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HomeMy WebLinkAbouth - April 27, 2011 CC152 APRIL 27, 2011 VOLUME LXXVI COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on April 27, 2011, in the Council Chambers. The meeting was called to order by City Clerk Diane Robertson at 6:00 p.m. The Invocation was given by Pastor Mark Ahrens of New Covenant Fellowship Church and the Pledge of Allegiance was led by City Clerk Diane Robertson. ROLL CALL Roll call was answered by Councilmembers Dunne, Gilliam, Kaptain, Prigge, and Steffen. Absent: Councilmember Warren and Mayor Schock. MINUTES OF THE APRIL 13, 2011, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the April 13, 2011, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, and Steffen. Nays: None. PROCLAMATION OF THE RESULTS OF THE CONSOLIDATED ELECTION FOR THE OFFICE OF MAYOR AND THE OFFICE OF COUNCILMEMBERS OF THE CITY OF ELGIN, KANE AND COOK COUNTIES, ILLINOIS City Clerk Diane Robertson read the following proclamation of results of the consolidated election for the office of Councilmembers for the City of Elgin, Kane and Cook Counties, Illinois. PROCLAMATION OF THE RESULTS OF THE CONSOLIDATED ELECTION FOR THE OFFICES OF MAYOR AND COUNCILMAN FOR THE CITY OF ELGIN, KANE AND COOK COUNTIES, ILLINOIS WHEREAS, a Consolidated Election for the offices of Mayor and Councilmember to be elected at large, of and for the City of Elgin, Kane and Cook Counties, Illinois, was held on April 5, 2011; and VOLUME LXXVI APRIL 27, 2011 153 WHEREAS, the election authority of Cook County transmitted the results for those precincts located in Hanover Township, Cook County, City of Elgin to the Kane County election authority; and WHEREAS, the election authority of Kane County compiled the results for those precincts located Campton, Dundee, Elgin, Plato, and Rutland Townships, Kane County, and Hanover Township, Cook County, Elgin, Illinois; and WHEREAS, on April 25, 2011, the County Canvassing Board of Kane County met at the County Clerk’s office in Geneva, Illinois, canvassed the returns of the Consolidated Election, and issued an Abstract of Votes which was furnished to the Local Election Official of the City of Elgin. NOW, THEREFORE, pursuant to the Abstract of Votes prepared by the Kane County Canvassing Board, it is hereby proclaimed that of the 48,415 registered voters, a total of 7,306 ballots were cast at the Consolidated Election on April 5, 2011. The following number of votes was cast for each candidate for the offices of Mayor and Councilman for the City of Elgin: Mayor Kane County Cook County Totals Edward Schock 2,791 506 3,297 David Kaptain 3,275 650 3,925 Councilman Kane County Cook County Totals Michael Gene Warren 2,258 358 2,616 F. John Steffen 3,334 534 3,868 Thomas L. McCarthy 947 238 1,185 Toby Shaw 681 132 813 Anna Moeller 3,138 495 3,633 Manfred W. Czymmek 436 112 548 Michael J. Robins 1,042 255 1,297 Michael Curtin 1,064 200 1,264 Shane Nowak 720 180 900 Tish S. Powell 2,465 506 2,971 IT IS HEREBY PROCLAIMED that the following person has been elected for the office of Mayor: David Kaptain APRIL 27, 2011 VOLUME LXXVI 154 IT IS HEREBY PROCLAIMED that the following persons have been elected to the office of Councilman for the City of Elgin: F. John Steffen Anna Moeller Tish Powell This is to certify that the foregoing Proclamation of Results of the Consolidated Election for the offices of Mayor and Councilman for the City of Elgin is true and correct. Dated this 27th day of April, 2011. s/Diane Robertson Diane Robertson, Elgin City Clerk Local Election Official INAUGURATION OF MAYOR AND ELECTED COUNCILMEMBERS Mayor Kaptain was sworn in by the Honorable F. Keith Brown. Anna Moeller was sworn in by the Honorable F. Keith Brown. Tish Powell was sworn in by the Honorable F. Keith Brown. Councilmember Steffen was sworn in by the Honorable Robert Steffen. ROLL CALL Roll call was answered by Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. NEWLY-INAUGURATED MAYOR AND COUNCILMEMBER COMMENTS Mayor Kaptain and Councilmembers Moeller, Powell, and Steffen each thanked their friends, family, and constituents for their support. RECEPTION The Regular Council Meeting was suspended at 6:30 p.m. and reconvened at the conclusion of the Committee of the Whole Meeting. VOLUME LXXVI APRIL 27, 2011 155 COMMUNICATIONS Public Works Recognition Week Proclamation The following proclamation was read by Mayor Kaptain: PROCLAMATION WHEREAS, public works services provided in our community are an integral part of our citizens’ everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings and solid waste collection; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design and construction, is vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform. NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, on behalf of the entire City Council and Staff, do hereby proclaim the week of May 15 to May 21, 2011 as National Public Works Week in the City of Elgin, and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort and quality of life. IN WITNESS WHEREOF, I have hereunto set my hand this 27th day of April, 2011. s/ David J. Kaptain David J. Kaptain, Mayor Representatives from the Public Works Department were present and accepted the proclamation. APRIL 27, 2011 VOLUME LXXVI 156 National Fair Housing Month Proclamation The following proclamation was read by Mayor Kaptain: PROCLAMATION WHEREAS, the City of Elgin finds that decent, safe and affordable housing is part of the American dream and a goal of all Illinois residents; and WHEREAS, individuals in the State of Illinois have the right to choose where to live without discrimination based on race, color, religion, age, gender, familial status, marital status, national origin, sexual orientation and/or disability; and WHEREAS, federal and state laws affirm the right of every person to equal housing opportunity and is a positive community good; and WHEREAS, economic stability, community health and human relations in all communities and the State of Illinois are improved by diversity and integration; and WHEREAS, stable, integrated and balanced residential patterns are threatened by discriminatory acts and unlawful housing practices that result in segregation of residents and opportunities in our region; and WHEREAS, the talents of grassroots and non-profit organizations, housing service providers, financial institutions, elected officials, state agencies and others must be combined to promote and preserve integration, fair housing and equal opportunity. NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, do hereb y proclaim the month of April 2011 as NATIONAL FAIR HOUSING MONTH to establish Elgin as an open and inclusive community committed to fair housing and to reaffirm our commitment to work toward full inclusion of all people and promote equal housing opportunities for all residents and prospective residents of Elgin. IN WITNESS WHEREOF, I have hereunto set my hand this 27th Day of April, 2011 s/ David J. Kaptain David J. Kaptain, Mayor Denise Habun accepted the proclamation on behalf of the Elgin Human Relations Committee. VOLUME LXXVI APRIL 27, 2011 157 RECOGNIZE PERSONS PRESENT Mike Curtin, Vice President of Southwest Area Neighbors Association (SWAN), stated his concerns and displeasure about SWAN not being included in the discussions regarding the amendment to the construction phase of the Lord Street Basin Sewer Separation Project. He expressed his concerns about the sewer situation in his neighborhood. Todd Martin asked the Council to consider allowing the public to make comments on items on the City Council agenda before the Councilmembers vote on the item. He believes this will give the Council the opportunity to hear what the public has to say before the Council votes on an item up for consideration. He applauded Councilmember Gilliam for asking this topic to be included in the upcoming Council Retreat. John Rothenberger expressed his concerns regarding the struggling businesses in downtown Elgin which he contributed in part to ongoing construction and limited parking in the area. He also commented on his displeasure with the design of the intersection at Highland and Larkin. BID 10-058 AWARDED TO SEWER EQUIPMENT COMPANY OF AMERICA FOR THE PURCHASE OF A SEWER PIPELINE TELEVISING SYSTEM Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to award a contract to Sewer Equipment Company of America in the amount of $68,049 for the purchase of a new sewer pipeline televising system. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. BID 11-014 AWARDED TO TRIGGI CONSTRUCTION COMPANY, INC. FOR THE NORTH AND PORTER AREA STREET REHABILITATION AND WATERMAIN PROJECT Councilmember Steffen made a motion, seconded by Councilmember Prigge, to award a contract to Triggi Construction Company, Inc. in the amount of $ 2,310,737 for the North and Porter Area Street Rehabilitation and Watermain Project. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. BID 11-019 AWARDED TO LOWES, INCORPORATED FOR THE BIODEGRADABLE PAPER YARD WASTE BAG SALE AND DISTRIBUTION Councilmember Prigge made a motion, seconded by Councilmember Powell, to award a contract to Lowes, Incorporated in the amount of $ 34,894 for the biodegradable paper yard waste bag sales and distribution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. APRIL 27, 2011 VOLUME LXXVI 158 RESOLUTION 11-69 ADOPTED AUTHORIZING EXECUTION OF A RESTAURANT MANAGEMENT SERVICES AGREEMENT WITH PORTER’S PUB PAYROLL PPP, LLC FOR OPERATIONS AT BOWES CREEK COUNTRY CLUB City Manager Stegall believes that the vendor being recommended is a high quality vendor and will make an excellent partner for the City. He also pointed out that this agreement will not rely on a subsidy from the City’s General Fund, and is a unique hybrid which partners the City’s Golf Management with a high quality food service. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to remove the following resolution from the table for consideration. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Councilmember Prigge questioned what was done differently before presenting the item to the Council this time as opposed to the first time that Council considered the agreement two weeks ago. City Manager Stegall stated that a more thorough explanation regarding the research and due diligence performed by Staff regarding the type of hybrid agreement being considered was presented to the Council tonight. Councilmember Prigge expressed his concerns that measures have been put in place for inventory and quality control to safeguard the City’s interests. City Manager Stegall confirmed this. Councilmember Prigge also inquired if the City is pursuing any remedies or restitution with the previous vendor for the breach of contract. Corporation Counsel Cogley stated the Legal Department is preparing a lawsuit against the previous vendor for approximately $68,000 in back rent that is due to the City, as well as seeking an accounting of the vendor’s records to determine if a percentage of their profits during their operations will also be due to the City as agreed upon in the service agreement. He stated that the original agreement with this vendor has since been terminated. Councilmember Steffen asked if this venture were to be successful, would the goal be that the City would no longer have to contribute funds to its operation, and would it then pay the City back a portion of its profits. City Manager Stegall stated that the goal is to have the golf fund become self-supporting. He also noted that the fund would be judged a success as a whole entity versus segmenting it into portions of operation. The whole entity being defined as the total amount generated by the golf course, restaurant, services provided, etc. Councilwoman Moeller questioned if this was an un-budgeted expenditure for the City and if there was another program that would not be receiving funds because of this agreement. City Manager Stegall confirmed that it was an un-budgeted expenditure, but that it would not affect any other budgeted programs because the money was coming from a contingency fund within the Parks and Recreation Department. She also asked how much excess revenue was generated or if a profit was made by the golf courses last year. City Manager Stegall stated he would have to get back to her with the exact figures, but commented that last year was considered a banner year for the golf course operations. He also noted that the agreement with the developer, Toll Brothers, subsidizes any losses that the City may incur for the first couple of years of operation. VOLUME LXXVI APRIL 27, 2011 159 Councilmember Dunne stated that he would be supporting the agreement after stating that he does have concerns that the proper controls and safeguards would be put in place to protect the City’s interests. Councilwoman Moeller echoed Councilmember Dunne’s comments. She also supports the agreement with the understanding that she has some concerns with the long term applications. Councilmember Steffen asked for clarification that the money that will be supporting this agreement will not be negatively impacting another fund. City Manager Stegall confirmed that this was correct. Councilwoman Powell stated she was happy that the agreement was a short term agreement and that it’s continuance would be based on its success. Mayor Kaptain stated that he still has lingering questions regarding the agreement, but he believes that the Council needs to move forward with respect to the golf course, so he will be supporting the agreement. However, he asked that Staff prepare a monthly financial report so that the Council can review how the operations and funds are progressing for the golf course. He believes this will allow the Council to see if the predictions for this agreement hold true and allow them to make a more informed decision regarding this agreement in the future. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 11-69 RESOLUTION AUTHORIZING EXECUTION OF A RESTAURANT MANAGEMENT SERVICES AGREEMENT WITH PORTER’S PUB PAYROLL PPP, LLC FOR OPERATIONS AT BOWES CREEK COUNTRY CLUB BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a Restaurant Management Services Agreement with Porter’s Pub Payroll PPP, LLC, on behalf of the City of Elgin for management of restaurant operations at Bowes Creek Country Club, Elgin, Illinois, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 27, 2011 Adopted: April 27, 2011 Vote: Yeas: 7 Nays: 0 Attest: APRIL 27, 2011 VOLUME LXXVI 160 s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 11-81 ADOPTED AUTHORIZING EXECUTION OF AN EXTENSION AGREEMENT WITH SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL #73, MUNICIPAL DIVISION, ELGIN PUBLIC WORKS CHAPTER Mayor Kaptain thanked the Service Employees International Union for their cooperation and their willingness to help. He stated that this is the second year in a row that the union has taken a leadership role with the City and this agreement ensures that the City can move forward in these difficult economic times. Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Councilmember Dunne abstained due to a conflict of interest. Resolution No. 11-81 RESOLUTION AUTHORIZING EXECUTION OF AN EXTENSION AGREEMENT WITH SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL #73, MUNICIPAL DIV ISION, ELGIN PUBLIC WORKS CHAPTER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an extension agreement on behalf of the City of Elgin with Service Employees International Union, Local #73, Municipal Division, Elgin Public Works Chapter, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 27, 2011 Adopted: April 27, 2011 Vote: Yeas: 6 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 11-82 ADOPTED AUTHORIZING EXECUTION OF AN AMENDMENT TO AGREEMENT REGARDING CERTAIN PUBLIC IMPROVEMENTS IN WEST POINT GARDENS SUBDIVISION (PHASE I) VOLUME LXXVI APRIL 27, 2011 161 Councilmember Dunne commented that he believes that the Council meetings will have more discussion regarding items in the future. Councilmember Steffen made a motion, seconded by Councilmember Moeller, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 11-82 RESOLUTION AUTHORIZING EXECUTION OF AN AMENDMENT TO AGREEMENT REGARDING CERTAIN PUBLIC IMPROVEMENTS IN WEST POINT GARDENS SUBDIVISION (PHASE I) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an amendment to agreement with Nesler & Lake-Lots, LLC and West Point Gardens Single Family Homes, LLC on behalf of the City of Elgin regarding certain public improvements in West Point Gardens Subdivision (Phase I), a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 27, 2011 Adopted: April 27, 2011 Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk ORDINANCE G15-11 PASSED ESTABLISHING A PAY PLAN FOR CERTAIN APPOINTED OFFICERS AND EMPLOYEES OF THE CITY OF ELGIN City Manager Stegall thanked management employees for the second year in a row of taking no increases in their salaries. He thanked both the Union and management employees for taking leadership roles. Mayor Kaptain thanked the management employees as well. He stated for the general public that no City employee had taken a pay increase this year. He reiterated his thanks to all employees, union and management, for their recognition of these difficult financial times. APRIL 27, 2011 VOLUME LXXVI 162 Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Councilmember Dunne abstained due to a conflict of interest. Ordinance No. G15-11 AN ORDINANCE ESTABLISHING A PAY PLAN FOR CERTAIN APPOINTED OFFICERS AND EMPLOYEES OF THE CITY OF ELGIN BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That there is hereby established the following offices and positions and schedule of standard monthly and annual salary ranges and benefit plans for the City's Non-Bargaining Unit Member Group: Benefit Pay Step Step Step Step Step Step Step Position Title Group Grade 1 2 3 4 5 6 7 CORPORATION COUNSEL/CHIEF A 828 $130,169 $136,678 $143,511 $150,687 $158,222 $166,132 $174,439 DEVELOPMENT OFFICER $10,847 $11,390 $11,959 $12,557 $13,185 $13,844 $14,537 (NO POSITIONS IN GRADE) A 827 $123,971 $130,169 $136,678 $143,511 $150,687 $158,222 $166,132 $10,331 $10,847 $11,390 $11,959 $12,557 $13,185 $13,844 (NO POSITIONS IN GRADE) A 826 $118,067 $123,970 $130,169 $136,678 $143,512 $150,687 $158,222 $9,839 $10,331 $10,847 $11,390 $11,959 $12,557 $13,185 FIRE CHIEF A 825 $112,445 $118,067 $123,970 $130,169 $136,678 $143,511 $150,687 POLICE CHIEF A $9,370 $9,839 $10,331 $10,847 $11,390 $11,959 $12,557 (NO POSITIONS IN GRADE) 824 $107,090 $112,445 $118,067 $123,970 $130,169 $136,678 $143,511 $8,924 $9,370 $9,839 $10,331 $10,847 $11,390 $11,959 ASSISTANT CITY MANAGER/CHIEF A 823 $101,991 $107,090 $112,445 $118,067 $123,970 $130,169 $136,678 OPERATING OFFICER $8,499 $8,924 $9,370 $9,839 $10,331 $10,847 $11,390 CHIEF FINANCIAL OFFICER A PUBLIC SERVICES DIRECTOR A VOLUME LXXVI APRIL 27, 2011 163 HUMAN RESOURCES DIRECTOR A 822 $97,133 $101,991 $107,090 $112,445 $118,067 $123,970 $130,169 COMMUNITY DEV DIRECTOR A $8,094 $8,499 $8,924 $9,370 $9,839 $10,331 $10,847 ASSISTANT FIRE CHIEF A 821 $92,508 $97,133 $101,991 $107,090 $112,445 $118,067 $123,970 COMMUNICATIONS DIRECTOR A PARKS AND RECREATION DIRECTOR A $7,709 $8,094 $8,499 $8,924 $9,370 $9,839 $10,331 POLICE DEPUTY CHIEF A BATTALION CHIEF (FIRE) A 820 $88,103 $92,508 $97,133 $101,991 $107,090 $112,445 $118,067 INFORMATION TECHNOLOGY A $7,342 $7,709 $8,094 $8,499 $8,924 $9,370 $9,839 SERVICES DIRECTOR ASSISTANT CORP COUNSEL II B 819 $83,908 $88,103 $92,508 $97,133 $101,991 $107,090 $112,445 CITY ENGINEER A $6,992 $7,342 $7,709 $8,094 $8,499 $8,924 $9,370 ECONOMIC DEVELOPMENT DIRECTOR A WATER DIRECTOR A C 818 $79,912 $83,908 $88,103 $92,508 $97,133 $101,991 $107,090 FIRE MARSHAL A $6,659 $6,992 $7,342 $7,709 $8,094 $8,499 $8,924 POLICE LIEUTENANT B BUDGET & PURCHASING OFFICER B 817 $76,107 $79,912 $83,908 $88,103 $92,508 $97,133 $101,991 $6,342 $6,659 $6,992 $7,342 $7,709 $8,094 $8,499 PROFESSIONAL STANDARDS OFFICER B PUBLIC WORKS SUPERINTENDENT B SENIOR ENGINEER-DEVELOPMENT B SENIOR PLANNER B ASSISTANT CORP COUNSEL I B 816 $72,483 $76,107 $79,912 $83,908 $88,103 $92,508 $97,133 ASSISTANT PURCHASING OFFICER B $6,040 $6,342 $6,659 $6,992 $7,342 $7,709 $8,094 ENGINEER II B GOLF OPERATIONS DIRECTOR B POLICE SERGEANT B RECREATION & FACILITIES SUPT. B ASSISTANT TO THE CITY MANAGER B 815 $69,032 $72,483 $76,107 $79,912 $83,908 $88,103 $92,508 FOR COMMUNITY ENGAGEMENT $5,753 $6,040 $6,342 $6,659 $6,992 $7,342 $7,709 BUILDING & DEVELOPMENT MANAGER B BUILDING MAINTENANCE SUPT. B CITY CLERK B CODE ENFORCEMENT MANAGER B PUBLIC SAFETY INFORMATION OFFICER B CULTURAL CENTER DIRECTOR B B APRIL 27, 2011 VOLUME LXXVI 164 CENTRE ASSOCIATE MANAGER – C 814 $65,743 $69,032 $72,483 $76,107 $79,912 $83,908 $88,103 CUSTOMER SERVICE $5,479 $5,753 $6,040 $6,342 $6,659 $6,992 $7,342 CENTRE ASSOCIATE MANAGER- C OPERATIONS CHIEF WATER PLANT OPERATOR C ENGINEER I C ITS NETWORK MANAGER C ITS/HR SPECIALIST - TRAINING & C PROCESS MANAGEMENT PLANNER C PUBLIC WORKS SUPERVISOR C SENIOR HUMAN RESOURCES ADVISOR C SENIOR MANAGEMENT ANALYST C SR. PUBLIC SAFETY SYSTEMS SPEC. C WATER MAINTENANCE SUPERVISOR C GOLF COURSE SUPERINTENDENT C 813 $62,613 $65,743 $69,032 $72,483 $76,107 $79,912 $83,908 FIRE CODE OFFICIAL C $5,218 $5,479 $5,753 $6,040 $6,342 $6,659 $6,992 CITIZEN SERVICE SUPERVISOR C 812 $59,631 $62,613 $65,743 $69,032 $72,483 $76,107 $79,912 C $4,969 $5,218 $5,479 $5,753 $6,040 $6,342 $6,659 GIS PLANNER C ITS SPECIALIST – DATABASE ADMIN. C ITS SPECIALIST-NETWORK ADMIN. C PARKS DEVELOPMENT COORDINATOR C ASSOCIATE PLANNER C 811 $56,792 $59,631 $62,613 $65,743 $69,032 $72,483 $76,107 HISTORIC PRESERVATION PLANNER C $4,733 $4,969 $5,218 $5,479 $5,753 $6,040 $6,342 PLAN EXAMINER C PUBLIC HEALTH COORDINATOR C PUBLIC SAFETY COMMUNICATIONS C SHIFT SUPERVISOR VICTIM ASSISTANCE COORDINATOR C ACCOUNTANT C 810 $54,087 $56,792 $59,631 $62,613 $65,743 $69,032 $72,483 ASST GOLF OPERATIONS DIRECTOR C $4,507 $4,733 $4,969 $5,218 $5,479 $5,753 $6,040 CHEMIST C EXECUTIVE ASSISTANT C LEGAL SECRETARY/PARALEGAL C PUBLIC SAFETY SUPERVISOR - C PLANNING & RESEARCH VOLUME LXXVI APRIL 27, 2011 165 RISK MANAGEMENT ASSISTANT C SENIOR RECREATION SUPERVISOR - C AQUATIC PROGRAMS SENIOR RECREATION SUPERVISOR - C ERC PROGRAMS SENIOR RECREATION SUPERVISOR - C COMMUNITY PROGRAMS SENIOR RECREATION SUPERVISOR C HEALTH & FITNESS PROGRAMS SPECIAL EVENTS & COMMUNITY C ENGAGEMENT COORDINATOR ERC PROGRAM COORDINATOR C 809 $51,512 $54,087 $56,792 $59,631 $62,613 $65,743 $69,032 $4,293 $4,507 $4,733 $4,969 $5,218 $5,479 $5,753 HEMMENS TECHNICAL SUPV C 808 $49,059 $51,512 $54,087 $56,792 $59,631 $62,613 $65,743 HUMAN RESOURCES ADVISOR C $4,088 $4,293 $4,507 $4,733 $4,969 $5,218 $5,479 MANAGEMENT ANALYST – SUSTAIN- C ABILITY & GRANT COORDINATOR MANAGEMENT ANALYST – ORG- C DEVELOPMENT COORDINATOR MANAGEMENT ANALYST – PUBLIC C SAFETY PLANNING & RESEARCH MANAGEMENT ANALYST –PUBLIC C SAFETY BUDGET COORDINATOR PUBLIC SAFETY SYSTEM SPECIALIST C PUBLIC WORKS SUPERVISOR - C COMMUNITY RESTITUTION RECREATION APPLICATION SUPPORT C ANALYST RECREATION MEMBERSHIP COORD C ACCOUNTING TECHNICIAN C 807 $46,723 $49,059 $51,512 $54,087 $56,792 $59,631 $62,613 $3,894 $4,088 $4,293 $4,507 $4,733 $4,969 $5,218 ITS SPECIALIST-USER SUPPORT C PUBLIC SAFETY PROPERTY/EVIDENCE C TECHNICIAN ADMINISTRATIVE ASSISTANT II* C 806 $44,498 $46,723 $49,059 $51,512 $54,087 $56,792 $59,631 DEPUTY CITY CLERK* C $3,708 $3,894 $4,088 $4,293 $4,507 $4,733 $4,969 LEGAL SECRETARY* C FLEET SERVICE ASSISTANT C 805 $42,380 $44,498 $46,723 $49,059 $51,512 $54,087 $56,792 RECREATION SUPERVISOR- C $3,532 $3,708 $3,894 $4,088 $4,293 $4,507 $4,733 COMMUNITY PROGRAMS APRIL 27, 2011 VOLUME LXXVI 166 ADMINISTRATIVE ASSISTANT I* 804 $40,362 $42,380 $44,498 $46,723 $49,059 $51,512 $54,087 $3,363 $3,532 $3,708 $3,894 $4,088 $4,293 $4,507 COMMUNITY RESTIT. WORK COORD C 803 $38,438 $40,362 $42,380 $44,498 $46,723 $49,059 $51,512 ERC OFFICE MANAGER C $3,203 $3,363 $3,532 $3,708 $3,894 $4,088 $4,293 PARKING CONTROL SUPERVISOR (NO POSITIONS IN GRADE) 802 $36,608 $38,438 $40,362 $42,380 $44,498 $46,723 $49,059 $3,051 $3,203 $3,363 $3,532 $3,708 $3,894 $4,088 (NO POSITIONS IN GRADE) 801 $34,865 $36,608 $38,438 $40,362 $42,380 $44,498 $46,723 $2,905 $3,051 $3,203 $3,363 $3,532 $3,708 $3,894 *(Confidential position) Section 2. That the following benefit program is hereby established: Group A 1) Vacation - 1 to 9 years of service - 3 weeks 10 years to 21 years of service - 4 weeks 22 or more years of service - 5 weeks The city manager in the city manager’s discretion may also consider and include up to nine (9) years of non-City of Elgin prior professional or supervisory service of an employee in the same or similar field in determining years of service of an employee for the purpose of vacation. The accumulation of vacation leave shall be limited as provided by Ordinance No. S11-09, as amended. 2) Sick Leave For employees hired prior to March 1, 2010, sixty (60) days (in 12-hour increments for Fire shift personnel) placed on account when commencing employment, plus annual accrual of one day (8 hours) per month. For employees hired on or after March 1, 2010, thirty (30) days (in 12-hour increments for Fire shift personnel) placed on account when commencing employment, plus annual accrual of .5 days (4 hours) per month. 3) Life Insurance - in an amount equal to the nearest $1,000 of the employee's annual base salary. 4) Physical Exam - $50 annual reimbursement for physical or health maintenance examination. VOLUME LXXVI APRIL 27, 2011 167 5) Holidays - New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year's Eve. Fire shift personnel shall receive additional pay for hours actually worked on holidays at a straight -time rate. Twelve (12) hours of personal time off for each holiday which falls on a scheduled day off as well as for each of any undesignated holidays shall also be received by fire shift personnel. 6) Uniform Allowances - $50 uniform allowance differential for Police management personnel above the authorized annual employee allowances for the Police employee group, in addition to providing replacement for uniforms damaged while on duty. 7) Fire Battalion Chiefs - Fire Battalion Chiefs shall be paid at their current hourly rate of pay at straight time for hours worked filling a vacant shi ft position on a scheduled day off which otherwise would have been filled by overtime. This provision shall relate only to shift positions only and not any other duties. 8) Personal Days - Three (3) personal days shall be provided per year, but not including Fire shift personnel. Group B 1) Vacation - 1 to 5 years of service - 2 weeks 6 to 10 years of service - 3 weeks 11 to 21 years of service - 4 weeks 22 or more years of service - 5 weeks The city manager, in the city manager’s discretion, may also include up to five (5) years of non-City of Elgin prior professional or supervisory service of an employee in the same or similar field in determining years of service of an employee for the purpose of vacation. The accumulation of vacation leave shall be limited as provided by Ordinance No. S11-09, as amended. 2) Sick Leave - For employees hired prior to March 1, 2010, thirty (30) days placed on account upon commencement of employment plus annual accrual of one day (8 hours) per month. For employees hired on or after March 1, 2010, twenty (20) days placed on account when commencing employment, plus annual accrual of .5 days (4 hours) per month. APRIL 27, 2011 VOLUME LXXVI 168 3) Life Insurance - in an amount equal to the nearest $1,000 of the employee's annual base salary. 4) Physical Exam - $50 annual reimbursement for annual physical or health maintenance examination. 5) Holidays - New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year's Eve. Police shift personnel will receive additional eight (8) hours holiday pay at their straight -time hourly rate whether the holiday is worked or not or an additional eight (8) hours of compensatory time for each holiday if they so select. 6) Uniform Allowances - $50 uniform allowance differential for Police management personnel above the authorized annual employee allowances for the Police employee group, in addition to providing replacement for uniforms damaged while on duty. 7) Police management personnel shall receive compensation for court appearance on days off at a rate equivalent to 150% of their current hourly rate of pay for actual hours with a minimum of two hours pay. Total compensation for standby for court duty on day off is $40. Police Lieutenants shall be paid at a rate equivalent to 150% of their current hourly rate of pay for hours worked over 8.25 hours per day. Police Lieutenants shall have the option of compensatory time for hours in excess of their regular 8.25 shift hours with a maximum accrual of 80 hours. 8) Personal Days - Three (3) personal days shall be provided per year, but not including Fire shift personnel. Group C 1) Vacation - 1 to 5 years of service - 2 weeks 6 to 11 years of service - 3 weeks 12 to 21 years of service - 4 weeks 22 or more years of service - 5 weeks The city manager, in the city manager’s discretion, may also include up to five (5) years of non-City of Elgin prior professional or supervisory service of an employee in the same or similar field in determining years of service of an employee for the purpose of vacation. The accumulation of vacation leave shall be limited as provided by Ordinance No. S11-09, as amended. VOLUME LXXVI APRIL 27, 2011 169 2) Sick Leave - For employees hired prior to March 1, 2010, fifteen (15) days (in 12-hour increments for Fire shift personnel) placed on account upon commencement of employment plus annual accrual of one day (8 hours) per month. For employees hired on or after March 1, 2010, fifteen (15) days (in 12- hour increments for Fire shift personnel) placed on account when commencing employment, plus annual accrual of .5 days (4 hours) per month. 3) Life Insurance - in an amount equal to the nearest $1,000 of the employee's annual base salary. 4) Physical Exam - $50 annual reimbursement for physical examination. 5) Holidays - New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year's Eve. Police shift personnel will receive an additional eight (8) hours holiday pay at their straight-time hourly rate whether the holiday is worked or not or an additional eight (8) hours of compensatory time for each holiday if they so select. Fire shift personnel shall receive additional pay for hours actually worked on holidays at a straight -time rate. Twelve (12) hours of personal time off for each holiday which falls on a scheduled day off as well as for each of any undesignated holidays shall also be received by fire shift personnel. 6) Uniform Allowances - $50 uniform allowance differential for Police management personnel above the authorized annual employee allowances for the Police employee group, in addition to providing replacement for uniforms damaged while on duty. 7) Police management personnel shall receive compensation for court appearance on days off at a rate equivalent to 150% of their current hourly rate of pay for actual hours with a minimum of two hours pay. Total compensation for standby for court duty on day off is $40. Police Sergeants shall be paid at a rate equivalent to 150% of their current hourly rate of pay for hours worked over 8.25 hours per day. Police Sergeants shall have the option of compensatory time for hours in excess of their regular 8.25 shift hours with a maximum accrual of 80 hours. 8) Fire Captains shall receive compensation at time and a half for overtime hours worked. 9) Personal Days - Three (3) personal days shall be provided per year, but not including Fire shift personnel. APRIL 27, 2011 VOLUME LXXVI 170 Police Management Sick Leave Bonus. All police management employees on the active payroll as of the beginning of a payroll year, shall have established a $240 sick leave occurrence bank. For each 8 hours of sick leave used during a payroll year, $40.00 shall be deducted from the employee’s individual sick leave bonus bank. Employees on the payroll at the end of the payroll year shall receive a voucher payment equal to the balance remaining in their individual sick leave bonus bank. Medical Insurance for Groups A, B, and C - Comprehensive major medical insurance program for employee and dependents with employee option to continue coverage upon separation from employment according to one of the available coverage options. Effective March 1, 2010, for employees hired prior to March 1, 2010, the City will pay 85% of the specified premium for the coverage selected (i.e., single, single plus one, or family) and the employee will pay via payroll deduction the remaining 15% of the specified premium. Effective March 1, 2010, for employees hired on or after March 1, 2010, the City will pay 80% of the specified premium for the coverage selected (i.e., single, single plus one, or family) and the employee will pay via payroll deduction the remaining 20 % of the specified premium. Notwithstanding anything to the contrary in Ordinance G70 - 02, as amended, employees hired on or after March 1, 2010, shall not be eligible to continue to participate in the City’s group health insurance plan pursuant to Ordinance No. G70-02, as amended. Employees who have alternative health insurance coverage may elect to discontinue to participate in the City’s health insurance plan pursuant to the City’s health insurance opt out program adopted pursuant to Resolution No. 05-38, as amended by Resolution No. 09-24. The opt out benefit to such employees shall be in the annual amount of $3,000 prorated based upon employment with the city during the applicable plan year and shall be paid at the employee’s option either to a Health Reimbursement Account or in the form of additional compensation to the employee to be paid in a lump sum, less appropriate deductions, on December 1 in the applicable plan year. Vacation and Sick Leave Buy Back for Groups A, B, and C - Effective January 1, 2010, an employee determined by the City Manager in the City Manager’s sole and exclusive discretion to be outstanding and deserving of a performance reward may sell back to the City at the employee’s then current salary rate up to five (5) accrued and unused vacation days each calendar year and up to five (5) accrued and unused sick days each calendar year. The determination by the City Manager as to whether any employee qualifies for such vacation and/or sick leave buy back and the amount thereof shall be in the sole and exclusive discretion of the City Manager and shall not be subject to any review, appeal, grievance and/or arbitration procedures. VOLUME LXXVI APRIL 27, 2011 171 401 (a) Plan for Groups A, B, and C - Effective March 14, 2010, the City’s deferred compensation program (under Section 401(a) of the U.S. Tax Code) for all non-contract (Management Group) employees, whereby the City contributed 4% against a 2% or higher (maximum 10%) matching contribution by the employee into the program, shall be terminated. Longevity Pay for Groups A, B, and C - Effective March 14, 2010, employees hired prior to January 1, 2010, shall receive as additional earnings annual longevity pay in the amount of an additional 4% of the employee’s annual salary. Longevity pay shall be paid to employees in installments with each payroll. Employees hired on or after March 1, 2010, shall not be eligible for or receive longevity pay. Section 3. That all ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 4. That this ordinance shall be in full force and effect upon its passage in the manner provided by law. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 27, 2011 Passed: April 27, 2011 Vote: Yeas: 6 Nays: 0 Recorded: April 27, 2011 Published: April 28, 2011 Attest: s/ Diane Robertson Diane Robertson, City Clerk CONSENT AGENDA By unanimous consent, Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt Resolution Nos. 11-70 through 11-80 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. APRIL 27, 2011 VOLUME LXXVI 172 RESOLUTION 11-70 ADOPTED AUTHORIZING EXECUTION OF A LETTER AGREEMENT FOR EXTENSION TO MAINTENANCE AND SUPPORT AGREEMENT NO. 187/002031-000 WITH MOTOROLA SOLUTIONS, INC. FOR PREMIER COMPUTER AIDED DISPATCH AND PREMIER MOBILE DATA COMPUTER SYSTEMS Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 11-70 RESOLUTION AUTHORIZING EXECUTION OF A LETTER AGREEMENT FOR EXTENSION TO MAINTENANCE AND SUPPORT AGREEMENT NO. 187/002031-000 WITH MOTOROLA SOLUTIONS, INC. FOR PREMIER COMPUTER AIDED DISPATCH AND PREMIER MOBILE DATA COMPUTER SYSTEMS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute a letter agreement dated April 4, 2011 for extension to Maintenance and Support Agreement No. 187/002031-000 on behalf of the City of Elgin with Motorola Solutions, Inc. for the premier computer aided dispatch and premier mobile data computer systems, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 27, 2011 Adopted: April 27, 2011 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk VOLUME LXXVI APRIL 27, 2011 173 RESOLUTION 11-71 ADOPTED AUTHORIZING EXECUTION OF SERVICE AGREEMENT NO. S00001007873 WITH MOTOROLA SOLUTIONS, INC. FOR THE MAINTENANCE OF THE CITY-WIDE TRUNKED RADIO SYSTEM Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 11-71 RESOLUTION AUTHORIZING EXECUTION OF SERVICE AGREEMENT NO. S00001007873 WITH MOTOROLA SOLUTIONS, INC. FOR THE MAINTENANCE OF THE CITY-WIDE TRUNKED RADIO SYSTEM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute Service Agreement No. S00001007873 on behalf of the City of Elgin with Motorola Solutions, Inc. for maintenance of the city-wide trunked radio system, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 27, 2011 Adopted: April 27, 2011 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 11-72 ADOPTED AUTHORIZING EXECUTION OF THE FIRST AMENDED CITY OF ELGIN HEALTH INSURANCE TRUST AGREEMENT Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. APRIL 27, 2011 VOLUME LXXVI 174 Resolution No. 11-72 RESOLUTION AUTHORIZING EXECUTION OF THE FIRST AMENDED CITY OF ELGIN HEALTH INSURANCE TRUST AGREEMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute the first amended City of Elgin health insurance trust agreement, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 27, 2011 Adopted: April 27, 2011 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 11-73 ADOPTED APPROVING THE GRANT RECIPIENT ELIGIBILITY LIST UNDER THE HISTORIC ARCHITECTURAL REHABILITATION GRANT PROGRAM Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 11-73 RESOLUTION APPROVING THE GRANT RECIPIENT ELIGIBILITY LIST UNDER THE HISTORIC ARCHITECTURAL REHABILITATION GRANT PROGRAM WHEREAS, the Historic Architectural Rehabilitation Grant Program has been established to provide financial assistance and incentives for property owners in Elgin's historic districts and individual landmarks in the restoration of their properties; and WHEREAS, in 2011 applications have been made for 9 projects under the Historic Architectural Rehabilitation Grant Program; and VOLUME LXXVI APRIL 27, 2011 175 WHEREAS, said applications have been submitted to the Elgin Heritage Commission which conducted a review and scored applications based upon objective criteria and forwarded an eligibility list to the City Council which has reviewed and approved the list. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the sum of $100,000 is allocated for the following projects approved under the grant recipient eligibility list: Owner Address Grant (75/25) William Decker 530 S. Liberty $ 20,000 Jose Moreno 432 S. Liberty 10,050 Dann and Nancy Farquhar 806 W. Highland 8,963 Leola Ellsworth 1020 N. Spring 4,868 Grace Gordon 205 N. Gifford 11,081 Adella Bedwell 706 Douglas 16,810 John Winkle 480 Arlington 10,466 Krissy Palermo 320 N. Spring 17,762 BE IT FURTHER RESOLVED that the projects shall be in conformance with all applicable codes and ordinances. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 27, 2011 Adopted: April 27, 2011 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 11-74 ADOPTED ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE PUBLIC IMPROVEMENTS IN UNIT 2 OF THE EDGEWATER SUBDIVISION Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. APRIL 27, 2011 VOLUME LXXVI 176 Resolution No. 11-74 RESOLUTION ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE PUBLIC IMPROVEMENTS IN UNIT 2 OF THE EDGEWATER SUBDIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin hereby accepts for ownership and maintenance in Unit 2 of the Edgewater Subdivision the following public improvements: 7,500 lineal feet of eight-inch water main, 2,730 lineal feet of twelve-inch water main, 140 lineal feet of sixteen-inch water main, 15 eight- inch valves in four-foot vaults, 5 twelve-inch valves in five-foot vaults, 40 fire hydrants, 8,950 lineal feet of eight-inch sanitary sewer main, 650 lineal feet of twelve -inch sanitary sewer main, 60 sanitary manholes and their appurtenances to the city maintained facilities. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 27, 2011 Adopted: April 27, 2011 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 11-75 ADOPTED ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE PUBLIC IMPROVEMENTS IN UNIT 3 OF THE EDGEWATER SUBDIVISION Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 11-75 RESOLUTION ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE PUBLIC IMPROVEMENTS IN UNIT 3 OF THE EDGEWATER SUBDIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin hereby accepts for ownership and maintenance in Unit 3 of the Edgewater Subdivision the following public improvements: 9,540 lineal feet of eight-inch water main, 26 VOLUME LXXVI APRIL 27, 2011 177 eight-inch valves in four-foot vaults, 36 fire hydrants, 10,220 lineal feet of eight-inch sanitary sewer main, 74 sanitary manholes and their appurtenances to the city maintained facilities. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 27, 2011 Adopted: April 27, 2011 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 11-76 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH SEVEN GENERATIONS AHEAD Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 11-76 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH SEVEN GENERATIONS AHEAD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Seven Generations Ahead for promoting the City of Elgin’s sustainability efforts in connection with the GreenTown 2011 Event, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor APRIL 27, 2011 VOLUME LXXVI 178 Presented: April 27, 2011 Adopted: April 27, 2011 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 11-77 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH SCHOOL DISTRICT U-46 PROVIDING FOR POLICE LIAISON OFFICERS Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 11-77 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH SCHOOL DISTRICT U-46 PROVIDING FOR POLICE LIAISON OFFICERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF E LGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with School District U-46 providing for police liaison officers for the 2011-2012 school year, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 27, 2011 Adopted: April 27, 2011 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk VOLUME LXXVI APRIL 27, 2011 179 RESOLUTION 11-78 ADOPTED AUTHORIZING THE DISTRIBUTION OF GRANTS TO YOUTH SPORTS ORGANIZATIONS Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 11-78 RESOLUTION AUTHORIZING THE DISTRIBUTION OF GRANTS TO YOUTH SPORTS ORGANIZATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, is hereby authorized and directed to distribute grants to the following youth sports organizations for the purposes specified herein and pursuant to the terms and conditions in the agreements between the City of Elgin and the respective youth sports organizations: Elgin American/National Little League: AED $ 1,700 Miscellaneous Projects $ 14,400 Total $ 16,100 American Legion: Practice Hitting Pads $ 500 Total $ 500 Elgin Classic Little League: Fencing $ 7,000 Total $ 7,000 Babe Ruth Teener League: Landscaping and announcer booth improvements $ 6,000 Total $ 6,000 Elgin Youth Football: Sideline Repairs $ 7,000 Water Line and bleacher repair $ 3,500 Total $ 10,500 Elgin Continental Little League: Electrical $ 4,000 Men’s Washroom $ 1,500 Total $ 5,500 APRIL 27, 2011 VOLUME LXXVI 180 Training $ 1,580 Total $ 1,580 Total grant allocation $ 47,180 s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 27, 2011 Adopted: April 27, 2011 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 11-79 ADOPTED ADOPTING AMENDED OVERHEAD SEWER AND BACKWATER VALVE ASSISTANCE PROGRAM Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 11-79 RESOLUTION ADOPTING AMENDED OVERHEAD SEWER AND BACKWATER VALVE ASSISTANCE PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby adopts the Amended Overhead Sewer and Backwater Valve Assistance Program dated March 2011, a copy of which is attached. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 27, 2011 VOLUME LXXVI APRIL 27, 2011 181 Adopted: April 27, 2011 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 11-80 ADOPTED AUTHORIZING EXECUTION OF A DOWNTOWN BUSINESS LOAN INTEREST SUBSIDY PROGRAM AGREEMENT WITH LEATH PARTNERS, LLC AND FUTURE LINK OF ILLINOIS, INC. (164-66 E. CHICAGO STREET) Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Resolution No. 11-80 RESOLUTION AUTHORIZING EXECUTION OF A DOWNTOWN BUSINESS LOAN INTEREST SUBSIDY PROGRAM AGREEMENT WITH LEATH PARTNERS, LLC AND FUTURE LINK OF ILLINOIS, INC. (164-66 E. Chicago Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS , that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a Downtown Business Loan Interest Subsidy Program Agreement on behalf of the City of Elgin with Leath Partners, LLC and Future Link of Illinois, Inc. for the property located at 164-66 E. Chicago Street, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: April 27, 2011 Adopted: April 27, 2011 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk APRIL 27, 2011 VOLUME LXXVI 182 REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Foreign Fire Insurance Tax Board – January 11, 2011 Elgin Board of Health – January 10, 2011 Parks and Recreation Advisory Board – January 25, 2011 Planning and Development Commission – February 7, 2011 Zoning and Subdivision Hearing Board – March 16, 2011 Committee of the Whole Minutes – March 23, 2011 City Council Minutes – March 23, 2011 Sales Tax – January, 2011 Local Sales Tax – January, 2011 State Income Tax – February, 2011 State Use Tax – January, 2011 Telecommunication Tax – January, 2011 Disbursement Report CITY CLERK RETIREMENT PROCLAMATION The following proclamation was read by Mayor Kaptain: PROCLAMATION WHEREAS, Diane Robertson was appointed by the Mayor and Members of the City Council as the City Clerk of the City of Elgin on June 13, 2007; and WHEREAS, prior to serving as the City Clerk for the City of Elgin Diane Robertson served as an employee with the City of Elgin since January 17, 2000 as administrative assistant in the Police Department and as executive assistant to the City Manager; and WHEREAS, Diane Robertson is a longtime Elgin resident and an active member of the community and has contributed many hours on behalf of charitable causes in the community including on behalf of Provena Saint Joseph Hospital; and WHEREAS, Diane Robertson has been a faithful and diligent public servant for more than eleven years; and WHEREAS, City Clerk Diane Robertson is retiring as of April 29, 2011. NOW, THEREFORE, the City of Elgin, sincerely and warmly expresses its thanks t o retiring City Clerk Diane Robertson for all that she has done and will continue to do for Elgin. VOLUME LXXVI APRIL 27, 2011 183 IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Elgin to be affixed this 27th day of April, 2011. s/ David J. Kaptain David J. Kaptain, Mayor City Clerk Robertson thanked the staff, the Mayor and Council, as well as the community. ANNOUNCEMENTS Mayor Kaptain made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 8:40 p.m. s/ Jennifer Quinton May 11, 2011 Jennifer Quinton, Acting City Clerk Date Approved