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Home My WebLink Aboutd - February 24, 2010 CC64 FEBRUARY 24, 2010 VOLUME LXXV COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on February 24, 2010, in the Heritage Ballroom. The meeting was called to order by Mayor Schock at 8:35 p.m. A moment of silence was observed for our troops serving overseas and the Pledge of Allegiance was led by Mayor Schock. ROLL CALL Roll call was answered by Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None. MINUTES OF THE FEBRUARY 10, 2010, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Dunne made a motion, seconded by Councilmember Warren, to approve the 2010, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. RECOGNIZE PERSONS PRESENT Kevin Nicolai, of the Salvation Army, and John Shales thanked Elgin residents and the over 4,000 volunteers who assembled over one million meals for Haiti. They recognized that this was helping out others who would not be able to return the favor. They thanked city staff for all of their efforts during the past weekend project. Mayor Schock and Councilmember Kaptain echoed their comments. BID 10-001 AWARDED TO RIDGEVIEW ELECTRIC FOR THE PUBLIC WORKS RETROFIT LIGHTING PROJECT Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to approve an agreement with Ridgeview Electric in the amount of $267,400 for the Public Works Department Retrofit Lighting Project. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. VOLUME LXXV FEBRUARY 24, 2010 65 PETITION 01-10 APPROVED REQUESTING A CONDITIONAL USE IN THE PAB PLANNED AREA BUSINESS DISTRICT, TO PERMIT THE ESTABLISHMENT OF A CHILD DAY CARE, AND INDIVIDUAL AND FAMILY SOCIAL SERVICES FACILITY; PROPERTY LOCATED AT 418, 418A AND 418B AIRPORT ROAD, BY TWO RIVERS HEAD START AGENCY, AS APPLICANT, AND NORTH STAR TRUST COMPANY, SUCCESSOR TRUSTEE TO HARRIS N.A., UNDER TRUST AGREEMENT DATED NOVEMBER 1, 2005, AND KNOWN AS TRUST NO. HTB 1763, AS OWNER Sarosh Saher, Planning Manager, reviewed this petition. Councilmember Steffen made a motion, seconded by Councilmember Warren, to approve Petition 01-10 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. AUTHORIZATION OF PAYMENTS TO VARIOUS VENDORS Councilmember Gilliam made a motion, seconded by Councilmember Prigge, to authorize the following payments. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. PAYEE AMOUNT REASON Badger Meter Inc. Milwaukee, WI $700,000.00 Water meters throughout the City (software, hardware, & annual service) CONSENT AGENDA By unanimous consent, Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adopt Resolution Nos. 10-45 through 10-49 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. RESOLUTION ADOPTED 10-45 AUTHORIZING THE CITY MANAGER TO DESIGNATE COMPLIANCE COORDINATORS AND ADOPTING AMERICANS WITH DISABILITIES ACT GRIEVANCE PROCEDURES Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. FEBRUARY 24, 2010 VOLUME LXXV 66 Resolution No. 10-45 RESOLUTION AUTHORIZING THE CITY MANAGER TO DESIGNATE COMPLIANCE COORDINATORS AND ADOPTING AMERICANS WITH DISABILITIES ACT GRIEVANCE PROCEDURES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City Manager be and is hereby authorized to designate such employees as he may deem necessary from time to time to coordinate the city’s compliance with the provisions of 28 CFR, Part 35, pursuant to 28 CFR, Sec. 35.107(a), as amended. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS that the City of Elgin hereby adopts a grievance procedure providing for the prompt and equitable resolution of complaints alleging any action that would be prohibited by 28 CFR, Part 35, as amended, as follows: “CITY OF ELGIN GRIEVANCE PROCEDURE UNDER THE AMERICANS WITH DISABILITIES ACT This Grievance Procedure is established to meet the requirements of the Americans with Disabilities Act of 1990 (“ADA”). It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of services, activities, programs, or benefits by the City of Elgin. The City’s Personnel Policy governs employment-related complaints of disability discrimination. The complaint should be in writing and contain information about the alleged discrimination such as name, address, phone number of complainant and location, date, and description of the problem. Alternative means of filing complaints, such as personal interviews or a tape recording of the complaint, will be made available for persons with disabilities upon request. The complaint should be submitted by the grievant and/or his/her designee as soon as possible but no later than 60 calendar days after the alleged violation to: Gail Cohen ADA Coordinator and Human Resources Director 150 Dexter Court Elgin, Illinois 60120-5555 Within 15 calendar days after receipt of the complainant, Gail Cohen or her designee will meet with the complainant to discuss the complaint and the possible resolutions. Within 15 calendar days of the meeting, Gail Cohen or her designee will respond in writing, and where appropriate, in a format accessible to the complainant, such as large print, Braille, or audio tape. The response will explain the position of the City of Elgin and offer options for substantive resolution of the complaint. VOLUME LXXV FEBRUARY 24, 2010 67 If the response by Gail Cohen or her designee does not satisfactorily resolve the issue, the complainant and/or his/her designee may appeal the decision within 15 calendar days after receipt of the response to the City Manager or his designee. Within 15 calendar days after receipt of the appeal, the City Manager or his designee will meet with the complainant to discuss the complaint and possible resolutions. Within 15 days after the meeting, the City Manager or his designee will respond in writing, and, where appropriate, in a format accessible to the complainant, with a final resolution of the complaint. All written complaints received by Gail Cohen or her designee, appeals to the City Manager or his designee, and responses from these two offices will be retained by the City of Elgin for at least three years.” s/ Ed Schock Ed Schock, Mayor Presented: February 24, 2010 Adopted: February 24, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION ADOPTED 10-46 ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE PUBLIC IMPROVEMENTS IN THE SHADOW HILL UNIT 2 SUBDIVISION Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-46 RESOLUTION ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE PUBLIC IMPROVEMENTS IN THE SHADOW HILL UNIT 2 SUBDIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin hereby accepts for ownership and maintenance in the Shadow Hill Unit 2 Subdivision the following public improvements: 1,784 lineal feet of 8" water main, 2 valves and FEBRUARY 24, 2010 VOLUME LXXV 68 vaults, 3 fire hydrants, 2,654 lineal feet of 8" sanitary sewer, 18 sanitary manholes, and their appurtenances to the City maintained facilities. s/ Ed Schock Ed Schock, Mayor Presented: February 24, 2010 Adopted: February 24, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION ADOPTED 10-47 ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE PUBLIC IMPROVEMENTS IN THE TOLLGATE INDUSTRIAL PARK SUBDIVISION Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-47 RESOLUTION ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE PUBLIC IMPROVEMENTS IN THE TOLLGATE INDUSTRIAL PARK SUBDIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin hereby accepts for ownership and maintenance in the Tollgate Industrial Park Subdivision the following public improvements: 2,629 lineal feet of 8" water main, 4 valves and vaults, 5 fire hydrants, 1,334 lineal feet of 8" sanitary sewer, 5 sanitary manholes, 67 lineal feet of 12" storm sewer, 332 lineal feet of 18" storm sewer, 127 lineal feet of 24" storm sewer, 5 catch basins, 4 storm manholes, 4 street lights, 610 lineal feet of improved street (including curb & gutter on both sides of the street) and their appurtenances to the city maintained facilities. s/ Ed Schock Ed Schock, Mayor VOLUME LXXV FEBRUARY 24, 2010 69 Presented: February 24, 2010 Adopted: February 24, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION ADOPTED 10-48 AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH THE CHILDREN'S THEATRE OF ELGIN Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-48 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH THE CHILDREN’S THEATRE OF ELGIN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with the Children’s Theatre of Elgin for financial assistance for the productions of “Cinderella” and “TBD”, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: February 24, 2010 Adopted: February 24, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk FEBRUARY 24, 2010 VOLUME LXXV 70 RESOLUTION ADOPTED 10-49 APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 10-49 RESOLUTION APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Matthew Fitzgibbon be and is hereby appointed as a member of the HOME Commission. BE IT FURTHER RESOLVED that Lisa Summerour be and is hereby appointed as a member of the Cultural Arts Commission, for a term that expires November 1, 2011. BE IT FURTHR RESOLVED that Nehemi Morales be and is hereby reappointed as a member of the Housing Authority of Elgin Board, for a term that expires December 1, 2014. s/ Ed Schock Ed Schock, Mayor Presented: February 24, 2010 Adopted: February 24, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Building Commission Minutes – January 21, 2010 Centre Advisory Board Minutes – January 14, 2010 Cultural Arts Commission Minutes – January 11, 2010 Liquor Control Commission Minutes – January 13, 2010 Parks and Recreation Advisory Board Minutes – November 24, 2009 VOLUME LXXV FEBRUARY 24, 2010 71 City of Elgin Retiree Health Insurance Trust Fund Board Minutes – November 9, 2009 Committee of the Whole Minutes – January 27, 2010 City Council Minutes – January 27, 2010 Disbursement Report ANNOUNCEMENTS Mayor Schock made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Gilliam made a motion, seconded by Councilmember Prigge, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. The meeting adjourned at 8:40 p.m. s/ Diane Robertson March 10, 2010 Diane Robertson, City Clerk Date Approved