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Home My WebLink About11-84 Resolution No. 11-84 RESOLUTION APPROVING CHANGE ORDER NO. 1 AND FINAL FOR THE CONTRACT WITH SKIRMONT MECHANICAL CONTRACTORS, INC. FOR SEWER REPLACEMENT IN FIRE STATIONS 3 AND 5 WHEREAS, the City of Elgin has heretofore entered into a contract with Skirmont Mechanical Contractors, Inc. for sewer replacement in fire stations 3 and 5; and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1 and Final, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that Sean R. Stegall, City Manager,be and is hereby authorized and directed to execute Change Order No. 1 and Final,a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: May 11, 2011 Adopted: May 11, 2011 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Jennifer Quinton Jennifer Quinton, Acting City Clerk City of Elgin Change Order ELGIN, ILLINOIS PROJECT 177123 CHANGE ORDER No. 1 AND FINAL CONTRACT: Sewer Replacement in Fire Stations 3 and 5 (Bid No. 10-064) SCOPE: During the cutting of the concrete to replace the sewer line in the fire stations several electrical conduits were cut. Because the location of the conduits was not shown on the drawings there was no way to anticipate the number of conduits that would be involved and because the conduits were embed- ded in the concrete there was no way to remove the concrete without cutting the conduits. After the con- crete was removed the conduits had to be repaired. This change order is for the conduit repairs. REASONS FOR CHANGE: This Change Order No. 1 and Final is in the best interests of the City and is authorized by law. The necessity for the changes was unforeseen at the time of the original agreement, and the changes contemplated hereby are germane to the original agree- ment. SUMMARY OF CHANGES IN CONTRACT AMOUNT: ORIGINAL CONTRACT AMOUNT: $71,054.00 CHANGE ORDER No. 1 and Final Conduit Repairs at Fire Sta. 3 $8,353.32 Conduit Repairs at Fire Sta. 5 $7408.29 TOTAL FOR CHANGE ORDER NO. 1 and Final: ADD $15,761.61 TOTAL OF PREVIOUS CHANGE ORDERS: $0 TOTAL REVISED CONTRACT AMOUNT: $86,815.61 The original amount of the contract with Skirmont Mechanical Contractors, Inc. is $71,054.00. Change Order No. 1 and Final, will increase the original contract amount by a total of$15,761.61, that sum representing twenty two percent (22%) of the original contract amount. The new contract amount, inclu- sive of all change orders is $86,815.61. OTHER CONTRACT PROVISIONS: All other contract provisions remain the same. , .ar CHANGE ORDER No. 1 AND FINAL [INSERT DATE FROM COW MEMO] Agreed to this 27th day of April, 2011. Recommended by: BUILDING MAINTENANCE DEPARTMENT By: Rich Hoke Title: Building Maintenance Superintendent Date: Signature: Accepted by: Skirmont Mechanical Contractors, Inc. Party of the Second Part (Contractor) By: John Skirmont Title: PresideJnt Date: Signature.:.. t App ed by: CITY OF ELGIN Party of the First Part(Owner) By: Sean Stegall Title: Cijy Manager Date: May 11, 2011 Signature: FALegal Dept\forms\Change Order Form.doc ELGIN THE CITY IN THE SUBURBS AGENDA ITEM: C MEETING DATE: April 27, 2011 ITEM: Change Order No. 1 and Final to Bid 10-064 with Skirmont Mechanical for Fire Station Sewer Replacement ($15,762) OBJECTIVE: Repairing the sewer lines in Fire Stations 3 and 5 to keep those facilities operational and functioning RECOMMENDATION: Approve the change order to the contract with Skirmont Mechanical for the fire station sewer replacement in the amount of$15,762 BACKGROUND The sanitary sewer lines within fire stations 3 (Royal Blvd.) and 5 (Villa St.) have settled since the buildings were built in 1991 leaving low spots which trap water. The cast iron piping has also been affected by chemical reactions with the sewer gases causing large pieces of the cast iron to flake off and restrict flow in the pipes. This combination has regularly caused plugged sewers within the stations and the need for regular sewer cleaning. The city council awarded a contract to Skirmont Mechanical Contractors, Inc. at the January 26, 2011 meeting to replace the sewer lines at both stations. During the replacement of the sewer lines, several conduits located in the concrete floor were cut. The building drawings did not show these conduits so there was no way to anticipate their location and since they were embedded in the concrete they had to be cut to remove the concrete.This Change Order No. 1 and final is for the repair of the conduits to restore electric to the fire station. OPERATIONAL ANALYSIS Due to the age and general condition of the sewer lines, the best option was to cut the concrete floor within the station and remove the deteriorating cast iron piping. The line was replaced with new PVC pipe with the proper pitch. This replacement should eliminate the continuous sewer problems relating to these stations thus eliminating the inconvenience and the labor involved in keeping the old sewer line flowing. INTERESTED PERSONS CONTACTED None. FINANCIAL ANALYSIS Total cost of Change Order No. 1 and Final for the sewer replacement contract with Skirmont Mechanical, Inc. is $15,761.61. The original contract cost was $71,054. The total cost of the contract including the change order will be $86,815.61. The final cost is less than the $100,000 that was originally budgeted for this project. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT AMOUNT AMOUNT #(S) BUDGETED AVAILABLE Riverboat 276-0000-791.93-36 177123 $86,816 $15,762 LEGAL IMPACT None. ALTERNATIVES The city council may choose to not approve Change Order No. and Final with Skirmont Mechanicals for the Fire Station Sewer Replacement. If this work has not be conducted, the fire station could have been left without any power. NEXT STEPS Execute the change order. JM. Originator: Rich Hoke, Building Maintenance Superintendent Final Review: Colleen Lavery, Chief Financial Officer Richard G. Kozal, Assistant City Manager/Chief Operating Officer William A. Cogley, Corporation Counsel/Chief Development Officer Approved: Sean R. Stegall, City Manager ATTACHMENTS A: Change Order No. 1 and Final Ilk City of Elgin Chance Order k L ELGIN ILLINOIS PROJECT 177123 CHANGE ORDER No. 1 AND FINAL CONTRACT: Sewer Replacement in Fire Stations 3 and 5 (Bid No. 10-064) SCOPE: During the cutting of the concrete to replace the sewer line in the fire stations several electrical conduits were cut. Because the location of the conduits was not shown on the drawings there was no way to anticipate the number of conduits that would be involved and because the conduits were embedded in the concrete there was no way to remove the concrete without cutting the conduits. After the concrete was removed the conduits had to be repaired. This change order is for the conduit repairs. REASONS FOR CHANGE: This Change Order No. 1 and Final is in the best interests of the City and is authorized by law. The necessity for the changes was unforeseen at the time of the original agreement, and the changes contemplated hereby are germane to the original agreement. SUMMARY OF CHANGES IN CONTRACT AMOUNT: ORIGINAL CONTRACT AMOUNT: $71,054.00 CHANGE ORDER No. 1 and Final Conduit Repairs at Fire Sta. 3 $8,353.32 Conduit Repairs at Fire Sta. 5 $7,408.29 TOTAL FOR CHANGE ORDER NO. 1 and Final: ADD $15,761.61 TOTAL OF PREVIOUS CHANGE ORDERS: $0 TOTAL REVISED CONTRACT AMOUNT: $86,815.61 The original amount of the contract with Skirmont Mechanical Contractors, Inc. is $71,054.00. Change Order No. 1 and Final,will increase the original contract amount by a total of$15,761.61,that sum representing twenty two percent(22%) of the original contract amount. The new contract amount, inclusive of all change orders is $86,815.61. OTHER CONTRACT PROVISIONS: All other contract provisions remain the same. CHANGE ORDER No. 1 AND FINAL [INSERT DATE FROM COW MEMO] Agreed to this 27th day of April, 2011. Recommended by: BUILDING MAINTENANCE DEPARTMENT By: Rich Hoke Title: Building Maintenance Superintendent Date: Signature: Accepted by: Skirmont Mechanical Contractors,Inc. Party of the Second Part(Contractor) By: John Skirmont Title: President Date: Signature: Approved by: CITY OF ELGIN Parry of the First Part(Owner) By: Sean Stegall Title: Cily Manager Date: Signature: FALegal Dept\forms\Change Order Form.doc . . ' - -- ---- ------ ----------- ----_____-___------ ELGIN THE coY IN THE SoeueBsr K� AGENDA ITEM: MEETING DATE: April 27, 2011 ITEM: ' Amendment Agreement No. 1xvith Christopher B. Burke Engineering, on the North and Porter Street Rehabilitation and Water Main Project /$170,533\ ' ' Improve water main, sanitary, storm and pavement infrastruc re within an area around North and Porter Streets Amend the current professional services agreement h Christopher B. Burke Engineering, Ltd. to add construction services fees of$170,532 BACKGROUND When the city plans for infrastructure i rovement projects, it seeks proposals from qualified engineering firms for both (1) the engi eering or "designing" of the infrastructure project, and (2) the construction-related oversi t the engineering firm will provide once work on the project begins. Once a qualified e ineering firm is identified, the city contracts with that firm solely for that infrastructure p ject's engineering design services. Without a completed engineering design, the city c not reasonably anticipate the full scope of the construction costs for an infrastructure pr ect. After the engineering design is complete and the full scope of the infrastructure projec costs are known, the cost for the engineering firm's construction oversight services is ne tiated by the city and then added as an amendment to the engineering design servi e contract. This amendment occurs when the construction bids for the infrastructure project e being considered by the city. Engineering desig services proposals were solicited by the city for 2010 street rehabilitation program. The o ginal engineering design services agreement with Christopher B. Burke Engineering, Lt . (Burke) for the 2011 Neighborhood Street Rehabilitation Project for North and Porter Stree in the amount of $168,000 was authorized by the city council on October 13, f4 ELGIN THE CITY IN THE SUBURBS" DATE: May 16, 2011 TO: Rich Hoke, Building Maintenance Superintendent FROM: Jennifer Quinton, Deputy City Clerk SUBJECT: Resolution No. 11-84, Adopted at the May 11, 2011, Council Meeting Enclosed you will find the agreement listed below. Please distribute this agreement to the other party and keep a copy for your records if you wish. If you have any questions please feel free to contact our office 847-931-5660 and we will do our best to assist you. Thank you. • Change Order No. 1 and Final for the Contract with Skirmont Mechanical Contractors, Inc. for Sewer Replacement in Fire Stations 3 and 5