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HomeMy WebLinkAboutq - September 10, 2008 CC 634 SEPTEMBER 10, 2008 VOLUME LXXIII COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on September 10, 2008, in the Council Chambers. The meeting was called to order by Mayor Schock at 7:05 p.m. The Invocation was given by Mrs. Hughes and the Pledge of Allegiance was led by City staff. ROLL CALL Roll call was answered by Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters and Mayor Schock. Absent: None. MINUTES OF THE AUGUST 27, 2008, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the August 27, 2008, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Walters, and Mayor Schock. Nays: None. Councilmembers Gilliam and Steffen voted present. COMMUNICATIONS Proclamation Recognizing Elgin Voter Registration Day Mayor Schock read a proclamation recognizing September 27, 2008, as Elgin Voter Registration Day. Members of the League of Women Voters were present to accept the proclamation. Loni Mecum announced various locations for registration on September 27, 2008. RECOGNIZE PERSONS PRESENT Robin Harris, a member of the Elgin Police Department Awards Committee, awarded the Lifesaving Award to Walter Gannon for his actions at Elgin High School on January 18, 2008. Renee Reynolds, on behalf of Elgin High School, expressed appreciation to Mr. Gannon for those same actions. Sgt. Tom Olson of the Elgin Police Department recognized Dan Hayes, David Bruce, Robert Floersech, Larry Larsen, and Anthony Foster as winners of the Distinguished Community Service Awards. Chief Womack thanked all of the recipients for their actions. VOLUME LXXIII SEPTEMBER 10, 2008 635 Louis Rohling expressed his concerns about the rules for the “Recognize Persons Present” portion of the Council meeting. Tannis Ashworth gave an update on the status of the grievances between the homeowners in Tuscan Woods and Ryland Homes, the developer. Donald Humphreys expressed his concerns about the lack of accounting by Ryland Homes for the association fees. Ron Weiner, a business owner at 213 Walnut Street, expressed concerns about crime activity and violations of the noise ordinance in this area. Robert Rosa thanked all who have helped address the issues of the car show on July 15, 2008, and the sound ordinance. He stated the car show of July 31, 2008, was incident-free and he thanked everyone for working together. Kevin Echevarria expressed his concerns about the special event sound ordinance. He does not feel that City departments are communicating with each other. City Manager Folarin stated staff is currently working on the ordinance. Marcus Banner expressed his concerns about police officers harassing his children at the carnival. He would like to have an independent commission to investigate complaints. Marie Alvarez issued an invitation to everyone to attend the Fiesta Salsa. Mayor Schock then declared this portion of the meeting closed due to the fact the thirty minutes time limit had been exceeded. BID 08-059 AWARDED TO PAYLINE WEST, INC., FOR THE PURCHASE OF A TORO DINGO WALK BEHIND TRENCHER Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to award a contract to Payline West, Inc. in the amount of $27,980 for the purchase of a 2008 Toro Dingo TX525-2008 trencher with accessories for the Public Works Department. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. BID 08-061 AWARDED TO CSR ROOFING CONTRACTORS, INC. FOR THE EASTSIDE RECREATION CENTER ROOF REPLACEMENT Councilmember Walters made a motion, seconded by Councilmember Figueroa, to award a contract to CSR Roofing Contractors Inc. in the amount of $225,236 for the roof replacement at the Eastside Recreation Center. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. SEPTEMBER 10, 2008 VOLUME LXXIII 636 BID 08-063A AWARDED TO CHICAGO INTERNATIONAL TRUCKS FOR THE PURCHASE OF ONE 2009 INTERNATIONAL 7400 GRAPPLE LOADER TRUCK FOR THE FORESTRY OPERATION IN THE PUBLIC WORKS DEPARTMENT Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to award a contract to Chicago International Trucks in the amount of $207,924 for the purchase of one 2009 International 7400 truck equipped with 20’ knuckle boom grapple loader, plow frame and roll off assembly for the Forestry operation in the Public Works Department. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. BID 08-068 AWARDED TO MARC KRESMERY CONSTRUCTION LLC FOR THE INSTALLATION OF UTILITIES FOR THE HIGHLANDS OF ELGIN COMFORT STATION ON THE PHASE II GOLF HOLES Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to award a contract to Marc Kresmery Construction LLC in the amount of $134,389 for the installation of utilities for the Highlands of Elgin comfort station on the new Phase II golf holes. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. BID 08-069 AWARDED TO BONNELL INDUSTRIES, INC. FOR THE PURCHASE OF SNOW PLOW BLADES AND ACCESSORIES FOR THE PUBLIC WORKS DEPARTMENT Councilmember Walters made a motion, seconded by Councilmember Steffen, to award a contract to Bonnell Industries in the amount of $35,403.42 for the purchase of snow plow blades and accessories for the 2008/2009 winter season. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. PETITION 84-06 TABLED REQUESTING ANNEXATION, ZONING AND PRELIMINARY PLAT APPROVAL FOR A RESIDENTIAL SUBDIVISION; PROPERTY COMMONLY KNOWN AS 1901 VILLA STREET; BY RYLAND HOMES, AS APPLICANT AND VO-LAND, LLC, AS OWNER. Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to remove Petition 84-06 from the table. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Jerry Deering noted that this project was for the redevelopment of the Villa Olivia property and would consist of single family homes, townhomes, and retail uses. The annexation hearing was VOLUME LXXIII SEPTEMBER 10, 2008 637 opened and closed last April and the applicants have met with the residents to address concerns. A new plan has been submitted and staff still recommends two street connections to the Castle Creek subdivision. The Planning and Development Commission recommends denial, but if Council were to approve the plan, they recommend it does so with the six conditions. The applicants were present for any questions. Councilmember Figueroa stated he felt there were still some issues unresolved and he also wanted the Tuscan Woods problems resolved before moving forward with this project. Matt Pagoria of Ryland Homes stated that Ryland had met with the residents of Tuscan Woods on May 27 and that all maintenance items had been addressed. He said proposals were coming from the environmental consultants regarding problems with the ponds. He noted housing pricing is a national problem and Ryland’s pricing is competitive. He stated Ryland has no intention of leaving Elgin and feel they will be a partner with the City for a long time to come. He also said R yland is looking at better ways to communicate with the residents. Councilmember Steffen asked about the status of the home owners association. Mr. Pagoria said Ryland still had control of the association. Councilmember Figueroa questioned whether Ryland can be trusted if they can’t deliver on their promises. Councilmember Kaptain asked how many meetings there had been with the Castle Creek residents to discuss the changes to the plan. Mr. Pagoria said there had been one meeting and that had been mainly to discuss the Castle Creek issues. Peter Bazos, representing the Villa Olivia project, said there had been two meetings plus an individual meeting with a home owner. Councilmember Kaptain stated he believed that the residents have not been informed of the proposed changes to the plans. Mr. Bazos said neighbors are typically not involved in the designing of a project. Councilmember Kaptain asked Ms. Evanson, a resident of Castle Creek, to address the Council. Ms. Evanson stated there had only been one meeting with the residents. She also stressed she is not the president of the homeowners association and there is no association in place. She said at that one meeting the punch list, the status of the P.U.D., and the proposed changes were discussed. Two main items have not yet been addressed and they are the tax issue and the north retention pond. She stated the taxes have not yet been properly allocated to the property owners and that residents have been overcharged by approximately $14,000. She also mentioned that a September 3, 2008, letter from Ryland had been placed in the property owners’ mailboxes, but it had been removed from the boxes by the postal carrier because there was no postage affixed. She stated the pond is not functioning properly and it is a swamp. She felt the homeowners should not be responsible for fixing this problem that has never been properly addressed by Ryland. She said she appreciates the efforts Ryland has made regarding the removal of some of the townhomes, but said this would change the dynamics of the pond. She said she would like to see the consideration of this project be tabled for ninety days to try to resolve these two issues and those of Tuscan Woods. Councilmember Gilliam asked if no homeowners association exists, how the Council will know the consensus of the group. Ms. Evanson stated the group was ad hoc and that the group communicates through fliers distributed throughout the neighborhood. Councilmember Gilliam SEPTEMBER 10, 2008 VOLUME LXXIII 638 asked if the two problems were resolved, would the group be satisfied. He wondered if a group of people would be willing to be the leaders to sit down and talk with Ryland. Ms. Evanson said she thought there would be, but that people were worried about possible legal litigation. Councilmember Gilliam asked again that if the two issues were resolved, would the group be satisfied. Ms. Evanson said she could not speak for the group. She said she felt they needed more time. Councilmember Walters stated Ryland has the responsibility to resolve the tax issue and this is not a negotiable item. He also stated he would not agree with pumping water to fill the pond. Mr. Bazos said he appreciated Ms. Evanson’s remarks. He stated he would like to have City staff bring both groups together to resolve these issues. He also said Ryland has addressed twelve of the fourteen issues so far and has addressed most of the complaints at Tuscan Woods. He felt Ryland has been responsible and that the project should go forward. Ms. Evanson said many of the items were small and some have been dropped. Councilmember Gilliam asked Ms. Evanson if she could get a group to meet with Ryland to try to resolve these items. Ms. Evanson said yes. Councilmember Steffen asked if staff was looking at the pond. Mr. Deering answered that Engineering had not yet received plans for review. Mr. Bazos gave a brief presentation on the revised plan. He stated the pond had been overbuilt and it wasn’t getting the runoff water that was originally anticipated. They are proposing the one pond be eliminated and the area become open space. Councilmember Figueroa stated he wants to be fair, but still feels there has been no consensus on the problems regarding the taxes, the retention pond, and the Tuscan Woods issues. He would like to have the issue tabled for thirty days. Councilmember Gilliam stated the tax issue is a legal one which was confirmed by Corporation Counsel Cogley. Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to table consideration of Petition 84-06 requesting annexation, zoning and preliminary plat approval for a residential subdivision; property commonly known as 1901 Villa Street; by Ryland Homes, as applicant and VO-Land, LLC, as owner, until the meeting of October 8, 2008. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. PETITION 85-06 TABLED REQUESTING ANNEXATION, ZONING AND PRELIMINARY PLAT APPROVAL FOR A COMMERCIAL SUBDIVISION; PROPERTY COMMONLY KNOWN AS 1951 VILLA STREET; BY VO-LAND, LLC, AS APPLICANT AND OWNER. This item was tabled until the meeting of October 8, 2008. VOLUME LXXIII SEPTEMBER 10, 2008 639 PETITION 34-08 APPROVED REQUESTING A CONDITIONAL USE IN THE AB AREA BUSINESS DISTRICT, TO PERMIT THE ESTABLISHMENT OF KENNELS WITH OVERNIGHT BOARDING, DOG DAY CARE, GROOMING, AND TRAINING; PROPERTY LOCATED AT 1977 AND 1999 LARKIN AVENUE, BY ROBIN MASSEY AND RICHARD ZELEK, AS APPLICANTS AND BONNIE BORN HILL TRUST AND BRENDA BORN CONKLIN ELGIN TRUST, AS OWNERS Jerry Deering presented the petition. He stated it had been approved by the Zoning and Subdivision Board, subject to conditions. Councilmember Steffen made a motion, seconded by Councilmember Figueroa, to approve Petition 34-08 subject to conditions. Councilmember Walters asked if there would be someone there at night in case of barking. Kathy Hurlbutt, on behalf of the petitioners, stated the facility would be sound-proofed. Robin Massey, the owner, stated sound absorbing has been used and there will be a web cam. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. PETITION 38-08 APPROVED REQUESTING AN AMENDMENT TO PAB PLANNED AREA BUSINESS DISTRICT ORDINANCE NUMBER G49-08, TO PERMIT THE CONSTRUCTION OF A BANK IN THE ARC ARTERIAL ROAD CORRIDOR OVERLAY DISTRICT; PROPERTY LOCATED AT 3151 ROUTE 20; BY THE NATIONAL BANK, AS APPLICANT, AND ROSATI GROUP, INC., AS OWNER Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve Petition 38-08 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. PETITION 41-08 APPROVED REQUESTING A CONDITIONAL USE FOR A PLANNED DEVELOPMENT IN THE NB NEIGHBORHOOD BUSINESS DISTRICT, TO PERMIT THE CONSTRUCTION OF A RESTAURANT IN THE ARC ARTERIAL ROAD CORRIDOR OVERLAY DISTRICT AND TO PERMIT A “DRIVE-THROUGH FACILITY” AND AN “OUTDOOR EATING AND DRINKING FACILITY” IN THE NB NEIGHBORHOOD BUSINESS DISTRICT; PROPERTY LOCATED AT 1337 DUNDEE AVENUE; BY THE CITY OF ELGIN AND KRYSTAL ENTERPRISES, AS APPLICANTS, AND THE CITY OF ELGIN, AS OWNER Councilmember Steffen made a motion, seconded by Councilmember Walters, to approve Petition 41-08 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. SEPTEMBER 10, 2008 VOLUME LXXIII 640 ORDINANCE T31-08 PASSED PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 19 OF THE CITY OF ELGIN, KANE AND COOK COUNTIES, ILLINOIS, AND THE ISSUANCE OF BONDS IN AN AMOUNT NOT TO EXCEED $580,000 FOR THE PURPOSE OF PAYING THE COST OF PROVIDING SPECIAL SERVICES IN AND FOR SUCH AREA (RANDALL POINT EXECUTIVE CENTER AND RANDALL POINT EXECUTIVE CENTER II) Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. ORDINANCE T31-08 IS ON FILE IN THE CITY CLERK’S OFFICE. RESOLUTION 08-215 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH THE CHILDREN’S THEATRE OF ELGIN Councilmember Walters made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Walters, and Mayor Schock. Nays: None. Councilmember Steffen abstained due to a conflict of interest. Resolution No. 08-215 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH THE CHILDREN’S THEATRE OF ELGIN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with the Children’s Theatre of Elgin for productions of Willy Wonka, Jr.” on October 23, 24, 25 and 26, 2008; and “Hey Ho, Pinocchio” on April 23, 24, 25 and 26, 2009, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: September 10, 2008 Adopted: September 10, 2008 Vote: Yeas: 5 Nays: 0 Attest: s/ Diane Robertson VOLUME LXXIII SEPTEMBER 10, 2008 641 Diane Robertson, City Clerk RESOLUTION 08-216 ADOPTED PROVIDING FOR A FEASIBILITY STUDY ON THE DESIGNATION OF THE BLUFF CITY QUARRY AREA AS A TAX INCREMENT FINANCING REDEVELOPMENT PROJECT AREA (NO COST TO THE CITY) Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-216 RESOLUTION PROVIDING FOR A FEASIBILITY STUDY ON THE DESIGNATION OF A PORTION OF THE CITY OF ELGIN, ILLINOIS AS A REDEVELOPMENT PROJECT AREA AND TO INDUCE DEVELOPMENT INTEREST WITHIN SUCH AREA (Bluff City Quarry Area) WHEREAS, the City of Elgin, Illinois (the “City”), is authorized under the Tax Increment Allocation Redevelopment Act, 65 ILCS 11-74.4-1, et seq. (the “TIF Act”) as supplemented and amended by the Local Government Debt Reform Act, as amended, and the other Omnibus Bond Acts, as amended, and as further supplemented and, where necessary, superseded, by the provisions of Section 6 of Article VII of the 1970 Constitution of the State of Illinois (collectively, the “Act”), to finance redevelopment project costs in connection with redevelopment project areas designated in accordance with the conditions and requirements set forth in the TIF Act; and WHEREAS, the City hereby finds and determines that the assistance and financing intended herein will serve the public purposes of the City; and WHEREAS, pursuant to the TIF Act, to implement tax increment financing, it is necessary for the City to approve a redevelopment plan and redevelopment project, designate a redevelopment project area by finding, inter alia, that the area qualifies pursuant to statutory requirements and that the redevelopment project area on the whole has not been subjected to growth and development through private enterprise and would not reasonably be anticipated to be developed without the adoption of a redevelopment plan and project (the “Plan” and “Project”), and adopt tax increment allocation financing for said redevelopment project area; and WHEREAS, the City desires to undertake a feasibility study to determine whether an area of the City (herein referred to as the “Bluff City Quarry Area”) may qualify as a blighted area, a conservation area, an industrial park conservation area, or a combination thereof as defined in the TIF Act, and to undertake additional research necessary to do cument a lack of growth and development through private enterprise, so that all or a portion of the Bluff City Quarry Area may be designated as a redevelopment project area; and SEPTEMBER 10, 2008 VOLUME LXXIII 642 WHEREAS, the exact extent and boundaries of the Bluff City Quarry Area are generally delineated on Exhibit A attached hereto, and that the actual redevelopment project area to be established may contain more or less land than that shown on Exhibit A or may be amended or added to in the future; and WHEREAS, the City reasonably anticipates that it will expend certain funds to determine eligibility of the proposed Bluff City Quarry Area and to prepare the required redevelopment plan if the City decides to implement tax increment financing for all or a portion of the proposed Bluff City Quarry Area; and WHEREAS, the City reasonably anticipates that it will expend other funds in furtherance of the objectives of the anticipated redevelopment plan; and WHEREAS, it is the intent of the City to reimburse itself for such expenditures from incremental property taxes derived from the proposed Bluff City Quarry Area, or from obligations secured by such incremental property tax revenues, if the redevelopment project area is designated under the TIF Act; and WHEREAS, the City wishes to encourage developers and property owners of the Bluff City Quarry Area to pursue plans for redevelopment, land preparation or building renovations and make such expenditures (the “Expenditures”) as are reasonably necessary in that regard with confidence that said Expenditures may be allowable redevelopment project costs under the redevelopment plan once approved and as may be provided in one or more redevelopment agreements between the City and the developers/property owners; and WHEREAS, the developers and owners of real property located within the Bluff City Quarry Area now contemplate that (i) they will use funds from sources, other than incremental property taxes, which are or will available to them on a short-term basis, in order to pay such Expenditures, (ii) some or all of such Expenditures will constitute eligible “redevelopment project costs” (as defined in the TIF Act) prior to the designation of the redevelopment project area and execution of any redevelopment agreements with the City and (iii) the City will pay or reimburse some or all of said Expenditures which constitute eligible redevelopment project costs with incremental property taxes to be derived from the redevelopment project area, if it is designated, or from proceeds of obligations issued by the City pursuant to the Act and secured by such incremental property taxes; and WHEREAS, certain eligible redevelopment project costs, including such Expenditures and additional costs for the Project, may be incurred by developers, property owners an d/or the City on or after the passage of this Resolution but prior to the designation of the redevelopment project area and/or issuance by the City of any obligations to pay or reimburse said costs; and WHEREAS, the purpose of any proposed redevelopment plan and project will be to generate private investment in the Bluff City Quarry Area, thereby eliminating or reducing blighted conditions or conditions that may lead to blight and providing for the long-term sound growth of the City: VOLUME LXXIII SEPTEMBER 10, 2008 643 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN ILLINOIS in the exercise of its home rule powers, as follows: 1. The foregoing preambles are incorporated herein as though fully set forth. 2. The City Council has reviewed the proposed Bluff City Quarry Area and its condition and circumstances and, at this time, concludes that it is reasonable to anticipate that a redevelopment plan may be approved for said Bluff City Quarry Area and that preliminary and other expenditures in furtherance of the redevelopment plan and project will be eligible “redevelopment project costs” under the TIF Act and in the redevelopment plan as approved, provided that this Resolution shall not be deemed to be a guarantee that any such redevelopment plan will be approved, but rather is an expression of the sense of the City at this time. 3. This resolution is adopted for purposes of inducing the developers and owners of real property located in the Bluff City Quarry Area to proceed with the Project and to pay or incur the Expenditures pending approval of a redevelopment plan, designation of a redevelopment project area, adoption of tax increment financing and execution of one or more redevelopment agreements. 4. The City reasonably expects to reimburse its Project costs with the proceeds of an obligation, and the maximum principal amount of the obligations expected to be issued for the Project is Fifty Million Dollars ($50,000,000). This declaration of official intent is made pursuant to Treasury Regulation section 1.150-2. 5. This resolution or any adoption of a TIF District shall not obligate the City to reimburse any third party any Expenditures or any eligible redevelopment project costs nor obligate the City to finance eligible redevelopment project costs via a bond is suance or other debt financing. 6. The person to contact for additional information about the proposed redevelopment project area and who should receive all comments and suggestions regarding the redevelopment of the area shall be: William A. Cogley, Corporation Counsel 150 Dexter Court, Elgin, Illinois 60120 Telephone (847) 931-5656 s/ Ed Schock Ed Schock, Mayor SEPTEMBER 10, 2008 VOLUME LXXIII 644 Presented: September 10, 2008 Adopted: September 10, 2008 Vote: Yeas: 6 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk AUTHORIZATION OF PAYMENTS TO VARIOUS VENDORS Councilmember Figueroa made a motion, seconded by Councilmember Walters, to authorize the following payments. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. PAYEE AMOUNT REASON Weatherstone Properties Elgin, IL $25,000 Residential Conversion Grant for 469 Addison Street Darlene Hulen Chicago, IL $12,900 Historical Architectural 75/25 Grant for 832 Douglas Avenue Maria Arce Oak Park, IL $12,563 Historic Architectural 75/25 Grant for 358 S. Liberty Street CONSENT AGENDA By unanimous consent, Councilmember Walters made a motion, seconded by Councilmember Gilliam, to adopt Resolution Nos. 08-207 through 08-214 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. RESOLUTION 08-207 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH THE ELGIN AREA CONVENTION AND VISITORS BUREAU Councilmember Walters made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. VOLUME LXXIII SEPTEMBER 10, 2008 645 Resolution No. 08-207 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH THE ELGIN AREA CONVENTION AND VISITORS BUREAU BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with the Elgin Area Convention and Visitors Bureau for marketing and promotional support of the tourism and convention industries, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: September 10, 2008 Adopted: September 10, 2008 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-208 ADOPTED APPROVING LOAN UNDER THE SPECIAL BUSINESS LOAN PROGRAM FOR BUILDING IMPROVEMENTS IN ELGIN CENTER CITY (AL’S CAFÉ & CREAMERY, 43 DUPAGE COURT) Councilmember Walters made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-208 RESOLUTION APPROVING LOAN UNDER THE SPECIAL BUSINESS LOAN PROGRAM FOR BUILDING IMPROVEMENTS IN ELGIN CENTER CITY (Al’s Café & Creamery, 43 DuPage Court) WHEREAS, the City of Elgin and certain banks and savings and loan institutions have established a special business loan program for building improvement in Center City Elgin for revitalization purposes; and SEPTEMBER 10, 2008 VOLUME LXXIII 646 WHEREAS, Anthony and Patricia Jamin, the owners and operators of Al’s Café & Creamery at 43 DuPage Court, have submitted applications to the National Bank and Trust Company of Sycamore for a loan under the special business loan program; and WHEREAS, the National Bank and Trust Company of Sycamore have approved this loan under the special business loan program; and WHEREAS, the loan is for the improvement of a type of business located in an area of the Center City of Elgin which meets the eligibility requirements of the special business loan program; and WHEREAS, the loan application meets the general requirements concerning type of financing, contractor bids of the special loan program; and WHEREAS, the loan applicants meet the qualifying standards as set out in the special business loan program; and WHEREAS, it is determined that funds are available for the loan, the development plans are compatible with the Center City development plans, and the application is in adherence to the objectives and regulations of the program. NOW, THEREFORE, IT IS RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, City Manager, and Diane Robertson, City Clerk, are hereby authorized to approve the special business loan agreement as set forth in the loan approvals of the National Bank and Trust Company of Sycamore attached hereto and made a part hereof by reference, and to make monthly interest payments in the amount indicated on the Center City special business loan agreement between the National Bank and Trust Company of Sycamore and the City. s/ Ed Schock Ed Schock, Mayor Presented: September 10, 2008 Adopted: September 10, 2008 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk VOLUME LXXIII SEPTEMBER 10, 2008 647 RESOLUTION 08-209 ADOPTED AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AGREEMENT WITH TRANSYSTEMS CORPORATION FOR GRANT WRITING SERVICES Councilmember Walters made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-209 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AGREEMENT WITH TRANSYSTEMS CORPORATION FOR GRANT WRITING SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute Amendment No. 1 to Agreement with TranSystems Corporation on behalf of the City of Elgin for grant writing services, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: September 10, 2008 Adopted: September 10, 2008 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-210 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING ENTERPRISES, INC. FOR GRANT WRITING SERVICES Councilmember Walters made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. SEPTEMBER 10, 2008 VOLUME LXXIII 648 Resolution No. 08-210 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING ENTERPRISES, INC. FOR GRANT WRITING SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Engineering Enterprises, Inc. for grant writing services, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: September 10, 2008 Adopted: September 10, 2008 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-211 ADOPTED APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS Councilmember Walters made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-211 RESOLUTION APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Thomas Lohbauer be and is hereby reappointed as a member of the Building Commission, for a term to expire May 1, 2011. BE IT FURTHER RESOLVED that Thomas Lohbauer be and is hereby reappointed as a member of the Electrical Committee, for a term that expires May 1, 2011. VOLUME LXXIII SEPTEMBER 10, 2008 649 BE IT FURTHER RESOLVED that Tom Wahl be and is hereby reappointed as a member of the Plumbing Committee for a term to expire May 1, 2011. BE IT FURTHER RESOLVED that Patricia Miller and Steven Stroud be and are hereby reappointed as members of the Heritage Design Review Committee each for a term that expires June 30, 2009. BE IT FURTHER RESOLVED that Jay Cox be and is hereby reappointed as a member of the Zoning and Subdivision Hearing Board, for a term that expires July 1, 2011. s/ Ed Schock Ed Schock, Mayor Presented: September 10, 2008 Adopted: September 10, 2008 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-212 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH REZEK, HENRY, MEISENHEIMER AND GENDE, INC. FOR THE 2007 SANITARY SEWER MASTER PLAN Councilmember Walters made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-212 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH REZEK, HENRY, MEISENHEIMER AND GENDE, INC. FOR THE 2007 SANITARY SEWER MASTER PLAN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Rezek, Henry, Meisenheimer and Gende, Inc. for the 2007 Sanitary Sewer Master Plan, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor SEPTEMBER 10, 2008 VOLUME LXXIII 650 Presented: September 10, 2008 Adopted: September 10, 2008 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-213 ADOPTED AUTHORIZING EXECUTION OF A DEVELOPMENT AGREEMENT WITH CSI TECHNOLOGIES, INC. FOR PARTICIPATION IN THE JOBS INCENTIVES GRANT PROGRAM Councilmember Walters made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-213 RESOLUTION AUTHORIZING EXECUTION OF A DEVELOPMENT AGREEMENT WITH CSI TECHNOLOGIES, INC. FOR PARTICIPATION IN THE JOBS INCENTIVES GRANT PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE C ITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a Development Agreement on behalf of the City of Elgin with CSI Technologies, Inc. to participate in the Jobs Incentives Grant Program, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: September 10, 2008 Adopted: September 10, 2008 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk VOLUME LXXIII SEPTEMBER 10, 2008 651 RESOLUTION 08-214 ADOPTED AUTHORIZING EXECUTION OF A DEVELOPMENT AGREEMENT WITH KRYSTAL ENTERPRISES, L.L.C. FOR DEVELOPMENT OF A NEW BEEF VILLA RESTAURANT Councilmember Walters made a motion, seconded by Councilmember Gilliam, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-214 RESOLUTION AUTHORIZING EXECUTION OF A DEVELOPMENT AGREEMENT WITH KRYSTAL ENTERPRISES, L.L.C. FOR DEVELOPMENT OF A NEW BEEF VILLA RESTAURANT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a development agreement on behalf of the City of Elgin with Krystal Enterprises, L.L.C. for development of a new Beef Villa Restaurant, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: September 10, 2008 Adopted: September 10, 2008 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Hotel/Motel Tax for July 2008 Emergency Telephone System Board Meeting Minutes for July 17, 2008 Heritage Commission Meeting Minutes for April 1, 2008, June 3, 2008 and July 1, 2008 Liquor Control Commission Meeting Minutes for July 2, 2008 Parks and Recreation Advisory Board Meeting Minutes for June 24, 2008 SEPTEMBER 10, 2008 VOLUME LXXIII 652 Veterans Memorial Park Committee Meeting Minutes for July 16, 2008 and August 6, 2008 Committee of the Whole Minutes for August 13, 2008 City Council Minutes for August 13, 2008 ANNOUNCEMENTS Mayor Schock made announcements regarding forthcoming meetings. The Mayor also announced that due to the upcoming municipal election, the Council had decided in Executive Session not to fill the current Council vacancy. He also said that that petitions for the Council positions are now available and that interested parties can begin gathering signatures on September 16, 2008. The candidate packets are not yet available from the State of Illinois ADJOURNMENT Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. The meeting adjourned at 8:45 p.m. s/ Diane Robertson September 24, 2008 Diane Robertson, City Clerk Date Approved