Loading...
HomeMy WebLinkAboutx - December 14, 2012 CC697 VOLUME LXXVII DECEMBER 14, 2012 COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on December 14, 2012, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:00 p.m. A moment of silence was observed and the Pledge of Allegiance was led by Janelle Walker. ROLL CALL Roll call was answered by Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. MINUTES OF THE DECEMBER 5, 2012, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the December 5, 2012, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. RECOGNIZE PERSONS PRESENT Tom McCarthy asked that the council rethink their position on video gambling in the local restaurants and bars. His concern was that with other surrounding communities allowing video gambling the city’s establishments would lose business. Terry Gavin stated his concerns regarding the proposed 2013 Budget. He felt there was too much spending and that a few of the new taxes should be repealed. BID 12-061 AWARDED TO VISU-SEWER FOR THE 2012 SEWER LINING PROJECT Councilmember Moeller made a motion, seconded by Councilmember Powell, to award a contract to Visu-Sewer for the amount of $296,560 for the 2012 Sewer Lining Project. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. DECEMBER 14, 2012 VOLUME LXXVII 698 TOTAL COOPERATIVE PURCHASING NETWORK BID AWARDED TO TRANE USA, INC. FOR THE PURCHASE OF HVAC EQUIPMENT AT THE PUBLIC WORKS FACILITY AND FIRE STATION 2 Councilmember Moeller made a motion, seconded by Councilmember Powell, to award the bid to Trane USA, Inc. in the amount of $64,662 for the purchase of HVAC equipment at the Public Works Facility and Fire Station 2. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. JOB ORDER CONTRACTING BID AWARDED TO F.H. PASCHEN FOR INSTALLATION OF HVAC EQUIPMENT AT THE PUBLIC WORKS FACILITY AND FIRE STATION 2 Councilmember Powell made a motion, seconded by Councilmember Moeller, to award the bid to F.H. Paschen in the amount of $76,646 for the installation of HVAC equipment at the Public Works Facility and Fire Station 2. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. PUBLIC HEARING FOR THE 2013 PROPOSED CITY OF ELGIN BUDGET Mayor Kaptain declared the public hearing open at 7:10 p.m. Chief Financial Officer Colleen Lavery stated that the City Council is being asked to consider the 2013 Budget in the amount of $277,800,080. The budget establishes an appropriation for seven fund t ypes and thirty-four individual funds. The budget being considered is the same budget that was presented on November 28th. No changes have been made to the proposed budget since that date. The goal of reducing reliance on the property tax levy is being accomplished. As stated at the Truth in Taxation Public Hearing on December 5th, the overall property tax levy is budgeted to decrease $5,431,000 from the previous year ($45,978 to $40,547 million). Property tax as a percentage of total general fund revenue is approximately 31%. Terry Gavin, 980 Mohawk, expressed his concerns about the increased budget, and increased spending. He also expressed his disapproval at having the garbage removal fees on the water bill and that the changes from last year cost more than $58.00 for the average resident. Chuck Keysor, 2 S. Jackson, expressed his concerns regarding the strategic plan. He questioned the usefulness of drafting this and future budgets. He also stated his concerns regarding the proposed strategic plan commission and compared it to the budget task force. City Manager Stegall noted that the information used to draft the plan came from data gathered from the council. VOLUME LXXVII DECEMBER 14, 2012 699 There was a discussion between Councilmember Gilliam and Mr. Gavin regarding the items Mr. Gavin felt could be cut from the budget. Councilmember Steffen noted that there are a number of one-time expenses, with funding sources such as grants that are included in the budget. He asked that the focus of the discussion to remain on the operating budget Mayor Kaptain declared the public hearing closed at 7:35 p.m. ORDINANCE T25-12 PASSED ADOPTING THE 2013 BUDGET IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE Councilmember Prigge thanked staff for their work on the proposed budget. He stated that he would not be supporting the approval of the budget. He felt that the continued spending on projects such as the East Side Recreation Center (ERC) and 4th of July fireworks were not in the best interest of the residents. Councilmember Moeller also thanked staff for their work on the proposed budget. She stated that the budget allowed for the funding of core services and provided property tax relief to the residents. She felt that spending to improve the quality of life for residents was important. Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Steffen, and Mayor Kaptain. Nays: Councilmember Prigge. Ordinance No. T25-12 AN ORDINANCE ADOPTING THE 2013 BUDGET IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE WHEREAS, the City Council of the City of Elgin has provided for the preparation and adoption of an annual budget in lieu of passage of an appropriation ordinance for the fiscal year 2013; and WHEREAS, a tentative annual budget has been prepared, notice given and a tentative annual budget made available for inspection for at least seven days; and WHEREAS, the City Council of the City of Elgin, Illinois, has examined said annual budget and has heard all persons appearing and desiring to be heard concerning said annual budget. DECEMBER 14, 2012 VOLUME LXXVII 700 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That the tentative annual budget heretofore prepared by the budget officer and placed on file as required by statutes of the State of Illinois is hereby adopted in lieu of the passage of an appropriation ordinance for the fiscal year 2013 and is attached hereto. Section 2. That the budget officer is hereby authorized and directed to cause to be prepared and published the 2013 annual budget. Section 3. That this ordinance shall be in full force and effect from and after January 1, 2013. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Passed: December 14, 2012 Vote: Yeas: 6 Nays: 1 Recorded: December 14, 2012 Published: December 17, 2012 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE T26-12 PASSED FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2012 AND ENDING DECEMBER 31, 2012, OF THE CITY OF ELGIN, KANE AND COOK COUNTIES, ILLINOIS Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Ordinance No. T26-12 ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2012 AND ENDING DECEMBER 31, 2012 OF THE CITY OF ELGIN, KANE AND COOK COUNTIES, ILLINOIS WHEREAS, the City Council of the City of Elgin in the counties of Kane and Cook, in the State of Illinois, did on the 14th of December, 2012 after notice of publication and public VOLUME LXXVII DECEMBER 14, 2012 701 hearing adopt a budget in lieu of an annual appropriation ordinance for said City for the fiscal year beginning January 1, 2013, the amount of which is ascertained to be the aggregate sum of $277,800,080. WHEREAS, the Constitution of the State of Illinois, 1970, grants the City of Elgin as a Home Rule Unit the power to “... exercise any power and perform any function pertaining to its government and affairs including, but not limited to, the power to regulate for the protection for the public health, safety, morals and welfare; to license; to tax; and to incur debt.” NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL FOR THE CITY OF ELGIN, ILLINOIS: Section 1. That there be and there is hereby levied upon all tax able property within the corporate limits of said City, subject to taxation for the year 20 12, the total sum of $40,547,000 for all purposes of the City of Elgin, mentioned in said budget as appropriated for the current fiscal year and in the specific amounts levied for the various purposes heretofore named being included herein by being placed in a separate column under the heading “To Be Raised By Taxation” which appears over the same, the tax so levied for the current fiscal year of said City for the certain appropriations specified herein to be collected from said tax levy, the total of which has been ascertained as aforesaid and being summarized as follows: GENERAL CORPORATE PURPOSES In Accordance with Provisions of the 1970 Constitution of Illinois, Article 7 Amount Appropriated Estimated Receipts From Other Sources To Be Raised By Taxation 01 Mayor & City Council 318,950 318,950 02 City Clerk 227,530 227,530 03 Office of the City Manager 1,479,140 1,479,140 05 Legal 1,148,980 1,148,980 06 Human Resources 764,370 764,370 15 Planning & Neighborhood Services 410,630 410,630 16 Code Administration & Development Services 3,291,310 3,291,310 17 Business Services - Economic Development 30,460 30,460 19 Boards & Commissions 402,600 402,600 20 Finance 2,014,500 2,014,500 21 ITS 872,010 872,010 22 Purchasing & Risk Management 331,440 331,440 23 Police Department 34,395,830 18,881,719 15,514,111 24 Civil Defense - Emergency Operations 17,750 17,750 28 Fire Department 23,774,750 13,051,237 10,723,513 33 Public Works 17,142,880 17,142,880 37 Building Maintenance 2,251,930 2,251,930 69 Non-Departmental 9,207,510 9,207,510 TOTAL – GENERAL CORPORATE PURPOSES $98,082,570 $71,844,946 26,237,624 DECEMBER 14, 2012 VOLUME LXXVII 702 Add: 1% for Loss of Collection 262,376 TOTAL AMOUNT TO BE RAISED BY TAXATION - GENERAL CORPORATE PURPOSE $26,500,000 SPECIAL CORPORATE PURPOSES 201 Public Benefit Fund 0 0 220 Emergency Telephone System (E911) 2,462,490 2,462,490 230 Community Dev. Grant 1,614,770 1,614,770 240 Spring St Parking Dist. 124,500 124,500 250 Drug Asset Forfeiture Fund 396,490 396,490 262 Central Area Tax Allocation Fund 16,204,500 16,204,500 263 U.S. Rte. 20 Tax Allocation Fund 160,000 160,000 264 Bluff City Tax Allocation Fund 260,000 260,000 275 Elgin Riverboat Fund 23,655,850 23,655,850 276 Elgin Riverboat Lease 4,010,380 4,010,380 290 Motor Fuel Tax Fund 3,698,500 3,698,500 294 Cemetery Operating 439,370 439,370 296 Elgin Recreation 7,860,990 7,860,990 301 Corporate Bond Fund 9,673,360 6,584,251 $3,089,109 Add: 1% for Loss of Collection 30,891 TOTAL AMOUNT TO BE RAISED BY TAXATION – CORPORATE BOND FUND $3,120,000 280 Social Security 1,959,406 0 1,959,406 Add: 1% for Loss of Collection 19,594 TOTAL AMOUNT TO BE RAISED BY TAXATION –SOCIAL SECURITY $1,979,000 280 Illinois Municipal Retirement Fund 9,071,164 6,910,768 2,160,396 Add: 1% for Loss of Collection 21,604 TOTAL AMOUNT TO BE RAISED BY TAXATION – IMRF $2,182,000 Capital Improvement Funds 312 2012 GO Bond Project Fund 6,933,400 6,933,400 340 Park Development Fund 1,761,140 1,761,140 378 Tyler Creek 735,020 735,020 381 2001 GO Bond Project Fund 0 0 382 2002 GO Bond Project Fund 0 0 383 2003 GO Bond Project Fund 0 0 384 2004 GO Bond Project Fund 0 0 365 2005 GO Bond Project Fund 0 0 366 2006 GO Bond Project Fund 434,230 434,230 367 2007 GO Bond Project Fund 330,000 330,000 368 2008 GO Bond Project Fund 2,214,800 2,214,800 370 2010 GO Bond Project Fund 546,800 546,800 371 2011 GO Bond Project Fund 2,198,140 2,198,140 385 Capital Improvement Fund 3,200,000 3,200,000 VOLUME LXXVII DECEMBER 14, 2012 703 Enterprise Funds 401 Utility Operating Fund 29,392,560 29,392,560 420 Water Development Fund 2,667,880 2,667,880 440 Sewer Development Fund 10,104,850 10,104,850 540 Golf Operating Fund 2,934,000 2,934,000 Internal Service Funds 601 Equipment Replacement 3,673,860 3,673,860 630 Risk Management Fund 6,404,140 6,404,140 635 Medical Insurance 10,697,020 10,697,020 Trust and Agency Funds 520 Cemetery Perpetual Care Fund 28,660 28,660 636 Retiree Medical Insurance 1,753,400 1,753,400 701 Police Pension Fund 6,828,190 3,239,081 $3,589,109 Add: 1% for Loss of Collections 35,891 TOTAL AMOUNT TO BE RAISED BY TAXATION - POLICE PENSION $3,625,000 711 Fire Pension Fund 5,287,650 2,177,749 $3,109,901 Add: 1% for Loss of Collections 31,099 TOTAL AMOUNT TO BE RAISED BY TAXATION - FIRE PENSION $3,141,000 TOTAL SPECIAL CORPORATE PURPOSES $179,717,510 $165,809,589 $13,907,921 Add: 1% for Loss of Collections 139,079 TOTAL AMOUNT TO BE RAISED BY TAXATION FOR SPECIAL CORPORATE PURPOSES $14,047,000 GRAND TOTAL – APPROPRIATION ALL PURPOSES $277,800,080 TOTAL RECEIPTS FROM SOURCES OTHER THAN TAXATION $237,654,535 TOTAL TO BE RAISED BY TAXATION $40,145,545 Add: 1% for Loss of Collections 401,455 TOTAL AMOUNT TO BE RAISED BY TAXATION $40,547,000 The total amount of $40,547,000 levied by this ordinance for all funds. Section 2. This ordinance shall be in full force and effect from and after its passage and publication in the manner provided by law. DECEMBER 14, 2012 VOLUME LXXVII 704 Section 3. That the City Clerk be and she is hereby directed to file with the County Clerk of Kane County and the County Clerk of Cook County a certified copy of this ordinance. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Passed: December 14, 2012 Vote: Yeas: 7 Nays: 0 Recorded: December 14, 2012 Published: December 17, 2012 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE T27-12 PASSED FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR ENDING DECEMBER 31, 2012 IN AND FOR THE CITY OF ELGIN SPECIAL SERVICE AREA NUMBER TWO Councilmember Moeller made a motion, seconded by Councilmember Powell, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Ordinance No. T27-12 AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR ENDING DECEMBER 31, 2012 IN AND FOR THE CITY OF ELGIN SPECIAL SERVICE AREA NUMBER TWO BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. Findings: That the City of Elgin Special Service Area Number Two has been created by an ordinance entitled “An Ordinance Establishing Special Service Area Number Two in the City of Elgin” passed and effective on September 7, 1977; that the corporate authorities of the City of Elgin, acting as the governing board of the City of Elgin Special Service Area Number Two are authorized to levy taxes for special services in said special service area. VOLUME LXXVII DECEMBER 14, 2012 705 Section 2. That there be and there is hereby levied upon all taxable property within the City of Elgin Special Service Area Number Two, subject to taxation for the year 20 12, the sum total of $124,500 for the following purposes. Estimated Receipts From Sources To Be 2013 Other Than Raised By Appropriation Taxation Taxation Debt Services – for operations and maintenance of parking facility $124,500 $1,233 $123,267 Total appropriation $124,500 Total revenues from sources other than Taxation $1,233 Amount to be raised by taxation $123,267 Add: 1% for loss of collection 1,233 Total amount to be raised by taxation for Special Service Area Number Two purposes $124,500 Section 3. The tax levied herein is pursuant to the provision of Article VII, Section 6A and 6L of the Constitution of the State of Illinois and pursuant to 35 ILCS 200/27-5 et. seq., as amended, and to an ordinance establishing City of Elgin Special Service Area Number Two. Section 4. That it is hereby certified to the County Clerk of Kane County, Illinois the sum aforesaid, which total amount City of Elgin Special Service Area Number Two requires to be raised by taxes for the current fiscal year and the City Clerk of the City of Elgin is hereby ordered and directed to file with the County Clerk of the County of Kane on or before the time required by the law a certified copy of this ordinance. Section 5. That this ordinance shall be in full force and effect from and after its passage and approval as provided by law. s/ David J. Kaptain David J. Kaptain, Mayor DECEMBER 14, 2012 VOLUME LXXVII 706 Presented: December 14, 2012 Passed: December 14, 2012 Vote: Yeas: 7 Nays: 0 Recorded: December 14, 2012 Published: December 17, 2012 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE T28-12 PASSED FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR ENDING DECEMBER 31, 2012 IN AND FOR THE CITY OF ELGIN SPECIAL SERVICE AREA NUMBER NINETEEN Councilmember Moeller made a motion, seconded by Councilmember Powell, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Ordinance No. T28-12 AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR ENDING DECEMBER 31, 2012 IN AND FOR THE CITY OF ELGIN SPECIAL SERVICE AREA NUMBER NINETEEN BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. Findings: That the City of Elgin Special Service Area Number Nineteen has been created by an ordinance entitled “An Ordinance Establishing Special Service Area Number Nineteen in the City of Elgin” passed and effective on October 8, 2008; that the corporate authorities of the City of Elgin, acting as the governing board of the City of Elgin Special Service Area Number Nineteen are authorized to levy taxes for special services in said special service area. Section 2. That there be and there is hereby levied upon all taxable property within the City of Elgin Special Service Area Number Nineteen, subject to taxation for the year 2012, the sum total of $57,000 for the following purposes. VOLUME LXXVII DECEMBER 14, 2012 707 Estimated Receipts From Sources To Be 2013 Other Than Raised By Appropriation Taxation Taxation Debt Services – for payment of $57,000 $0 $56,436 principal and interest Total appropriation $57,000 Total revenues from sources other than Taxation $0 Amount to be raised by taxation $56,436 Add: 1% for loss of collection 564 Total amount to be raised by taxation for Special Service Area Number Nineteen purposes $57,000 Section 3. The tax levied herein is pursuant to the provision of Article VII, Section 6A and 6L of the Constitution of the State of Illinois and pursuant to 35 ILCS 200/27-5 et. seq., as amended, and to an ordinance establishing City of Elgin Special Service Area Number Nineteen. Section 4. That it is hereby certified to the County Clerk of Kane County, Illinois the sum aforesaid, which total amount City of Elgin Special Service Area Number Nineteen requires to be raised by taxes for the current fiscal year and the City Clerk of the City of Elgin is hereby ordered and directed to file with the County Clerk of the County of Kane on or before the time required by the law a certified copy of this ordinance. Section 5. That this ordinance shall be in full force and effect from and after its passage and approval as provided by law. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Passed: December 14, 2012 Vote: Yeas: 7 Nays: 0 Recorded: December 14, 2012 Published: December 17, 2012 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk DECEMBER 14, 2012 VOLUME LXXVII 708 RESOLUTION 12-194 ADOPTED ADOPTING THE 2013-2017 STRATEGIC PLAN City Manager Stegall noted a minor change to the Strategic Plan categories. The eight strategic priorities are now: Public Safety, Economic Development, Neighborhoods, Downtown, Education & Workforce Development, Image & Engagement, Diverse Workforce, and Financial Stewardship. Councilmember Prigge stated he was pleased to see the addition of financial stewardship to the strategic plan. Councilmember Moeller made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 12-194 RESOLUTION ADOPTING THE 2013-2017 STRATEGIC PLAN WHEREAS, the City of Elgin has conducted an extensive dialogue with the community in drafting the 2013-2017 Strategic Plan; and WHEREAS, the Elgin City Council and staff engaged in a strategic planning discussions throughout 2012; and WHEREAS, the City Council has conducted extensive budget reviews and policy discussions throughout the months of November and December; and WHEREAS, the 2013-2017 Strategic Plan establishes the city council’s vision, mission and value statements; and WHEREAS, the 2013-2017 the vision statement shall be: “To realize our full potential to truly become THE CITY IN THE SUBURBS”; and WHEREAS, the 2013-2017 the mission statement shall be: “To provide responsive, high quality and efficient services in order to preserve and enhance the community’s quality of life”; and WHEREAS, the 2013-2017 the organizational values shall be: “Adaptable, Results- Focused and Collaborative”; and WHEREAS, the 2013-2017 Strategic Plan priorities for the community were formulated from extensive dialogue and incorporated into the 2013 Budget and 2013 -2017 Financial Plan; and VOLUME LXXVII DECEMBER 14, 2012 709 WHEREAS, the eight strategic priorities for 2013-2017 shall be as follows: Public Safety, Economic Development, Neighborhoods, Downtown, Education & Workforce Development, Image & Engagement, Diverse Workforce, Financial Stewardship; and WHEREAS, a five-year financial plan and objectives have also been developed to support the implementation of the 2013-2017 Strategic Plan; and WHEREAS, strategies, performance measures and annual operational plans for each department shall be created by March 31, 2013 to further support the implementation of the 2013-2017 Strategic Plan; and WHEREAS, the Proposed 2013 Budget and 2013-2017 Strategic Plan have been placed on file for public review with the City Clerk. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the 2013-2017 Strategic Plan is hereby adopted as a policy document of the city to serve as the framework for the setting of priorities, departmental operational planning, budget development, resource allocation and leadership and managerial accountability. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Adopted: December 14, 2012 Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 12-195 ADOPTED ADOPTING THE FIVE-YEAR FINANCIAL PLAN Councilmember Powell made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Steffen, and Mayor Kaptain. Nays: Councilmember Prigge. DECEMBER 14, 2012 VOLUME LXXVII 710 Resolution No. 12-195 RESOLUTION ADOPTING THE FIVE-YEAR FINANCIAL PLAN WHEREAS, the City of Elgin has conducted an extensive dialogue with the community in drafting a 2013-2017 Strategic Plan, the 2013 Budget and a Five-Year Financial Plan (2013- 2017); and WHEREAS, the Elgin City Council and staff engaged in a strategic planning discussions throughout 2012; and WHEREAS, strategic goals and policies for the community were formulated from extensive dialogue and incorporated into the 2013-2017 Strategic Plan, the 2013 Budget and 2013-2017 Financial Plan; and WHEREAS, the City Council has conducted extensive budget reviews and policy discussions throughout the months of November and December; and WHEREAS, the Proposed 2013-2017 Strategic Plan, the 2013 Budget and 2013-2017 Financial Plan have been placed on file for public review with the City Clerk. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the Five-Year Financial Plan is hereby adopted as a policy document of the city as an additional guide for strategic planning and operations. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Adopted: December 14, 2012 Vote: Yeas: 6 Nays: 1 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE G77-12 PASSED ESTABLISHING FEES FOR VARIOUS CITY SERVICES, PERMITS, LICENSES, USE OF FACILITIES AND OTHER MATTERS Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVII DECEMBER 14, 2012 711 Ordinance No. G77-12 AN ORDINANCE ESTABLISHING FEES FOR VARIOUS CITY SERVICES, PERMITS, LICENSES, USE OF FACILITIES AND OTHER MATTERS BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That the fees, charges and rates for 2013 as set forth in the User Fees Exhibit from the adopted 2013 Budget 2013-2017 Financial Plan, attached hereto as Exhibit 1, be and the same are hereby established for the various city services, permits, licenses, use of facilities and other matters as set forth in such attached User Fees Exhibit. Section 2. If any provision, clause, sentence, paragraph, section or part of this ordinance including the user fees exhibit attached hereto, or the application thereof to any person or circumstance shall, for any reason, be adjudged by a court of competent jurisdiction to be unconstitutional or invalid, said judgment shall not affect, impair or invalidate the remainder of this ordinance and the application of such provision to other persons or circumstances, but shall be confined in its operation to the provision, clause, sentence, paragraph, section or part thereof directly involved in the controversy in which such judgment shall have been rendered and to the person or circumstance involved. It is hereby declared to be the legislative intent of the city council that this ordinance would have been adopted had such unconstitutional or invalid provision, clause, sentence, paragraph, section or part thereof had not been included. Section 3. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and are hereby repealed to the extent of any such conflict. Section 4. That this ordinance shall be in full force and effect from and after January 1, 2013. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Passed: December 14, 2012 Vote: Yeas: 7 Nays: 0 Recorded: December 14, 2012 Published: December 16, 2012 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk DECEMBER 14, 2012 VOLUME LXXVII 712 RESOLUTION 12-196 ADOPTED AUTHORIZING PURCHASE OF DISASTER RECOVERY SITE SERVER, STORAGE HARDWARE AND RELATED EQUIPMENT FROM DELL MARKETING, LP PURSUANT TO A MASTER PRICE AGREEMENT WITH MIDWESTERN HIGHER EDUCATION COMMISSION Councilmember Moeller made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 12-196 RESOLUTION AUTHORIZING PURCHASE OF DISASTER RECOVERY SITE SERVER, STORAGE HARDWARE AND RELATED EQUIPMENT FROM DELL MARKETING, LP PURSUANT TO A MASTER PRICE AGREEMENT WITH MIDWESTERN HIGHER EDUCATION COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the purchase of disaster recovery site server and storage hardware and related equipment in the amount of $126,556 from Dell Marketing, LP pursuant to a quotation from Dell Marketing, LP dated November 30, 2012, and pursuant to the terms of a Master Price Agreement with Midwestern Higher Education Commission be and is hereby authorized, copies of such quote and master price agreement being attached hereto and made a part hereof by reference. BE IT FURTHER RESOLVED that Sean R. Stegall, City Manager, is hereby authorized and directed to execute necessary documents in conjunction with the purchase authorized herein. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Adopted: December 14, 2012 Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXVII DECEMBER 14, 2012 713 RESOLUTION 12-197 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH BTE VIDEO, INC. FOR TV PRODUCTION PROGRAMMING AND VIDEO SERVICES Councilmember Moeller made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Steffen, and Mayor Kaptain. Nays: None. Abstain: Councilmember Prigge. Resolution No. 12-197 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH BTE VIDEO, INC. FOR TV PRODUCTION PROGRAMMING AND VIDEO SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with BTE Video, Inc. for TV production programming and video services, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Adopted: December 14, 2012 Vote: Yeas: 6 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 12-198 ADOPTED AUTHORIZING EXECUTION OF A THIRD AMENDMENT AGREEMENT WITH BAXTER & WOODMAN CONTROL SYSTEMS INTEGRATION, LLC FOR WATER DEPARTMENT SUPERVISORY CONTROL AND DATA ACQUISITIONS SYSTEM UPGRADES PROJECT Councilmember Powell made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. DECEMBER 14, 2012 VOLUME LXXVII 714 Resolution No. 12-198 RESOLUTION AUTHORIZING EXECUTION OF A THIRD AMENDMENT AGREEMENT WITH BAXTER & WOODMAN CONTROL SYSTEMS INTEGRATION, LLC FOR WATER DEPARTMENT SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEM UPGRADES PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a third amendment agreement on behalf of the City of Elgin with Baxter & Woodman Control Systems Integration, LLC for Water Department Supervisory Control and Data Acquisition System Upgrades Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Adopted: December 14, 2012 Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk ORDINANCE G78-12 PASSED AMENDING CHAPTER 6.04 OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED, ENTITLED "GENERAL BUSINESS LICENSE" Councilmember Prigge was pleased this idea moved forward and thanked Councilmember Powell for initiating this idea. Councilmember Powell stated she was also glad to see this move forward. She understood the importance of collecting the data but felt that if a business is already paying a license fee, such as food handling, they shouldn’t have to pay for the business license fee as well. VOLUME LXXVII DECEMBER 14, 2012 715 Councilmember Powell made a motion, seconded by Councilmember Steffen, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Ordinance No. G78-12 AN ORDINANCE AMENDING CHAPTER 6.04 OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED, ENTITLED “GENERAL BUSINESS LICENSE” BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That Section 6.04.060 of the Elgin Municipal Code, 1976, as amended, entitled “License Fees, Exceptions” be and is hereby further amended by amending Subparagraph B thereof entitled "Exceptions" by adding a new subparagraph 3 thereto to read as follows: “3. A general business license fee shall not be charged to a business which obtains a separate license from the City and pays a fee to the City for such license pursuant to Title 6 or Title 9 of this Code." Section 2. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and are hereby repealed to the extent of any such conflict. Section 3. That this ordinance shall be in full force upon its passage and publication in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Passed: December 14, 2012 Vote: Yeas: 7 Nays: 0 Recorded: December 14, 2012 Published: December 16, 2012 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk DECEMBER 14, 2012 VOLUME LXXVII 716 CONSENT AGENDA By unanimous consent, Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to adopt Resolution Nos. 12-182 through 12-193 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. RESOLUTION 12-182 ADOPTED REGARDING ELGIN IMAGE COMMISSION RECOGNITION AWARDS Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 12-182 RESOLUTION REGARDING ELGIN IMAGE COMMISSION RECOGNITION AWARDS WHEREAS, the City Council has previously approved a program by the Elgin Image Commission where a formal recognition program would be established to honor individuals with a connection to Elgin who have received regional or national prominence; and WHEREAS, the Elgin Image Commission has recommended to the City Council that for 2012 Dr. Joseph Tefft and William Wright Abell be given recognition awards; and WHEREAS, Dr. Joseph Tefft was Elgin's pioneer physician, was a six-term mayor of Elgin, led in the development of Elgin's dairy industry, and was the first president of the Elgin Academy Board of Trustees; and WHEREAS, William Wright Abell was a noted architect who designed many Elgin buildings including the pocket-watch shaped First Universal Church and the Elgin Commerce Building which is considered to be the city's first true skyscraper. NOW, THERFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Dr. Joseph Tefft and William Wright Abell be and are hereby awarded formal recognition as having been prominent members of the Elgin Community. s/ David J. Kaptain David J. Kaptain, Mayor VOLUME LXXVII DECEMBER 14, 2012 717 Presented: December 14, 2012 Adopted: December 14, 2012 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 12-183 ADOPTED AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE RENZ ADDICTION COUNSELING CENTER Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 12-183 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE RENZ ADDICTION COUNSELING CENTER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a community development block grant sub-recipient agreement on behalf of the City of Elgin with the Renz Addiction Counseling Center for window replacement, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Adopted: December 14, 2012 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk DECEMBER 14, 2012 VOLUME LXXVII 718 RESOLUTION 12-184 ADOPTED AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE LARKIN CENTER Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 12-184 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE LARKIN CENTER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a community development block grant sub-recipient agreement on behalf of the City of Elgin with The Larkin Center for installation of a new roof, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Adopted: December 14, 2012 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 12-185 ADOPTED AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH ASSOCIATION FOR INDIVIDUAL DEVELOPMENT, INC. Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. VOLUME LXXVII DECEMBER 14, 2012 719 Resolution No. 12-185 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH ASSOCIATION FOR INDIVIDUAL DEVELOPMENT, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a community development block grant sub-recipient agreement on behalf of the City of Elgin with Association for Individual Development, Inc. for recreational and safety modifications, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Adopted: December 14, 2012 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 12-186 ADOPTED AUTHORIZING FIRE PROTECTION SERVICE AGREEMENT WITH ILLINOIS TOOL WORKS Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 12-186 RESOLUTION AUTHORIZING FIRE PROTECTION SERVICE AGREEMENT WITH ILLINOIS TOOL WORKS WHEREAS, Illinois Tool Works, an Illinois corporation, is the owner of certain property located outside the corporate limits of the City of Elgin; and DECEMBER 14, 2012 VOLUME LXXVII 720 WHEREAS, said owner has requested the City of Elgin to furnish fire protection services for said property on the terms set forth on the attached agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby respectively authorized and directed to execute an agreement on behalf of the City of Elgin with Illinois Tool Works for fire protection service, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Adopted: December 14, 2012 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 12-187 ADOPTED AUTHORIZING FIRE PROTECTION SERVICE AGREEMENT WITH DSM DESOTECH, INC. Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 12-187 RESOLUTION AUTHORIZING FIRE PROTECTION SERVICE AGREEMENT WITH DSM DESOTECH, INC. WHEREAS, DSM Desotech, Inc., a Delaware corporation, is the owner of certain property located outside the corporate limits of the City of Elgin; and WHEREAS, said owner has requested the City of Elgin to furnish fire protection services for said property on the terms set forth on the attached agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby respectively authorized and directed to execute an agreement on behalf of the VOLUME LXXVII DECEMBER 14, 2012 721 City of Elgin with DSM Desotech, Inc. for fire protection service, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Adopted: December 14, 2012 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 12-188 ADOPTED AUTHORIZING FIRE PROTECTION SERVICE AGREEMENT WITH ST. CHARLES STREET PROPERTIES Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 12-188 RESOLUTION AUTHORIZING FIRE PROTECTION SERVICE AGREEMENT WITH ST. CHARLES STREET PROPERTIES WHEREAS, St. Charles Street Properties, an Illinois corporation, is the owner of certain property located outside the corporate limits of the City of Elgin; and WHEREAS, said owner has requested the City of Elgin to furnish fire protection services for said property on the terms set forth on the attached agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby respectively authorized and directed to execute an agreement on behalf of the City of Elgin with St. Charles Street Properties for fire protection service, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor DECEMBER 14, 2012 VOLUME LXXVII 722 Presented: December 14, 2012 Adopted: December 14, 2012 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 12-189 ADOPTED AUTHORIZING PURCHASE OF FOUR WHEELED COACH FIRE AMBULANCES FROM FIRE SERVICE, INC. Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 12-189 RESOLUTION AUTHORIZING PURCHASE OF FOUR WHEELED COACH FIRE AMBULANCES FROM FIRE SERVICE, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the purchase of four Wheeled Coach fire ambulances by the City of Elgin from Fire Service, Inc. be and is hereby authorized and approved in the total amount of $592,324, pursuant to the Fire Service, Inc. sales contract dated December 3, 2012, a copy of such sales contract being attached hereto and made a part hereof by reference. BE IT FURTHER RESOLVED that Sean R. Stegall, City Manager, is hereby authorized and directed to execute necessary documents in conjunction with the purchase authorized herein. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Adopted: December 14, 2012 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXVII DECEMBER 14, 2012 723 RESOLUTION 12-190 ADOPTED AUTHORIZING EXECUTION OF A STARCOM21 COMMUNICATIONS SYSTEM AGREEMENT, STARCOM21 SYSTEM MANAGEMENT AGREEMENT AND A STARCOM21 USER AGREEMENT WITH MOTOROLA SOLUTIONS, INC. FOR THE PURCHASE OF AN INTEROPERABLE P25 COMPLIANT RADIO SYSTEM, FIRE STATION ALERTING SYSTEM AND A NEXT-GENERATION 911 TELEPHONE SYSTEM Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 12-190 RESOLUTION AUTHORIZING EXECUTION OF A STARCOM21 COMMUNICATIONS SYSTEM AGREEMENT, STARCOM21 SYSTEM MANAGEMENT AGREEMENT AND A STARCOM21 USER AGREEMENT WITH MOTOROLA SOLUTIONS, INC. FOR THE PURCHASE OF AN INTEROPERABLE P25 COMPLIANT RADIO SYSTEM, FIRE STATION ALERTING SYSTEM AND A NEXT-GENERATION 911 TELEPHONE SYSTEM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a StarCom21 communications system agreement, StarCom21 system management agreement and a StarCom21 user agreement with Motorola Solutions, Inc. for the purchase of an Interoperable P25 Compliant Radio System, Fire Station Alerting System and a Next-Generation 911 Telephone System, copies of which are attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Adopted: December 14, 2012 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk DECEMBER 14, 2012 VOLUME LXXVII 724 RESOLUTION 12-191 ADOPTED AUTHORIZING EXECUTION OF AN INTERAGENCY AGREEMENT TO ACCEPT A GRANT FROM THE ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY FOR A PART-TIME DOMESTIC VIOLENCE CASE MANAGER Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 12-191 RESOLUTION AUTHORIZING EXECUTION OF AN INTERAGENCY AGREEMENT TO ACCEPT A GRANT FROM THE ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY FOR A PART-TIME DOMESTIC VIOLENCE CASE MANAGER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, Colleen Lavery, Chief Financial Officer, and Jeffrey Swoboda, Chief of Police, are hereby authorized and directed to execute an Interagency Agreement to accept a grant from the Illinois Criminal Justice Information Authority in the amount of $38,858 regarding a part-time domestic violence case manager, a copy of which is attached hereto and made a part hereof by reference. BE IT FURTHER RESOLVED that David J. Kaptain, Mayor, is hereby authorized and directed to execute all documents necessary in conjunction with the subject grant program. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Adopted: December 14, 2012 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXVII DECEMBER 14, 2012 725 RESOLUTION 12-192 ADOPTED AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH WELL CHILD CENTER, INC. FOR NORTH PARKING LOT SITE IMPROVEMENTS Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 12-192 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH WELL CHILD CENTER, INC. FOR NORTH PARKING LOT SITE IMPROVEMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a community development block grant sub-recipient agreement on behalf of the City of Elgin with Well Child Center, Inc. for north parking lot site improvements, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Adopted: December 14, 2012 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 12-193 ADOPTED AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH WELL CHILD CENTER, INC. FOR HVAC REPLACEMENT Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. DECEMBER 14, 2012 VOLUME LXXVII 726 Ordinance No. G78-12 AN ORDINANCE AMENDING CHAPTER 6.04 OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED, ENTITLED “GENERAL BUSINESS LICENSE” BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That Section 6.04.060 of the Elgin Municipal Code, 1976, as amended, entitled “License Fees, Exceptions” be and is hereby further amended by amending Subparagraph B thereof entitled "Exceptions" by adding a new subparagraph 3 thereto to read as follows: “3. A general business license fee shall not be charged to a business which obtains a separate license from the City and pays a fee to the City for such license pursuant to Title 6 or Title 9 of this Code." Section 2. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and are hereby repealed to the extent of any such conflict. Section 3. That this ordinance shall be in full force upon its passage and publication in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor Presented: December 14, 2012 Passed: December 14, 2012 Vote: Yeas: 7 Nays: 0 Recorded: December 14, 2012 Published: December 16, 2012 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk VOLUME LXXVII DECEMBER 14, 2012 727 REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Heritage Commission Design Review Minutes September 25, October 9 and 23, 2012 Human Relations Commission November 6, 2012 Liquor Control Commission Minutes November 14 and 28, 2012 Committee of the Whole Minutes for November 28, 2012 City Council Minutes for November 28, 2012 Disbursement Report ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 7:52 p.m. s/ Kimberly Dewis January 9, 2013 Kimberly Dewis, City Clerk Date Approved