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HomeMy WebLinkAboutg - April 14, 2010 CC185 VOLUME LXXV APRIL 14, 2010 COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on April 14, 2010, in the Council Chambers. The meeting was called to order by Mayor Schock at 7:30 p.m. The Invocation was given by Ms. Ina Dews and the Pledge of Allegiance was led by Mayor Ed Schock. ROLL CALL Roll call was answered by Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None. MINUTES OF THE MARCH 31, 2010, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to approve the March 31, 2010, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None. Councilmember Warren abstained. COMMUNICATIONS Recognition of 11th District American Legion High School Oratorical Judges Tricia Dieringer of the American Legion introduced oratorical judges who were present and thanked them for there assistance. Councilmember Dunne thanked Ms. Dieringer and Don Sleeman for their work with this event. National Public Safety Telecommunicators Week Proclamation Mayor Schock read a proclamation recognizing National Public Safety Telecommunicators Week. The proclamation was accepted by Sergeant Tom Linder of the Elgin Police Department. National Fair Housing Month Proclamation Mayor Schock read a proclamation recognizing National Fair Housing Month. The proclamation was accepted by Denise Haben. APRIL 14, 2010 VOLUME LXXV 186 RECOGNIZE PERSONS PRESENT Mike Curtain, Vice-President of SWAN, stated that the organization was split regarding the recently amended animal control ordinance. The group was in complete agreement, though in wanting their neighborhood to be safe in which to walk. The group is in favor of a dog license in order to create a license database. Glenn Treganza thanked the city and staff for their generosity to his wife, Lydia, during her recent illness. Sigi Psimenos invited everyone to attend an upcoming Bicycles on Parade event and the upcoming Elgin Green Expo which will feature suppliers of anything “green”. Elizabeth McCoy issued an invitation to the community to attend the upcoming Elgin Junior Services Board Variety Show. Denise Haben invited the community to attend the upcoming Unity in the Community event. BID 10-015 AWARDED TO COPENHAVEN CONSTRUCTION INC. FOR NEIGHBORHOOD PARK IMPROVEMENTS Councilmember Warren made a motion, seconded by Councilmember Steffen, to approve an agreement with Copenhaven Construction Inc. in the amount of $ 356,513.50 for the development of a neighborhood park at Illinois and Hammond Avenue. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. PETITION 03-10 APPROVED REQUESTING A CONDITIONAL USE IN THE AB AREA BUSINESS DISTRICT, TO PERMIT THE ESTABLISHMENT OF A PACKAGE LIQUOR SALES ESTABLISHMENT; PROPERTY LOCATED AT 250 SOUTH RANDALL ROAD, BY KANN INC, AS APPLICANT AND, STELIOS AKTIPIS OTTER CREEK LLC, AS OWNER Sarosh Saher, Planning Manager, reviewed the petition and noted that the Zoning and Subdivision Board had recommended approval subject to conditions. Councilmember Prigge complimented Kann, Inc. on their presentation to the Zoning and Subdivision Board. Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to approve Petition 03-10 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. VOLUME LXXV APRIL 14, 2010 187 RESOLUTION 10-84 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 73 MUNICIPAL DIVISION ELGIN PUBLIC WORKS CHAPTER Councilmember Gilliam made a motion, seconded by Councilmember Warren, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Dunne abstained due to a conflict of interest. Resolution No. 10-84 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 73 MUNICIPAL DIVISION ELGIN PUBLIC WORKS CHAPTER WHEREAS, representatives of the City of Elgin and representatives of the Service Employees International Union Local 73 Municipal Division Elgin Public Works Chapter have met and discussed wages, fringe benefits and other working conditions; and WHEREAS, said representatives have submitted for review and approval by the City Council an agreement pertaining to such matters; and WHEREAS, the City Council has reviewed said agreement and finds that it is fair and equitable for the City of Elgin and employees covered by it. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby approves the proposed agreement between the City of Elgin and the Service Employees International Union Local 73 Municipal Division Elgin Public Works Chapter, a copy of which is attached hereto and made a part hereof by reference. BE IT FURTHER RESOLVED that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute said agreement on behalf of the City of Elgin. s/ Ed Schock Ed Schock, Mayor Presented: April 14, 2010 Adopted: April 14, 2010 Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk APRIL 14, 2010 VOLUME LXXV 188 ORDINANCE S2-10 PASSED PROVIDING FOR THE ISSUANCE OF $7,105,000 GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2010A, OF THE CITY OF ELGIN, KANE AND COOK COUNTIES, ILLINOIS, AND PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. ORDINANCE S2-10 IS NOT INCLUDED IN THESE MINUTES. THE ORIGINAL IS ON FILE IN THE CITY CLERK’S OFFICE. ORDINANCE S3-10 PASSED PROVIDING FOR THE ISSUANCE OF $4,755,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010B, OF THE CITY OF ELGIN, KANE AND COOK COUNTIES, ILLINOIS, AND PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS Councilmember Warren congratulated the Fiscal Services staff for their efforts. The city has realized a $240,000 savings due to the lower interest rates. Councilmember Kaptain made a motion, seconded by Councilmember Warren, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. ORDINANCE S2-10 IS NOT INCLUDED IN THESE MINUTES. THE ORIGINAL IS ON FILE IN THE CITY CLERK’S OFFICE. ORDINANCE G15-10 PASSED AMENDING ORDINANCE NO. G37-09 ESTABLISHING A PAY PLAN FOR THE PUBLIC SERVICES EMPLOYEE GROUP OF THE CITY OF ELGIN Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Dunne abstained due to a conflict of interest. VOLUME LXXV APRIL 14, 2010 189 Ordinance No. G15-10 AN ORDINANCE AMENDING ORDINANCE NO. G37-09 ESTABLISHING A PAY PLAN FOR THE PUBLIC SERVICES EMPLOYEE GROUP OF THE CITY OF ELGIN BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That Section 1 of Ordinance No. G37-09, adopted by the City Council on May 27, 2009, be and is hereby amended by adding the following positions to the schedule of standard hourly, monthly and annual salary ranges for the Public Services Employee Group to read as follows: Official Public Services “L” Group Salary Plan Pay Step Step Step Step Step Step Step Position Title Grade 1 2 3 4 5 6 7 Fleet Services Lead Mechanic 633 $23.6119 $25.2986 $26.9851 $28.6717 $30.3584 $32.0448 $33.7315 $49,113 $52,621 $56,129 $59,637 $63,145 $66,653 $70,161 $4,093 $4,385 $4,677 $4,970 $5,262 $5,554 $5,847 Senior Water Service Person 629 $21.4244 $22.9545 $24.4851 $26.0152 $27.5456 $29.0759 $30.6060 $44,563 $47,745 $50,929 $54,112 $57,295 $60,478 $63,661 $3,714 $3,979 $4,244 $4,509 $4,775 $5,040 $5,305 Section 2. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and are hereby repealed. Section 3. That this ordinance shall be in full effect upon its passage. s/ Ed Schock Ed Schock, Mayor Presented: April 14, 2010 Passed: April 14, 2010 Vote: Yeas: 6 Nays: 0 Recorded: April 15, 2010 Published: Attest: s/ Diane Robertson Diane Robertson, City Clerk APRIL 14, 2010 VOLUME LXXV 190 AUTHORIZATION OF PAYMENTS TO VARIOUS VENDORS Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to authorize the following payments. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. PAYEE AMOUNT REASON 3D Design Elgin, IL $ 7,000.00 Engineering Services Change Order for Illinois Hammond Park which is greater than 10% of original contract amount for MOTION TO REMOVE RESOLUTION 10-79 FROM THE CONSENT AGENDA Councilmember Warren made a motion, seconded by Councilmember Kaptain, to remove Resolution 10-79 from the consent agenda for consideration. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. RESOLUTION 10-79 ADOPTED AUTHORIZING EXECUTION OF A JOINT AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION AND AN ILLINOIS DEPARTMENT OF TRANSPORTATION ENGINEERING SERVICES AGREEMENT WITH BAXTER AND WOODMAN, INC. (RESURFACING MCLEAN BOULEVARD FROM BIG TIMBER ROAD TO TODD FARM DRIVE) Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None. Councilmember Warren abstained due to a conflict of interest. Resolution No. 10-79 RESOLUTION AUTHORIZING EXECUTION OF A JOINT AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION AND AN ILLINOIS DEPARTMENT OF TRANSPORTATION ENGINEERING SERVICES AGREEMENT WITH BAXTER AND WOODMAN, INC. (Resurfacing McLean Boulevard from Big Timber Road to Todd Farm Drive) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Edward Schock, Mayor be and is hereby authorized and directed to execute a joint agreement on behalf of the City of Elgin with the Illinois Department of Transportation for the resurfacing of McLean Boulevard from Big Timber Road to Todd Farm Drive, a copy of which is attached hereto and made a part hereof by reference. VOLUME LXXV APRIL 14, 2010 191 BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Edward Schock, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an Illinois Department of Transportation engineering services agreement with Baxter and Woodman, Inc. for the resurfacing of McLean Boulevard from Big Timber Road to Todd Farm Drive, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: April 14, 2010 Adopted: April 14, 2010 Vote: Yeas: 6 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk CONSENT AGENDA By unanimous consent, Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to pass Ordinance No. T22-10 and adopt Resolution Nos. 10-69 through 10-83 (except Resolution 10-79 approved above) by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. RESOLUTION 10-69 ADOPTED AUTHORIZING EXECUTION OF AN EASEMENT AGREEMENT WITH FOREST PRESERVE DISTRICT OF KANE COUNTY FOR STORM SEWER AND SURFACE WATER LINE PURPOSES (BENT STREET SEWER SEPARATION PROJECT) Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. APRIL 14, 2010 VOLUME LXXV 192 Resolution No. 10-69 RESOLUTION AUTHORIZING EXECUTION OF AN EASEMENT AGREEMENT WITH FOREST PRESERVE DISTRICT OF KANE COUNTY FOR STORM SEWER AND SURFACE WATER LINE PURPOSES (Bent Street Sewer Separation Project) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an easement agreement with Forest Preserve District of Kane County for temporary easements to construct and permanent easements to maintain storm sewer and surface water lines for the property legally described on Exhibit C, a copy of which is attached hereto. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to cause the easement agreement to be recorded in the office of the Recorder of Deeds of Kane County, Illinois. s/ Ed Schock Ed Schock, Mayor Presented: April 14, 2010 Adopted: April 14, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 10-70 ADOPTED AUTHORIZING EXECUTION OF A RIDE IN KANE NEW FREEDOM/JARC SERVICE AGREEMENT WITH THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY (PACE) Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. VOLUME LXXV APRIL 14, 2010 193 Resolution No. 10-70 RESOLUTION AUTHORIZING EXECUTION OF A RIDE IN KANE NEW FREEDOM/JARC SERVICE AGREEMENT WITH THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY (PACE) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a Ride in Kane Pace New Freedom/JARC Service Agreement on behalf of the City of Elgin with the Suburban Bus Division of the Regional Transportation Authority (PACE) for the Ride in Kane Program, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: April 14, 2010 Adopted: April 14, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 10-71 ADOPTED AUTHORIZING EXECUTION OF A RIDE IN KANE PACE SUBSIDY AGREEMENT WITH THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY (PACE) Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-71 RESOLUTION AUTHORIZING EXECUTION OF A RIDE IN KANE PACE SUBSIDY AGREEMENT WITH THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY (PACE) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a Ride in Kane Pace Subsidy Agreement on behalf of the City of Elgin with the Suburban Bus Division of the Regional Transportation Authority (PACE) for the Ride in Kane Program, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor APRIL 14, 2010 VOLUME LXXV 194 Presented: April 14, 2010 Adopted: April 14, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 10-72 ADOPTED APPROVING THE GRANT RECIPIENT ELIGIBILITY LIST UNDER THE HISTORIC ARCHITECTURAL REHABILITATION GRANT PROGRAM Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-72 RESOLUTION APPROVING THE GRANT RECIPIENT ELIGIBILITY LIST UNDER THE HISTORIC ARCHITECTURAL REHABILITATION GRANT PROGRAM WHEREAS, the Historic Architectural Rehabilitation Grant Program has been established to provide financial assistance and incentives for property owners in Elgin's historic districts and individual landmarks in the restoration of their properties; and WHEREAS, in 2010 applications have been made for 33 projects under the Historic Architectural Rehabilitation Grant Program; and WHEREAS, said applications have been submitted to the Elgin Heritage Commission which conducted a review and scored applications based upon objective criteria and forwarded an eligibility list to the City Council which has reviewed and approved the list. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the sum of $200,000 is allocated for the following projects approved under the grant recipient eligibility list: Owner Address Grant (50/50) James Halik 821 Douglas Avenue $ 20,000 Keith Flaningam 221 Michigan Street $ 20,000 Robert Conforti 217 Michigan Street $ 20,000 Steve Rosborough 248 Michigan Street $ 20,000 Matthew Ellet 302 Fulton Street $ 10,950 Kathy Skaggs 552 E. Chicago Street $ 9,050 VOLUME LXXV APRIL 14, 2010 195 Owner Address Grant (75/25) Ruben Perez 120 N. Liberty Street $ 13,575 Bill Decker 530 S. Liberty Street $ 20,000 David & Jennifer Williams 141 Hill Street $ 20,000 Agustin Figueroa 323 Lake Street $ 11,377 Chris & Sandra Tsonis 327 W. Chicago $ 20,000 Dennis Savonarola 505 Arlington $ 15,048 BE IT FURTHER RESOLVED that the projects shall be in conformance with all applicable codes and ordinances. s/ Ed Schock Ed Schock, Mayor Presented: April 14, 2010 Adopted: April 14, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 10-73 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH THE RENZ ADDICTION COUNSELING CENTER Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-73 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH THE RENZ ADDICTION COUNSELING CENTER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with the Renz Addiction Counseling Center for a community based gambling addiction treatment and prevention program, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor APRIL 14, 2010 VOLUME LXXV 196 Presented: April 14, 2010 Adopted: April 14, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 10-74 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH TRANE U.S., INC. Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-74 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH TRANE U.S., INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Trane U.S., Inc. for purchase of BCU upgrades, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: April 14, 2010 Adopted: April 14, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk VOLUME LXXV APRIL 14, 2010 197 RESOLUTION 10-75 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH SEC GROUP, INC. Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-75 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH SEC GROUP, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with SEC Group, Inc. for grants from various agencies for projects in the City of Elgin's approved five-year capital plan, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: April 14, 2010 Adopted: April 14, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 10-76 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING ENTERPRISES, INC. (RESURFACING OF KIMBALL STREET-DUNDEE AVENUE TO STATE STREET) Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. APRIL 14, 2010 VOLUME LXXV 198 Resolution No. 10-76 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING ENTERPRISES, INC. (Resurfacing of Kimball Street-Dundee Avenue to State Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Engineering Enterprises, Inc. for the resurfacing of Kimball Street (Dundee Avenue to State Street) Local Agency Pavement Preservation (LAPP) Improvements Project, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: April 14, 2010 Adopted: April 14, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 10-77 ADOPTED AUTHORIZING EXECUTION OF AN ADDENDUM TO THE FUEL CARD SERVICES AGREEMENT WITH WRIGHT EXPRESS FINANCIAL SERVICES CORPORATION Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-77 RESOLUTION AUTHORIZING EXECUTION OF AN ADDENDUM TO THE FUEL CARD SERVICES AGREEMENT WITH WRIGHT EXPRESS FINANCIAL SERVICES CORPORATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute an Addendum to the Fuel Card Services Agreement on behalf of the City of Elgin with Wright VOLUME LXXV APRIL 14, 2010 199 Express Financial Services Corporation for offsite fuel services, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: April 14, 2010 Adopted: April 14, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 10-78 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-78 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an Agreement with State of Illinois Department of Transportation on behalf of the City of Elgin for traffic signal upgrades and emergency vehicle preemption systems, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: April 14, 2010 Adopted: April 14, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk APRIL 14, 2010 VOLUME LXXV 200 RESOLUTION 10-80 ADOPTED REQUESTING PERMIT FROM THE ILLINOIS DEPARTMENT OF TRANSPORTATION TO CLOSE PORTIONS OF STATE ROUTES 19, 25, 31 AND 58 FOR THE ELGIN VALLEY FOX TROT Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-80 RESOLUTION REQUESTING PERMIT FROM THE ILLINOIS DEPARTMENT OF TRANSPORTATION TO CLOSE PORTIONS OF STATE ROUTES 19, 25, 31 AND 58 FOR THE ELGIN VALLEY FOX TROT WHEREAS, the City of Elgin has applied for and received permission from this Council to stage the "Elgin Valley Fox Trot", a ten (10) mile marathon race within the city limits of Elgin on Monday, May 31, 2010, from 8:00 a.m. until 10:00 a.m., conditioned upon securing permission from the Illinois Department of Transportation to close portions of State Routes 19, 25, 31 (turn lanes) and Route 58 and detour traffic for such purposes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that immediate application be made to said Department for permission as hereinbefore specified; and BE IT FURTHER RESOLVED that the City assume full responsibility during the time the detour is in effect, and all liabilities for damage of any kind occasioned by the closing of the state routes. It is further agreed that an efficient, all weather detour will be maintained and conspicuously marked for the benefit of traffic deviated from the state routes. s/ Ed Schock Ed Schock, Mayor Presented: April 14, 2010 Adopted: April 14, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk VOLUME LXXV APRIL 14, 2010 201 RESOLUTION 10-81 ADOPTED APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH LANDMARK CONTRACTORS, INC. FOR 2007 CBD LANDSCAPE PROJECT (PHASE I) Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-81 RESOLUTION APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH LANDMARK CONTRACTORS, INC. FOR 2007 CBD LANDSCAPE PROJECT (PHASE I) WHEREAS, the City of Elgin has heretofore entered into a contract with Landmark Contractors, Inc. for the 2007 CBD Streetscape Project; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1 and Final, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R, Stegall, City Manager, be and is hereby authorized and directed to execute Change Order No. 1 and Final, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: April 14, 2010 Adopted: April 14, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 10-82 ADOPTED AUTHORIZING EXECUTION OF AN EMPLOYMENT SEPARATION AGREEMENT WITH LISA G. WOMACK Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. APRIL 14, 2010 VOLUME LXXV 202 Resolution No. 10-82 RESOLUTION AUTHORIZING EXECUTION OF AN EMPLOYMENT SEPARATION AGREEMENT WITH LISA G. WOMACK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an employment separation agreement on behalf of the City of Elgin with Lisa G. Womack, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: April 14, 2010 Adopted: April 14, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 10-83 ADOPTED APPROVING IMRF BENEFIT PROTECTION LEAVE FOR WADE LATOUR Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. RESOLUTION 10-83 IS NOT INCLUDED IN THESE MINUTES. THE ORIGINAL IS ON FILE IN THE CITY CLERK’S OFFICE. ORDINANCE T22-10 PASSED PROVIDING FOR THE MAKING OF A LOCAL IMPROVEMENT IN AND FOR THE CITY OF ELGIN, KANE AND COOK COUNTIES, ILLINOIS (AREA V) Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. VOLUME LXXV APRIL 14, 2010 203 Ordinance No.T22-10 AN ORDINANCE PROVIDING FOR THE MAKING OF A LOCAL IMPROVEMENT IN AND FOR THE CITY OF ELGIN, KANE AND COOK COUNTIES, ILLINOIS (Area V) BE IT ORDAINED by the Mayor and City Council of the City of Elgin, Kane and Cook Counties, Illinois: Section 1. That a local improvement shall be made in the City of Elgin, Kane and Cook Counties, Illinois, the nature, character, locality and description of which improvement is as follows: Curb and gutter, sidewalks, storm sewer and street paving including earth excavation, pavement base and surface courses, together with all necessary appurtenances in the streets, avenues and places as follows: WILLARD AVENUE Forty feet wide from the center line of Villa Street to 2,667 feet north to the south right-of-way line of Chicago Street, and ERIE STREET Thirty feet wide from the east right-of-line of south Edison Avenue to 1,664 feet east to the west right-of-way line of Wilcox Avenue, and ILLINOIS AVENUE Thirty feet wide from the south right-of-way line of Bent Street to 595 feet south to the north right-of-way line of May Street, and VAN NOSTRAND PLACE Thirty feet wide from the east right-of-way line of South Liberty Street to 525 feet east to the center line of Illinois Avenue. APRIL 14, 2010 VOLUME LXXV 204 Section 2. That the recommendation of the Board of Local Improvements of the City of Elgin, providing for the improvement, and the estimate of the cost thereof made by the President of the Board of Local Improvements, both hereto attached and made part hereof, be and the same are hereby approved. Section 3. That said improvement shall be made and the whole cost thereof, together with an amount not exceeding six per cent (6%) of the estimated cost, to-wit: which is hereby provided for to apply towards the cost and expense of making, levying and collecting said special assessment and all other expenses allowed by law, being the amount included in the estimate thereof, shall be paid by special assessment, in accordance with the Illinois Municipal Code, Article 9, Division 2, and amendments thereto. Section 4. That the aggregate amount herein ordered to be assessed against the property and against the municipality, if any, and also the assessment on each lot and parcel of land herein assessed shall be divided as follows: The said assessment to pay the cost of construction of said improvement and the cost of levying, making and collecting said assessment and all expenses allowed by law, shall be divided into ten (10) installments, in the manner provided by the statute in such case made and provided. So much of the aggregate amount of the assessment as represents the cost of levying, making and collecting the special assessment and all expenses allowed by law, together with all fractional amounts so as to leave the remaining installments of the aggregate assessment equal in amount and each in multiples of $100.00 shall be apportioned to the first installment of the said special assessment. The first installment shall be due and payable on the 2nd day of January next after the filing of the first voucher issued on account of work done on the said improvement. The second installment of said assessment shall be due and payable one year thereafter, and so on annually until all assessments have been paid. IT IS HEREBY made the duty of the Board of Local Improvements of the City of Elgin, to file in the Office of the Clerk of the Court in which such assessment was confirmed, a certificate signed by the Secretary of the Board of Local Improvements of the City of Elgin of the date of the first voucher and the amount of the said voucher, within thirty (30) days after the issuance of the said voucher. All installments shall bear interest until paid at the rate of seven per cent (6%) per annum, being the rate now permitted by law. Interest on all installments shall begin to run in accordance with the provisions of the Illinois Municipal Code, Article 9, Division 2, and amendments thereto. Interest on such first installment shall be due and payable and shall be collected at the same time as the first installment. Interest on the second and succeeding installments shall be due and payable and shall be collected with the installments respectively as in said Code relating to special assessment provided. Section 5. That for the purpose of anticipating the collection of the second and succeeding installments of said assessment for the cost of said improvements, the City of Elgin shall issue bonds payable out of said installments, bearing interest at the rate of seven per cent (6%) per annum, being the rate now permitted by law, signed by the Mayor of the City of Elgin, and attested to by the City Clerk of said City. Said bonds shall be issued in accordance with and VOLUME LXXV APRIL 14, 2010 205 shall in all respects conform to the provisions of the Illinois Municipal Code, Article 9, Division 2, and amendments thereto. Section 6. That the Mayor of the City of Elgin be and he is hereby directed to file a Petition in the Circuit Court of the Sixteenth Judicial Circuit, Cook County, Illinois, in the name of the people of the City of Elgin, praying that steps be taken to levy a special assessment for the purpose of defraying the expense of said improvement so far as the same may lawfully be done and to ascertain what property will be benefited, in accordance with the provisions of this ordinance, and in the manner prescribed by law. Section 7. That all ordinances, or parts of ordinances, in conflict with this ordinance, be, and the same are hereby repealed. Section 8. That this ordinance shall be in full force and effect from and after its passage and approval thereof according to law. s/ Ed Schock Ed Schock, Mayor Presented: April 14, 2010 Passed: April 14, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Recorded: April 15, 2010 Published: Attest: s/ Diane Robertson Diane Robertson, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Committee of the Whole Minutes for March 10, 2010 City Council Minutes for March 10, 2010 APRIL 14, 2010 VOLUME LXXV 206 ANNOUNCEMENTS Mayor Schock made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. The meeting adjourned at 8:10 p.m. s/ Diane Robertson April 28, 2010 Diane Robertson, City Clerk Date Approved