 2013
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
VOLUME LXXVIII APRIL 10, 2013
211
REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to place the
following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne,
Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Bicycle & Pedestrian Advisory Committee March 19, 2013
Emergency Telephone System Board February 21, 2013
Strategic Plan Commission March 12, 2013
Committee of the Whole Minutes for March 6, 2013
City Council Minutes for March 6, 2013
Telecommunications Tax
Sales Tax
Local Sales Tax
State Income Tax
State Use Tax
ANNOUNCEMENTS
Mayor Kaptain made announcements regarding forthcoming meetings.
ADJOURNMENT
Councilmember Dunne made a motion, seconded by Councilmember Powell, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen,
and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:56 p.m.
s/ Kimberly Dewis April 24, 2013
Kimberly Dewis, City Clerk Date Approved