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HomeMy WebLinkAbout11-50 Resolution No. 11-50 RESOLUTION APPROVING THE GRANT RECIPIENT ELIGIBILITY LIST UNDER THE HISTORIC ARCHITECTURAL REHABILITATION GRANT PROGRAM WHEREAS,the Historic Architectural Rehabilitation Grant Program has been established to provide financial assistance and incentives for property owners in Elgin's historic districts and individual landmarks in the restoration of their properties; and WHEREAS, in 2011 applications have been made for 13 projects under the Historic Architectural Rehabilitation Grant Program; and WHEREAS,said applications have been submitted to the Elgin Heritage Commission which conducted a review and scored applications based upon objective criteria and forwarded an eligibility list to the City Council which has reviewed and approved the list. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that the sum of$100,000 is allocated for the following projects approved under the grant recipient eligibility list: Owner Address Grant(50150) Tom and Donna Leetz 364 Division Street $ 20,000 Carl Brahms and Nicole Tuhy-Brahms 730 Douglas Avenue $ 20,000 Keith Flaningam 248 Michigan Street $ 19,750 Dan and Pat Miller 165 S. Gifford Street $ 14,160 Keith Flaningam 279 Villa Street $ 20,000 Robert Conforti 217 Michigan Avenue $ 6,090 BE IT FURTHER RESOLVED that the projects shall be in conformance with all applicable codes and ordinances. s/Ed Schock Ed Schock, Mayor Presented: March 23, 2011 Adopted: March 23, 2011 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk r<EPORT TO MAYOR &MEMBERS OF CITY COUNCIL ELGIN THE CITY IN THE SUBURBS AGENDA ITEM: MEETING DATE: March 9, 2011 ITEM: Ordinance to Approve the List of Selected Recipients to Participate in the 201150/50 Historic Architectural Rehabilitation Grant Program ($100,000) OBJECTIVE: Award a grant to owners of historic landmark properties or those located within the city's his- toric districts for exterior rehabilitation and restoration work to their properties. RECOMMENDATION: Approve the participation of six recipients in the 2011 50/50 Historic Architectural Rehabilita- tion Grant Program in the amount of$100,000. BACKGROUND In 1995, the city of Elgin established the Historic Architectural Rehabilitation Grant Program to provide incentives to owners of residential property to offset the costs of exterior rehabilitation work. Eligible properties either are in a locally designated historic district or designated as an individual landmark. The 50/50 program covers half the costs of exterior work up to $20,000. The program is now in its sixteenth year, during which time the city has allocated almost $1,700,000 to 158 properties, resulting in a total investment of almost $3,925,000 toward exte- rior rehabilitation costs. OPERATIONAL ANALYSIS Eligible properties must be residential or at least contain a primary residence of the property, if used for more than one land use. The city cannot award more than two grants at a property within a five-year period. However, any one individual may have an unlimited number of prop- erties participating within the program in any given year. Members of the Elgin Heritage Com- mission or the Design Review Subcommittee may apply for the grant if they meet all the eligibil- ity requirements. However, they cannot participate in the selection of grant recipients in that given year. Thirteen applications were received by homeowners requesting funds from the 2011 program. The geographic distribution of properties for which an application was submitted is: four within the Elgin Historic District, four within the Spring/Douglas Historic District, and five within the Elgin National Watch Historic District. No applications were submitted for properties within the DC Cook/Lovell Historic District. Of the thirteen applications received, eleven applications met the minimum threshold required to be considered for a grant. Six projects will be funded with the 2011 allocation of$100,000. To fund all eleven eligible applications, the city would have to increase the amount allocated to$183,103. The projects recommended by the Elgin Heritage Commission's Grant Review Subcommittee for funding by the grant program are listed in the table below. 50/50 HISTORIC ARCHITECTURAL REHABILITATION GRANT APPLICANTS Total Owner Address Points Lowest Bid Grant Amount 1 Tom&Donna Leetz 364 Division Street 87.1600 $ 45,500.00 $ 20,000.00 2 Carl Brahms&Nicole Tuhy-Brahms 730 Douglas Avenue 84.5000 $ 52,419.00 $ 20,000.00 3 Keith Flaningam 248 Michigan Street 79.3300 $ 39,500.00 $ 19,750.00 4 Dan&Pat Miller 165 S Gifford Street 77.0000 $ 28,320.00 $ 14,160.00 5 Keith Flaningam 279 Villa Street 73.9100 $ 41,500.00 $ 20,000.00 6 Robert Conforti 217 Michigan Street 72.2500 $ 43,000.00 $ 6,090.00 $ 250,239.00 $ 100,000.00 7 Keith Flaningam 254 Michigan Street 71.2500 $ 39,500.00 $ 19,750.00 8 Keith Flaningam 221 Michigan Street 68.5000 $ 39,500.00 $ 19,750.00 9 Joaquin&Rosalia Cornejo 372 N Spring Street 67.7500 $ 23,785.00 $ 11,893.00 10 Larry&Karen Lindsey 16 N Channing Street 66.9100 $ 5,890.00 $ 2,945.00 11 Jackie Settipani&Cindi Inden 34 N Porter Street 43.5000 $ 29,710.00 $ 14,855.00 $ 138,385.00 $ 69,193.00 12 Mark&Andrea Demel 1013 Douglas Avenue 26.0800 $ 50,255.00 $ 20,000.00 13 Mike&Gertie Harris 650 Douglas Avenue 24.5000 $ 15,170.00 $ 7,585.00 $ 65,425.00 $ 27,585.00 Applicants must receive a minimum score of 40 points (the minimum threshold) out of a possi- ble 100 to qualify for the program. The following criteria were used to evaluate and score the fourteen applications that were submitted for the 2011 funding cycle. The maximum allowable points for a specific criterion are indicated in parenthesis as follows: 1. Current historic significance of the structure (maximum of 15 points). This category is based on existing professional surveys of the historic districts. Note: An additional 10 points are granted to a property if its significance rating has the potential to change from non-contributing to contributing, or contributing to significant after the grant project is completed. it 1k 2 2. Proposed work to the structure (maximum of 50 points). Reconstruction of missing structures and multiple restoration work on primary facades scores higher (50 points)than continuing maintenance (10 points). 3. Evaluation of relative visual public benefit or impact to the streetscape (maximum of 30 points). Issues such as visibility and location within the neighborhood and antic- ipated change in appearance after completion of work are considered. This criterion is evaluated solely by the Elgin Heritage Commission's Grant Review Subcommittee. 4. Occupancy — 50/50 Program: Owner occupied houses score higher than non-owner occupied rental properties (maximum of 5 points). Before final disbursement of funds, recipients are required to sign an agreement with the city and complete all work. Additionally, the properties must be brought into exterior code com- pliance to fulfill the requirements of the program. If any of the grant recipients are unable to fulfill the requirements of the program, the next eligible applicant on the recommended list will be awarded a grant. INTERESTED PERSONS CONTACTED Applications were made available to owners of property within the historic district and individ- ual landmarks during the first week of November 2010. An email notification was sent out to the representatives of each of the neighborhood groups that contain historic districts within their boundaries. A press release was sent out in January that announced the availability of all residential grant programs including the 50/50 Historic Architectural Rehabilitation Grant Pro- gram. On February 22, 2011, the Elgin Heritage Commission's Grant Review Subcommittee convened to consider and score all applications received. The subcommittee consisted of six members from the Elgin Heritage Commission and the Design Review Subcommittee. FINANCIAL ANALYSIS Historic Architectural Rehabilitation Grants require a 50-50 match of in-kind time, materials and/or funding. The city's grant investments are a private/public partnership that result in im- provements to city neighborhoods which might not otherwise be completed due to the finan- cial burdensome placed on the homeowner. A�., 3 BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT BUDGETED AVAILABLE Riverboat 275-0000-791.78-99 079940 $100,000 $100,000 LEGAL IMPACT Each grant recipient will be required to sign a legal agreement before work can begin. ALTERNATIVES The city council may choose to select alternative grant recipients. NEXT STEPS 1. All grant recipients will be notified of the final list of selected recipients by staff via mail 2. Each recipient selected to participate in the program must sign an agreement before work can begin 3. An initial inspection of the exterior of the property will be completed to identify any code violations that will need to be rectified prior to final disbursement of the grants 4. Review and approval of the Certificate of Appropriateness and building permits will be conducted by staff and/or the Elgin Heritage Commission's Design Review Subcommit- tee before work begins 5. Staff will require grant recipients to submit quarterly progress reports and will also con- duct site visits during construction 6. Grant recipients have eighteen months from the date of signing the agreements to complete their projects Jib 4 Originators: Jennifer Fritz-Williams, Historic Preservation Planner Sarosh Saher,Senior Planner Marc Mylott, Community Development Director Final Review: Colleen Lavery, Chief Financial Officer William A. Cogley, Corporation Counsel/Chief Development Officer Richard G. Kozal, Assistant City Manager/Chief Operating Officer Approved: ICJ Sean R. Stegall, City MaOdger ATTACHMENTS A. 50/50 Historic Architectural Rehabilitation Grant Program guidelines B. Instructions to Grant Review Subcommittee members C. Sample Score sheet (Note: the final scores of the Commission are contained in the table within this memo) 5 2011 HISTORIC ARCHITECTURAL REHABILITATION GRANT PROGRAM PROCEDURES FOR 50/50,75/25,AND EXTERIOR PAINT PROGRAM This packet contains information to assist in providing the necessary documentation to complete the application for the 2009 Historic Architectural Rehabilitation Grant(s). Any questions should be directed to the Community Development Group at 847-931-5910. A. Eligible Properties B. Application Process C. Review of Applications D. Inspections E. Agreements F. Grant Project Work G. Payment of Grant Fund Important-Information contained in boxes shaded in this color pertain to: 50/50 PROGRAM INFORMATION ONLY Important-I;I f. nn ition contacted n byes shade€1 to this ch orp Jrtain to: 75/25 PRD RAl?JE AN 3 E RIO PAIl T PR( � INFQRMt TI'ON,ONLY Important-All 50/50 grants are considered taxable income and the grant recipient will receive.a 1099 form from the City of Elgin for income tax preparation purposes. A. ELIGIBLE PROPERTIES Properties are eligible to apply for the Historic Architectural Rehabilitation Grant program if they meet the following qualifications: 1. The property must be a residential structure, 50 years or older, located within a historic district designated by City ordinance or a residential structure registered as an Elgin landmark by City ordinance. Residential properties within the following historic districts and landmarks are eligible to apply: Elgin Historic Districts • Elgin Historic District(Gifford Park) • Spring-Douglas Historic District • Elgin National Watch Historic District • D.C. Cook/Lovell St. Historic District Elgin City Landmarks (residential use) • Properties designated by the Elgin City Council I 2. The property must contain no more than four dwelling units. Properties where the proposed work will convert the use to a lawful, conforming status and be made compliant with all applicable codes will also be considered. 3. The property owner must be at least eighteen years of age. Addttioaal eligibility req rements far the 75125 Program and`Eaterior Paint Progx�tm': 1. The property must be owner-occupied atthe time of application. 2. The property owner's.household:must meet the.!enrrent.low and moderate income clines se-f, ' the.f3ntte&90tes De a#xent,4:l ousin .andMrban Develo ment. Fpr household sues,+etwr l.arid 8, the=low to'moderate income guidelines are as follows'(current as of May l;2010):•, Household-Siie a L 2 3 4, 5 6 7 8 Low tn.come 26,300 30,050 33,800 37,550 40,600 43,600 46,600 '49,600 Moderate,Income 42,100 48,100 54,100 60,100 64,950 69,750 74,550 79,350 Nate Tn tinder to be eligible to participate in the 75125-Grant Program,property owner Itot hold infiomes must: fall, at least within.: the mb&rate income level for that pa teulor houlA hold size B. APPLICATION PROCESS Application submission deadline for 50/50 Program - Applications will be scored and ranked according to the criteria for selection process, as set forth by the Elgin Heritage Commission. For a copy of the criteria and scoring system, please call the Department of Planning&Neighborhood Services at(847)931-5910. Deadline: February 4,2011 Application submission deadline for 75/25 Program -Applications will be scored and ranked according to the criteria for selection process, as set forth by the Elgin Heritage Commission. For a copy of the criteria and scoring system, please call the Department of Planning&Neighborhood Services at(847) 931-5910. _ Deadline;March 4,2011. Application.submission deadline for Exterior Paint Program - Applications will be received and scored upon a first come first serve basis beginning.Jamign 3, 2011. The program t will end when the allotted funding has been committed or on October 1, 2011. Deadline:'None. 1. Fill out application form. FORM A 2011 (2 pages). It is recommended that potential applicants contact City Staff to schedule a pre-application meeting at the subject property. 2 While this is not required,the meeting may help provide assistance and answer questions regarding the application form, supporting documentation and type of work proposed. An ad fr�rrn FD $ 4I tl n cd t©:tae€t11ed cmt by applicants for the 75025 'and L+xteor P [t Pro9rnrit to .prcytcie itformaton on �touseho(cl income and owner occupied status. 2. Attach supporting documentation to application form including the following: • Two detailed cost estimates provided by licensed RRP contractors. If you plan to complete the project on your own,please submit a cost estimate for materials proposed to be used. (Note: Funding will be reimbursed only for material costs if you complete the project on your own.) • Drawings with dimensions and specifications for projects involving extensive construction together with material and manufacturers specifications of items to be purchased. Drawings include a Plat of Survey,plans, elevations and construction details. • Certificate of Appropriateness (COA) application completely filled out and signed. • Photographs of the features and/or entire building on the property are optional. The Historic Preservation Coordinator is available to assist with photographs. For the 75725 and Exterior Pari#".Prt►gram;to substantiate that the owner occupies the property,any one of the following must be submitted: ❑ Property Vtrarranty Deed • Most recent r' p� Tax Harm • Land Contract registered with the County For the 75/25 and Ekter or Point.Program,to substantiate the income of the property owner,the most recent of any one of the following must be submitted: • IRS Federal Income Tax Return(IRS°Forim 1040 or 1040A) • Circuit Breaker Fortn.(Property Tax Release) for senior citizens only • Social Security Statement-for-senior citizens`only • Pension Check'-for senior citizens only C. REVIEW OF APPLICATIONS On receipt of the application forms by the submission deadline,the property and proposed work will be evaluated by City staff and the Elgin Heritage Commission's Grant Review Subcommittee. Review will be carried out based on the following criteria for selection: 3 1. Proposed work to structure-the following categories are listed in order of funding priority. • Complete reconstruction of missing features. (Example: Such as front/side porches, parade porches, towers,turrets and carriage houses based on original evidence and designs.) • Removal of multiple non-original inappropriate features and restoring all with original details and materials on significant elevations. (Example: Removal of non-original aluminum/vinyl siding to restore the original underlying wood siding,while restoring any original window openings and ornamental features.) • Removal of individual non-original inappropriate features and restoring to o ori inal detail and material. (Example: Enclosed porch or concrete stoop porch to original materials and level of detail, siding restoration-requires trim detailing, asphalt shingle to cedar or tile roof, installation of half round gutters and round down spouts, installation of wood storm windows and screens or correct period and style design wood storm door.) • Repairing/stabilizing deteriorated existing features and reusing existing architectural elements. (Example: Porch overhaul utilizing new structural lumber and decking but conserving column/posts, spindles/balusters, and brackets,through epoxy consolidates or other methods. Window overhaul using epoxy consolidates or other methods.) • Replacement. Replacing deteriorated materials with new appropriate ro riate materials different than the original. (Example:New wood windows,new door, new Architectural composition asphalt shingles.) • Restoration of original paint schemes. Restoring the paint scheme to a style that is compatible with the Historic Architecture for the period of the house. Note: The following projects are not eligible for funding under the grant program: • Ongoing maintenance items (minor repair, scraping and painting, minor tuckpointing, re-shingling a roof, etc.) • Decks and fences • Landscape and plant material, sidewalks, driveways, retaining walls, and other site features. • The use of substitute material in: - Siding - Aluminum and vinyl extruded or clad windows; storm windows and doors - 3-tab shingle for roofs - Flush mounted, ogee, K-style gutters in aluminum or plastic - Metal panel doors 2. Current historic/architectural significance of the structure-The significance of a property will be scored using professional surveys undertaken in the historic districts. Properties are rated Significant, Contributing, or Non-Contributing. Additional points will 4 be awarded to a structure for work that will elevate the status of that structure from Non- Contributing to Contributing status. 3. Evaluation of relative visual public benefit or impact to the street scape-Issues such as visibility and location within the neighborhood, and anticipated change in appearance after completion of work will be considered. For the 50/50 Program only: Occupancy-Owner occupied homes score higher than rental properties For the 75125 Progrant'oply: Property,owner 00 Lovuer ineom applcants will score higher than moderate income , applicants. On completion of the review of applications,a list of eligible recipients ranked in order of points scored,will be transmitted to the Elgin City Council for final approval. D. INSPECTIONS One of the requirements of the grant program is that properties participating in n the grant program be fully compliant on the exterior of the property with all applicable codes prior to final payment. To facilitate the awareness of any code violations on properties, inspections by the Department of Code Administration and Development Services will be carried out as outlined below. 1. Initial code inspection: After approval of selected grant projects by the City Council, property owners will be contacted to determine if they wish to proceed with the grant project. An initial code inspection of the exterior of each selected property will be carried out by an inspector of the Department of Code Administration and Development Services to determine existing code violations. This inspection will be carried out in addition to the evaluation of the proposed work and be conducted prior to undertaking the Grant Agreement. 2. The property owner will be notified of outstanding code violations on the property. The violations will generally need to be corrected within the time allocated by the Department of Code Administration and Development Services. If an extension is required,please contact the Code Enforcement Officer that conducted the inspection. Properties with major rehabilitations may be eligible to participate in the program if they enter into a Long Term Rehabilitation (LTR)Agreement with the City pursuant to Section 2.65.030 of the Elgin Municipal Code to allow for time in addition to that allocated for completion of the grant project. The tern for any LTR Agreement will be determined by the Department of Code Administration and Development Services or designee and will not exceed fifty-four months from the execution of the LTR Agreement. 3. After completion of the project a follow-up code inspection will be carried out on the property prior to disbursing the funds to ensure that violations are corrected. 5 In the event the grant work is completed,but other code violations exist which were not identified during the first inspection, additional time will be provided. The time for compliance will be determined by the Department of Code Administration, or designee,not to exceed a maximum of 90 days. Note: If a project is not completed in the stipulated amount of time or withdrawn by the applicant,all the code violations on the exterior of the property determined at the initial code inspection and/or any subsequent inspection will need to be corrected.The time limit allowed for compliance with the property maintenance codes will be determined by the Code Enforcement Officer. E. AGREEMENTS 1. Grant Agreement: The selected participants of the grant program will need to undertake a Grant Agreement with the City of Elgin to complete the proposed grant project. Grant Agreements must be signed and returned within 30 days,or it will constitute a forfeiture of the grant awarded, and funds will be transferred to the next project on the waiting list. 2. Term of Grant Agreement: Property owners participating in the grant program have 18 months from the time of signing the agreement to complete the grant project. 3. Long Tenn Rehabilitation (LTR) Agreement: If the project is a major rehabilitation, a Long Term Rehabilitation Agreement may be undertaken between the participating property owner and the City of Elgin. An inventory of the current code violations on the exterior to be corrected together with the terms and conditions of the LTR will be made a part of the Grant Agreement. The time for the LTR Agreement as determined will in no case exceed 54 months. F. GRANT PROJECT WORK 1. Beginning the project: Grant project work as reviewed by the Elgin Heritage Commission and approved by the City Council may commence after the Grant Agreement has been signed, a Certificate of Appropriateness (COA)and necessary Building Permits issued. 2. All grant project work carried out to the exterior of the structures on the property must conform to the Elgin Design Guideline Manual and be approved through a COA. 3. Upon receipt of the signed Grant Agreement, applicants will have 180 days to receive approval for a Certificate of Appropriateness and/or submit a change ig_ n scope request. The modified project will then be reevaluated based upon the established criteria for selection. If the modified project still qualifies for funding under the budget cycle,the grant allocation will then be modified to reflect the modified scope of the project but would not exceed the original allocated amount. If the modified grant project fails to qualify based upon the established criteria for selection,then the grant funds will be forfeited and the next selected recipient will be invited to participate in the program. However, all outstanding code violations will need to be corrected in the time determined by the respective Code Enforcement Officer. rw Please note: If the proposed work requires approval from the Elgin Heritage Commission's Design Review Subcommittee, an application will be presented at the next available 6 meeting. The Design Review Subcommittee meets the 2nd and 4d'Tuesday of each month at 6:00 p.m. in the City Council Chambers. 4. Time period to complete grant project: Grant participants have 18 months to complete all the work as originally approved under the agreement. If the grant work has not been completed within the 18 month time period,the grant funds will be forfeited unless additional time,not to exceed 90 days, is granted by the Community Development Group Director or designee due to unreasonable or unforeseen circumstances. Note: All outstanding code violations will need to be corrected in the time allotted for the completion of the project regardless of whether the project has been completed or withdrawn by the applicant. 5. Progress reports will be mailed out to grant recipients on a quarterly to track the progress of the project and to identify any potential timing problems before they arise. 6. Final evaluation of rg ant project: On completion of the grant project, an evaluation of the work will be carried out by the appropriate City Staff together with any additional code inspections. G. PAYMENT OF GRANT FUNDS 1. Payment of grant funds will only be made once the grant project is completed within the stipulated 18 months and the property is made fully code compliant on the exterior of the property. Payments will only be processed after submission of proper proof of payment to the contractors/vendors,together with statements of completion or waivers of lien. Payment will not exceed the original amount allocated at the time of approval of the project. 2. Retainage: In the event the participant has undertaken an LTR Agreement that exceeds the time limit of 18 months,the City will retain 25 percent of the allocated grant funds until the exterior of the property is brought into compliance with all applicable codes. 3. Partial payments will also be allowed during the course of the grant project if the work activities under the grant program relate to discrete and separate improvements to the property and the applicant's financial ability to participate in the program is dependent upon partial payments throughout the project. The City will retain 25 percent of the allocated grant funds until the grant project is completed and the exterior of the property is brought into compliance with all applicable codes. For more information on the Historic Architectural Rehabilitation Grant Program please contact: Department of Planning&Neighborhood Services Phone#847-931-5910 City of Elgin, 150 Dexter Ct., Elgin, Illinois 60120 7 Historic Architectural Grant Program Required Documentation Please attach the following items to your completed application. 1. Completed Form A for 2011 program. 2. Completed Form B for 2011 program (for 75/25 grant). 3. Proof of ownership of the Subject Property. • Property Warranty Deed, mortgage statement or title insurance document and • Most recent property tax statement 4. Copy of homeowner's insurance statement. 5. Verification of property owner's Social Security number. • Driver's License and • Social Security Card 6. Copy of current rental license (if applicable). 7. C.O.A. application. Must be completed and signed. 8. Signed property maintenance inspection permission form. 9. Copies of at least two bids for all proposed work. 10. Required income documentation (for 75/25 application). ELGIN HISTORIC ARCHITECTURAL REHABILITATION GRANT PROGRAM 50/50,75/25,and Exterior Paint Programs-Year 2011 FORM A 2010 PART 1 Property Address: Applicant Name: SS#: - - Mailing Address: City: State Zip: Daytime Telephone:(____) NOTE.If the applicant is not the owner,he/she must be authorized by the owner to commit to changes proposed on the property. PART 2 Do you live on the property? __yes _no Do you rent or own? rent_own Number of dwelling units on property. �1 2 3 _4 Number of street frontages. _1 —2 _3 (If more than one,please name the Streets that the property fronts onto) Street Names: PART 3 Please describe the work you propose to undertake on the exterior of the property. This should include changes and alterations to the building(s),and must itemize all features to be removed and/or added. Indicate the type of material to be used when replacing features. (Use additional pages if necessary.) PART 4 Are you applying for the 1150/50 Program ❑ *75/25 Program ❑ *Exterior Paint Program (Please check the relevant boxes) For additional information on the programs,consult the Program Procedures. *If applying for the 75/25 or Exterior Paint program,please fill out FORM B and submit with completed FORM A. PART 5 Please provide a brief description of each item of work you are proposing.Next to the description for each item, list the estimated cost for completion provided by each of your two contractors.List the name of the contractor who provided each estimate beneath the cost. If you plan to complete an item of work on your own,please submit a cost estimate for materials to be used. (Note:funding will be reimbursed only for material costs if you complete the project on your own.) Item# Description of Work Cost-Estimate# 1 ($) Cost-Estimate#2($) Contractor Name Contractor Name I, Cost: Cost: Name: Name: 2. Cost: Cost: Name: Name: 3. Cost: Cost: Name: Name: 4. Cost: Cost: Name: Name: 5. Cost: Cost: Name: Name: 6. Cost: Cost: Name: Name: 7. Cost: Cost: Name: Name: 8. Cost: Cost: Name: Name: 9. Cost: Cost: Name: Name: Total Cost of Project* $ *For Staff use only. Total cost will be determined by using the lowest reasonable bid for each item of work.This information will not affect your choice of contractor. Note: Applications will not be considered unless a minimum of two contractors estimates(or one material estimate)are submitted for each item of work. Applicant's Signature: Date: Owner's Signature: Date: PERMISSION TO PERFORM INSPECTION OF PREMISES TO VERITY COMPLIANCE WITH CITY OF ELGIN ORDINANCES Property Address: Section PM-105.3, Section 1.16.010 and Section 6.37.110 of the Elgin Municipal Code authorize City of Elgin code enforcement officers to enter property at reasonable times to inspect the premises for.the enforcement of city ordinances. If entry is refused, the code enforcement officer is .authorized to apply to the court for an administrative search warrant authorizing an inspection of the property. The undersigned owner or occupant of the dwelling referenced above has read and understands the content of this notice and voluntarily consents to an inspection of the premises by the City of Elgin code enforcement officers for the purpose of verifying compliance with the City of Elgin ordinances and also consents to any follow-up inspections that may be conducted by the code enforcement officers to confirrn that any code violations identified during the initial inspection have been corrected. PERMISO PARA RACER INSPECCI6N DE PROPIEDAD PARA VERIFICA.R COMPLACENCIA CON ORDENAZAS DE LA CIUDAD DE ELGIN Secci6n PM-105.3, Secei6n 1.16.010 y Seeei6n 6.37.110 del Elgin Municipal Code autorizan a los oficiales de c6digos de la Ciudad de Elgin entrar a propiedades a horas razonables para inspeccionar el local para hater cumplir las ordenanzas de la Ciudad. Si es negada la entrada, el official de codigos esta autorizado aplicar a la torte para un orden administrativo de juez autorizando inspeccion interior de la vivienda. El dueno u ocupante senalado aqut abajo de.la vivienda referida arriba ha leido y comprende el contenido de esta noticia y voluntariamente da consentimiento a inspection de la propiedad por el oficial(es) de c6digos de la Ciudad de Elgin para el prop6sito de verificar complaeeneia con ordenanzas de la Ciudad de Elgin y cualquier consiguientes inspections que scan conducidas por el oficial(es) de c6digos para confirmar que cualquier violaci6n identificada durante la inspecci6n initial se haya corregido. Owner or Occupant of Dwelling (Dueno u Ocupante de Vivienda) Date: Tenant Name HISTORIC ARCHITECTURAL GRANT PROGRAM Grant Review Instructions A packet has been provided for each grant application to be reviewed. The packets include the following material: ■ An initial staff evaluation sheet ■ A scoring criteria sheet with the staff evaluation included ■ Inventory Form showing property when district was formed ■ Other documentation if provided by the applicant ■ Photo(s)of the property. The initial evaluation sheet includes the preliminary staff score and the high and low qualified bids as determined by staff. The grant amount is based on the low qualified bid. Section 1 of the scoring criteria sheet is compiled by staff from the inventory forms and/or district nomination form. Section 2 of the scoring criteria sheet is determined by staff and the subcommittee members. Each subcommittee member should review the information provided and determine a score for "Proposed Work to the Structure."You may issue partial points in more then one category. The total points allotted under section 2 cannot exceed SO points. As in the past, all subcommittee members' scores in this section will be added together and then divided by the number of attendees. This average score will be added to staff's score and divided by two. Section 3 of the scoring criteria is determined by the members of the subcommittee only. Each subcommittee member should assign a score for the "Evaluation of relative visual public benefit or impact to the streetscape" category. This number should be between 0 and 30,the higher the visual impact,the higher the score. Section 4 of the scoring criteria is determined by staff based on rental license records and applicant's address. During the grant review portion of the meeting, each application will be reviewed and a final point total will be determined. The projects will be listed in order of total points received and a recommendation list will be established. This list will be forwarded to the City Council for formal approval. Grant applications must receive a minimum point total of 40 to be eligible for a grant. HISTORIC ARCHITECTURAL REHABILITATION GRANT 50/50 PROGRAM Property Address: Total Points: 1. Current Historic Significance of the Structure Points Historically/Architecturally Significant property 9 Contributing 6 Non-contributing 3 Additional points granted to a property if changed from: Non-contributing to contributing 10 Contributing to significant 9 Note: Points not to exceed 15 total for the category 2. Proposed Work to the Structure Reconstruction of missing structures/features using original documentation like 50 photographs,maps, etc., using materials to match original: (Example: Complete reconstruction of original porches, coach houses,parade porches, and towers/turrets.) Removal of multiple non-original inappropriate features and restoring all with 40 original details and materials on significant elevations. (Example: Removal of non-original aluminum/vinyl siding to restore the original underlying wood siding,while restoring any original window openings and ornamental features.) Removal of individual non-original inappropriate features and restoring to 30 original detail and material: (Example: Enclosed porch or concrete stoop porch to original materials and level of detail; siding restoration—requires trim detailing; asphalt shingle to cedar or the roof; installation of half-round gutters and round down spouts; installation of wood storm windows and screens or correct period and style/design wood storm/screen door.) Repairing/stabilizing deteriorated existing features and reusing existing 20 architectural elements. (Example: Porch overhaul utilizing new structural lumber and decking but conserving columns/posts, spindles/balusters/and brackets,through epoxy consolidants or other methods. Window overhaul using epoxy consolidants or other methods.) Continuing Maintenance items will not be considered unless included with other comprehensive rehabilitation or restoration projects. 10 (Example: Cleaning, repointing, scraping and painting,porch handrail repair, glazing and glass replacement while retaining original sashes, replacing deteriorated materials with new appropriate materials different from the original, use of architectural composition asphalt shingles) 3. Evaluation of relative visual public benefit or impact to the streetscape Issues such as visibility and location within the neighborhood, and anticipated change in appearance after completion of work will be considered. The item will be evaluated on a scale of 1 to 30. (low impact) 1.....................10................................30 (high impact) 4. Occupancy Owner Occupied 5 Rental Property 3 Maximum points accumulated 100 Minimum points required to qualify for grant award 40