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VOLUME LXXV JANUARY 27, 2010
COUNCIL OF THE CITY OF ELGIN, ILLINOIS
COUNCIL-MANAGER FORM OF GOVERNMENT
REGULAR MEETING
The regular meeting of the Council of the City of Elgin, Illinois, was held on January 27, 2010,
in the Council Chambers. The meeting was called to order by Mayor Schock at 7:00 p.m. The
Invocation was given by Reverend Karen Brugler of First Presbyterian Church and the Pledge of
Allegiance was led by
ROLL CALL
Roll call was answered by Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren,
and Mayor Schock. Absent: None.
MINUTES OF THE JANUARY 13, 2010, COUNCIL MEETING APPROVED AS
DISTRIBUTED
Councilmember Gilliam made a motion, seconded by Councilmember Warren, to approve the
January 13, 2010, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays:
None.
COMMUNICATIONS
Black History Family Festival
Mayor Schock read a proclamation recognizing the Black History Family Festival. Lisa
Summerour, Miriam Lythe, and Dr. Phyllis Folarin were present to accept the proclamation.
Prevent a Litter Month Proclamation
Mayor Schock read a proclamation recognizing Prevent a Litter Month.
RECOGNIZE PERSONS PRESENT
Lisa Summerour announced the upcoming Black History Family Festival and stated that
everyone in the community was invited to attend.
Miriam Lythe, from the Gail Borden Public Library, thanked the Council for their past support of
the library and the Black History Family Festival.
JANUARY 27, 2010 VOLUME LXXV
34
Laurie Faith Gibson Aiello announced a memorial service would be held at Lords Park Zoo for
Dakota, a bison that recently died.
BID 09-061 AWARDED TO ROSELYNN FASHIONS FOR CLOTHING FOR PARKS
AND RECREATION DEPARTMENT
Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to approve an
agreement with Roselynn Fashions in the amount of $51,360 for clothing for the Parks and
Recreation Department. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
BID 09-075 AWARDED TO RACK OFFICIALS FOR PARKS AND RECREATION
DEPARTMENT ATHLETIC PROGRAM OFFICIALS
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve an
agreement with Rack Officials in the amount of $92,097 for athletic program officials for the
Parks and Recreation Department. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
RESOLUTION 10-30 ADOPTED ACCEPTING THE PROPOSAL OF BLUE CROSS
BLUE SHIELD OF ILLINOIS FOR THE CITY OF ELGIN'S HMO AND PPO
MEDICAL INSURANCE PROGRAM AND AUTHORIZING THE EXECUTION OF
DOCUMENTS RELATED THERETO
Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Resolution No. 10-30
RESOLUTION
ACCEPTING THE PROPOSAL OF BLUE CROSS BLUE SHIELD OF ILLINOIS
FOR THE CITY OF ELGIN’S HMO AND PPO MEDICAL INSURANCE PROGRAM
AND AUTHORIZING THE EXECUTION OF DOCUMENTS RELATED THERETO
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that the City of Elgin hereby accepts the proposal of Blue Cross Blue Shield of Illinois for the
City of Elgin’s HMO and PPO medical insurance program for the period of March 1, 2010
through February 28, 2011.
VOLUME LXXV JANUARY 27, 2010
35
BE IT FURTHER RESOLVED that Sean R. Stegall, City Manager, be and is hereby
authorized and directed to execute all documents necessary and incident to such proposal of
Blue Cross Blue Shield of Illinois for the City of Elgin’s HMO and PPO medical insurance
program.
s/ Ed Schock
Ed Schock, Mayor
Presented: January 27, 2010
Adopted: January 27, 2010
Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 10-31 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH SUNGARD PUBLIC SECTOR
Councilmember Steffen made a motion, seconded by Councilmember Warren, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Resolution No. 10-31
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH SUNGARD PUBLIC SECTOR
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby
authorized and directed to execute an agreement on behalf of the City of Elgin with Sungard
Public Sector for the NaviLine Needs Assessment and Improvement Plan, a copy of which is
attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
JANUARY 27, 2010 VOLUME LXXV
36
Presented: January 27, 2010
Adopted: January 27, 2010
Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 10-32 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH NADLER GOLF CAR SALES, INC.
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Resolution No. 10-32 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH NADLER GOLF CAR SALES, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby
authorized and directed to execute an agreement on behalf of the City of Elgin with Nadler Golf
Car Sales, Inc. for the maintenance of the golf cars and global positioning units at Bowes Creek
Country Club, a copy of which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: January 27, 2010
Adopted: January 27, 2010
Vote: Yeas: 7 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
VOLUME LXXV JANUARY 27, 2010
37
MOTION TO REMOVE RESOLUTION 10-29 FROM THE CONSENT AGENDA
Councilmember Dunne made a motion, seconded by Councilmember Kaptain, to remove
Resolution 10-29 from the consent agenda. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
RESOLUTION 10-29 ADOPTED AUTHORIZING EXECUTION OF AN
INTERGOVERNMENTAL AGREEMENT WITH COMMUNITY COLLEGE DISTRICT
NO. 509
Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to adopt the
following resolution.
Councilmember Dunne expressed concerns about the project citing the costs associated with it.
Mayor Schock said that the bulk of the commitment is in the land swap.
Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain, Steffen, Warren, and Mayor
Schock. Nays: Councilmember Dunne. Councilmember Prigge abstained due to a conflict of
interest.
Resolution No. 10-29 RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH COMMUNITY COLLEGE DISTRICT NO. 509 (Elgin Community College Relating to the Artspace Project) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an Intergovernmental Agreement with Community College District No. 509 on behalf of the City of Elgin for the exchange of real estate and improvements, a copy of which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: January 27, 2010
Adopted: January 27, 2010
Vote: Yeas: 5 Nays: 1
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
JANUARY 27, 2010 VOLUME LXXV
38
CONSENT AGENDA
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to pass Ordinance
Nos. G4-10 and G5-10, and adopt Resolution Nos. 10-19 through 10-28 by vote. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Steffen, Warren, and Mayor Schock.
Nays: None. Councilmember Prigge abstained due to a conflict of interest.
RESOLUTION 10-19 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH REZEK, HENRY, MEISENHEIMER AND GENDE, INC. (2010
NEIGHBORHOOD STREET REHABILITATION PROJECT-HIGHLAND AVENUE)
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Prigge abstained due to a
conflict of interest.
Resolution No. 10-19 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH REZEK, HENRY, MEISENHEIMER and GENDE, INC. (2010 Neighborhood Street Rehabilitation Project-Highland Avenue)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby
authorized and directed to execute an agreement on behalf of the City of Elgin with Rezek,
Henry, Meisenheimer and Gende, Inc. for engineering services for the 2010 Neighborhood Street
Rehabilitation Project-Highland Avenue, a copy of which is attached hereto and made a part
hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: January 27, 2010
Adopted: January 27, 2010
Vote: Yeas: 6 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
VOLUME LXXV JANUARY 27, 2010
39
RESOLUTION 10-20 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH CHRISTOPHER B. BURKE ENGINEERING, LTD. (2010 NEIGHBORHOOD
STREET REHABILITATION PROJECT-SPRING STREET)
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Prigge abstained due to a
conflict of interest.
Resolution No. 10-20 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH CHRISTOPHER B. BURKE ENGINEERING, LTD. (2010 Neighborhood Street Rehabilitation Project-Spring Street)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby
authorized and directed to execute an agreement on behalf of the City of Elgin with Christopher
B. Burke Engineering, Ltd. for engineering services for the 2010 Neighborhood Street
Rehabilitation Project-Spring Street, a copy of which is attached hereto and made a part hereof
by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: January 27, 2010
Adopted: January 27, 2010
Vote: Yeas: 6 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 10-21 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC. (2010
NEIGHBORHOOD STREET REHABILITATION PROJECT-PARK STREET)
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Prigge abstained due to a
conflict of interest.
JANUARY 27, 2010 VOLUME LXXV
40
Resolution No. 10-21 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC. (2010 Neighborhood Street Rehabilitation Project-Park Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Burns & McDonnell Engineering Company, Inc. for engineering services for the 2010 Neighborhood Street Rehabilitation Project-Park Street, a copy of which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: January 27, 2010
Adopted: January 27, 2010
Vote: Yeas: 6 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 10-22 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH WILLS BURKE KELSEY ASSOCIATES, LTD. FOR ENGINEERING SERVICES
FOR THE 2010 MOTOR FUEL TAX PROGRAM
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Prigge abstained due to a
conflict of interest.
RESOLUTION 10-22 IS ON FILE IN THE CITY CLERK’S OFFICE.
RESOLUTION 10-23 ADOPTED RELEASING CERTAIN EXECUTIVE SESSION
MINUTES OF THE CITY COUNCIL OF THE CITY OF ELGIN
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Prigge abstained due to a
conflict of interest.
VOLUME LXXV JANUARY 27, 2010
41
Resolution No. 10-23
RESOLUTION
RELEASING CERTAIN EXECUTIVE SESSION MINUTES OF THE
CITY COUNCIL OF THE CITY OF ELGIN
WHEREAS, the City Council of the City of Elgin has met from time to time in executive
session for purposes authorized by the Illinois Open Meetings Act; and
WHEREAS, as required by the Act, the City Clerk has kept written minutes of all such
executive sessions; and
WHEREAS, pursuant to the requirements of the Illinois Open Meetings Act, the City
Council has met in closed session to review all closed session minutes; and
WHEREAS, they have determined that a need for confidentiality still exists as to a
portion of the executive session minutes from the meetings set forth on the exhibit referred to
herein; and
WHEREAS, they have further determined that the remaining portion of the meetings
listed no longer require confidential treatment and should be made available for public
inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS:
Section 1. The executive session minutes for the period from July, 2009 through
December, 2009 are hereby approved.
Section 2. The executive session minutes or the portions thereof set forth on the
attached Exhibit A no longer require confidential treatment and are hereby made available for
public inspection. The City Clerk is hereby authorized and directed to make said minutes or the
portions thereof available for inspection and copying as public records.
Section 3. The need for confidentiality still exists as to all or parts of those minutes set
forth in Exhibit B.
Section 4. This resolution shall be in full force and effect from and after its passage.
s/ Ed Schock
Ed Schock, Mayor
JANUARY 27, 2010 VOLUME LXXV
42
Presented: January 27, 2010
Adopted: January 27, 2010
Vote: Yeas: 6 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 10-24 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT
WITH WELLSPRING MANAGEMENT, LTD.
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Prigge abstained due to a
conflict of interest.
Resolution No. 10-24
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH WELLSPRING MANAGEMENT, LTD.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute an
agreement on behalf of the City of Elgin with Wellspring Management, Ltd. for the purchase of
ice and snow removal chemicals, a copy of which is attached hereto and made a part hereof by
reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: January 27, 2010
Adopted: January 27, 2010
Vote: Yeas: 6 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
VOLUME LXXV JANUARY 27, 2010
43
RESOLUTION 10-25 ADOPTED RATIFYING THE EXECUTION OF A REAL ESTATE
CONTRACT (108-110 SOUTH CHANNING STREET-NSP PROPERTY)
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Prigge abstained due to a
conflict of interest.
Resolution No. 10-25
RESOLUTION
RATIFYING THE EXECUTION OF A REAL ESTATE CONTRACT
(108-110 South Channing Street-NSP Property)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that it hereby ratifies and approves the execution of a Real Estate Sales Contract on behalf of the
City of Elgin by Sean R. Stegall, City Manager, with HSBC Bank USA for the purchase of
property commonly known as 108-110 South Channing Street, Elgin, for $84,900, a copy of
which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: January 27, 2010
Adopted: January 27, 2010
Vote: Yeas: 6 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 10-26 ADOPTED AUTHORIZING EXECUTION OF A CONDITIONAL
SUBDIVISION ACCEPTANCE AGREEMENT WITH THE RYLAND GROUP, INC.
AND VO-LAND, LLC (CASTLE CREEK SUBDIVISION)
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Prigge abstained due to a
conflict of interest.
JANUARY 27, 2010 VOLUME LXXV
44
Resolution No. 10-26
RESOLUTION
AUTHORIZING EXECUTION OF A CONDITIONAL SUBDIVISION ACCEPTANCE AGREEMENT WITH THE RYLAND GROUP, INC. AND VO-LAND, LLC (Castle Creek Subdivision)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Ed Schock, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and
directed to execute a conditional subdivision acceptance agreement on behalf of the City of Elgin
with The Ryland Group, Inc. and VO-Land, LLC, a copy of which is attached hereto and made a
part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: January 27, 2010
Adopted: January 27, 2010
Vote: Yeas: 6 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 10-27 ADOPTED ACCEPTING FOR OWNERSHIP AND
MAINTENANCE THE PUBLIC IMPROVEMENTS IN THE CASTLE CREEK
SUBDIVISION
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Prigge abstained due to a
conflict of interest.
Resolution No. 10-27
RESOLUTION
ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE PUBLIC
IMPROVEMENTS IN THE CASTLE CREEK SUBDIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that the City of Elgin hereby accepts for ownership and maintenance in the Castle Creek
Subdivision the following public improvements: 5,175 lineal feet of 8" water main, 15 valves
VOLUME LXXV JANUARY 27, 2010
45
and vaults, 12 fire hydrants, 3,382 lineal feet of 8" sanitary sewer, 17 sanitary manholes, 2,713
lineal feet of 10" storm sewer, 2,313 lineal feet of 12" storm sewer, 509 lineal feet of 15" storm
sewer, 804 lineal feet of 18" storm sewer, 449 lineal feet of 24" storm sewer, 59 catch basins, 13
storm manholes, 15 street lights, 4,465 lineal feet of improved street (including curb & gutter and
sidewalk on both sides of the street) and their appurtenances to the city maintained facilities, but
not including the Incomplete VO-Land Lots Public Improvements as defined in the conditional
subdivision acceptance agreement between the City of Elgin, The Ryland Group, Inc. and VO-
Land, LLC dated January 27, 2010.
s/ Ed Schock
Ed Schock, Mayor
Presented: January 27, 2010
Adopted: January 27, 2010
Vote: Yeas: 6 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
RESOLUTION 10-28 ADOPTED APPROVING CHANGE ORDER NO. 1 AND FINAL
IN THE CONTRACT WITH MIDWEST MATERIAL MANAGEMENT, LLC FOR 2009
LEAF DISPOSAL AND PROCESSING
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adopt the
following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Prigge abstained due to a
conflict of interest.
Resolution No. 10-28
RESOLUTION
APPROVING CHANGE ORDER NO. 1 and FINAL IN THE CONTRACT
WITH MIDWEST MATERIAL MANAGEMENT, LLC
FOR 2009 LEAF DISPOSAL AND PROCESSING
WHEREAS, the City of Elgin has heretofore entered into a contract with Midwest
Material Management, LLC for 2009 leaf disposal and processing; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is
described in Change Order No. 1 and Final, attached hereto.
JANUARY 27, 2010 VOLUME LXXV
46
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Sean R, Stegall, City Manager, be and is hereby authorized and
directed to execute Change Order No. 1 and Final, a copy of which is attached hereto and made a
part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: January 27, 2010
Adopted: January 27, 2010
Vote: Yeas: 6 Nays: 0
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
ORDINANCE G4-10 PASSED AMENDING CHAPTER 16.36, ENTITLED "ONE AND
TWO FAMILY DWELLING CODE" OF THE ELGIN MUNICIPAL CODE, 1976, AS
AMENDED
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to pass the
following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Prigge abstained due to a
conflict of interest.
Ordinance No.G4-10
AN ORDINANCE
AMENDING CHAPTER 16.36, ENTITLED “ONE AND TWO FAMILY DWELLING CODE”
OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS:
Section 1. That Chapter 16.36 of the Elgin Municipal Code, 1976, as amended, entitled
“One and Two Family Dwelling Code,” be and is hereby further amended by amending Section
16.36.020 thereof entitled “Additions, Insertions and Changes,” Section R403.1.1 therein entitled
“Minimum Size,” to read as follows:
Minimum sizes for concrete and masonry footings shall be as set forth in Table
R403.1 and Figure R403.1(1). The footing width, W, shall be based on the load-
bearing value of the soil in accordance with Table R401.4.1. Spread footings
shall be at least 8 inches (203 mm) in thickness. Footing projections, P, shall be
at least 2 inches (51 mm) and shall not exceed the thickness of the footing. The
VOLUME LXXV JANUARY 27, 2010
47
size of footings supporting piers and columns shall be based on the tributary load
and allowable soil pressure in accordance with Table R401.4.1.
Exception: The minimum width of footings shall be 16 inches (406 mm), except
for masonry veneer on frame walls the footing shall be a minimum of 10 (254
mm) inches deep and 20 (508 mm) inches wide.
Section 2. That Chapter 16.36 of the Elgin Municipal Code, 1976, as amended, entitled
“One and Two Family Dwelling Code,” be and is hereby further amended by amending Section
16.36.020 thereof entitled “Additions, Insertions and Changes,” by deleting Section R406.2.1
therein entitled “Concrete and Masonry Foundation Waterproofing” in its entirety.
Section 3. That Chapter 16.36 of the Elgin Municipal Code, 1976, as amended, entitled
“One and Two Family Dwelling Code,” be and is hereby further amended by amending Section
16.36.020 thereof entitled “Additions, Insertions and Changes,” Table R503.2.1.1(1) therein, to
read as follows:
TABLE R503.2.1.1(1)
ALLOWABLE SPANS AND LOADS FOR WOOD STRUCTURAL PANELS FOR ROOF
AND SUBFLOOR SHEATHING AND COMBINATION SUBFLOOR UNDERLAYMENTa,b,c
(Plywood structural panels are to be rated 4/5 ply) SHEATHING GRADES
ROOFc
FLOORd Panel span rating
roof/floor span
Panel thickness
(inches)
Maximum span (inches)
Loade (psf)
Maximum span
(inches) With edge
supportf
Without edge
support
Total load Live load
12\0 1/2 12 12 50 40 0
16\0 1/2 16 16 50 40 0
20\0 5/8 20 20 50 40 0
24\0 5/8 24 20 50 40 16
24\16 5/8 24 24 50 40 16
32\16 5/8 24 24 50 40 16
40\20 5/8, 3/4, 7/8 40 32 40 30 24
48\24 21/32, 3/4, 7/8 48 36 45 35 32
60\32 1,1 1/8 60 48 45 35 32
SINGLE FLOOR GRADES ROOFc FLOORd Panel span rating Panel thickness
(inches)
Maximum span (inches)
Loade (psf)
Maximum span
(inches) With edge
supportf
Without edge
support
Total load Live load
16 oc 1/2 24 24 50 40 16h
20 oc 5/8, 3/4 24 24 50 40 20h,i
24 oc 23/32, 3/4 48 36 35 25 24
32 oc 7/8, 1 48 40 50 40 32
48 oc 1 3/32, 1 1/8 60 48 50 40 48
For SI 1 inch =25.4 mm, 1 pound per square foot = 0.0479 kN/m 2
a. The allowable total loads were determined using a dead load of 10psf. If the dead load exceeds 10 psf, then the
live load shall be reduced accordingly.
JANUARY 27, 2010 VOLUME LXXV
48
b. Panels continuous over two or more spans with long dimension perpendicular to supports. Spans shall be
limited to values shown because of possible effect of concentrated loads.
c. Applies to panels 24 inches or wider.
d. Lumber blocking, panel edge clips (one midway between each support, except two equally spaced between
supports when span is 48 inches), tongue-and-groove panel edges, or other approved type of edge support.
e. Includes Structural I panels in these grades.
f. Uniform load deflection limitation: 1/180 of span under live load plus dead load, 1/240 of span under live
load only.
g. Maximum span 24 inches where ¾ inch wood finish flooring is installed at right angles to joists.
h. Maximum span 24 inches where 1.5 inches of lightweight concrete of approved cellular concrete is placed
over the subfloor.
i. Unsupported edges shall have tongue-and groove joints or shall be supported with blocking unless minimum
nominal _ inch thick underlayment with end and edge joints offset at least 2 inches or 1.5 inches of lightweight
concrete or approved cellular concrete is placed over the subfloor, or ¾ inch wood finish flooring is installed at
right angles to the supports. Allowable uniform live load at maximum span, based on deflection of 1/360 100
psf.
j. Unsupported edges shall have tongue-and-groove joints or shall be supported by blocking unless nominal ¼
inch thick underlayment with end and edge joints offset at least 2 inches or ¾ inch wood finish flooring is
installed at right angles to the supports. Allowable uniform live load at maximum span, based on deflection of
1/360 of span, is 100psf, except panels with a span rating of 48" on center are limited to 65 psf total uniform
load at maximum span.
Section 4. That Chapter 16.36 of the Elgin Municipal Code, 1976, as amended, entitled
“One and Two Family Dwelling Code,” be and is hereby further amended by amending Section
16.36.020 thereof entitled “Additions, Insertions and Changes,” Section R807.1 therein entitled
“Attic Access,” to read as follows:
Buildings with combustible ceiling or roof construction shall have an attic access
opening to areas that exceed 30 square feet and have a vertical height of 30
inches. The rough frame opening shall not be less than 22 inches by 30 inches
(559 mm by 762 mm) and shall be located in a hallway or other accessible
location. A 30 inch (762 mm) minimum unobstructed headroom in the attic space
shall be provided at some point above the access opening. Attic access doors and
hatches shall be operable from occupant side and achieve a fire-resistance-rating
not less than the assembly being penetrated. When mechanical equipment is
located in attics the requirements of chapter 16.32, Section M1305.1.3 of this title
shall apply.
Section 5. That all ordinances or parts of ordinances in conflict with the provisions of
this ordinance be and are hereby repealed.
Section 6. That this ordinance shall be in full force and effect immediately after its
passage in the manner provided by law.
s/ Ed Schock
Ed Schock, Mayor
VOLUME LXXV JANUARY 27, 2010
49
Presented: January 27, 2010
Passed: January 27, 2010
Vote: Yeas: 6 Nays: 0
Recorded: January 28, 2010
Published: January 29, 2010
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
ORDINANCE G5-10 PASSED AMENDING CHAPTER 4.32 OF THE ELGIN
MUNICIPAL CODE, 1976, AS AMENDED, ENTITLED "PUBLIC RECORD FEES"
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to pass the
following ordinance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Prigge abstained due to a
conflict of interest.
Ordinance No. G5-10
AN ORDINANCE
AMENDING CHAPTER 4.32 OF THE
ELGIN MUNICIPAL CODE, 1976, AS AMENDED,
ENTITLED “PUBLIC RECORD FEES”
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS:
Section 1. That Title 4.32 of the Elgin Municipal Code, 1976, as amended, entitled
“Public Record Fees,” be and is hereby amended by amending Section 4.32.010, entitled,
“Established,” to read as follows:
“There is established the following schedule of fees for copies of public records:
A. Category I: Records capable of reproduction by photocopy:
1. One (1) to fifty (50) pages: no charge;
2. Fifty-one (51) or more pages: fifteen cents ($0.15) per page.
B. Category II: Records with an appropriate waiver request as defined by 5
ILCS 140/6, as amended:
1. One (1) to one hundred (100) pages: no charge;
JANUARY 27, 2010 VOLUME LXXV
50
2. One hundred one (101) or more pages: ten cents ($0.10) per page.
C. Category III: Records provided in color:
1. One (1) to five (5) pages: no charge;
2. Six (6) or more pages: fifty cents ($0.50) per page.
D. Category IV: Records provided in a size other than letter or legal: the
actual cost of reproducing the records, not including the costs of any
search for and review of the records or other personnel costs associated
with reproducing the records.
E. Category V: Traffic accident reports:
1. Standard traffic accident reports: five dollars ($5.00) per copy;
2. Traffic accident reports investigated by an accident reconstruction
officer or accident reconstruction team: twenty dollars ($20.00) per
copy.
F. Category VI: Records provided on any medium other than paper or by e-
mail:
1. The cost of purchasing the applicable recording medium, whether
disk, diskette, tape, or other medium.”
Section 2. That all ordinances or parts of ordinances in conflict with the provisions of this
ordinance be and are hereby repealed.
Section 3. That this ordinance shall be in full force and effect upon its passage and
publication in the manner provided by law.
s/ Ed Schock
Ed Schock, Mayor
Presented: January 27, 2010
Passed: January 27, 2010
Vote: Yeas: 6 Nays: 0
Recorded: January 28, 2010
Published: January 29, 2010
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
VOLUME LXXV JANUARY 27, 2010
51
REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE
Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to place the
following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Bicycle & Pedestrian Advisory Committee Minutes – December 1, 2009
Cultural Arts Commission Minutes – December 14, 2009
Foreign Fire Insurance Tax Board Minutes – October 13, 2009
Heating Committee Minutes – November 18 & December 9, 2009
Human Relations Commission Minutes – December 1, 2009
Parks & Recreation Advisory Board Minutes – October 27 & November 4, 2009
Telecommunication Tax Report – January, 2010
Committee of the Whole Minutes – December 16, 2009
City Council Minutes – December 16, 2009
Disbursement Report
ANNOUNCEMENTS
Mayor Schock made announcements regarding forthcoming meetings.
ADJOURNMENT
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge,
Steffen, Warren, and Mayor Schock. Nays: None.
The meeting adjourned at 7:22 p.m.
s/ Diane Robertson February 10, 2010
Diane Robertson, City Clerk Date Approved