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Home My WebLink About11-73 Resolution No. 11-73 RESOLUTION APPROVING THE GRANT RECIPIENT ELIGIBILITY LIST UNDER THE HISTORIC ARCHITECTURAL REHABILITATION GRANT PROGRAM WHEREAS,the Historic Architectural Rehabilitation Grant Program has been established to provide financial assistance and incentives for property owners in Elgin's historic districts and individual landmarks in the restoration of their properties; and WHEREAS, in 2011 applications have been made for 9 projects under the Historic Architectural Rehabilitation Grant Program; and WHEREAS,said applications have been submitted to the Elgin Heritage Commission which conducted a review and scored applications based upon objective criteria and forwarded an eligibility list to the City Council which has reviewed and approved the list. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that the sum of$100,000 is allocated for the following projects approved under the grant recipient eligibility list: Owner Address Grant(75/25) William Decker 530 S. Liberty $ 20,000 Jose Moreno 432 S. Liberty 10,050 Dann and Nancy Farquhar 806 W. Highland 8,963 Leola Ellsworth 1020 N. Spring 4,868 Grace Gordon 205 N. Gifford 11,081 Adella Bedwell 706 Douglas 16,810 John Winkle 480 Arlington 10,466 Krissy Palermo 320 N. Spring 17,762 BE IT FURTHER RESOLVED that the projects shall be in conformance with all applicable codes and ordinances. s/David J. Kaptain David J. Kaptain, Mayor Presented: April 27, 2011 Adopted: April 27, 2011 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk s�? ELGIN THE CITY IN THE SUBURBS' AGENDA ITEM: F MEETING DATE: April 13, 2011 ITEM: Ordinance to Approve the List of Selected Recipients to Participate in the 2011 75/25 Historic Architectural Rehabilitation Grant Program ($100,000) OBJECTIVE: Award a grant to owners of historic landmark properties or those located within the city's his- toric districts for exterior rehabilitation and restoration work to their properties RECOMMENDATION: Approve the participation of eight recipients in the 201175/25 Historic Architectural Rehabilita- tion Grant Program in the amount of$100,000 BACKGROUND In 1995, the city established the Historic Architectural Rehabilitation Grant Program to provide incentives to owners of residential property to offset the costs of exterior rehabilitation work. Eligible properties either are in a locally designated historic district or designated as an individ- ual landmark. The 75/25 program covers 75 percent of the costs of exterior work up to$20,000. The program is now in its fourteenth year, during which time the city has allocated almost $1,200,000 to 126 properties, resulting in a total investment of over$2,100,000 toward exterior rehabilitation costs. OPERATIONAL ANALYSIS Eligible properties must be residential or at least contain a primary residence of the property, if used for more than one land use. The city cannot award more than two grants at a property within a five-year period. However, any one individual may have an unlimited number of prop- erties participating within the program in any given year. Members of the Elgin Heritage Com- mission or the Design Review Subcommittee may apply for the grant if they meet all the eligibil- ity requirements. However, they cannot participate in the selection of grant recipients in that given year. Nine applications were received by homeowners requesting funds from the 2011 program. The geographic distribution of properties for which an application was submitted is: one within the Elgin Historic District, three within the Spring/Douglas Historic District, four within the Elgin Na- tional Watch Historic District and one individual landmark. No applications were submitted for properties within the DC Cook/Lovell Historic District. Of the nine applications received, eight applications met the minimum threshold required to be considered for a grant. All eight eligible applications will be funded with the 2011 allocation of$100,000. The projects recommended by the Elgin Heritage Commission's Grant Review Subcommittee for funding by the grant program are listed in the table below. 75/25 HISTORIC ARCHITECTURAL REHABILITATION GRANT APPLICANTS Applicants that qualified Owner Address Total Points Lowest Bid Grant Amount 1 William Decker 530 S Liberty 100 $ 29,992.00 $ 20,000.00 2 Jose Moreno 432 S Liberty 81.83 $ 13,400.00 $ 10,050.00 3 Dann & Nancy Farquhar 806 W Highland 80.58 $ 11,950.00 $ 8,963.00 4 Leola Ellsworth 1020 N Spring 67.05 $ 6,490.00 $ 4,868.00 5 Grace Gordon 205 N Gifford 65.88 $ 14,775.00 $ 11,081.00 6 Adella Bedwell 706 Douglas 49.11 _ $ 22,413.00 $ 16,810.00 7 John Winkle 480 Arlington 48.94 $ 13,955.00 $ 10,466.00 8 Krissy Palermo 320 N Spring 44.66 $ 25,800.00 $ 17,762.00 $ 138,775.00 $ 100,000.00 Applicant:that did not qualif 9 Ismael Espinosa 411 Arlington 39.22 $16,055.00 $12,041.00 Applicants must receive a minimum score of 40 points (the minimum threshold) out of a possi- ble 100 to qualify for the program. The following criteria were used to evaluate and score the fourteen applications that were submitted for the 2011 funding cycle. The maximum allowable points for a specific criterion are indicated in parenthesis as follows: 1. Current historic significance of the structure (maximum of 15 points). This category is based on existing professional surveys of the historic districts. Note: An additional 10 points are granted to a property if its significance rating has the potential to change from non-contributing to contributing, or contributing to significant after the grant project is completed. 2. Proposed work to the structure (maximum of 50 points). Reconstruction of missing structures and multiple restoration work on primary facades scores higher (50 points) than continuing maintenance (10 points). 3. Evaluation of relative visual public benefit or impact to the streetscape (maximum of 30 points). Issues such as visibility and location within the neighborhood and antic- ipated change in appearance after completion of work are considered. This criterion is evaluated solely by the Elgin Heritage Commission's Grant Review Subcommittee. 4. Income Level — Moderate income owners score lower than low-income owners (maximum of 20 points). Before final disbursement of funds, recipients are required to sign an agreement with the city and complete all work. Additionally, the properties must be brought into exterior code com- pliance to fulfill the requirements of the program. If any of the grant recipients are unable to fulfill the requirements of the program, the next eligible applicant on the recommended list will be awarded a grant. INTERESTED PERSONS CONTACTED Applications were made available to owners of property within the historic district and individ- ual landmarks during the first week of November 2010. An email notification was sent out to the representatives of each of the neighborhood groups that contain historic districts within their boundaries. A press release was sent out in January that announced the availability of all residential grant programs including the 75/25 Historic Architectural Rehabilitation Grant Pro- gram. On March 22, 2011, the Elgin Heritage Commission's Grant Review Subcommittee convened to consider and score all applications received. The subcommittee consisted of nine members from the Elgin Heritage Commission and the Design Review Subcommittee. FINANCIAL ANALYSIS Historic Architectural Rehabilitation Grants require a 75/25 match of in-kind time, materials and/or funding. The city's grant investments are a private/public partnership that result in im- provements to city neighborhoods which might not otherwise be completed due to the finan- cial burden placed on the homeowner. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT BUDGETED AVAILABLE Riverboat 275-0000-791.78-99 079950 $100,000 $100,000 LEGAL IMPACT Each grant recipient will be required to sign a legal agreement before work can begin. ALTERNATIVES The city council may choose to select alternative grant recipients. NEXT STEPS 1. All grant recipients will be notified of the final list of selected recipients by staff via mail 2. Each recipient selected to participate in the program must sign an agreement before work can begin 3. An initial inspection of the exterior of the property will be completed to identify any code violations that will need to be rectified prior to final disbursement of the grants 4. Review and approval of the Certificate of Appropriateness and building permits will be conducted by staff and/or the Elgin Heritage Commission's Design Review Subcommit- tee before work begins 5. Staff will require grant recipients to submit quarterly progress reports and will also con- duct site visits during construction 6. Grant recipients have eighteen months from the date of signing the agreements to complete their projects Originators: Jennifer Fritz-Williams, Historic Preservation Planner Sarosh Saher, Senior Planner Marc Mylott, Community Development Director Final Review: Colleen Lavery, Chief Financial Officer William A. Cogley, Corporation Counsel/Chief Development Officer Approved: Sean R. Stegall, City Manager 4 ATTACHMENTS A. 75/25 Historic Architectural Rehabilitation Grant Program Guidelines B. Instructions to Grant Review Subcommittee Members C. Sample Score Sheet (Note: the final scores of the Commission are contained in the table within this memo)