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HomeMy WebLinkAboute - March 6, 2013 CC144 MARCH 6, 2013 VOLUME LXXVIII COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on March 6, 2013, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:40 p.m. A moment of silence was observed to honor Lisa Koziol-Ellis and the Pledge of Allegiance was led by City Manager Sean Stegall. ROLL CALL Roll call was answered by Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. MINUTES OF THE FEBRUARY 27, 2013, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to approve the February 27, 2013, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Councilmember Moeller abstained. RECOGNIZE PERSONS PRESENT Andrew Cumming invited residents to participate in a candidate’s forum being held on from 2:00 p.m. – 4:00 p.m. March 9, 2013 at Zion Lutheran Church at 300 Griswold. Immediately following the forum there would be a spaghetti dinner also at the church. BID 12-063 AWARDED TO CINTAS CORPORATION FOR PUBLIC SERVICES UNIT UNIFORM RENTAL Councilmember Steffen made a motion, seconded by Councilmember Moeller, to approve an agreement with Cintas Corporation in the amount of $31,169, for a two year term, to uniform rental service for employees in the departments in the Public Services unit in accordance with the SEIU Local 73 agreement. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVIII MARCH 6, 2013 145 BID 13-010 AWARDED TO WEST PIER LAUNDRY FOR LAUNDERING OF STAFF UNIFORMS AND LINEN Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to approve an agreement with West Pier Laundry in the amount of $62,050 to provide laundry services for Police Community Service Officer and Code Enforcement Officer uniforms and linens for Police and Fire. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. PUBLIC HEARING REGARDING AN ANNEXATION, ZONING, AND FINAL PLAT APPROVAL FOR PROPERTY LOCATED AT 2651 BIG TIMBER ROAD BY PANCOR CONSTRUCTION AND DEVELOPMENT AS APPLICANT AND RANDALL POINT BUSINESS CENTER, LLC. AS OWNER Mayor Kaptain declared the public hearing open. Marc Mylott, Community Development Director, provided an overview of the project noting that the applicant proposes to annex the subject property, which consists of approximately 4.48 acres and will incorporate the property into the Randall Point Business Park. Mayor Kaptain invited comment from the council and the audience. Mayor Kaptain declared the public hearing closed. PETITION 45-12 APPROVED REQUESTING ANNEXATION, ZONING AND FINAL PLAT APPROVAL, FOR PROPERTY LOCATED AT 2651 BIG TIMBER ROAD, BY PANCOR CONSTRUCTION AND DEVELOPMENT, AS APPLICANT, AND RANDALL POINT BUSINESS CENTER, LLC, AS OWNER Marc Mylott, Community Development Director, reiterated his previous comment regarding the project. He noted that the Planning & Zoning Commission and staff recommend approval of the application; subject to the conditions outlined in the memo. Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to approve Petition 45-12 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. CONSENT AGENDA By unanimous consent, Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to pass adopt Resolution Nos. 13-39 through 13-46 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. MARCH 6, 2013 VOLUME LXXVIII 146 RESOLUTION 13-39 ADOPTED AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH DIXON DANCE ACADEMY, INC. FOR DANCE INSTRUCTION Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 13-39 RESOLUTION AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH DIXON DANCE ACADEMY, INC. FOR DANCE INSTRUCTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a service agreement on behalf of the City of Elgin with the Dixon Dance Academy, Inc. to provide dance instruction at The Centre for the year 2013, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 6, 2013 Adopted: March 6, 2013 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-40 ADOPTED AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH KATHRYN BRUNO FOR GROUP FITNESS INSTRUCTION AND CLASSES Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVIII MARCH 6, 2013 147 Resolution No. 13-40 RESOLUTION AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH KATHRYN BRUNO FOR GROUP FITNESS INSTRUCTION AND CLASSES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Service Agreement on behalf of the City of Elgin with Kathryn Bruno for group fitness instruction and classes at The Centre from January 1, 2013 to December 31, 2013, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 6, 2013 Adopted: March 6, 2013 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-41 ADOPTED AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH SARAH KOECKRITZ FOR GROUP FITNESS INSTRUCTION AND CLASSES Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. MARCH 6, 2013 VOLUME LXXVIII 148 Resolution No. 13-41 RESOLUTION AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH SARAH KOECKRITZ FOR GROUP FITNESS INSTRUCTION AND CLASSES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Service Agreement on behalf of the City of Elgin with Sarah Koeckritz for group fitness instruction and classes at The Centre from January 1, 2013 to December 31, 2013, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 6, 2013 Adopted: March 6, 2013 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-42 ADOPTED AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH DANAE MOLITER FOR GROUP FITNESS INSTRUCTION AND CLASSES Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVIII MARCH 6, 2013 149 Resolution No. 13-42 RESOLUTION AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH DANAE MOLITER FOR GROUP FITNESS INSTRUCTION AND CLASSES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Service Agreement on behalf of the City of Elgin with Danae Moliter for group fitness instruction and classes at The Centre from January 1, 2013 to December 31, 2013, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 6, 2013 Adopted: March 6, 2013 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-43 ADOPTED AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH STERLING SYMMETRY UNLIMITED, INCORPORATED FOR GROUP FITNESS INSTRUCTION AND CLASSES Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. MARCH 6, 2013 VOLUME LXXVIII 150 Resolution No. 13-43 RESOLUTION AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH STERLING SYMMETRY UNLIMITED, INCORPORATED FOR GROUP FITNESS INSTRUCTION AND CLASSES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Service Agreement on behalf of the City of Elgin with Sterling Symmetry Unlimited, Incorporated for group fitness instruction and classes at The Centre from January 1, 2013 to December 31, 2013, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 6, 2013 Adopted: March 6, 2013 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-44 ADOPTED AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 2 WITH ENGINEERING ENTERPRISES, INC. FOR ENGINEERING SERVICES IN CONNECTION WITH THE N. COMMONWEALTH AND DEMMOND SANITARY SEWER ENGINEERING ANALYSIS PROJECT Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVIII MARCH 6, 2013 151 Resolution No. 13-44 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 2 WITH ENGINEERING ENTERPRISES, INC. FOR ENGINEERING SERVICES IN CONNECTION WITH THE N. COMMONWEALTH AND DEMMOND SANITARY SEWER ENGINEERING ANALYSIS PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute amendment agreement no. 2 on behalf of the City of Elgin with Engineering Enterprises, Inc. for engineering services in connection with the N. Commonwealth and Demmond Sanitary Sewer Engineering Analysis Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 6, 2013 Adopted: March 6, 2013 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-45 ADOPTED AUTHORIZING PURCHASE OF CARDIAC MONITORS AND RELATED COMPONENTS FROM ZOLL MEDICAL CORPORATION Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. MARCH 6, 2013 VOLUME LXXVIII 152 Resolution No. 13-45 RESOLUTION AUTHORIZING PURCHASE OF CARDIAC MONITORS AND RELATED COMPONENTS FROM ZOLL MEDICAL CORPORATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to purchase three cardiac monitors and related components from Zoll Medical Corporation for the total amount of $85,395.68 pursuant to the quotation therefor dated February 5, 2013, a copy of which is attached hereto and made a part hereof by reference. BE IT FURTHER RESOLVED that the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interests of the city for the purchase authorized by this resolution. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 6, 2013 Adopted: March 6, 2013 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 13-46 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH TELCOM INNOVATIONS GROUP, L.L.C. FOR VOICE OVER IP PHONE SYSTEM UPGRADE Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVIII MARCH 6, 2013 153 Resolution No. 13-46 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH TELCOM INNOVATIONS GROUP, L.L.C. FOR VOICE OVER IP PHONE SYSTEM UPGRADE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement with Telcom Innovations Group, L.L.C. on behalf of the City of Elgin for voice over IP phone system upgrade, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: March 6, 2013 Adopted: March 6, 2013 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Gilliam made a motion, seconded by Councilmember Powell, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole Minutes for February 13, 2013 City Council Minutes for February, 2013 ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. MARCH 6, 2013 VOLUME LXXVIII 154 ADJOURNMENT Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 7:50 p.m. s/ Kimberly Dewis March 20, 2013 Kimberly Dewis, City Clerk Date Approved