Loading...
HomeMy WebLinkAboutm - July 8, 2009 CC521 VOLUME LXXIV JULY 8, 2009 COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on July 8, 2009, in the Council Chambers. The meeting was called to order by Mayor Schock at 8:30 p.m. The Invocation was given by Ms. Ina Dews and the Pledge of Allegiance was led by Mayor Ed Schock. ROLL CALL Roll call was answered by Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None. MINUTES OF THE JUNE 24, 2009, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to approve the June 24, 2009, Council Meeting minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None. Councilmember Warren answered present. COMMUNICATIONS Parks and Recreation Month Proclamation Mayor Schock read a proclamation recognizing July as Parks and Recreation Month. It was accepted by Carl Miselle, chairman of the Parks and Recreation Board. RECOGNIZE PERSONS PRESENT Tonya Hudson, director of the Downtown Neighborhood Association, thanked the Council, city staff, volunteers, and sponsors for their assistance with the 4th of July Parade. She also announced the winners of the various float categories. JULY 8, 2009 VOLUME LXXIV 522 ORDINANCE T35-09 TABLED PROVIDING FOR A SENIOR CITIZEN PROPERTY TAX PROGRAM FOR THE 2008 TAX YEAR Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to table Ordinance T35-09. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. ORDINANCE T36-09 TABLED PROVIDING FOR A REFUND TO SENIOR CITIZENS OF MOBILE HOME LOCAL SERVICES TAXES Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to table Ordinance T36-09. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. RESOLUTION 09-164 ADOPTED AUTHORIZING EXECUTION OF A CONSORTIUM AGREEMENT WITH THE CHICAGO METROPOLITAN AGENCY FOR PLANNING (CMAP) FOR THE NEIGHBORHOOD STABILIZATION PROGRAM 2 (NSP2) Councilmember Kaptain made a motion, seconded by Councilmember Warren, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 09-164 RESOLUTION AUTHORIZING EXECUTION OF A CONSORTIUM AGREEMENT WITH THE CHICAGO METROPOLITAN AGENCY FOR PLANNING (CMAP) FOR THE NEIGHBORHOOD STABILIZATION PROGRAM 2 (NSP2) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to participate as a Consortium Party to apply for Neighborhood Stabilization Program 2 (NSP2) funding and to execute an agreement on behalf of the City of Elgin with the Chicago Metropolitan Agency for Planning (CMAP) as the Lead Agency as provided for through the Housing and Rehabilitation Act (HERA) of 2008, the American Reinvestment and Recovery Act (ARRA or Recovery Act) of 2009, and the Housing and Community Development Act of 1974 as amended, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor VOLUME LXXIV JULY 8, 2009 523 Presented: July 8, 2009 Adopted: July 8, 2009 Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk AUTHORIZATION OF PAYMENTS TO VARIOUS VENDORS Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to authorize the following payments. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. PAYEE AMOUNT REASON Northern Illinois Special Recreation Association Crystal Lake, IL $226,839.00 Membership dues 2009/2010 Fiscal Year Standard Equipment Company Palatine, IL $ 34,253.19 Repair of 1998 Vactor Sewer Jet IHC Construction Co. LLC Elgin, IL $ 17,875.00 Emergency sewer repair at 1000 Bellevue Ave block due to collapsed sewer main; dates of service 3/20, 3/24, 3/25 and 3/26/09. CONSENT AGENDA By unanimous consent, Councilmember Steffen made a motion, seconded by Councilmember Prigge, to adopt Resolution Nos. 09-155 through 09-163 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. RESOLUTION 09-155 ADOPTED AUTHORIZING EXECUTION OF A LICENSE AGREEMENT WITH RED BAR WINERY, INC. Councilmember Steffen made a motion, seconded by Councilmember Prigge, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. JULY 8, 2009 VOLUME LXXIV 524 Resolution No. 09-155 RESOLUTION AUTHORIZING EXECUTION OF A LICENSE AGREEMENT WITH RED BAR WINERY, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a license agreement on behalf of the City of Elgin with Red Bar Winery, Inc. to permit outside seating at licensee’s premises at 74 S. Grove Avenue, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: July 8, 2009 Adopted: July 8, 2009 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 09-156 ADOPTED AUTHORIZING EXECUTION OF A LICENSE AGREEMENT WITH 3 DIMENSION CONSTRUCTION MANAGEMENT, INC. (800 DUNDEE AVENUE) Councilmember Steffen made a motion, seconded by Councilmember Prigge, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 09-156 RESOLUTION AUTHORIZING EXECUTION OF A LICENSE AGREEMENT WITH 3 DIMENSION CONSTRUCTION MANAGEMENT, INC. (800 Dundee Avenue) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a License Agreement on behalf of the City of Elgin with 3 Dimension Construction Management, Inc. for installation of a canopy at 800 Dundee Avenue, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor VOLUME LXXIV JULY 8, 2009 525 Presented: July 8, 2009 Adopted: July 8, 2009 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 09-157 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING ENTERPRISES, INC. FOR THE SUMMIT STREET LOCAL AGENCY PAVEMENT PRESERVATION PROJECT Councilmember Steffen made a motion, seconded by Councilmember Prigge, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 09-157 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING ENTERPRISES, INC. FOR THE SUMMIT STREET LOCAL AGENCY PAVEMENT PRESERVATION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Engineering Enterprises for the Summit Street Local Agency Pavement Preservation Project, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: July 8, 2009 Adopted: July 8, 2009 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk JULY 8, 2009 VOLUME LXXIV 526 RESOLUTION 09-158 ADOPTED AUTHORIZING EXECUTION OF A LOCAL AGENCY AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR FEDERAL PARTICIPATION IN CONSTRUCTION OF THE SUMMIT STREET LOCAL AGENCY PAVEMENT PRESERVATION PROJECT Councilmember Steffen made a motion, seconded by Councilmember Prigge, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 09-158 RESOLUTION AUTHORIZING EXECUTION OF A LOCAL AGENCY AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR FEDERAL PARTICIPATION IN CONSTRUCTION OF THE SUMMIT STREET LOCAL AGENCY PAVEMENT PRESERVATION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, be and is hereby authorized and directed to execute a local agency agreement on behalf of the City of Elgin with the Illinois Department of Transportation for federal participation in construction of the Summit Street Local Agency Pavement Preservation Project, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: July 8, 2009 Adopted: July 8, 2009 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 09-159 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH PUBLIC ACTION TO DELIVERY SHELTER (PADS) Councilmember Steffen made a motion, seconded by Councilmember Prigge, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. VOLUME LXXIV JULY 8, 2009 527 Resolution No. 09-159 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH PUBLIC ACTION TO DELIVER SHELTER (PADS) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with Public Action to Deliver Shelter (PADS) for financial assistance in providing overnight shelter and meals to the homeless, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: July 8, 2009 Adopted: July 8, 2009 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 09-160 ADOPTED APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS Councilmember Steffen made a motion, seconded by Councilmember Prigge, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 09-160 RESOLUTION APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Michael Warren be and is hereby appointed as a member of the Centre Advisory Board, for a term to expire July 1, 2011. BE IT FURTHER RESOLVED that James Bregenzer be and is hereby appointed as a member of the Cultural Arts Commission, for a term that expires November 1, 2009. JULY 8, 2009 VOLUME LXXIV 528 BE IT FURTHER RESOLVED that Penny Wegman be and is hereby appointed as a member of the Image Advisory Commission, for a term that expires May 1, 2012. s/ Ed Schock Ed Schock, Mayor Presented: July 8, 2009 Adopted: July 8, 2009 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 09-161 ADOPTED AUTHORIZING EXECUTION AND ACCEPTANCE OF PLATS FOR VARIOUS DEVELOPMENTS IN THE CITY Councilmember Steffen made a motion, seconded by Councilmember Prigge, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 09-161 RESOLUTION AUTHORIZING EXECUTION AND ACCEPTANCE OF CERTAIN PLATS FOR VARIOUS DEVELOPMENTS IN THE CITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute certain plats for the following properties: 1355 Bowes Road 355 Dundee Avenue 2701 Highland Woods Boulevard 1925 Holmes Road 1360 Madeline Drive 500 N. McLean Boulevard 2505 Millennium 2155 Point Boulevard 617 S. Randall Road 3290 Route 20 VOLUME LXXIV JULY 8, 2009 529 2780 Spectrum 751 N. State Street 2370 Vantage Drive 920 Villa Street 932 Villa Street BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to cause the plats to be recorded in the office of the Recorder of Deeds of Kane County, Illinois. s/ Ed Schock Ed Schock, Mayor Presented: July 8, 2009 Adopted: July 8, 2009 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 09-162 ADOPTED ACCEPTING FOR OWNERSHIP AND MAINTENANCE CERTAIN PUBLIC IMPROVEMENTS IN VARIOUS SINGLE LOT DEVELOPMENTS Councilmember Steffen made a motion, seconded by Councilmember Prigge, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Resolution No. 09-162 RESOLUTION ACCEPTING FOR OWNERSHIP AND MAINTENANCE CERTAIN PUBLIC IMPROVEMENTS IN VARIOUS SINGLE LOT DEVELOPMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin hereby accepts for ownership and maintenance certain public improvements located in various single lot developments as follows: 2700 Alft Lane - public storm sewer in Alft Lane right-of-way and public watermain in an easement located within Randall Crossings Business Park and on the north side of Alft Lane, at the intersection of Madeline Lane. JULY 8, 2009 VOLUME LXXIV 530 1135 Bowes Road - public sanitary sewer and public watermain in an easement located within the Fox Bluff Corporate Center and on the south side of Bowes Road, at the intersection of Crispin Drive. 1355 Bowes Road - public watermain in an easement located within Fox Bluff Corporate Center and on the southeast side of Mclean Boulevard and Crispin Drive. 355 Dundee Avenue - public watermain in an easement located at the northeast corner of Franklin Street and Dundee Avenue. 745 Fletcher Drive - public sanitary main within Fletcher Drive right-of-way located within Valley Creek Subdivision and on the east side of Fletcher Drive, north of Royal Boulevard. 2701 Highland Woods Boulevard - public watermain in an easement located within the Highland Woods Subdivision on the east side of Highland Woods Boulevard, north of US Route 20. 1925 Holmes Road - public watermain in an easement located within Jaynes Industrial Park and on the south side of Holmes Road. 120 Kimball Street - public sanitary sewer, public watermain in an easement and public storm sewer within Kimball Street right-of-way located on the north side of Kimball Street west of Douglas Avenue. 1360 Madeline Drive - public watermain in an easement located within Randall Point Business Park and on the southwest side of Madeline Lane, south of Big Timber Road. 500 N. McLean Boulevard- - public watermain in an easement located at the northwest corner of Plymouth Lane and McLean Boulevard. 2505 Millennium Drive - public watermain in an easement located within Slough Estate Center at the southwest corner of Millennium Drive and Gateway Drive. 2155 Point Boulevard - sanitary service to a public main in an easement over that sewer, and construction of additional public sanitary sewer and public watermain in an easement located within Randall Point Executive Center and at the southeastern end of the Point Boulevard cul-de- sac. 3290 Route 20 - public watermain as part of West Ridge Village Center located within West Ridge Village Center and on the northwest side of Nesler Road and Illinois Route 20. 2780 Spectrum Drive - public watermain within an easement located within Northwest Business Park and on the west end of the Spectrum Drive cul-de-sac, south of Illinois Route 72. VOLUME LXXIV JULY 8, 2009 531 751 N. State Street - public sanitary sewer within Frazier Avenue right-of-way located on the east side of State Street, south of Frazier Avenue. 491 Teal Avenue - public sanitary sewer and public watermain within Teal Avenue right-of-way located on the south side of Teal Avenue east of Teal Avenue. 2370 Vantage Drive - public sanitary sewer within Vantage Drive right-of-way and public watermain in an easement located within Northwest Corporate Park on the west side of Vantage Drive, north of Technology Drive. 920 and 932 Villa Street public sanitary sewer located within County Clerk’s division of unsubdivided land and to the northeast of the intersection of Villa Street and Kirk Avenue. Acceptance of these improvements will add 1,827 lineal feet of 8” sanitary sewer, 15 sanitary manholes, 264 lineal feet of 6” storm sewer, 119 lineal feet of 30” storm sewer, 265 lineal feet of 42” storm sewer, 2 storm manholes, 1,197 lineal feet of 6” watermain, 5,537 lineal feet of 8” watermain, 3,644 lineal feet of 10” watermain, 2,060 lineal feet of 12” watermain, 40 hydrants, 39 valve vaults to the City maintained facilities. s/ Ed Schock Ed Schock, Mayor Presented: July 8, 2009 Adopted: July 8, 2009 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 09-163 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH TERRACON INC. FOR CONSULTING SERVICES AT 20 JEFFERSON STREET Councilmember Steffen made a motion, seconded by Councilmember Prigge, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. JULY 8, 2009 VOLUME LXXIV 532 Resolution No. 09-163 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH TERRACON CONSULTANTS, INC. (20 Jefferson Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED that Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Terracon Consultants, Inc., for consulting services, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: July 8, 2009 Adopted: July 8, 2009 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Cultural Arts Commission Minutes – May 11, 2009 Emergency Telephone System Board of Elgin Minutes – May 21, 2009 Design Review Subcommittee Minutes – May 12, 2009 Design Review Subcommittee Minutes – May 26, 2009 Parks and Recreation Advisory Board Minutes – April 28, 2009 Elgin Police Pension Fund Investment Committee Minutes – May 20, 2009 Zoning and Subdivision Hearing Board Minutes – April 1, 2009 VOLUME LXXIV JULY 8, 2009 533 Zoning and Subdivision Hearing Board Minutes – May 6, 2009 Hotel/Motel Tax Report – May, 2009 Sales Tax Report – June, 2009 Telecommunication Tax Report – June, 2009 Committee of the Whole Minutes – June 10, 2009 City Council Minutes – June 10, 2009 ANNOUNCEMENTS Mayor Schock made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Discussion of Minutes of Meetings Lawfully Closed Under This Act (Exempt Under Section 120/2(C)21) Of The Open Meetings Act) Appointment to Boards and Commissions (Exempt Under Section 120/2(C) (3) of the Open Meetings Act) The meeting adjourned at 8:45 p.m. s/ Diane Robertson July 22, 2009 Diane Robertson, City Clerk Date Approved