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VOLUME LXXVI APRIL 13, 2011
COUNCIL OF THE CITY OF ELGIN, ILLINOIS
COUNCIL-MANAGER FORM OF GOVERNMENT
REGULAR MEETING
The regular meeting of the Council of the City of Elgin, Illinois, was held on April 13, 2011, in
the Council Chambers. The meeting was called to order by Mayor Schock at 7:00 p.m. The
Invocation was given by Armeida Dominguez and the Pledge of Allegiance was led by Mayor
Schock.
ROLL CALL
Roll call was answered by Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren,
and Mayor Schock. Absent: None.
MINUTES OF THE MARCH 23, 2011, COUNCIL MEETING APPROVED AS
DISTRIBUTED
Councilmember Gilliam made a motion, seconded by Councilmember Warren, to approve the
March 23, 2011, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays:
None.
COMMUNICATIONS
National Telecommunicators Week Proclamation
Mayor Schock read a proclamation recognizing the Week of April 10, 2011 as National
Telecommunicators Week. Supervisor Pete Sotos accepted the proclamation on behalf of the
Elgin Emergency Communications Department. Deputy Chiefs Beeter and Smith, along with
several members of the department were also present.
American Water Works Association Competition Presentation
Dennis Bowe of the American Water Works Association presented awards to members of the
Elgin Water Department who recently competed in Springfield. Kyla Jacobsen, Water
Superintendent, introduced the team members.
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RECOGNIZE PERSONS PRESENT
Armida Dominguez invited everyone to attend the Fine Arts Presentation at Highland Church
and Academy on Good Friday and Easter Sunday.
Thomas Conro invited everyone to Unity Fest on July 9, 2011.
Rick Poulton spoke on behalf of the Tyler Creek Watershed Coalition. They would like to see
the grant process completed so that any outstanding invoices can be paid.
Proclamation of Appreciation to Mike Warren
Mayor Schock read a proclamation of appreciation to Councilmember Warren for his service to
the city. He was also presented a painting of Lords Park Pavilion. Councilmember Warren
thanked everyone for their support over the past few years.
Proclamation of Appreciation to Ed Schock
Councilmember Gilliam read a proclamation of appreciation to Mayor Schock for his eighteen
years of service to the city. He was also presented a painting of the riverfront. Mayor Schock
thanked everyone for their support over the past eighteen years.
BID 11-015 AWARDED TO VARIOUS VENDORS FOR THE PURCHASE OF POOL
CHEMICALS FOR LORD’S PARK FAMILY AQUATIC CENTER AND THE WING
PARK FAMILY AQUATIC CENTER
Councilmember Warren made a motion, seconded by Councilmember Steffen, to award
contracts to Halogen Supply Company, Leslie’s Poolmart Inc., and In the Swim for the purchase
of pool chemicals for Lords Park Family Aquatic Center and Wing Park Family Aquatic Center
in the total amount of $34,292. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam,
Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
BID 11-018 AWARDED TO VARIOUS VENDORS FOR THE PURCHASE OF
CONCESSION ITEMS FOR LORDS PARK FAMILY AQUATIC CENTER, WING
PARK FAMILY AQUATIC CENTER, THE CENTRE AND THE SPORTS COMPLEX
Councilmember Prigge made a motion, seconded by Councilmember Steffen, to award contracts
to Gold Medal Chicago, Fox River Foods and Boelter Companies, Inc. for the purchase of
concession items in the amount of $55,500 for the purchase of concession items for the Lords
Park Family Aquatic Center, Wing Park Family Aquatic Center, The Centre, and The Sports
Complex. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge,
Steffen, Warren, and Mayor Schock. Nays: None.
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PETITION 01-11 APPROVED REQUESTING AN AMENDMENT TO PMFR PLANNED
MULTIPLE FAMILY RESIDENCE DISTRICT ORDINANCE NO. G31-06, PROPERTY
LOCATED AT 508 NORTH MCLEAN BOULEVARD BY SENIOR LIFESTYLE
CORPORATION, AS APPLICANT AND OWNER
Community Development Director Mylott reviewed the petition noting that the applicant has
requested permission to reduce the size, square footage, and height of the building, and the
number of units. The Planning and Development Commission has recommended approval
subject to conditions.
Councilmember Dunne asked if the external appearance of the building has changed and Mr.
Mylott stated it had not. He then asked if the code violation on the site had been resolved. Mr.
Mylott said that the easement for the drain pipe had been secured and that the necessary
improvements would be made during this current construction year. He noted that the code
violations were still considered open. Councilmember Dunne then asked if consideration had
been given to the impact this senior housing would have on calls for service to the Fire
Department. Mr. Mylott responded this had not been done specifically, but that a report had
been prepared on calls for service for a similar facility. Corporation Counsel William Cogley
confirmed that the number of calls for service from this facility were not excessive.
Councilmember Warren made a motion, seconded by Councilmember Prigge, to approve
Petition 01-11 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
ORDINANCE G12-11 PASSED AMENDING ORDINANCE NUMBER G31-06 IN THE
PMFR PLANNED MULTIPLE FAMILY RESIDENCE DISTRICT AND ARC
ARTERIAL ROAD CORRIDOR OVERLAY DISTRICT (508-522 NORTH MCLEAN
BOULEVARD)
Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to pass the
following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Ordinance No. G12-11
AN ORDINANCE
AMENDING ORDINANCE NUMBER G31-06 IN THE PMFR PLANNED MULTIPLE
FAMILY RESIDENCE DISTRICT AND ARC ARTERIAL ROAD
CORRIDOR OVERLAY DISTRICT
(508 - 522 North McLean Blvd.)
WHEREAS, the territory herein described has previously been classified in the PMFR
Planned Multiple Family Residence District pursuant to Ordinance No. G31-06; and
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WHEREAS, written application has been made to amend certain provisions within
Ordinance No. G31-06; and
WHEREAS, after due notice in the manner provided by law the Planning and
Development Commission conducted public hearings concerning said application and has
submitted its written findings and recommendations; and
WHEREAS, the City Council of the City of Elgin concurs in the Findings and
Recommendation of the Planning and Development Commission.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS:
Section 1. That the City Council of the City of Elgin hereby adopts the Findings
of Fact, dated February 21, 2011, made by the Planning and Development Commission, a copy
of which is attached hereto and made a part hereof by reference as Exhibit A. Ordinance G31-06
be and is hereby amended in its entirety as hereinafter set forth in this ordinance.
Section 2. That Chapter 19.08, Section 19.08.020 entitled Zoning District map of
the Elgin Municipal Code, as amended, be and the same is hereby further amended by adding
thereto the following paragraph:
The boundaries hereinafter laid out in the Zoning District Map, as amended, be
and are hereby altered by including in the PMFR Planned Multiple Family
Residence District the following described property:
PMFR (EAST) PARCEL:
THAT PART OF THE EAST HALF OF THE SOUTHWEST QUARTER OF
SECTION 10, TOWNSHIP 41 NORTH, RANGE 8 EAST OF THE THIRD
PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT
A POINT ON THE WEST LINE OF SAID EAST HALF, 30 RODS, 1 FOOT 6
INCHES NORTH OF THE SOUTH LINE OF SAID QUARTER SECTION;
THENCE CONTINUING NORTH ALONG SAID WEST LINE, 20 RODS, 1
FOOT; THENCE EAST PARALLEL WITH THE SOUTH LINE OF SAID
QUARTER SECTION, 632 FEET TO THE POINT PF BEGINNING; THENCE
CONTINUING ALONG SAID PARALLEL LINE, 672.75 FEET TO THE
WEST LINE OF PUBLIC HIGHWAY; THENCE SOUTH ALONG THE WEST
LINE OF SAID HIGHWAY, 20 RODS, 1 FOOT; THENCE WESTERLY AT
AN ANGLE OF 91 DEGREES, 25 MINUTES 30 SECONDS TO THE LEFT
FROM SAID LAST COURSE, 664.52 FEET TO A LINE DRAWN AT RIGHT
ANGLES TO THE FIRST COURSE FROM THE POINT OF BEGINNING;
THENCE NORTH ALONG SAID LINE, 330.92 FEET TO THE POINT OF
BEGINNING; TOGETHER WITH THAT PART OF THE EAST HALF OF THE
SOUTHWEST QUARTER OF SECTION 10, AFORESAID, DESCRIBED AS
FOLLOWS: BEGINNING AT A POINT IN THE WEST LINE OF MCLEAN
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BOULEVARD 887.5 FEET NORTH OF THE SOUTH LINE OF SAID
SECTION 10; THENCE WEST PARALLEL WITH THE SOUTH LINE OF
SAID SECTION, 150 FEET; THENCE SOUTH PARALLEL WITH THE WEST
LINE OF MCLEAN BOULEVARD, 60 FEET; THENCE EAST PARALLEL
WITH THE SOUTH LINE OF SECTION 10, AFORESAID, 150 FEET TO THE
WEST LINE OF MCLEAN BOULEVARD; THENCE NORTH ALONG SAID
WEST LINE 60 FEET TO THE POINT OF BEGINNING, CONTAINING 5.29
ACRES OF LAND, MORE OR LESS, IN THE CITY OF ELGIN,
Section 3. That the City Council of the City of Elgin hereby grants the PMFR
Planned Multiple Family Residence District for the property commonly known as 508 - 522
North McLean Boulevard, and legally described above, which shall be designed, developed, and
operated subject to the following provisions:
A. Purpose and Intent. The purpose of the PMFR District is to provide a planned urban
residential environment for multiple family dwellings, subject to the provisions of Chapter 19.60,
Planned Developments. A PMFR zoning district is most similar to, but departs from the standard
requirements of the MFR zoning district.
B. Supplementary Regulations. Any word or phrase contained within this ordinance
followed by the symbol "[SR]" shall be subject to the definitions and the additional interpretive
requirements provided in Chapter 19.90, Supplementary Regulations, of the EMC. The
exclusion of such symbol shall not exempt such word or phrase from the applicable
supplementary regulation.
C. General Provisions. In this PMFR District, the use and development of land and
structures shall be subject to the provisions of Chapter 19.05, General Provisions, of the EMC, as
may be amended from time to time.
D. Zoning Districts Generally. In this PMFR District, the use and development of land and
structures shall be subject to the provisions of Chapter 19.07, Zoning Districts of the EMC, as
may be amended from time to time.
E. Location and Size of Districts. Planned residential districts should be located in
substantial conformance to the official comprehensive plan. The amount of land necessary to
constitute a separate planned residential district exclusive of rights of way, but including
adjoining land or land directly opposite a right of way shall not be less than two acres. No
departure from the required minimum size of a planned residential district shall be granted by the
City Council.
F. Land Use. In this PMFR District, the only land use allowed shall be a senior living
facility (including such optional ancillary services as the provision of meals, housekeeping
services, on-site activities (such as computers, art & crafts, cards and games, etc.) and fitness
facilities), developed and operated in substantial conformance to the following:
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1. Substantial conformance to the petitioner’s Statement
of Purpose and Conformance submitted with the original development application cover
letter by Jerrold H. Frumm, Executive Vice-President, Senior Lifestyle Corporation,
dated September 7, 2005, as amended by the new Statement of Purpose and Conformance
submitted with the new development application which is stamped “RECEIVED” on
December 13, 2010. In the event of any conflict between said original Statement of
Purpose and Conformance and said new Statement of Purpose and Conformance, the new
Statement of Purpose and Conformance shall supersede and control. For additional
reference, said new Statement of Purpose and Conformance is titled “RIDER” and carries
the footer “W:\Work\34373\2010 Amendments\2010 Development Applications-Senr
Lifestyle-v3.doc” on each of its four (4) pages. In the event of any conflict between such
documents and the provisions of this ordinance, the provisions of this ordinance shall
supersede and control.
2. All residents in the age-restricted
apartment building referenced in said original development application as “The
Residence of Autumn Green”, now specifically identified within said new development
application as the “4 STORY RESIDENCE BUILDING” on Site Plan Sheet A1.0
prepared by DM Design Group and dated February 1, 2011, and hereinafter referred to as
the "Subject Age 62 Building" must be age sixty two (62) or older and no person under
sixty two (62) years of age shall occupy or reside within a residential unit in the Subject
Age 62 Building.
3. To the extent permitted by law, and
except as provided below, the rents or other costs imposed as a condition of residency at
the subject property (whether those residents be tenants or owners) shall not be
subsidized by any governmental or quasi-governmental or charitable entity. The
foregoing provision shall not prohibit (a) offering affordable rents as a condition of a
financing subsidy obtained through tax credits; or (b) accepting tenants who receive
rental assistance from a governmental rental assistance program where refusing to select
such a tenant because the tenant is receiving governmental rental assistance is (i)
prohibited by regulations relating to the financing subsidy obtained through tax credits, or
(ii) otherwise prohibited by law.
4. Except as provided in the following
Section 3F5, each occupied condominium in the building referenced in said original
development application as "The Condominiums of Autumn Green", now specifically
identified within said new development application as the “4 STORY CONDOMINIUM
BUILDING” on Site Plan Sheet A1.0 prepared by DM Design Group and dated February
1, 2011, and hereinafter referred to as the "Subject Age Restricted Condominiums" shall
at all times have as a permanent occupant as least one (1) person who is fifty five (55)
years of age or older. For the purposes of this ordinance, an occupant shall not be
considered a "permanent occupant" in the Subject Age Restricted Condominiums unless
such occupant considers the condominium unit to be his or her legal residence and
actually resides in the condominium unit for at least six (6) months during every calendar
year or such shorter period as the condominium unit is actually occupied by any person.
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No condominium unit in the Subject Age Restricted Condominiums shall be occupied by
any person under the age of twenty two (22). For the purposes of this ordinance, a
condominium unit in the Subject Age Restricted Condominiums shall be deemed to be
"occupied" by any person who stays overnight in the condominium uni t more than ninety
(90) days in any twelve (12) month period.
5. Each occupied condominium unit in the Subject Age Restricted Condominiums
shall at all times have as a permanent occupant at least one (1) person who is fifty five
(55) years of age or older (the "Qualifying Occupant"), except that in the event of the
death of a person who was the sole Qualifying Occupant of a condominium unit, persons
age twenty two (22) or older who were occupying the condominium unit with such
Qualifying Occupant at the time of the death or relocation to a long-term health care
facility for medical reasons of the Qualifying Occupant may continue to occupy the
condominium unit provided that the provisions of the United States and State of Illinois
Fair Housing Acts and the terms and conditions of this Agreement are not otherwise
violated by such occupancy. Notwithstanding the foregoing, at all times, at least eighty
percent (80%) of the condominium units in the Subject Age Restricted Condominiums
shall at all times have as a permanent occupant at least one person who is fifty five (55)
years of age or older.
G. Site Design. In this PMFR District, the site design regulations shall be as required in the
MFR Multiple Family Residence District, pursuant to Chapter 19.25.735 Site Design, of the
EMC, as may be amended from time to time. Additionally, the development of land and
structures shall be in substantial conformance with the following:
1. Substantial conformance to the Project Data Comparison worksheet dated,
February 7, 2011.
2. Substantial conformance to the Site Plan Sheet A1.0 dated February 1, 2011 and
Building Elevations Sheet A3.0 dated November 11, 2010, each prepared by DM Design
Group.
3. For the Subject Age 62 Building, substantial conformance to the Unit Plans Sheet
A5.1 dated February 14, 2011 prepared by DM Design Group.
4. For the Subject Age 62 Building, substantial conformance to Ground Floor Plan
Sheet A2.1 dated February 14, 2011 and to the Typical Floor Plan dated February 16,
2010, each prepared by DM Design Group, The number of studio apartments in the
Subject Age 62 Building shall not exceed thirteen (13). The development administrator
shall have the authority to approve a reduction in the number of studio apartments and
revisions to the number of one-bedroom and two-bedroom units (even though such action
may reduce the total units to below one hundred and twelve (112)) as long as the total
number of units in the Subject Age 62 Building does not exceed one hundred thirty-six
(136).
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5. For the Subject Age Restricted Condominiums, substantial conformance to the
Senior Condominiums Ground and Typical Floor Plans Sheet A2.3 dated September 26,
2005 and revised Building Elevation Plan Sheet A3.1 dated January 18, 2006, each
prepared by Mann Gin Dubin and Frazier, Ltd.
6. Substantial conformance to the landscape plans (L1 and L2) and tree preservation
plans (TP1 and TP2) dated September 26, 2005, each prepared by Hitchcock Design
Group.
7. Compliance with all other applicable codes and ordinances. For purposes of
clarification, applicant’s requests within Section 2.4 of said new Statement of Purpose
and Conformance – for a departure from the revocation requirements of § 19.60.210 of
the Elgin Zoning Ordinance, among other things – are not granted.
H. Off-Street Parking. In this PMFR District, off street parking shall be subject to the
provisions of Chapter 19.45, Off Street Parking, of the EMC, as amended.
I. Off-Street Loading. In this PMFR District, off street loading shall be subject to the
provisions of Chapter 19.47, Off Street Loading, of the EMC, as amended.
J. Signs. In this PMFR District, signs shall be subject to the provisions of Chapter 19.50,
Signs of the Elgin Municipal Code, 1976, as amended.
K. Amendments. In this PMFR District, application for text and map amendments shall be
subject to the provisions of Chapter 19.55, Amendments. A text and map amendment may be
requested by an individual lot or property owner for a zoning lot without necessitating that all
other property owners in this PMFR zoning district authorize such an application.
L. Planned Developments. . In this PMFR zoning district, the use and development of the
land and structures shall be subject to the provisions of Chapter 19.60, Planned Developments of
the Elgin Municipal Code, 1976, as amended. A conditional use for a planned development may
be requested by an individual lot or property owner for a zoning lot without requiring an
amendment to this PMFR zoning district and without necessitating that all other property owners
in this PMFR zoning district authorize such an application.
M. Conditional Uses. In this PMFR zoning district, the use and development of the land and
structures shall be subject to the provisions of Chapter 19.65 Conditional Uses of the Elgin
Municipal Code, 1976, as amended. A conditional use may be requested by an individual lot or
property owner for a zoning lot without requiring an amendment to this P MFR zoning district
and without necessitating that all other property owners in this PMFR zoning district authorize
such an application.
N. Variations. In this PMFR District, the use and development of the land and structures
shall be subject to the provisions of Chapter 19.70, Variations of the Elgin Municipal Code,
1976, as amended. A variation may be requested by an individual lot or property owner for a
zoning lot without requiring an amendment to this PMFR zoning district and without
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necessitating that all other property owners in this PMFR zoning district authorize such an
application.
O. Subdivisions – Generally. The subdivision of the subject property and development
thereof shall comply with the subdivision regulations of the city, as amended, and the Plat Act of
the State of Illinois.
P. Appeals. Any requirement, determination, or interpretation associated with
the administration and enforcement of the provisions of this ordinance may be appealed subject
to the provisions of Chapter 19.75, Appeals of the Elgin Municipal Code, 1976, as amended.
Section 4. That all ordinances or parts of ordinances in conflict with the provisions of
this ordinance be and are hereby repealed.
Section 5. That this ordinance shall be in full force and effect immediately after its
passage in the manner provided by law.
s/ Ed Schock
Ed Schock, Mayor
Presented: April 13, 2011
Passed: April 13, 2011
Vote: Yeas: 7 Nays: 0
Recorded: April 14, 2011
Published: April 15, 2011
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 11-66 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE OF
SERVICE AGREEMENT WITH SENIOR SERVICES ASSOCIATES, INC.
Councilmember Prigge asked about Elgin Township’s commitment to this project. City
Manager Stegall confirmed that it was the intent of the township to fund the project for three
years, but they can only do this one year at a time. He also noted that the city’s purchase of
services agreement is only for a one year period. Mr. Cogley stated that he had communicated
with Senior Services verbally and in writing suggesting that the lease be written for a one year
period with options to renew one year at a time.
Councilmember Dunne said that his questions about code and fire issues have been answered.
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Councilmember Kaptain said he liked the one year agreement. Councilmember Prigge stated he
would not be able to support the proposal due to the city paying two-thirds of the rent. He felt
this was addressing wants, not needs.
Councilmember Steffen said he felt it was a need as this is to secure additional space next to their
existing building. Councilmember Warren stated that he also felt this was a need-based
opportunity. Mayor Schock agreed that a need exists and the opportunity could vanish. He
thanked Councilmember Warren for his efforts in bringing this before the council.
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Steffen, Warren, and Mayor Schock. Nays: Councilmember Prigge.
Resolution No. 11-66
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH
SENIOR SERVICES ASSOCIATES, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby
authorized and directed to execute a Purchase of Service Agreement on behalf of the City of
Elgin with Senior Services Associates, Inc. to provide support for programs assisting senior
citizens, a copy of which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: April 13, 2011
Adopted: April 13, 2011
Vote: Yeas: 6 Nays: 1
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 11-67 ADOPTED AUTHORIZING EXECUTION OF AN
INTERAGENCY AGREEMENT TO ACCEPT A GRANT FROM THE ILLINOIS
CRIMINAL JUSTICE INFORMATION AUTHORITY UNDER THE AMERICAN
RECOVERY AND REINVESTMENT ACT OF 2009
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
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135
Resolution No. 11-67
RESOLUTION
AUTHORIZING EXECUTION OF AN INTERAGENCY AGREEMENT
TO ACCEPT A GRANT FROM THE ILLINOIS CRIMINAL JUSTICE
INFORMATION AUTHORITY UNDER THE
AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Ed Schock, Mayor, Colleen Lavery, Finance Director, and Jeffrey Swoboda, Chief of Police,
are hereby authorized and directed to execute an Interagency Agreement to accept a grant in the
amount of $30,000 from the Illinois Criminal Justice Information Authority under the American
Recovery and Reinvestment Act of 2009, regarding the I-Case Interface Program, a copy of
which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: April 13, 2011
Adopted: April 13, 2011
Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 11-68 ADOPTED AUTHORIZING EXECUTION OF AN ADDITIONAL
SOFTWARE LICENSE AGREEMENT WITH NEW WORLD SYSTEMS
CORPORATION
Councilmember Warren made a motion, seconded by Councilmember Gilliam, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Resolution No. 11-68
RESOLUTION
AUTHORIZING EXECUTION OF AN ADDITIONAL SOFTWARE
LICENSE AGREEMENT WITH NEW WORLD SYSTEMS CORPORATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby
authorized and directed to execute an Additional Software License Agreement with New World
Systems Corporation on behalf of the City of Elgin for additional software in connection with the
APRIL 13, 2011 VOLUME LXXVI
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records management system project, a copy of which is attached hereto and made a part hereof
by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: April 13, 2011
Adopted: April 13, 2011
Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 11-69 TABLED AUTHORIZING EXECUTION OF A RESTAURANT
MANAGEMENT SERVICES AGREEMENT WITH PORTER’S PUB PAYROLL PPP,
LLC FOR OPERATIONS AT BOWES CREEK COUNTRY CLUB
Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to table
Resolution 11-69. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
ORDINANCE G13-11 PASSED GRANTING A CONDITIONAL USE FOR A DRINKING
PLACE (221 NATIONAL STREET)
Councilmember Prigge stated that he did not feel a drinking establishment would be good for the
neighborhood due to its proximity to an existing apartment building and day care center.
Councilmember Dunne said he had concerns about the pool tables and pinball machines and that
this was more of a bar than a restaurant. Mr. Cogley noted that the Liquor Control Commission
had approved the liquor license application subject to approval of the ordinance.
Councilmember Gilliam made a motion, seconded by Councilmember Warren, to pass the
following ordinance. Upon a roll call vote: Yeas: Councilmembers Gilliam, Steffen, Warren,
and Mayor Schock. Nays: Councilmembers Dunne, Kaptain, and Prigge.
Ordinance No. G13-11
AN ORDINANCE
GRANTING A CONDITIONAL USE FOR A DRINKING PLACE
(221 National Street)
WHEREAS, written application has been made for a conditional use to permit the
establishment of a drinking place in the CC2 Center City District, the ARC Arterial Road
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137
Corridor Overlay District, and the HP Historic Preservation Overlay District at 221 National
Street; and
WHEREAS, the Zoning and Subdivision Hearing Board conducted a public hearing after
due notice by publication and has submitted its Findings of Fact and recommended approval; and
WHEREAS, the City Council of the City of Elgin concurs in the findings and
recommendation of the Zoning and Subdivision Hearing Board.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS:
Section 1. That the City Council of the City of Elgin hereby adopts the Findings of Fact,
dated March 2, 2011, made by the Zoning and Subdivision Hearing Board, a copy of which is
attached hereto and made a part hereof by reference as Exhibit A.
Section 2. That a conditional use to permit the establishment of a drinking place in the
CC2 Center City District, the ARC Arterial Road Corridor Overlay District, and the HP Historic
Preservation Overlay District at 221 National Street and legally described as follows:
Lot 5 (Except the Westerly 14.0 Feet Thereof) and That Part of Lot 6 Lying
Westerly of a Line Described as Follows: Beginning in the Northerly Line of Said
Lot, 21.0 Feet Westerly From the Northeast Corner Thereof; Thence Southerly to
a Point on the Southerly Line of Said Lot, 20 Feet 11 ¼ Inches (20.94 Feet)
Westerly From the Southeast Corner of Said Lot and That Part of Lot 6 Lying
Easterly of a Line Described as Follows: Beginning in the Northerly Line of Said
Lot, 21.0 Feet Westerly From the Northeast Corner Thereof; Thence Southerly to
a Point on the Southerly Line of Said Lot, 20 Feet 11 ¼ Inches (20.94 Feet)
Westerly From the Southeast Corner of Said Lot of C.S. Mixer’s Subdivision,
Being a Subdivision of Lots 6, 7, 1, 2 and Part of Lot 3 of John K. Bigelow’s
Subdivision of Lot 1 and 2 in Block II (2) of Sherman’s Addition to Elgin, in the
City of Elgin, Kane County, Illinois (Property Commonly Known as 221 National
Street)
be and is hereby granted subject to the following conditions:
1. Substantial conformance with the Statement of Purpose and Conformance,
submitted by Kathy Cherry, dated February 17, 2011;
2. The JJ Fish & Chicken wall sign, located at the southeast corner of the building, is
an unlawful, off-premise sign and shall be removed;
3. A maximum of two (2) signs relating to alcoholic sales will be allowed to be
posted on the subject property building;
4. Parking lot stalls on site shall be restriped; and
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5. Compliance with all applicable codes and ordinances.
Section 3. That the conditional use granted herein shall expire if not established within
one year from the date of passage of this ordinance.
Section 4. That this ordinance shall be in full force and effect immediately after its
passage in the manner provided by law.
s/ Ed Schock
Ed Schock, Mayor
Presented: April 13, 2011
Passed: April 13, 2011
Vote: Yeas: 4 Nays: 3
Recorded: April 14, 2011
Published: April 15, 2011
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
ORDINANCE G14-11 PASSED DISSOLVING THE DUNDEE/SUMMIT AREA A
SPECIAL TAX ALLOCATION FUND
Councilmember Warren made a motion, seconded by Councilmember Steffen, to pass the
following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Ordinance No. G14-11
AN ORDINANCE
DISSOLVING THE DUNDEE/SUMMIT AREA A SPECIAL TAX ALLOCATION FUND
WHEREAS, the City Council of the City of Elgin adopted Ordinance No. S9 -86 on
December 22, 1986 to create the “Dundee/Summit Area A Special Tax Allocation Fund” for the
purpose of paying redevelopment project costs and obligations incurred in the payment thereof
for what is commonly referred to as the “Dundee/Summit Area A Redevelopment Plan and
Project” or the “Dundee Summit Tax Increment Financing (TIF) District,” and;
WHEREAS, the City of Elgin adopted Ordinance No. S9-86 in accordance with the “Tax
Increment Allocation Redevelopment Act,” 65 ILCS 5/11-74.4-1, et seq., as amended; and
VOLUME LXXVI APRIL 13, 2011
139
WHEREAS, Section 9(c) of the Tax Increment Allocation Redevelopment Act (65 ILCS
5/11-74.4-9(c)) provides that the method for allocating tax increment allocation financing under
the Tax Increment Allocation Redevelopment Act shall terminate when municipality adopts an
ordinance dissolving the special tax allocation fund for a redevelopment project area; and
WHEREAS, the twenty-three year term of the Dundee/Summit Area A Redevelopment
Plan and Project has expired: and
WHEREAS, in accordance with the provisions of Section 9(c) of the Tax Increment
Allocation Redevelopment Act (65 ILCS 5/11-74.4-9(c)), the City of Elgin is required to adopt
an ordinance dissolving the Dundee/Summit Area A Special Tax Allocation Fund.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS:
Section 1. The foregoing recitals are substantive and are hereby incorporated in this
ordinance as though fully set forth herein.
Section 2. The Dundee/Summit Area A Special Tax Allocation Fund for the
Dundee/Summit Area A Redevelopment Plan and Project created pursuant to Ordinance No.
S9-86 is hereby dissolved with respect to the method of extending taxes as provided in Section
9(c) of the Tax Increment Allocation Redevelopment Act (65 ILCS 5/11-74.4-9(c)).
Section 3. The city clerk is hereby directed to record a certified copy of this ordinance
with the Kane County Clerk.
Section 4. If any provision, clause, sentence, paragraph, section or part of this ordinance
or application thereof to any person or circumstance, shall for any reason be adjudged by a court
of competent jurisdiction to be unconstitutional or invalid, said judgment shall not affect, impair
or invalidate the remainder of this ordinance and the application of such provision to other
persons or circumstances, but shall be confined in its operation to the provision, clause, sentence,
paragraph, section or part thereof directly involved in the controversy in which such judgment
shall have been rendered and to the person or circumstances involved. It is hereby declared to be
the legislative intent of the City Council that this ordinance would have been adopted had such
unconstitutional or invalid provisions, clause, sentence, paragraph, section or part thereof not
been included.
Section 5. That this ordinance shall be in full force and effect as of December 31, 2010,
upon its passage and publication in the manner provided by law.
s/ Ed Schock
Ed Schock, Mayor
APRIL 13, 2011 VOLUME LXXVI
140
Presented: April 13, 2011
Passed: April 13, 2011
Vote: Yeas: 7 Nays: 0
Recorded: April 14, 2011
Published: April 15, 2011
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
MOTION TO REMOVE RESOLUTION 11-65 FROM THE CONSENT AGENDA
Councilmember Dunne made a motion, seconded by Councilmember Prigge, to remove
Resolution 11-65 from the Consent Agenda. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
RESOLUTION 11-65 ADOPTED APPOINTING MEMBERS TO VARIOUS BOARDS
AND COMMISSIONS
Councilmember Warren made a motion, seconded by Councilmember Gilliam, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain, Prigge,
Warren, and Mayor Schock. Nays: Councilmembers Dunne and Steffen.
Resolution No. 11-65
RESOLUTION
APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that David Ryan be and is hereby appointed as a member of the Building Commission, for a term
to expire May 1, 2012.
BE IT FURTHER RESOLVED that Angela Causey be and is hereby appointed as a
member of the Housing Authority Board of Elgin, for a term that expires December 1, 2014.
s/ Ed Schock
Ed Schock, Mayor
VOLUME LXXVI APRIL 13, 2011
141
Presented: April 13, 2011
Adopted: April 13, 2011
Vote: Yeas: 5 Nays: 2
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
CONSENT AGENDA
By unanimous consent, Councilmember Gilliam made a motion, seconded by Councilmember
Warren, to pass Ordinance No. G11-11 and adopt Resolution Nos. 11-61 through 11-64 by
omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge,
Steffen, Warren, and Mayor Schock. Nays: None.
RESOLUTION 11-61 ADOPTED APPROVING REVOLVING ELIGIBILITY LIST OF
PRE-QUALIFIED AUDITORS FOR RESIDENTIAL ENERGY ASSESSMENTS FOR
THE ENERGY EFFICIENCY RESIDENTIAL REVOLVING LOAN PROGRAM
Councilmember Gilliam made a motion, seconded by Councilmember Warren, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Resolution No. 11-61
RESOLUTION
APPROVING REVOLVING ELIGIBILITY LIST
OF PRE-QUALIFIED AUDITORS FOR
RESIDENTIAL ENERGY ASSESSMENTS FOR THE
ENERGY EFFICIENCY RESIDENTIAL REVOLVING LOAN PROGRAM
WHEREAS, the City of Elgin has previously established the Energy Efficiency
Residential Revolving Loan Program; and
WHEREAS, applicants for the Energy Efficiency Residential Revolving Loan Program
receive an energy assessment of their home as part of the program to identify a scope of work
that needs to be addressed to achieve maximum energy efficiency in their homes; and
WHEREAS, the City has issued a public request for proposals requesting proposals from
qualified firms to create a pre-qualified revolving eligibility list of energy auditors for the Energy
Efficiency Residential Revolving Loan Program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that the following companies are identified for a revolving eligibility list
APRIL 13, 2011 VOLUME LXXVI
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of pre-qualified auditors to perform energy assessments as part of the Energy Efficiency
Residential Revolving Loan Program:
Company Name Address City
Stumptail Energy Audits 4522 Oakwood Downers Grove IL
60515
Intelligent Energy
Solutions
1387 Wind Energy
Pass
Batavia, IL 60510
Home Services &
Consulting
225 E Walnut Street Hinsdale IL 60521
Building Energy Science
Technologies
624 Bryant Avenue Barrington IL 60010
L.A. Robbins & Associates 270 Grace Avenue Elmhurst, IL 60126
BE IT FURTHER RESOLVED that any such auditors selected to perform an energy
assessment audit or other services shall be required to first enter into an agreement with the City
of Elgin in a form that is approved by the Corporation Counsel.
BE IT FURTHER RESOLVED that all projects shall be in conformance with all
applicable program guidelines, regulations, codes, ordinances and other applicable requirements
of law.
s/ Ed Schock
Ed Schock, Mayor
Presented: April 13, 2011
Adopted: April 13, 2011
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 11-62 ADOPTED AUTHORIZING EXECUTION OF A COMMUNITY
DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE
COMMUNITY CRISIS CENTER, INC.
Councilmember Gilliam made a motion, seconded by Councilmember Warren, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
VOLUME LXXVI APRIL 13, 2011
143
Resolution No. 11-62
RESOLUTION
AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE
COMMUNITY CRISIS CENTER, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby
authorized and directed to execute an agreement on behalf of the City of Elgin with the
Community Crisis Center, Inc. for interior renovation to its building located at 37 South Geneva
Street, Elgin, Illinois, a copy of which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: April 13, 2011
Adopted: April 13, 2011
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 11-63 ADOPTED APPROVING RENAMING THE CENTER CITY
SPECIAL BUSINESS LOAN PROGRAM AND ADOPTING AMENDED GUIDELINES
Councilmember Gilliam made a motion, seconded by Councilmember Warren, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Resolution No. 11-63
RESOLUTION
APPROVING RENAMING THE CENTER CITY SPECIAL
BUSINESS LOAN PROGRAM AND
ADOPTING AMENDED GUIDELINES THEREFOR
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that it hereby approves renaming the Center City Special Business Loan Program to the
Downtown Business Loan Interest Subsidy Program.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that the attached Downtown Business Loan Interest Subsidy Program guidelines,
APRIL 13, 2011 VOLUME LXXVI
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dated April 13, 2011, are hereby adopted and approved by the City Council as t he City of Elgin’s
guidelines for such program.
s/ Ed Schock
Ed Schock, Mayor
Presented: April 13, 2011
Adopted: April 13, 2011
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 11-64 ADOPTED AUTHORIZING EXECUTION OF AMENDMENT
AGREEMENT WITH ULTRA STROBE COMMUNICATIONS, INC.
Councilmember Gilliam made a motion, seconded by Councilmember Warren, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Resolution No. 11-64
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT
WITH ULTRA STROBE COMMUNICATIONS, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby
authorized and directed to execute an Amendment Agreement with Ultra Strobe
Communications, Inc. on behalf of the City of Elgin for the removal and reinstallation of police
vehicle equipment and for service maintenance on such equipment, a copy of which is attached
hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
VOLUME LXXVI APRIL 13, 2011
145
Presented: April 13, 2011
Adopted: April 13, 2011
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
ORDINANCE G11-11 PASSED AMENDING CHAPTER 2.31 OF THE ELGIN
MUNICIPAL CODE, 1976, AS AMENDED, ENTITLED “NEIGHBORHOOD
IMPROVEMENT GRANT PROGRAM”
Councilmember Gilliam made a motion, seconded by Councilmember Warren, to pass the
following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Ordinance No. G11-11
AN ORDINANCE
AMENDING CHAPTER 2.31 OF THE ELGIN MUNICIPAL CODE, 1976,
AS AMENDED, ENTITLED “NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM”
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS:
Section 1. That Section 2.31.040 of the Elgin Municipal Code, 1976, as amended,
entitled “Administration” be and is hereby amended to read as follows:
“2.31.040: The administration of the provisions of this chapter is hereby
assigned to the community development director (director) or the
director's designee. Applications for the neighborhood improvement grant
program shall be made to the community development department, which
shall have the authority and responsibility for carrying out the provisions
of this chapter. The director shall establish any reasonable rules and
procedures not otherwise established by this chapter and not in conflict
with the provisions of this chapter that are deemed necessary for
administration of the neighborhood improvement grant program. Any such
rules and procedures shall be written and published in pamphlet form.”
Section 2. That Section 2.31.050 of the Elgin Municipal Code, 1976, as amended,
entitled “Grant Program” be and is hereby amended to read as follows:
“2.31.050: GRANT PROGRAM:
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A. Fund Distribution: The money budgeted for the neighborhood
improvement grant program shall be divided into two (2) funds. The
distribution of neighborhood improvement grant monies to each fund will
be determined by the director of community development based on the
following parameters:
1. Mini-Green Project fund: No less than twenty percent
(20%), no more than forty percent (40%) of annual funding.
2. Sustainable Neighborhood Project fund: No less than sixty percent
(60%), no more than eighty percent (80%) of annual funding.
If no qualifying grant requests are submitted for either of the funds, the
money allocated to that fund may be distributed to the other fund as
determined by the director.
B. Eligible Activities: Each proposed activity or project shall demonstrate the
benefit it will be conferring upon the neighborhood represented by the
neighborhood group or organization applying for the grant and shall also
take place within the boundaries of that neighborhood. When applicable,
the following conditions shall also apply:
1. Mini-Green Project Fund:
a. Projects requiring physical improvements or additions to the
neighborhood shall be located on publicly owned property.
b. All projects must be compatible with the City Sustainability
Master Plan (SMP) and related policies.
c. Projects or activities requiring services to be rendered shall be
provided to all members of the public without charge.
d. Residents of the neighborhood shall be active participants in the
planning and implementation of the project.
e. All projects or activities shall be completed within six (6)
months from the date of the execution of the grant agreement. For
projects delayed by unforeseen or unanticipated circumstances
outside of control of grantee, a ninety (90) day extension may be
requested after three (3) months from the date of the award. All
extensions are subject to the approval of the director.
f. Project or activity requests shall be no less than two hundred
fifty dollars ($250) and no more than one thousand dollars
($1,000.00).
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2. Sustainable Neighborhood Project Fund:
a. Projects requiring physical improvements or additions to the
neighborhood shall be located on publicly owned property.
b. All projects must be compatible with the City Sustainability
Master Plan (SMP) and related policies.
c. Projects or activities requiring services to be rendered shall be
provided to all members of the public without charge.
d. Residents of the neighborhood shall be active participants in the
planning and implementation of the project.
e. All projects or activities shall be completed within a twelve (12)
month period from the date of the execution of the grant
agreement. For projects delayed by unforeseen or unanticipated
circumstances outside of control of grantee, a twelve (12) month
extension may be requested after nine (9) months from the date of
the award. All extensions will be subject to the approval of the
director.
f. Project or activity requests shall be not less than one thousand
dollars ($1,000.00) nor more than fifteen thousand dollars
($15,000.00).
C. Eligible Participants: Eligible participants shall include any group or
organization meeting each of the following requirements:
1. Neighborhood based organizations of residents or
businesses registered with the city of Elgin Community Outreach
office.
2. Ad hoc group of residents who have formed a committee solely for
the purpose of the specific project. The applicant group must be
sponsored by a registered neighborhood based organization.
3. The group's or organization's meeting dates and times must be
publicized within the geographic area of the city represented by the
group or organization and the meetings must be open to the public.
D. Grants: The selection of grant recipients and the amount of each grant
shall be determined by the city council. Grants will be awarded to eligible
neighborhood groups or organizations. The number of grants awarded and
the amount of each grant may vary depending upon the amount of funds
APRIL 13, 2011 VOLUME LXXVI
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allocated for the program, number of program applicants and the cost of
each proposed project or activity.
1. Mini-Green Project Fund:
a. Applications shall be received by the director on a first come
first serve basis throughout the program year.
b. The director shall create a grant application and guidelines
consistent with this chapter.
c. The director shall process all grant applications and make all
determinations of funding based on the fact that all minimum
criteria for funding has been established by the applicant.
d. Grants will be awarded for no greater than one thousand dollars
($1,000.00).
e. The number of grants awarded may vary depending upon the
amount of funds allocated for the program, number of program
applicants and the cost of each proposed project or activity.
2. Sustainable Neighborhood Project Fund:
a. A deadline for submission of grant applications shall be
established annually by the director.
b. The director shall create a grant application and guidelines
consistent with this chapter.
c. The director shall receive and process all grant applications for
submission to the city council. The final selection of grant
recipients and the amount of each grant shall be determined by the
city council.
d. Grants will be awarded in amounts no less than one thousand
dollars ($1,000.00) and no greater than fifteen thousand dollars
($15,000.00).
e. The number of grants awarded may vary depending upon the
amount of funds allocated for the program, number of program
applicants, and the cost of each proposed project or activity.
E. Matching Funds and Neighborhood Participation:
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149
1. For every dollar requested from the city, the applicant must
provide at least a dollar of matching funds in the form of cash,
donated professional services or materials, or volunteer labor. Of
that match, at least fifty percent (50%) must be in volunteer labor.
2. The amount and type of match must be appropriate to the needs of
the proposed project as reasonably determined by the director.
3. The applicant must be prepared to justify that each element of the
match, in the amount proposed, is required to complete the
proposed project.
4. No matching funds can include monies from another city funded
source.
5. The value of all volunteer labor will be valued at a standard rate to
be determined by the director in accordance with the consumer
price index.
6. Professional services are valued at the reasonable and customary
retail value of the product or service.
F. Grant Application And Award: The director shall create a grant
application consistent with this chapter. The director shall receive and
process all grant applications for submission to the city council and shall
annually establish a final date on which applicants may submit
applications for review. The director shall also annually establish the
award date for grant applications and an annual completion date for any
awarded project or activity.
G. Other Taxing Districts: Grants shall not be awarded for projects that will
be constructed on properties owned by another taxing district, other than
the city, or for programs affiliated with other taxing districts; unless said
projects or programs have a physical, tangible, and visible benefit to the
sustainability efforts of the overall neighborhood in which they are
located, and receive fifty percent (50%) of their matching funds from that
taxing district.
H. Grant Recipient Selection:
1. Mini-Green And Sustainable Neighborhood Funds: Each application
will be reviewed on the basis of a one hundred (100) point rating system,
with one hundred (100) points being the highest rating and fifty (50)
points being the minimum threshold for consideration of eligibility using
the following criteria:
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a. Municipal Compatibility:
(i) Project integrates with the city's Sustainable Master Plan
(SMP) and is consistent with city policy and ordinances. (0 to 20 points)
(ii) Project or activities requires minimal maintenance and
city staff time. (0 to 10 points)
b. Community Benefit:
(i) Project proposes a creative approach to a neighborhood
need or enhancement that helps meet the SMP goals. (0 to 15 points)
(ii) Project activities address a highly recognized need
within the neighborhood. (0 to 15 points)
c. Participation:
(i) Project includes opportunities to involve neighbors in
shaping and carrying out the project. (0 to 10 points)
(ii) The project promotes opportunities to form partnerships
with other groups or organizations to complete joint projects or activities.
(0 to 10 points)
d. Project Feasibility:
(i) The proposal demonstrates excellence in design,
planning, and execution of the proposed project or activity. (0 to 10
points)
(ii) Budget reliably represents the project’s expenses and
revenue. (0 to 10 points)”
Section 3. That all ordinances or parts of ordinances in conflict with the provisions of
this ordinance be and are hereby repealed.
Section 4. This ordinance shall be in full force and effect upon its passage and
publication in the manner provided by law.
s/ Ed Schock
Ed Schock, Mayor
VOLUME LXXVI APRIL 13, 2011
151
Presented: April 13, 2011
Passed: April 13, 2011
Omnibus Vote: Yeas: 7 Nays: 0
Recorded: April 14, 2011
Published: April 15, 2011
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to place the
following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Building Commission – February 22, 2011
Design Review Subcommittee – February 8 sand March 4, 2011
Emergency Telephone System Board – February 17, 2011
Image Commission – February 5 and 28, 2011
Zoning and Subdivision Hearing Board – March 2, 2011
Committee of the Whole Minutes – March 9, 2011
City Council Minutes – March 9, 2011
ANNOUNCEMENTS
Mayor Schock made announcements regarding forthcoming meetings.
ADJOURNMENT
Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge,
Steffen, Warren, and Mayor Schock. Nays: None.
The meeting adjourned at 8:05 p.m.
s/ Diane Robertson April 27, 2011
Diane Robertson, City Clerk Date Approved