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FEBRUARY 10, 2010 VOLUME LXXV
COUNCIL OF THE CITY OF ELGIN, ILLINOIS
COUNCIL-MANAGER FORM OF GOVERNMENT
REGULAR MEETING
The regular meeting of the Council of the City of Elgin, Illinois, was held on February 10, 2010,
in the Heritage Ballroom, located at 100 Symphony Way. The meeting was called to order by
Mayor Schock at 7:15 p.m. The Invocation was given by Ms. Ina Dews and the Pledge of
Allegiance was led by Councilmember Rich Dunne.
ROLL CALL
Roll call was answered by Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren,
and Mayor Schock. Absent: None.
MINUTES OF THE JANUARY 27, 2010, COUNCIL MEETING APPROVED AS
DISTRIBUTED
Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to approve the
January 27, 2010, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays:
None.
RECOGNIZE PERSONS PRESENT
Armida Dominguez invited everyone to attend the upcoming Elgin Invitational Pinewood Derby
and introduced past winners of the event.
Tonya Hudson, Downtown Neighborhood Association, thanked the Council for allowing DNA
to head up the task force to deal with noise issues in the downtown area. She also announced
upcoming informational meetings regarding phases three and four of the Downtown Streetscape
Program.
Mike Robbins stated that he had a complaint about the lack of snow removal in the Lords Park
area. He said it was a public park and that the snow should be removed from the parking areas.
Ina Dews stated that she was pleased with the recent snow removal efforts.
VOLUME LXXV FEBRUARY 10, 2010
53
BID 09-942 AWARDED TO CLARKE ENVIRONMENTAL MOSQUITO
MANAGEMENT, INC. FOR THE 2010-2012 MOSQUITO CONTROL PROGRAM Councilmember Steffen made a motion, seconded by Councilmember Kaptain, to approve an agreement with Clarke Environmental Mosquito Management, Inc. in the amount of $80,550 for the 2010-2012 Mosquito Control Program. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None. Councilmember Warren abstained due to a conflict of interest.
RESOLUTION 10-42 ADOPTED APPROVING THE 2010 MOTOR FUEL TAX
MUNICIPAL ESTIMATE OF MAINTENANCE COSTS
Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
RESOLUTION 10-42 IS ON FILE IN THE CITY CLERK’S OFFICE.
RESOLUTION 10-43 ADOPTED (SUPPLEMENTAL) APPROVING THE 2007 MOTOR
FUEL TAX MUNICIPAL MAINTENANCE EXPENDITURE STATEMENT
Councilmember Gilliam made a motion, seconded by Councilmember Warren, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
RESOLUTION 10-43 IS ON FILE IN THE CITY CLERK’S OFFICE.
ORDINANCE G6-10 PASSED AMENDING CHAPTER 6.06 OF THE ELGIN
MUNICIPAL CODE, 1976 AS AMENDED, ENTITLED "ALCOHOLIC LIQUOR
DEALERS"
Councilmember Kaptain made a motion, seconded by Councilmember Warren, to pass the
following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Ordinance No. G6-10
AN ORDINANCE
AMENDING CHAPTER 6.06 OF THE ELGIN MUNICIPAL CODE, 1976
AS AMENDED, ENTITLED “ALCOHOLIC LIQUOR DEALERS”
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS:
FEBRUARY 10, 2010 VOLUME LXXV
54
Section 1. That Section 6.06.050 of the Elgin Municipal Code, 1976, as amended, entitled
“Licenses; Number to be Issued,” be and is hereby further amended by amending subparagraphs
A and K thereof to read as follows:
“A. The number of Class A licenses shall not exceed thirteen (13) in number.”
“K. The number of Class U licenses shall not exceed three (3) in number.”
Section 2. That all ordinances or parts of ordinances in conflict with the provisions of this
ordinance be and are hereby repealed.
Section 3. That this ordinance shall be in full force and effect after its passage and
publication in the manner provided by law.
s/ Ed Schock
Ed Schock, Mayor
Presented: February 10, 2010
Passed: February 10, 2010
Vote: Yeas: 7 Nays: 0
Recorded: February 11, 2010
Published:
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 10-44 ADOPTED AUTHORIZING EXECUTION OF A VARIANCE
AGREEMENT WITH LOCAL #439 INTERNATIONAL ASSOCIATION OF
FIREFIGHTERS
Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to adopt the
following resolution.
Councilmember Gilliam thanked the various union leaders for their input and cooperation.
Councilmember Dunne was also thanked for his recommendation regarding changes to the fire
alarm response policy. City Manager Stegall also acknowledged the non-bargaining employees
for stepping up during difficult times.
Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain, Prigge, Steffen, Warren, and
Mayor Schock. Nays: None. Councilmember Dunne abstained due to a conflict of interest.
VOLUME LXXV FEBRUARY 10, 2010
55
Resolution No. 10-44 RESOLUTION AUTHORIZING EXECUTION OF A VARIANCE AGREEMENT WITH LOCAL #439 INTERNATIONAL ASSOCIATION OF FIREFIGHTERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute a variance agreement on behalf of the City of Elgin with Local #439 International Association of Firefighters, a copy of which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: February 10, 2010
Adopted: February 10, 2010
Vote: Yeas: 6 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
CONSENT AGENDA
By unanimous consent, Councilmember Gilliam made a motion, seconded by Councilmember
Steffen, to adopt Resolution Nos. 10-33 through 10-41 by omnibus vote. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock.
Nays: None.
RESOLUTION 10-33 ADOPTED AUTHORIZING EXECUTION OF AN AMENDMENT
AGREEMENT WITH MEADE ELECTRIC CO., INC.
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Resolution No. 10-33 RESOLUTION AUTHORIZING EXECUTION OF AN AMENDMENT AGREEMENT WITH MEADE ELECTRIC CO., INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby
FEBRUARY 10, 2010 VOLUME LXXV
56
authorized and directed to execute an amendment agreement on behalf of the City of Elgin with Meade Electric Co., Inc. for traffic signal maintenance services, a copy of which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: February 10, 2010
Adopted: February 10, 2010
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 10-34 ADOPTED ACCEPTING FOR OWNERSHIP AND
MAINTENANCE THE PUBLIC IMPROVEMENTS IN THE WEST RIDGE
SUBDIVISION
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Resolution No. 10-34
RESOLUTION
ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE PUBLIC
IMPROVEMENTS IN THE WEST RIDGE SUBDIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that the City of Elgin hereby accepts for ownership and maintenance in the West Ridge
Subdivision the following public improvements: 1,726 lineal feet of 8" water main, 1,344 lineal
feet of 12" water main, 825 lineal feet of 24" water main, 11 valves and vaults, 15 fire hydrants,
3,641 lineal feet of 8" sanitary sewer, 24 sanitary manholes, and their appurtenances to the City
maintained facilities.
s/ Ed Schock
Ed Schock, Mayor
VOLUME LXXV FEBRUARY 10, 2010
57
Presented: February 10, 2010
Adopted: February 10, 2010
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 10-35 ADOPTED APPOINTING MEMBERS TO VARIOUS BOARDS
AND COMMISSIONS
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Resolution No. 10-35
RESOLUTION
APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Karyn Garcia be and is hereby appointed as a member of the Centre Advisory Board, for a
term to expire July 1, 2010.
BE IT FURTHER RESOLVED that Robert Beeter be and is hereby appointed as a
member of the Elgin Emergency Telephone System Board, for a term that expires May 1, 2011.
BE IT FURTHER RESOLVED that Karri Klemmer be and is hereby appointed as a
member of the Hemmens Advisory Board, for a term to expire May 1, 2011.
s/ Ed Schock
Ed Schock, Mayor
Presented: February 10, 2010
Adopted: February 10, 2010
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
FEBRUARY 10, 2010 VOLUME LXXV
58
RESOLUTION 10-36 ADOPTED APPROVING CHANGE ORDER NO. 1 IN THE
CONTRACT WITH BROITZMAN PROFESSIONAL CEMETERY SERVICES
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Resolution No. 10-36
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT
WITH BROITZMAN PROFESSIONAL CEMETERY SERVICES
WHEREAS, the City of Elgin has heretofore entered into a contract with Broitzman
Professional Cemetery Services for burial services at Bluff City Cemetery; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is
described in Change Order No. 1 attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Sean R, Stegall, City Manager, be and is hereby authorized and
directed to execute Change Order No. 1, a copy of which is attached hereto and made a part
hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: February 10, 2010
Adopted: February 10, 2010
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 10-37 ADOPTED APPROVING CULTURAL ARTS COMMISSION
GRANT RECIPIENTS
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
VOLUME LXXV FEBRUARY 10, 2010
59
Resolution No. 10-37
RESOLUTION
APPROVING CULTURAL ARTS COMMISSION GRANT RECIPIENTS
WHEREAS, the Cultural Arts Commission Grant Program has been established to
provide financial assistance for arts programming; and
WHEREAS, in 2010 applications have been made for ten projects under the Cultural Arts
Commission Grant Program; and
WHEREAS, said applications have been reviewed and recipients selected by the City
Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that grant assistance be provided under the Cultural Arts Commission
Grant Program to the following organizations:
The following projects are recommended for funding by the Cultural Arts Commission:
ORGANIZATION PROJECT/OPT. SUPP. AWARD
1 Art For All Winter Show, Paint Your World Green $1.310
2 Ballet Folklorico Annual Dance Performance $4,781
3 Elgin Chapter Barbershop Harmony Society Spring Concert $1,036
4 Elgin Children’s Chorus Isles of Song Concert $2,716
5 Elgin Choral Union Harmonies from Heaven Concert $2,331
6 Elgin Youth Symphony Orchestra Sacred Spaces Spiritual Music Concert $2,653
7 Elgin Theatre Company M*A*S*H* Production $3,564
8 Heartland Voices British Invasion Concert $3,878
9 9 Independent Players Comedies in Repertoire Theatrical Production $2,784
10 Janus Theatre Elgin Short Play Festival $3,500
Total $28,553
BE IT FURTHER RESOLVED that the projects shall be in conformance with all
applicable codes and ordinances.
s/ Ed Schock
Ed Schock, Mayor
FEBRUARY 10, 2010 VOLUME LXXV
60
Presented: February 10, 2010
Adopted: February 10, 2010
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 10-38 ADOPTED AUTHORIZING EXECUTION OF A COMMUNITY
DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE
ECKER CENTER FOR MENTAL HEALTH, INC.
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Resolution No. 10-38 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE ECKER CENTER FOR MENTAL HEALTH, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a community development block grant agreement on behalf of the City of Elgin with the Ecker Center for Mental Health, Inc. for an elevator renovation project, a copy of which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: February 10, 2010
Adopted: February 10, 2010
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
VOLUME LXXV FEBRUARY 10, 2010
61
RESOLUTION 10-39 ADOPTED AUTHORIZING EXECUTION OF A COMMUNITY
DEVELOPMENT BLOCK GRANT RECOVERY GRANT SUB-RECIPIENT
AGREEMENT WITH THE ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Resolution No. 10-39 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT RECOVERY GRANT SUB-RECIPIENT AGREEMENT WITH THE ASSOCIATION FOR INDIVIDUAL DEVELOPMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a community development block grant recovery grant agreement on behalf of the City of Elgin with the Association for Individual Development for a Group Homes Renovation project, a copy of which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: February 10, 2010
Adopted: February 10, 2010
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 10-40 ADOPTED AUTHORIZING EXECUTION OF A COMMUNITY
DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE
COMMUNITY CRISIS CENTER, INC.
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
FEBRUARY 10, 2010 VOLUME LXXV
62
Resolution No. 10-40 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE COMMUNITY CRISIS CENTER, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a community development block grant agreement on behalf of the City of Elgin with the Community Crisis Center, Inc. for a basement renovation project, a copy of which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: February 10, 2010
Adopted: February 10, 2010
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 10-41 ADOPTED AUTHORIZING EXECUTION OF A COMMUNITY
DEVELOPMENT BLOCK GRANT RECOVERY GRANT SUB-RECIPIENT
AGREEMENT WITH THE COMMUNITY CRISIS CENTER, INC.
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Resolution No. 10-41 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT RECOVERY GRANT SUB-RECIPIENT AGREEMENT WITH THE COMMUNITY CRISIS CENTER, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a community development block grant recovery grant agreement on behalf of the City of Elgin with the Community Crisis Center, Inc. for a building improvements project, a copy of which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
VOLUME LXXV FEBRUARY 10, 2010
63
Presented: February 10, 2010
Adopted: February 10, 2010
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to place the
following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Bicycle and Pedestrian Advisory Committee Minutes – January 5, 2010
Building Commission Minutes – August 26, 2010 and December 2, 2010
Centre Advisory Board Minutes – November 12, 2009
Emergency Telephone System Board of Elgin Minutes – December 17, 2009
Zoning and Subdivision Hearing Board Minutes – December 2, 2009
Committee of the Whole Minutes – January 13, 2010
City Council Minutes – January 13, 2010
ANNOUNCEMENTS
Councilmember Dunne asked if staff could prepare a cost analysis proposal for cost recovery
purposes. Mr. Stegall said that would be done.
Mayor Schock made announcements regarding forthcoming meetings.
ADJOURNMENT
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge,
Steffen, Warren, and Mayor Schock. Nays: None.
The meeting adjourned at p.m.
s/ Diane Robertson February 24, 2010
Diane Robertson, City Clerk Date Approved