Loading...
HomeMy WebLinkAboutc - February 13, 2008 CC85 VOLUME LXXIII FEBRUARY 13, 2008 COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING The regular meeting of the Council of the City of Elgin, Illinois, was held on February 13, 2008, in the Council Chambers. The meeting was called to order by Mayor Schock at 7:05 p.m. The Invocation was given by Pastor McCall from the Crossroads Restoration Center and the Pledge of Allegiance was led by Mayor Schock. ROLL CALL Roll call was answered by Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters and Mayor Schock. Absent: None. MINUTES OF THE JANUARY 23, 2008, COUNCIL MEETING APPROVED AS DISTRIBUTED Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the January 23, 2008, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. RECOGNIZE PERSONS PRESENT Armida Dominguez and other representatives of the Pinewood Derby invited everyone to the 2008 Elgin Invitational Pinewood Derby to be held on March 2, 2008, at 4:00 p.m. at the Highland Fellowship Church. Charlene Sligting, President of Southwest Area Neighborhood, expressed concerns about snow removal and parking and requested that a no parking ban be instituted for however long it takes to get the streets clean. BID 07-070A AWARDED TO MIKE HARRIS MASON CONTRACTOR FOR MASONRY REPAIRS AT THE SLADE AVENUE WATER PLANT Councilmember Walters made a motion, seconded by Councilmember Gilliam, to award a contract to Mike Harris Mason Contractor in the amount of $32,430 for masonry repairs at the Slade Avenue Water Plant, including the requested alternate and a voluntary alternate for steel posts. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. FEBRUARY 13, 2008 VOLUME LXXIII 86 BID 07-071B AWARDED TO PROPEL COMMERCIAL CONSTRUCTION COMPANY FOR REPLACEMENT OF PATIO DOORS AT THREE FIRE STATIONS Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to award a contract to Propel Commercial Construction Company in the amount of $14,325 for the replacement of patio doors at three fire stations, including a voluntary alternate to add a bronze tinted glass. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. BID 07-132 AWARDED TO AMERICAN DEMOLITION CORPORATION FOR THE DEMOLITION OF VARIOUS BUILDINGS Councilmember Steffen made a motion, seconded by Councilmember Walters, to award a contract to American Demolition Corporation in the amount of $152,000 for the demolition of various buildings. Councilmember Walters asked if a salvage notice would be sent to interested organizations. The Mayor replied that this had already been done. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. BID 07-135 AWARDED TO WATSON COMMERCIAL GROUP, INC. FOR CARPET REPLACEMENT AT THE LAW ENFORCEMENT FACILITY AND TWO FIRE STATIONS Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to award a contract to Watson Commercial Group, Inc. in the amount of $196,600 for carpet replacement at the Law Enforcement Facility and two Fire Stations. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. BID 07-136 AWARDED TO AMERICAN COMMUNITY PAINTING, INC. FOR THE PAINTING OF VARIOUS CITY BUILDINGS Councilmember Powers made a motion, seconded by Councilmember Figueroa, to award a contract to American Community Painting, Inc. in the amount of $38,400 for the painting of various City buildings. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. VOLUME LXXIII FEBRUARY 13, 2008 87 BID 07-142 AWARDED TO OLD DOMINION COMPANY FOR THE PURCHASE OF THREE TRAILER MOUNTED LEAF VACUUMS FOR THE STREETS DIVISION OF THE PUBLIC WORKS DEPARTMENT Councilmember Walters made a motion, seconded by Councilmember Gilliam, to award a contract to Old Dominion Company in the amount of $103,242 for the purchase of three 30 cubic yard trailer mounted leaf vacuums for the Streets Division of the Public Works Department. Councilmember Kaptain asked why this equipment was going to be purchased before the Leaf Removal Committee submits its recommendations. Assistant City Manager Stegall stated that there is a long delivery time for this equipment and it was felt that vacuuming would have a more prominent role. Thus it was decided that it would be necessary to order this equipment even before the Committee was formed. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. BID 08-001 AWARDED TO ZONES, INC. FOR THE PURCHASE OF EIGHTY 19” LCD MONITORS Councilmember Steffen made a motion, seconded by Councilmember Walters, to award a contract to Zones, Inc. in the amount of $13,674.40 for the purchase of 80 19” LCD monitors. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. CONTRACT APPROVED FOR THE PURCHASE OF MICROSOFT EXCHANGE SOFTWARE FROM THE STATE OF ILLINOIS Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to award a contract to State of Illinois in the amount of $29,857 for the purchase of the Microsoft Exchange Software. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. CONTRACT APPROVED FOR THE PURCHASE OF 100 HP DESKTOP COMPUTERS THROUGH THE STATE OF ILLINOIS CMS PROGRAM Councilmember Walters made a motion, seconded by Councilmember Figueroa, to award a contract to State of Illinois CMS program in the amount of $54,950 for the purchase of 100 HP desktop computers. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. FEBRUARY 13, 2008 VOLUME LXXIII 88 CONTRACT APPROVED WITH BUCK BROTHERS, INC. FOR TWO JOHN DEERE UTILITY VEHICLES FOR BLUFF CITY CEMETERY Councilmember Walters made a motion, seconded by Councilmember Steffen, to award a contract to Buck Brothers, Inc. in the amount of $18,552.22 for the purchase of two John Deere utility vehicles for the Bluff City Cemetery. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. PETITION 71-07 REQUESTING ANNEXATION AND CF COMMUNITY FACILITY DISTRICT ZONING; PROPERTY LOCATED AT 1600 EAGLE ROAD; BY THE FOREST PRESERVE DISTRICT OF KANE COUNTY, AS APPLICANT AND OWNER Councilmember Walters made a motion, seconded by Councilmember Figueroa, to remove Petition 71-07 from the table. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Community Development Director Deering stated that the City and Kane County Forest Preserve District had entered into an agreement to provide for future improvements to the land that may include walking and bike trails, shelters, athletic fields, and natural areas. The Planning and Development Commission has recommended the approval of this petition subject to six conditions. Councilmember Walters asked about any roadway, backstops, or lights. Mr. Deering replied that none were planned. Councilmember Kaptain asked if there were any plans for a buffer along the north property line. Parks and Recreation Director Randy Reopelle answered that there was nothing planned yet. He stated that currently there is a 150’ to 200’ grassy area. He stated that this would be left in a natural state. Councilmember Kaptain wondered if any trees could be planted along the north property line and Mr. Reopelle thought this would be possible. He stated that any concept plans would be brought to the Parks and Recreation Advisory Board for review. Councilmember Steffen suggested that a bike trail connection be included in the concept plan. Mr. Reopelle said this had already been considered and felt it would be a good north/south connection. Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve Petition 71-07 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. RESOLUTION 08-33 ADOPTED ACCEPTING AND AUTHORIZING EXECUTION OF THE 2008 MOTOR FUEL TAX MUNICIPAL ESTIMATE OF MAINTENANCE COSTS Councilmember Figueroa made a motion, seconded by Councilmember Walters, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. VOLUME LXXIII FEBRUARY 13, 2008 89 Resolution No. 08-33 RESOLUTION ACCEPTING AND AUTHORIZING EXECUTION OF THE 2008 MOTOR FUEL TAX MUNICIPAL ESTIMATE OF MAINTENANCE COSTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby accepts and authorizes Olufemi Folarin, City Manager, to execute the 2008 Motor Fuel Tax Municipal Estimate of Maintenance Costs, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-34 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH THE DOWNTOWN NEIGHBORHOOD ASSOCIATION Councilmember Walters made a motion, seconded by Councilmember Kaptain, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Walters, and Mayor Schock. Nays: None. Councilmember Steffen abstained due to a conflict of interest. Resolution No. 08-34 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH THE DOWNTOWN NEIGHBORHOOD ASSOCIATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with the Downtown Neighborhood Association for downtown revitalization, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor FEBRUARY 13, 2008 VOLUME LXXIII 90 Presented: February 13, 2008 Adopted: February 13, 2008 Vote: Yeas: 6 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk AUTHORIZATION OF PAYMENTS TO VARIOUS VENDORS Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to authorize the following payments. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. PAYEE AMOUNT REASON Baxter & Woodman Crystal Lake, IL $10,302.55 Engineering Consulting Services for Nesler Road Lift Station, Ponds of Stony Creek Lift Station, Bowes Road Branch Library, Mass Grading & Soil Erosion Plan Review, and Randall Rose Subdivision Ill Public Safety Agency Network Chicago, IL $12,120 ALERTS and LSI Billing Cargill Inc. – Salt Division Chicago, IL $94,924.02 2000 tons of salt for City streets Stanley Consultants Chicago, IL $30,259.97 Engineering Consulting services for Stonebrook/Ryland Homes Badger Meter Milwaukee, WI $125,543.80 Water Meters throughout the City Meade Electric Chicago, IL $15,159.23 Emergency Fiber Optic Line repair and a traffic signal conduit Toll Brothers Arlington Heights, IL $222,892.00 Reimbursement for Toll Brothers Rail Bridge Asphalt Equipment & Supply Arlington Heights, IL $12,735.40 Labor & equipment parts to repair salt conveyor. VOLUME LXXIII FEBRUARY 13, 2008 91 Elgin Police Department Elgin, IL $17,005.97 Salary and Overtime Reimbursement from October 2007 through December 2007 for one employee Hoffman Estates Police Department Hoffman Estates, IL $49,098.74 Salary and Overtime Reimbursement from July 2007 through December 2007 for one employee Shales McNutt Elgin, IL $43,112.70 Professional services, materials, and labor for Eagle Road Bridge work CONSENT AGENDA By unanimous consent, Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt Resolution Nos. 08-14 through 08-32 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. RESOLUTION 08-14 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH THE RENZ ADDICTION COUNSELING CENTER Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-14 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH THE RENZ ADDICTION COUNSELING CENTER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with the Renz Addiction Counseling Center for a community based gambling addiction treatment and prevention program, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor FEBRUARY 13, 2008 VOLUME LXXIII 92 Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-15 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH HAMILTON WINGS FOR ART-IMMERSION AND ENRICHMENT ACTIVITIES FOR AT-RISK YOUTH Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-15 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH HAMILTON WINGS FOR ART-IMMERSION AND ENRICHMENT ACTIVITIES FOR AT-RISK YOUTH BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with Hamilton Wings for art-immersion and enrichment activities for at-risk youth, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk VOLUME LXXIII FEBRUARY 13, 2008 93 RESOLUTION 08-16 ADOPTED AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY (PACE) FOR ROUTE 554 Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-16 RESOLUTION AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY (PACE) FOR ROUTE 554 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, be and is hereby authorized and directed to execute a Service Agreement on behalf of the City of Elgin with the Suburban Bus Division of the Regional Transportation Authority (Pace) for Route 554, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-17 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH NICOMM WIRELESS COMMUNICATIONS, L.L.C. FOR THE PURCHASE OF ALERTING SYSTEM EQUIPMENT FOR FIRE STATION 7 Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. FEBRUARY 13, 2008 VOLUME LXXIII 94 Resolution No. 08-17 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH NICOMM WIRELESS COMMUNICATIONS, L.L.C. FOR THE PURCHASE OF ALERTING SYSTEM EQUIPMENT FOR FIRE STATION 7 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED that Olufemi Folarin, City Manager, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Nicomm Wireless Communications, L.L.C., for the purchase of alerting system equipment for Fire Station 7, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-18 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH MOTOROLA, INC. FOR COMPUTER AIDED DISPATCH SYSTEM Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-18 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH MOTOROLA, INC. FOR COMPUTER AIDED DISPATCH SYSTEM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, City Manager, be and is hereby authorized and directed to execute an VOLUME LXXIII FEBRUARY 13, 2008 95 agreement on behalf of the City of Elgin with Motorola, Inc. for renewal of maintenance agreement for the Computer Aided Dispatch System, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-19 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH CHARLES H. SCHRADER AND ASSOCIATES, INC. FOR GRANT ADMINISTRATION SERVICES Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-19 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH CHARLES H. SCHRADER AND ASSOCIATES, INC. FOR GRANT ADMINISTRATION SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Charles H. Schrader and Associates, Inc. for grant administration services, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor FEBRUARY 13, 2008 VOLUME LXXIII 96 Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-20 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH COMCAST SPOTLIGHT Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-20 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH COMCAST SPOTLIGHT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, City Manager, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Comcast Spotlight for advertising of city facilities and programs, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk VOLUME LXXIII FEBRUARY 13, 2008 97 RESOLUTION 08-21 ADOPTED AUTHORIZING THE PAYMENT OF THE CITY OF ELGIN LOCAL SHARE FOR THE DRAFT TYLER CREEK WATERSHED PLAN Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-21 RESOLUTION AUTHORIZING THE PAYMENT OF THE CITY OF ELGIN LOCAL SHARE FOR THE DRAFT TYLER CREEK WATERSHED PLAN BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, hereby authorizes the payment in the amount of $25,000 to the Conservation Foundation for the City’s local cost share to prepare the draft Tyler Creek Watershed Plan. s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-22 ADOPTED RELEASING CERTAIN EXECUTIVE SESSION MINUTES OF THE CITY COUNCIL OF THE CITY OF ELGIN Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-22 RESOLUTION RELEASING CERTAIN EXECUTIVE SESSION MINUTES OF THE CITY COUNCIL OF THE CITY OF ELGIN WHEREAS, the City Council of the City of Elgin has met from time to time in executive session for purposes authorized by the Illinois Open Meetings Act; and FEBRUARY 13, 2008 VOLUME LXXIII 98 WHEREAS, as required by the Act, the City Clerk has kept written minutes of all such executive sessions; and WHEREAS, pursuant to the requirements of the Illinois Open Meetings Act, the City Council has met in closed session to review all closed session minutes; and WHEREAS, they have determined that a need for confidentiality still exists as to a portion of the executive session minutes from the meetings set forth on the exhibit referred to herein; and WHEREAS, they have further determined that the remaining portion of the meetings listed no longer require confidential treatment and should be made available for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. The executive session minutes for the period from June 27, 2007 through December 19, 2007 are hereby approved. Section 2. The executive session minutes or the portions thereof set forth on the attached Exhibit A no longer require confidential treatment and are hereby made available for public inspection. The City Clerk is hereby authorized and directed to make said minutes or the portions thereof available for inspection and copying as public records. Section 3. The need for confidentiality still exists as to all or parts of those minutes set forth in Exhibit B. Section 4. This resolution shall be in full force and effect from and after its passage. s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk VOLUME LXXIII FEBRUARY 13, 2008 99 RESOLUTION 08-23 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH ROBERT H. ANDERSON AND ASSOCIATES, INC. FOR THE WING STREET/ILLINOIS 31 INTERSECTION PROJECT Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-23 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH ROBERT H. ANDERSON AND ASSOCIATES, INC. FOR THE WING STREET/ILLINOIS 31 INTERSECTION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Robert H. Anderson and Associates, Inc. for construction engineering services for the Wing Street/Illinois 31 Intersection Project, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-24 ADOPTED AUTHORIZING EXECUTION OF A LOCAL AGENCY AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR FEDERAL PARTICIPATION IN CONSTRUCTION OF THE WING AND STATE INTERSECTION PROJECT Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. FEBRUARY 13, 2008 VOLUME LXXIII 100 Resolution No. 08-24 RESOLUTION AUTHORIZING EXECUTION OF A LOCAL AGENCY AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR FEDERAL PARTICIPATION IN CONSTRUCTION OF THE WING AND STATE INTERSECTION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, City Manager, be and is hereby authorized and directed to execute a local agency agreement on behalf of the City of Elgin with the Illinois Department of Transportation for federal participation in construction of the Wing and State Intersection Project, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-25 ADOPTED AUTHORIZING EXECUTION OF A PUBLIC ROAD AT-GRADE CROSSING AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY FOR THE WING AND STATE INTERSECTION PROJECT Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-25 RESOLUTION AUTHORIZING EXECUTION OF A PUBLIC ROAD AT-GRADE CROSSING AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY (Wing and State Intersection Project) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a public road at-grade crossing agreement on behalf of the City of Elgin with Union Pacific Railroad Company for the Wing and State Intersection Project, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor VOLUME LXXIII FEBRUARY 13, 2008 101 Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-26 ADOPTED ACCEPTING A TEMPORARY LIFT STATION AND FORCE MAIN SYSTEM ON THE FOY PROPERTY, KNOWN AS THE NESLER ROAD LIFT STATION Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-26 RESOLUTION ACCEPTING A TEMPORARY LIFT STATION AND FORCE MAIN SYSTEM ON THE FOY PROPERTY, KNOWN AS THE NESLER ROAD LIFT STATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin hereby accepts a temporary lift station and force main system for ownership and maintenance on the Foy Property, known as the Nesler Road Lift Station. s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk FEBRUARY 13, 2008 VOLUME LXXIII 102 RESOLUTION 08-27 ADOPTED ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE PUBLIC IMPROVEMENTS IN COPPER SPRINGS SUBDIVISION Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-27 RESOLUTION ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE PUBLIC IMPROVEMENTS IN COPPER SPRINGS SUBDIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin hereby accepts for ownership and maintenance the underground/surface improvements, which include water main, storm sewer, sanitary sewer, streets, bike-path, sidewalks, and street lights within the public right of way in Copper Springs Subdivision. s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-28 ADOPTED AUTHORIZING EXECUTION AND ACCEPTANCE OF A GRANT OF EASEMENT FOR SANITARY FORCE MAIN PURPOSES FROM TOLL BROTHERS, INC. (BOWES CREEK COUNTY CLUB SUBDIVISION-PHASE II) Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. VOLUME LXXIII FEBRUARY 13, 2008 103 Resolution No. 08-28 RESOLUTION AUTHORIZING EXECUTION AND ACCEPTANCE OF A PLAT OF EASEMENT FOR SANITARY FORCE MAIN PURPOSES FROM TOLL BROTHERS, INC. (Bowes Creek Country Club Subdivision-Phase II) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a grant of easement for sanitary force main purposes from Toll Brothers, Inc. for a sanitary force main for the property legally described on Exhibit A in Bowes Creek Country Club Subdivision-Phase II, a copy of which is attached hereto. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to cause the plat of easement to be recorded in the office of the Recorder of Deeds of Kane County, Illinois. s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-29 ADOPTED APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH SCHAEFGES BROTHERS, INC. FOR FESTIVAL PARK PHASE II PROJECT Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. FEBRUARY 13, 2008 VOLUME LXXIII 104 Resolution No. 08-29 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH SCHAEFGES BROTHERS, INC. FOR FESTIVAL PARK PHASE II PROJECT WHEREAS, the City of Elgin has heretofore entered into a contract with Schaefges Brothers, Inc. for Festival Park Phase II Project; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-30 ADOPTED AUTHORIZING EXECUTION OF A REAL ESTATE SALES CONTRACT (58 S. STATE STREET) Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-30 RESOLUTION AUTHORIZING EXECUTION OF A REAL ESTATE SALES CONTRACT (58 S. State Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE C ITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and VOLUME LXXIII FEBRUARY 13, 2008 105 directed to execute a Real Estate Sales Contract on behalf of the City of Elgin with Helena Kraus, for the purchase of property commonly known as 58 S. State Street, Elgin, for $225,000, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-31 ADOPTED AUTHORIZING EXECUTION OF A DEVELOPMENT AGREEMENT WITH HILLTOP REALTY FOR DEVELOPMENT OF 1000 N. PRESTON AVENUE Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-31 RESOLUTION AUTHORIZING EXECUTION OF A DEVELOPMENT AGREEMENT WITH HILLTOP REALTY, INC. FOR DEVELOPMENT OF 1000 N. PRESTON AVENUE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and directed to execute a Development Agreement on behalf of the City of Elgin with Hilltop Realty, Inc., for development of 1000 N. Preston Avenue, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor FEBRUARY 13, 2008 VOLUME LXXIII 106 Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk RESOLUTION 08-32 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH HITCHCOCK DESIGN GROUP FOR THE VETERANS MEMORIAL PROJECT Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Resolution No. 08-32 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH HITCHCOCK DESIGN GROUP FOR THE VETERANS MEMORIAL PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Hitchcock Design Group for the Veterans Memorial Project, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. VOLUME LXXIII FEBRUARY 13, 2008 107 State Use Tax Report for October 2007 Centre Advisory Board Meeting Minutes for November 8, 2007 Emergency Telephone System Board Minutes for December 20, 2007 Fire & Police Commissioners Board Minutes for February 8, 2007 and February 15, 2007 Heritage Commission Minutes for November 26, 2007 and December 4, 2007 Image Advisory Commission Minutes for July 23, 2007, October 1, 2007, October 29, 2007, and November 26, 2007 Liquor Control Commission Minutes for February 7, 2007, April 10, 2007, and May 2, 2007 Planning and Development Commission Minutes for October 15, 2007, November 5, 2007, and November 19, 2007 Veterans Memorial Park Committee Minutes for December 19, 2007 Zoning and Subdivision Hearing Board Minutes for October 17, 2007 Committee of the Whole Minutes for January 9, 2008 City Council Minutes for January 9, 2008 ANNOUNCEMENTS Mayor Schock made announcements regarding forthcoming meetings. ADJOURNMENT Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. The meeting adjourned at 7:30 p.m. s/Diane Robertson February 27, 2008 Diane Robertson, City Clerk Date Approved