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HomeMy WebLinkAboutn - July 22, 2009 CC534 JULY 22, 2009 VOLUME LXXIV COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on July 22, 2009, in the Council Chambers. The meeting was called to order by Mayor Schock at 7:00 p.m. The Invocation was given by Pastor Barry Jones of New Baptist Church and the Pledge of Allegiance was led by Councilmember Mike Warren. ROLL CALL Roll call was answered by Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: Councilmember Dunne and Councilmember Gilliam. MINUTES OF THE JULY 8, 2009, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Steffen made a motion, seconded by Councilmember Warren, to approve the July 8, 2009, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. RECOGNIZE PERSONS PRESENT La Vanda Wheeler expressed her concerns about possible code violations at 765 Villa Street and the possibility of West Nile disease at that location. Mayor Schock advised Ms. Wheeler that someone from the City Manager’s office would contact her. Eleanor Richoz expressed her concerns about possible changes in the senior citizen tax rebate program. She does not want to see the program changed. Judy Kendall complained about the lack of parking enforcement in front of her restaurant. She also felt the immediate area was not properly signed. She was told that the Police Department would look into her concerns. Michael Curtain thanked Councilmember Kaptain, Councilmember Prigge, and General Services Director David Lawry, for attending the recent Southwest Area Neighborhood Association meeting. He would also like to see a city ordinance prohibiting the storm water discharging on to driveways. He stated that rain gardens should be considered. VOLUME LXXIV JULY 22, 2009 535 Judy Robnett stated that she did not feel that residents should be responsible for cleaning out a city storm grate. She wants to have the city make more frequent trips with the street cleaner, especially after garbage pickup. John Collins expressed his concerns about the safety of children at the new skate board park. He also suggested that those people convicted of graffiti violations should have to paint as part of a restitution program. Cheryl Graves thanked the Council for their efforts to date, but she felt the final solution to the flooding in the southwest area was to separate the storm and sanitary sewers. Kelly Johnson stated that only one side of the street in her area is getting cleaned due to the odd/even parking. She feels the street sweeper should come back again the next day in order to clean the other side. She also stated that a family with only a single income cannot afford to pay for overhead sewers. Charlene Sligting thanked Councilmember Kaptain, Councilmember Prigge, and General Services Director David Lawry, for attending the recent Southwest Area Neighborhood Association (SWAN) meeting. She stated she would like to see the TIF money generated in the Neighbors of Southwest Elgin (NOSEE) area be used for the sewer separation in that area and then the money originally allocated for the NOSEE area be added to the SWAN area project money. She mentioned that she would like the overlay area added to the stormwater water shed. She also stated that there were twenty-five oak trees removed last year in the SWAN area and that she would like to see them replaced with new oak trees. Ted and Bob from the Knights of Columbus spoke in favor of adding three new intersections to those that are allowed by ordinance for solicitation by non-profit organizations. The Mayor stated that the City’s Legal Department was in the process of drafting an ordinance at this time. BID 09-038 AWARDED TO MAINTENANCE COATINGS CO. FOR THE 2009 PAINT/EPOXY PAVEMENT MARKING PROGRAM Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve an agreement with Maintenance Coatings Co. in the amount of $67,346 for the 2009 Paint/Epoxy Pavement Marking Program. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. BID 09-040 AWARDED TO GALA EVENTS FOR CONTRACT RENTAL ITEMS FOR THE 2009 FOXFIREFEST Councilmember Steffen made a motion, seconded by Councilmember Warren, to approve a contract with Gala Events for a not-to-exceed amount of $15,934.50 for rental items for the 2009 FoxFireFest. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. JULY 22, 2009 VOLUME LXXIV 536 RESOLUTION 09-172 ADOPTED AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE WELL CHILD CENTER FOR AN EXTERIOR RENOVATION PROJECT Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None. Councilmember Warren abstained due to a conflict of interest. Resolution No. 09-172 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE WELL CHILD CENTER FOR AN EXTERIOR RENOVATION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a community development block grant agreement on behalf of the City of Elgin with the Well Child Center for an exterior renovation project, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: July 22, 2009 Adopted: July 22, 2009 Vote: Yeas: 4 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk AUTHORIZATION OF PAYMENTS TO VARIOUS VENDORS Councilmember Steffen made a motion, seconded by Councilmember Prigge, to authorize the following payments. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. PAYEE AMOUNT REASON Chapman & Cutler Chicago, IL $10,000.00 Special Service Area Number 19 Bonds, Series 2009 Illinois EPA Chicago, IL $20,000.00 Annual NPDES permit VOLUME LXXIV JULY 22, 2009 537 CONSENT AGENDA By unanimous consent, Councilmember Steffen made a motion, seconded by Councilmember Warren, to adopt Resolution Nos. 09-165 through 09-171 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. RESOLUTION 09-165 ADOPTED AUTHORIZING EXECUTION OF A COMMERCIAL LEASE AGREEMENT WITH THE ELGIN PUMAS SOCCER CLUB, INC. (1080 EAST CHICAGO STREET) Councilmember Steffen made a motion, seconded by Councilmember Warren, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 09-165 RESOLUTION AUTHORIZING EXECUTION OF A COMMERCIAL LEASE AGREEMENT WITH THE ELGIN PUMAS SOCCER CLUB, INC. (1080 East Chicago Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby respectively authorized and directed to execute a written commercial lease agreement with Elgin Pumas Soccer Club, Inc. for the premises commonly known as 1080 East Chicago Street, Elgin, Illinois, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: July 22, 2009 Adopted: July 22, 2009 Omnibus Vote: Yeas: 5 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk JULY 22, 2009 VOLUME LXXIV 538 RESOLUTION 09-166 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH HAMPTON, LENZINI AND RENWICK, INC. FOR TRAFFIC SIGNAL MAINTENANCE AND MANAGEMENT Councilmember Steffen made a motion, seconded by Councilmember Warren, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 09-166 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH HAMPTON, LENZINI AND RENWICK, INC. FOR TRAFFIC SIGNAL MAINTENANCE AND MANAGEMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Hampton, Lenzini and Renwick, Inc. for traffic signal maintenance and management, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: July 22, 2009 Adopted: July 22, 2009 Omnibus Vote: Yeas: 5 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk VOLUME LXXIV JULY 22, 2009 539 RESOLUTION 09-167 ADOPTED APPROVING CHANGE ORDER NO. 2 IN THE CONTRACT WITH JOEL KENNEDY CONSTRUCTION CORPORATION FOR PHASE II OF THE JOINT DISPOSAL FORCE MAIN PROJECT Councilmember Steffen made a motion, seconded by Councilmember Warren, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 09-167 RESOLUTION APPROVING CHANGE ORDER NO. 2 IN THE CONTRACT WITH JOEL KENNEDY CONSTRUCTION FOR PHASE II OF THE JOINT DISPOSAL FORCE MAIN PROJECT WHEREAS, the City of Elgin has heretofore entered into a contract with Joel Kennedy Construction for Phase II of the Joint Disposal Force Main Project; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 2, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute Change Order No. 2, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: July 22, 2009 Adopted: July 22, 2009 Omnibus Vote: Yeas: 5 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 09-168 ADOPTED RELEASING CERTAIN EXECUTIVE SESSION MINUTES OF THE CITY COUNCIL OF THE CITY OF ELGIN Councilmember Steffen made a motion, seconded by Councilmember Warren, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. JULY 22, 2009 VOLUME LXXIV 540 Resolution No. 09-168 RESOLUTION RELEASING CERTAIN EXECUTIVE SESSION MINUTES OF THE CITY COUNCIL OF THE CITY OF ELGIN WHEREAS, the City Council of the City of Elgin has met from time to time in executive session for purposes authorized by the Illinois Open Meetings Act; and WHEREAS, as required by the Act, the City Clerk has kept written minutes of all such executive sessions; and WHEREAS, pursuant to the requirements of the Illinois Open Meetings Act, the City Council has met in closed session to review all closed session minutes; and WHEREAS, they have determined that a need for confidentiality still exists as to a portion of the executive session minutes from the meetings set forth on the exhibit referred to herein; and WHEREAS, they have further determined that the remaining portion of the meetings listed no longer require confidential treatment and should be made available for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. The executive session minutes for the period from January, 2009 through June, 2009 are hereby approved. Section 2. The executive session minutes or the portions thereof set forth on the attached Exhibit A no longer require confidential treatment and are hereby made available for public inspection. The City Clerk is hereby authorized and directed to make said minutes or the portions thereof available for inspection and copying as public records. Section 3. The need for confidentiality still exists as to all or parts of those minutes set forth in Exhibit B. Section 4. This resolution shall be in full force and effect from and after its passage. s/ Ed Schock Ed Schock, Mayor VOLUME LXXIV JULY 22, 2009 541 Presented: July 22, 2009 Adopted: July 22, 2009 Omnibus Vote: Yeas: 5 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 09-169 ADOPTED APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS Councilmember Steffen made a motion, seconded by Councilmember Warren, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 09-169 RESOLUTION APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Tom Armstrong be and is hereby appointed as a member of the Parks and Recreation Board, for a term to expire May 1, 2010. s/ Ed Schock Ed Schock, Mayor Presented: July 22, 2009 Adopted: July 22, 2009 Omnibus Vote: Yeas: 5 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 09-170 ADOPTED PROVIDING A RETIREMENT GIFT TO RETIRED CITY MANAGER OLUFEMI FOLARIN Councilmember Steffen made a motion, seconded by Councilmember Warren, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. JULY 22, 2009 VOLUME LXXIV 542 Resolution No. 09-170 RESOLUTION PROVIDING A RETIREMENT GIFT TO RETIRED CITY MANAGER OLUFEMI FOLARIN WHEREAS, City Manager Olufemi Folarin has retired as the City Manager of the City of Elgin on June 30, 2009; and WHEREAS, the City Council of the City of Elgin has determined that it is appropriate to provide a retirement gift to Mr. Folarin for his public service with the city of more than 20 years. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin and Phyllis Folarin are hereby provided during their lifetimes at no cost to them season passes allowing Mr. Folarin and Mrs. Folarin to play at the golf courses owned by the City of Elgin. s/ Ed Schock Ed Schock, Mayor Presented: July 22, 2009 Adopted: July 22, 2009 Omnibus Vote: Yeas: 5 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 09-171 ADOPTED AUTHORIZING EXECUTION OF AN AMENDMENT TO REAL ESTATE SALES CONTRACT DATED JULY 23, 2008 WITH THE RESIDENTIAL LAND FUND I, L.P. (FIRE STATION NO. 9) Councilmember Steffen made a motion, seconded by Councilmember Warren, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. VOLUME LXXIV JULY 22, 2009 543 Resolution No. 09-171 RESOLUTION AUTHORIZING EXECUTION OF AN AMENDMENT TO REAL ESTATE SALES CONTRACT DATED JULY 23, 2008, WITH THE RESIDENTIAL LAND FUND I, L.P. (Fire Station No. 9) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an amendment to the real estate sales contract dated July 23, 2008, on behalf of the City of Elgin with The Residential Land Fund I, L.P., a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: July 22, 2009 Adopted: July 22, 2009 Omnibus Vote: Yeas: 5 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Cultural Arts Minutes – June 8, 2009 Human Relations Minutes – January through May, 2009 Image Advisory Commission – January through April, 2009 Planning and Development Commission – March 16, 2009 Zoning and Subdivision Hearing Board – June 3, 2009 Committee of the Whole Minutes – June 24, 2009 City Council Minutes for – June 24, 2009 Disbursement Report JULY 22, 2009 VOLUME LXXIV 544 ANNOUNCEMENTS Mayor Schock made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Steffen made a motion, seconded by Councilmember Warren, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. The meeting adjourned at 7:30 p.m. s/ Diane Robertson August 12, 2009 Diane Robertson, City Clerk Date Approved