Loading...
HomeMy WebLinkAboutp - August 25, 2010 CC425 VOLUME LXXV AUGUST 25, 2010 COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on August 25, 2010, in the Council Chambers. The meeting was called to order by Mayor Schock at 7:35 p.m. A moment of silence was observed by all and the Pledge of Allegiance was led by Councilmember Robert Gilliam. ROLL CALL Roll call was answered by Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None. MINUTES OF THE AUGUST 11, 2010, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve the August 11, 2010, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. COMMUNICATIONS Gordon Schnelle was recognized for celebrating his 85th birthday. RECOGNIZE PERSONS PRESENT Laurie Gibson-Aiello, on behalf of the Friends of Lords Park Zoo, announced that the bison rally event raised approximately $1,700 and she thanked city staff, sponsors, and the community for their support. John Collins expressed his concerns about the recent court decision regarding a pit bull incident involving Mayor Schock. He would like to see obedience training for first-time offenders and he invited the Mayor to meet with the owner of the dogs involved. Karin Jones, a member of the DNA Board of Directors, spoke on the success of the recent Art & Soul event. She thanked everyone who made it happen. AUGUST 25, 2010 VOLUME LXXV 426 BID 10-033 AWARDED TO CARBON ACTIVATED CORPORATION FOR GAC FILTER MEDIA REMOVAL AND REPLACEMENT Councilmember Warren made a motion, seconded by Councilmember Steffen, to approve a contract with Carbon Activated Corporation in the amount of $122,890 for the removal and re- installation of the granular activated carbon, sand and gravel filter media in Filters #5 and #7 at the Riverside Water Treatment Plant. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. BID 10-036 AWARDED TO J & B BUILDERS FOR REHABILITATION OF 457-59 E. CHICAGO STREET Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to award a contract to J & B Builders in the amount of $249,533.29 for the rehabilitation of 457-459 East Chicago Street as part of the City of Elgin’s Neighborhood Stabilization Program. Councilmember Dunne stated this project would create jobs and will enhance the neighborhoods. Councilmember Prigge thanked staff, and particularly RuthAnne Hall, for their efforts in obtaining the lowest bids, but said that he is still struggling with the costs. Councilmember Warren stated that the project will have a huge impact on the neighborhoods as these properties are the worst of the worst. Councilmember Steffen stated that these properties were some of the toughest projects, that these were conversions, and that the city has to follow not only the Historic District guidelines but also HUD guidelines. He also mentioned that he was concerned about the condition of these houses and what may happen to other similar properties. Mayor Schock stated that the city should go after the difficult properties and let the private sector purchase the lower priced ones. He noted that months were spent establishing the criteria for purchasing these homes and the neighborhood groups in the affected areas were consulted. He said he felt these were appropriate homes to rehabilitate under the program. Councilmember Kaptain stated that the city is obligated to commit the money by mid-September. He said he felt a better job could have been done to select the homes. He said there are over 1,000 foreclosed homes in Elgin, that the selections did not have to be in an entryway corridor and that HUD guidelines did not say to purchase properties for conversion. Councilmember Kaptain said this was the city’s decision and that he felt the NSP money did not have to be used for deconversion purposes. He said he would be supporting the proposal, though, as it keeps money in Elgin and will put people to work. Mayor Schock stated that Councilmember Kaptain had participated in the criteria for purchasing and did not raise any concerns until now. The Mayor also said that Councilmember Kaptain had received an extensive amount of material regarding the properties and the rehabilitation costs, VOLUME LXXV AUGUST 25, 2010 427 but had not provided any input. Councilmember Kaptain said that it was the decision of the neighborhoods and he was bowing to their decisions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Steffen, Warren, and Mayor Schock. Nays: Councilmember Prigge. BID 10-037 AWARDED TO J & B BUILDERS FOR REHABILITATION OF 463 E. CHICAGO STREET Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to award a contract to J & B Builders in the amount of $228,706.53 for the rehabilitation of 463 East Chicago Street as part of the City of Elgin’s Neighborhood Stabilization Program. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Steffen, Warren, and Mayor Schock. Nays: Councilmember Prigge. BID 10-040 AWARDED TO HOMEWORK CONSTRUCTION, INC. FOR REHABILITATION OF 162 SUMMIT STREET Councilmember Warren made a motion, seconded by Councilmember Steffen, to award a contract to Homework Construction, Inc. in the amount of $178,925 for the rehabilitation of 162 Summit Street as part of the City of Elgin’s Neighborhood Stabilization Program. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Steffen, Warren, and Mayor Schock. Nays: Councilmember Prigge. AUTHORIZING A RESOLUTION OF OBJECTION FOR A REZONING OF A 7.51 ACRE PARCEL FROM F DISTRICT-FARMING TO E-1 ESTATE RESIDENTIAL; E-2 ESTATE RESIDENTIAL IN KANE COUNTY, BY THE FREDERICKSON FAMILY TRUST AS OWNER AND DEVELOPMENT PROPERTIES, INC. AS APPLICANT Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to authorize drafting the above referenced resolution. Sarosh Saher, Senior Planner, stated that the subject property is located approximately one and one-half miles from the city’s boundary and it lies within the city’s planning area. He said that the current property owners wish to subdivide the property and build a new family residence. Mr. Sarosh explained that state statute provides that the city may exercise jurisdictional influence over the development of this property. He stated that both staff and the Planning and Development Commission are recommending a resolution of objection due to the fact that this would not meet the planning standards of the city and could result in piecemeal zoning of the property. AUGUST 25, 2010 VOLUME LXXV 428 Councilmember Dunne asked what the plan for the property was and Mr. Sarosh answered for low density residential and as part of a larger subdivision. Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: Councilmember Dunne. RESOLUTION 10-170 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH NEIGHBORHOOD HOUSING SERVICES OF CHICAGO, INC. Councilmember Warren made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Kaptain abstained due to a conflict of interest. Resolution No. 10-170 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH NEIGHBORHOOD HOUSING SERVICES OF CHICAGO, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an agreement with Neighborhood Housing Services of Chicago, Inc. on behalf of the City of Elgin for homebuyer counseling for prospective homebuyers of the NSP Properties project, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: August 25, 2010 Adopted: August 25, 2010 Vote: Yeas: 6 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk VOLUME LXXV AUGUST 25, 2010 429 RESOLUTION 10-171 ADOPTED AUTHORIZING EXECUTION OF AN EXTENSION AGREEMENT WITH LOCAL #439 INTERNATIONAL ASSOCIATION OF FIREFIGHTERS Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain, Steffen, Warren, and Mayor Schock. Councilmember Prigge voted present. Nays: None. Councilmember Dunne abstained due to a conflict of interest. Resolution No. 10-171 RESOLUTION AUTHORIZING EXECUTION OF AN EXTENSION AGREEMENT WITH LOCAL #439 INTERNATIONAL ASSOCIATION OF FIREFIGHTERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an extension agreement on behalf of the City of Elgin with Local #439 International Association of Firefighters, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: August 25, 2010 Adopted: August 25, 2010 Vote: Yeas: 6 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk CONSENT AGENDA By unanimous consent, Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to adopt Resolution Nos. 10-164 through 10-169 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. AUGUST 25, 2010 VOLUME LXXV 430 RESOLUTION 10-164 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING ENTERPRISES, INC. FOR GRANT WRITING SERVICES Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-164 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING ENTERPRISES, INC. FOR GRANT WRITING SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Engineering Enterprises, Inc. for grant writing services, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: August 25, 2010 Adopted: August 25, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 10-165 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH TRANSYSTEMS CORPORATION FOR GRANT WRITING SERVICES Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. VOLUME LXXV AUGUST 25, 2010 431 Resolution No. 10-165 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH TRANSYSTEMS CORPORATION FOR GRANT WRITING SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with TranSystems Corporation for grant writing services, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: August 25, 2010 Adopted: August 25, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 10-166 ADOPTED AUTHORIZING THE EXECUTION OF A LETTER AGREEMENT WITH BBK MOTORSPORT FOR THE PURCHASE OF TWO KAWASAKI MULE ALL-TERRAIN VEHICLES Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-166 RESOLUTION AUTHORIZING THE EXECUTION OF A LETTER AGREEMENT WITH BBK MOTORSPORT FOR THE PURCHASE OF TWO KAWASAKI MULE ALL-TERRAIN VEHICLES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and AUGUST 25, 2010 VOLUME LXXV 432 BE IT FURTHER RESOLVED that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a letter agreement with BBK Motorsport dated August 13, 2010, for the purchase of two Kawasaki Mule all-terrain vehicles, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: August 25, 2010 Adopted: August 25, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 10-167 ADOPTED ASSESSING A MONTHLY CHARGE TO ILLINOIS MUNICIPAL RETIREMENT FUND RETIREES FOR HEALTH INSURANCE BILLING PURPOSES Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-167 RESOLUTION ASSESSING A MONTHLY CHARGE TO ILLINOIS MUNICIPAL RETIREMENT FUND RETIREES FOR HEALTH INSURANCE BILLING PURPOSES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City Council of the City of Elgin does hereby assess a twenty-five dollar ($25.00) monthly charge to Illinois Municipal Retirement Fund retirees for health insurance billing purposes, effective December 1, 2010. s/ Ed Schock Ed Schock, Mayor VOLUME LXXV AUGUST 25, 2010 433 Presented: August 25, 2010 Adopted: August 25, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 10-168 ADOPTED RELEASING CERTAIN EXECUTIVE SESSION MINUTES OF THE CITY COUNCIL OF THE CITY OF ELGIN Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-168 RESOLUTION RELEASING CERTAIN EXECUTIVE SESSION MINUTES OF THE CITY COUNCIL OF THE CITY OF ELGIN WHEREAS, the City Council of the City of Elgin has met from time to time in executive session for purposes authorized by the Illinois Open Meetings Act; and WHEREAS, as required by the Act, the City Clerk has kept written minutes of all such executive sessions; and WHEREAS, pursuant to the requirements of the Illinois Open Meetings Act, the City Council has met in closed session to review all closed session minutes; and WHEREAS, they have determined that a need for confidentiality still exists as to a portion of the executive session minutes from the meetings set forth on the exhibit referred to herein; and WHEREAS, they have further determined that the remaining portion of the meetings listed no longer require confidential treatment and should be made available for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. The executive session minutes for the period from January, 2010 through June, 2010 are hereby approved. AUGUST 25, 2010 VOLUME LXXV 434 Section 2. The executive session minutes or the portions thereof set forth on the attached Exhibit A no longer require confidential treatment and are hereby made available for public inspection. The City Clerk is hereby authorized and directed to make said minutes or the portions thereof available for inspection and copying as public records. Section 3. The need for confidentiality still exists as to all or parts of those executive session minutes set forth in Exhibit B. Section 4. The executive session minutes or the portions thereof set forth on the attached Exhibit C no longer require confidential treatment and are hereby made available for public inspection. The City Clerk is hereby authorized and directed to make said minutes or the portions thereof available for inspection and copying as public records. Section 5. This resolution shall be in full force and effect from and after its passage. s/ Ed Schock Ed Schock, Mayor Presented: August 25, 2010 Adopted: August 25, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 10-169 ADOPTED APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-169 RESOLUTION APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joni Courtney be and is hereby appointed as a member of the Board of Health, for a term to expire May 1, 2012. VOLUME LXXV AUGUST 25, 2010 435 BE IT FURTHER RESOLVED that John Roberson be and is hereby appointed as a member of the Heritage Commission Design Review Subcommittee to fill the Elgin National Watch Historic District position, for a term that expires June 30, 2011. BE IT FURTHER RESOLVED that Robert Langlois be and is hereby appointed as a member of the Planning and Development Commission, for a term that expires July 1, 2013. s/ Ed Schock Ed Schock, Mayor Presented: August 25, 2010 Adopted: August 25, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Planning and Development Commission – June 21, 2010 Police Pension Fund – April 22, 2010 Retiree Health Insurance Trust Fund Board – May 10, 2010 Zoning and Subdivision Hearing Board – July 7, 2010 Telecommunications Tax – August 2010 Sales Tax – August 2010 Local Sales Tax – August 2010 State Income Tax – August 2010 State Use Tax – August 2010 Disbursement Report Committee of the Whole Minutes – July 28, 2010 City Council Minutes – July 28, 2010 ANNOUNCEMENTS Mayor Schock made announcements regarding forthcoming meetings. AUGUST 25, 2010 VOLUME LXXV 436 ADJOURNMENT Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. The meeting adjourned at 8:05 p.m. s/ Diane Robertson September 8, 2010 Diane Robertson, City Clerk Date Approved