HomeMy WebLinkAbout11-4 , ,
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ELGIN
THE CITY IN THE SUBURBS
Date: January 27, 2011
To: Dan Ault, Management Analyst and Organizational Development Coordinator
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution No. 11-3 ankdopted at the January 12, 2011, Council Meeting
Enclosed you will find the agreement listed below. Please have these agreements signed and
executed by the Illinois Department of Transportation and Wills, Burke, Kelsey Associates,
LTD., and return one fully executed copy to the City Clerk's office for the City's records. If
you have any questions please feel free to contact our office 847-931-5660 and we will do our
best to assist you. Thank you.
• Local Agency Agreement for Federal Participation with the Illinois Department
of Transportation for Placement of School Crosswalk Pavement Markings (Safe
Routes To School Project)
:MOT Preliminary Engineering Services Agreement for Federal Participation,
with Wills, Burke, Kelsey Associates, Ltd. for School Crosswalk Pavement
Marking Removal and Replacement(Safe Routes To School Project)
3
Resolution No. 11-4
RESOLUTION
AUTHORIZING EXECUTION OF AN IDOT PRELIMINARY ENGINEERING
SERVICES AGREEMENT FOR FEDERAL PARTICIPATION WITH WILLS, BURKE,
KELSEY ASSOCIATES, LTD. FOR SCHOOL CROSSWALK
PAVEMENT MARKING REMOVAL AND REPLACEMENT
(Safe Routes To School Project)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that
Ed Schock, Mayor, and Diane Robertson, City Clerk, be and are hereby authorized and directed to
execute an IDOT Preliminary Engineering Services Agreement for federal participation on behalf of
the City of Elgin with Wills,Burke,Kelsey Associates,Ltd. for school crosswalk pavement marking
removal and replacement at twenty school locations in connection with the Safe Routes To School
Project, a copy of which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: January 12, 2011
Adopted: January 12, 2011
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
Local Agency Consultant
L Ilirlois Deparhlient Wills, Burke, Kelsey Associates,
City of Elgin 0 of 1npoi teb0n C Ltd,
County C O Address
Kane A N 116 W Main Street Suite 201
Section L S City
10-00179-00-ST u St. Charles
Project No. A Preliminary Engineering state
SRTS-4009(062) Services Agreement IL
Job No. G For Zip Code
D40-010-10 EA 60174
Contact Name/Phone/E-mail Address N Federal Participation N Contact Name/Phone/E-mail Address
Dan Ault C T Greg Chismark
847-931-6082 Y 630-443-7755
ault dOcitvof elein.ore echismarkOwhkentsineerine.com
THIS AGREEMENT is made and entered into this day of between the above
Local Agency(LA)and Consultant(ENGINEER)and covers certain professional engineering services in connection with the PROJECT.
Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation
(STATE)will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.
Project Description
Name Various Route Various Length Structure No.
Termini Various(City of Elgin Safe Routes to School 2010)
Description All preliminary Engineering for thermoplastic pavement marking removal and replacement at 20 school locations throughout
the City of Elgin.
Agreement Provisions
I. THE ENGINEER AGREES,
1. To perform or be responsible for the performance, in accordance with STATE approved design standards and policies,of
engineering services for the LA for the proposed improvement herein described.
2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by
representatives of the LA or STATE.
3. To complete the services herein described within 180 calendar days from the date of the Notice to Proceed from the
LA,excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER.
4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man-
hours shown in EXHIBIT A. If higher-salaried personnel of the firm,including the Principal Engineer,perform services that are
indicated in Exhibit A to be performed by lesser-salaried personnel,the wage rate billed for such services shall be commensurate
with the payroll rate for the work performed.
5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the
PROJECT;and that the ENGINEER has sufficient properly trained,organized and experienced personnel to perform the services
enumerated herein.
6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections
resulting from the ENGINEER's errors,omissions or negligent acts without additional compensation. Acceptance of work by the
STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for
clarification of any ambiguities.
7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER
and will affix the ENGINEER's professional seal when such seal is required by law. Plans for structures to be built as a part of the
improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when
such seal is required by law. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local
Roads and Streets manual published by the STATE.
8. That the ENGINEER will comply with applicable federal statutes,state of Illinois statutes,and local laws or ordinances of the LA.
Page 1 of 8 BLR 05610(Rev.9/06)
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9. •The undersigned certifies neither the ENGINEER nor I have:
a. employed or retained for commission, percentage,brokerage,contingent fee or other considerations,any firm or person(other
than a bona fide employee working solely for me or the above ENGINEER)to solicit or secure this AGREEMENT,
b. agreed,as an express or implied condition for obtaining this AGREEMENT,to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c. paid,or agreed to pay any firm,organization or person(other than a bona fide employee working solely for me or the above
ENGINEER)any fee,contribution,donation or consideration of any kind for, or in connection with,procuring or carrying out the
AGREEMENT.
d. are not presently debarred,suspended,proposed for debarment,declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency,
e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining,attempting to obtain or performing a public
(Federal,State or local)transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft,
forgery,bribery,falsification or destruction of records,making false statements or receiving stolen property,
f. are not presently indicted for or otherwise criminally or civilly charged by a government entity(Federal,State or local)with
commission of any of the offenses enumerated in paragraph(e)and
g. have not within a three-year period preceding this AGREEMENT had one or more public transactions(Federal, State or local)
terminated for cause or default.
10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA.
11. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
12. To submit BLR 05613, Engineering Payment Report,to the STATE upon completion of the project(Exhibit B).
13. Scope of Services to be provided by the ENGINEER:
® Make such detailed surveys as are necessary for the planning and design of the PROJECT.
❑ Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and
flood flow histories.
❑ Prepare applications for U.S.Army Corps of Engineers Permit,Illinois Department of Natural Resources Office of Water
Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification.
❑ Design and/or approve cofferdams and superstructure shop drawings.
❑ Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or
culvert types and high water effects on roadway overflows and bridge approaches).
® Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of
Action Determination or Environmental Assessment, State Clearinghouse,Substate Clearinghouse and all necessary
environmental clearances.
❑ Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data
for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard
Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE.
❑ Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation.
O Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the
improvement for review of plans prior to the establishment of final vertical and horizontal alignment,location and size of drainage
structures,and compliance with applicable design requirements and policies.
❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient
data for the design of the proposed improvement.
® Complete the general and detailed plans,special provisions and estimate of cost. Contract plans shall be prepared in accordance
with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of
cost shall be furnished in quadruplicate.
❑ Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications,construction easements and borrow
pit and channel change agreements including prints of the corresponding plats and staking as required.
Page 2 of 8 BLR 05610(Rev.9/06)
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II. THE LA AGREES,
1. To furnish the ENGINEER all presently available survey data and information
2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT,on the basis of the
following compensation formulas:
Cost Plus Fixed Fee ® CPFF=14.5%[DL+R(DL)+OH(DL)+IHDC],or
❑ CPFF=14.5%[DL+R(DL)+1.4(DL)+IHDC],or
❑ CPFF=14.5%[(2.3+R)DL+IHDC]
Where: DL=Direct Labor
IHDC=In House Direct Costs
OH=Consultant Firm's Actual Overhead Factor
R=Complexity Factor
Specific Rate 0 (Pay per element)
Lump Sum ❑
3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:
❑ With Retainage
a) For the first 50%of completed work,and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA,monthly payments for the work performed shall be due and payable to the ENGINEER,such payments to be equal to
90%of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50%of the work is completed,and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA,monthly payments covering work performed shall be due and payable to the ENGINEER,such payments to be equal to
95%of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
c) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and the STATE,a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
® Without Retainage
a) For progressive payments—Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,
monthly payments for the work performed shall be due and payable to the ENGINEER,such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and STATE,a sum o money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
4. The recipient shall not discriminate on the basis of race,color,national origin or sex in the award and performance of any DOT-
assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all
necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-assisted
contracts. The recipient's DBE program,as required by 49 CFR part 26 and as approved by DOT,is incorporated by reference in
this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of
this agreement. Upon notification to the recipient of its failure to carry out its approved program,the Department may impose
sanctions as provided for under part 26 and may,in appropriate cases,refer the matter for enforcement under 18 U.S.C.1001 and/or
the Program Fraud Civil Remedies Act of 1986(31 U.S.C.3801 et seq.).
III. IT IS MUTALLY AGREED,
1. That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed.
2. That tracings,plans, specifications,estimates,maps and other documents prepared by the ENGINEER in accordance with this
AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes,sketches,charts and other data
prepared or obtained in accordance with this AGREEMENT shall be made available,upon request,to the LA or to the STATE,
without restriction or limitation as to their use.
Page 3 of 8 BLR 05610(Rev.9/06)
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3. That all reports,plans,estimates and special provisions furnished by the ENGINEER shall be in accordance with the current
Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies,Federal-Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE,it being understood that all such
furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the
engineering services herein provided for,the ENGINEER shall be responsible for any loss or damage to the documents herein
enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's
expense.
4. That none of the services to be furnished by the ENGINEER shall be sublet,assigned or transferred to any other party or parties
without written consent of the LA. The consent to sublet,assign or otherwise transfer any portion of the services to be furnished by
the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement.
5. To maintain,for a minimum of 3 years after the completion of the contract,adequate books,records and supporting documents to
verify the amounts,recipients and uses of all disbursements of funds passing in conjunction with the contract;the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the STATE;and to provide full access to all relevant materials. Failure to maintain the books,records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under
the contract for which adequate books, records and supporting documentation are not available to support their purported
disbursement.
6. The payment by the LA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all services
rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error,omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LA,the STATE,and their
officers,agents and employees from all suits,claims,actions or damages of any nature whatsoever resulting there from. These
indemnities shall not be limited by the listing of any insurance policy.
8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post
office address. Upon such termination,the ENGINEER shall cause to be delivered to the LA all drawings,plats,surveys,reports,
permits,agreements,soils and foundation analysis,provisions,specifications, partial and completed estimates and data,if any from
soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will be
responsible for reimbursement of all eligible expenses to date of the written notice of termination.
9. This certification is required by the Drug Free Workplace Act(30ILCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shalt receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including,but not limited to,suspension of contract or grant payments,termination of a contract or
grant and debarment of the contracting or grant opportunities with the State for at least one(1)year but no more than five(5)years.
For the purpose of this certification,''grantee"or"contractor"means a corporation,partnership or other entity with twenty-five(25)or
more employees at the time of issuing the grant,or a department,division or other unit thereof,directly responsible for the specific
performance under a contract or grant of$5,000 or more from the State,as defined in the Act
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
a. Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution,dispensing,possession or use of a controlled substance,
including cannabis,is prohibited in the grantee's or contractor's workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that,as a condition of employment on such contract or grant,the employee will:
(a) abide by the terms of the statement; and
(b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)
days after such conviction.
b. Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's or contractor's policy of maintaining a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program;and
(4) The penalties that may be imposed upon an employee for drug violations.
c. Providing a copy of the statement required by subparagraph(a)to each employee engaged in the performance of the contract or
grant and to post the statement in a prominent place in the workplace.
d. Notifying the contracting or granting agency within ten(10)days after receiving notice under part(B)of paragraph(3)of
subsection(a)above from an employee or otherwise receiving actual notice of such conviction.
e. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,
f. Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and
indicating that a trained referral team is in place.
g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.
Page 4 of 8 BLR 05610(Rev.9/06)
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10. The ENGINEER or subconsultant shall not discriminate on the basis of race,color,national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT,which may result in
the termination of this AGREEMENT or such other remedy as the LA deems appropriate.
Agreement Summary
Prime Consultant TIN Number Agreement Amount
Wills Burke Kelsey Associates, Ltd. 36-4251536 $22,860.83
Sub-Consultants: TIN Number Agreement Amount
n/a
Sub-Consultant Total: 0.00
Prime Consultant Total: $22,860.83
Total for all Work: $22,860.83
Executed by the LA: City of Elgin
(Municipality/Township/County)
ATTEST:
By: By: 0411004...
riane 'o'er soi 4 OF d cnock
t�'C F� Title:
Y
Ma or
(SEAL) =G - Date: January 12, 2011
n
Executed by the ENGINEER:
ATTEST: Wills, Burke Kelsey Associates, Ltd.
By: By:
Title: Executive Vice President Title: President
Page 5 of 8 BLR 05610(Rev.9/06)
Printed on 8/25/2010 7:38:59 AM
Exhibit A- Preliminary Engineering
Route: Various - •
Local Agency: City of Elgin *Firm's approved rates on file with (DOT'S
(Municipality/Township/County) Bureau of Accounting and Auditing:
Section: 10-00179-00-ST
Project: SRTS-4009(062) Overhead Rate (OH) 128.46 %
Job No.: D40-010-10 Complexity Factor(R) 0.00
Calendar Days 360
Method of Compensation:
Cost Plus Fixed Fee 1 ® 14.5%[DL+ R(DL)+OH(DL) + IHDC]
Cost Plus Fixed Fee 2 0 14.5%[DL+R(DL)+ 1.4(DL)+ IHDC]
Cost Plus Fixed Fee 3 0 14.5%[(2.3+ R)DL+IHDC]
Specific Rate ❑
Lump Sum ❑
Cost Estimate of Consultant's Services in Dollars
Employee Man- Payroll Payroll Services by In-House
Element of Work Classification Hours Rate Costs(DL) Overhead* Others Direct Costs Profit Total
(IHDC)
Coordination/Data Coll. Eng. V 3.00 $64.74 $194.22 $249.48 $135.50 $83.98 $663.16
Eng II 18.00 $27.39 $493.02 $633.41 $163.34 $1,289.82
Eng.Tech III 2.00 $37.51 $75.02 $96.36 $24.85 $196.22
Group 1 Categorical Eng.V 4.00 $64.74 $258.96 $332.64 $21.00 $88.83 $701.41
Eng II 6.00 $27.39 $164.34 $211.14 $54.45 $429.94
Eng. Tech III 8.00 $37.51 $300.08 $385.43 $99.39 $784.87 _
Envirinmental urvey ,Eng. V 5.00 $64.74 $323.70 $415.80 315.75 $153.00 $1,208.22
Eng.11 5.00 $27.39 $136.95 $175.95 $45.37 $358.28
Eng.Tech III 2.00 $37.51 $75.02 $96.36 $24.85 $196.22
Final P S & E Eng.V 13.00 $64.74 $841.62 $1,081.07 $982.00 $421.17 $3,325.80 _
Eng. II 33.00 $27.39 $903.87 $1,161.25 _$299.46 $2,364.68
Eng.Tech III 74.00 $37.51 $2,775.74 $3,565.26 $919.39 $7,260.04
Permitting Eng.V 1.00 $64.74 $64.74 $83.16 $83.20 $33.50 $264.59
Eng. Il 1.00 $27.39 $27.39 $35.19 $9.07 $71.65
Public Involvement Eng. V 2.00 $64.74 $129.48 $166.32 $42.89 $338.68
Eng. II 2.00 $27.39 $54.78 $70.38 $18.15 $143.31
Exhibit A-Preliminary Engineering -
Page 6 of 8 BLR 05610(Rev.9/06)
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Route: Various
Local Agency: City of Elgin *Firm's approved rates on file with (DOT'S
(Municipality/Township/County) Bureau of Accounting and Auditing:
Section: 10-00179-00-ST
Project: SRTS-4009(062) Overhead Rate(OH) 128.46 %
Job No.: 040-010-10 Complexity Factor(R) 0.00
Calendar Days _360
Method of Compensation:
Cost Plus Fixed Fee 1 ® 14.5%[DL+ R(DL)+OH(DL) +IHDC]
Cost Plus Fixed Fee 2 0 14.5%[DL+ R(DL)+ 1.4(DL) + IHDC]
Cost Plus Fixed Fee 3 ❑ 14.5%[(2.3+ R)DL+ IHDC]
Specific Rate ❑
Lump Sum ❑
Cost Estimate of Consultant's Services in Dollars
Employee Man- Payroll Payroll Services by In-House
Element of Work Classification Hours Rate Costs(DL) Overhead* Others Direct Costs Profit Total
(IHDC)
Quality Assurance Eng. V 4.00 $64.74 $258.94 $332.64 $85.78 $677.36
Eng II 2.00 $27.39 $54.79 $70.38 $18.15 $143.31
Eng.Tech III 2.00 $37.51 $75.01 $96.36 $24.85 $196.22
Meetings&Coord. Eng. V 3.00 $64.74 $194.21 $249.48 $64.33 $508.01
Eng II 3.00 $27.39 $82.18 $105.57 $27.22 $214.97
Administration Eng.V 9.00 $64.74 $582.62 $748.43 $193.00 $1,524.05
Totals 202.00 $8,066.34 $ 10,362.02 , $1,537.45 $ 2,895.02 $22,860.83 _
Page 7 of 8 BLR 05610(Rev.9/06)
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Exhibit B
V4) Illinois Department
of Transportation Engineering Payment Report
Prime Consultant
Name Wills Burke Kelsey Associate
Address 116 W.Main Street, St. Cha
Telephone 630-443-7755
TIN Number
Project information
Local Agency City of Elgin
Section Number 10-00179-00-ST
Project Number SRTS-4009(062)
Job Number D40-010-10
This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for
perjury or falsification,the undersigned certifies that work was executed by the Sub-consultant for the amount listed below.
Sub-Consultant Name TIN Number Actual Payment
from Prime
None
Sub-Consultant Total:
Prime Consultant Total:
Total for all Work
Completed:
Signature and title of Prime Consultant Date
Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory
purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as
concurring with the payment amount specified above.
Page 8 of 8 BLR 05610(Rev.9/06)
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Jh
elik Report to Mayor& Members of City Council E LG I N
THE CITY IN THE SUBURBS
MEETING DATE: December 15, 2010
INITIATIVE H: Safe Routes to School Grant for Re-Striping of Crosswalks
COMMUNITY GOAL
• A Safe Community
OBJECTIVE
• Re-Stripe all crosswalks near U-46 elementary and middle schools
PURPOSE
• To provide safe walking routes to U-46 schools
RECOMMENDATION
• Approve the agreement with Wills Burke Kelsey and Associates for engineering
services
BACKGROUND
In the fall of 2008, the city applied for the Safe Routes to School Grant. Per application
guidelines,the city is allowed to partner with one school district. The city partnered with School
District U-46. As part of the application, the city and school district applied for funding to re-
stripe crosswalks near U-46 elementary and middle schools.Twenty locations were identified in
the application and are listed in attachment A. The city was awarded $149,850 for the re-
striping project as part of the 2008 Safe Routes to School funding cycle.The Illinois Department
of Transportation (IDOT) released the 2008 funds in December of 2009 and gave the city the go
ahead to move forward with this project in the fall of 2010. No Safe Routes to School funding
cycle was available in 2009, however, in 2010 it was announced that there will be a funding
cycle that will combine 2010 and 2011 federal funds that have been awarded to the State of
Illinois.
OPERATIONAL ANALYSIS
Typically, crosswalks in Elgin are striped using the annual motor fuel tax funded striping
program. Utilizing the Safe Routes to School funding for crosswalks will enable the city to
leverage the motor tax dollars to stripe more centerlines, shoulders and other roadway
symbols. To ensure the program is executed according to the grant guidelines and to avoid
overlap with the motor fuel tax programs, city staff is recommending that the city enter into an
agreement with the city's motor fuel tax consultant Wills Burke Kelsey and Associates. It is
anticipated that a striping contract for the Safe Routes Grant will be brought before the city
council in the spring of 2011.
INTERESTED PERSONS CONTACTED
Attached are letters of support that were included as part of the City of Elgin/School District U-
46 Safe Routes to School grant application.The organizations listed below were part of the Safe
Routes to School project team that selected the projects that the city and school district would
pursue in the application.
School District U-46
United Way of Elgin
Boys and Girls Club of Elgin
Elgin Community Network
Summit Park Neighborhood and Settlement
FINANCIAL ANALYSIS
The City of Elgin will submit for reimbursement for the striping of crosswalks identified in the
grant application up to $149,850. The city must pay for the cost of the striping and engineering
services upfront and will then submit for one-hundred percent reimbursement through IDOT.
Like the motor tax administration, IDOT establishes local agency/consultant rates. The city
agrees to pay the consulting engineer Wills Burke Kelsey and Associates for engineering
services at the established rates for services with an estimated cost of $22,861. Choosing to
participate in the federally funded program enables the city to use a maximum of$25,000 from
the grant for engineering services. Funds have been included in the proposed 2011 Motor Fuel
Tax budget, account number 290-0000-791.41-10, "Maintenance Engineering" to pay for these
services.
BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT
BUDGETED AVAILABLE
N/A N/A N/A N/A N/A
LEGAL IMPACT
None.
ALTERNATIVE COURSES OF ACTION
The city council may choose to reject the agreement with Wills Burke Kelsey and Associates for
Engineering Services related to the Safe Routes to School Grant striping project.
NEXT STEPS
1. Submit the agreement for IDOT's approval
2. Complete preliminary engineering
3. Solicit bids
4. Complete the subject striping project
5. Complete post project reporting requirements
6. Submit for reimbursement through IDOT
Prepared by: Dan Ault, Management Analyst
Reviewed by: David L. Lawry, Public Services Director
Reviewed by: Colleen Lavery, Chief Financial Officer
Reviewed by: William A. Cogley, Corporation Counsel/Chief Development Officer
Final Review by: Richard G. Kozal, Assistant City Manager/Chief Operating Officer
Approved by:
dY
Se n R. Stegall, City M ager
ATTACHMENTS
A: Local Agency Agreement for Federal Participation
B: Local Agency Consultant Agreement
C: United Way Letter
D: Boys & Girls Club Letter
E: ECN Letter
i�i �
•
Local Agency State Contract Day Labor Local Contract RR Ford.)Account '
• e Minds Department
�y ofrransportat on City of Elgin X
Local Agency Agreement Section Fund Type ITEP Number
for Federal Participation 10-00179-00-ST SRS
on Enoineerintt R�ht of-Way
Job Number Project Number Job Number Project Number Job Number Project Number
D-40-010-10 SRTS-4009(062)
This Agreement is made and entered into between the above local agency hereinafter referred to as the"LA and the state of Illinois,acting
by and through its Department of Transportation,hereinafter referred to as"STATE". The STATE and LA jointly propose to improve the
designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the
STATE's policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as"FHWA".
Location
Local Name Various Route Various Length Various
Termini At Various Locations
Current Jurisdiction LA and STATE Existing Structure No N/A
Project Description
Placement of school crosswalk pavement markings at 20 school locations throughout the City of Elgin
Division of Cost
Type of Work FHWA % STATE % LA % Total
Participating Construction ( ) ( ) ( )
Non-Participating Construction ( ) ( ) ( )
Preliminary Engineering 25,000 ( ) ( ) ( BAL ) 25,000
Construction Engineering ( ) ( ) ( )
Right of Way ( ) ( ) ( )
Railroads ( ) ( ) ( )
Utilities ( ) ( ) ( )
Materials
TOTAL $ 25,000 $ $ $ 25,000
'Maximum FHWA(SRS)Participation 100%not to exceed$25,000
NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LA share Is dependent on the final Federal and
State participation. The actual costs will be used in the final division of cost for billing and reimbursment.
If funding Is not a percentage of the total,place an asterisk in the space provided for the percentage and explain above.
The Federal share of construction engineering may not exceed 15%of the Federal share of the final construction cost.
Local Agency Appropriation
By execution of this Agreement,the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and
additional funds will be appropriated,if required,to cover the LA's total cost.
Method of Financing(State Contract Work)
METHOD A--Lump Sum(80%of LA Obligation)
METHOD B--- Monthly Payments of
4111)METHOD C»LA's Share divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
Printed on 8/2/2010 Page 1 of 4 BLR 05310(03/23/10)
•
Agreement Provisions
THE LA AGREES:
(1) To acquire in its name,or in the name of the state if on the state highway system,all right-of-way necessary for this project in
` accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
l Act of 1970,and established state policies and procedures. Prior to advertising for bids,the LA shall certify to the STATE that all
requirements of Titles II and Ill of said Uniform Act have been satisfied. The disposition of encroachments,if any,will be
cooperatively determined by representatives of the LA,and STATE and the FHWA,if required.
(2) To provide for all utility adjustments,and to regulate the use of the right-of-way of this improvement by utilities,public and private,
in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems.
(3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction
of the proposed improvement.
(4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum(addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction,an addendum is required.
(5) To maintain or cause to be maintained,in a manner satisfactory to the STATE and FHWA,the completed improvement,or that
portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above.
(6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S.Department of Transportation.
(7) To maintain,for a minimum of 3 years after the completion of the contract,adequate books,records and supporting documents to
verify the amounts,recipients and uses of all disbursements of funds passing in conjunction with the contract;the contract and all
books,records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the department;and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department;and to
provide full access to all relevant materials.Failure to maintain the books,records and supporting documents required by this
section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for
which adequate books, records and supporting documentation are not available to support their purported disbursement. •
(8) To provide if required,for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
(9) To comply with Federal requirements or possibly lose(partial or total)Federal participation as determined by the FHWA.
(10) (State Contracts Only) That the method of payment designated on page one will be as follows:
Method A- Lump Sum Payment. Upon award of the contract for this improvement,the LA will pay to the STATE,in lump sum,
an amount equal to 80%of the LA's estimated obligation incurred under this Agreement,and will pay to the STATE
the remainder of the LA's obligation(including any nonparticipating costs)in a lump sum,upon completion of the
project based upon final costs.
Method B- Monthly Payments. Upon award of the contract for this improvement,the LA will pay to the STATE,a specified
amount each month for an estimated period of months,or until 80%of the LA's estimated obligation under the
provisions of the Agreement has been paid,and will pay to the STATE the remainder of the LA's obligation(including
any nonparticipating costs)in a lump sum,upon completion of the project based upon final costs.
Method C- Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement,the
LA will pay to the STATE,an amount equal to the LA's share of the construction cost divided by the estimated total
cost,multiplied by the actual payment(appropriately adjusted for nonparticipating costs)made to the contractor until
the entire obligation incurred under this Agreement has been paid.
(11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding,equipment,labor,material and services
necessary to construct the complete project.
(12) (Preliminary Engineering) In the event that right-of-way acquisition for,or actual construction of the project for which this
preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the
fiscal year in which this agreement is executed,the LA will repay the STATE any Federal funds received under the terms of this
Agreement.
(13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the
close of the twentieth fiscal year following the fiscal year in which this Agreement is executed,the LA will repay the STATE any
Federal Funds received under the terms of this Agreement.
(14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to
the Rail Safety and Project Engineer, Room 204,Illinois Department of Transportation,2300 South Dirksen Parkway,Springfield,
Illinois,62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad
related work. All railroad related work is also subject to approval be the Illinois Commerce Commission(ICC). Final inspection for
railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office.
Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for
review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic
signals should also be coordinated with the IDOTs District Bureau of Operations.
The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to
requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of
Local Roads and Streets office.
Engineer's Payment Estimates in accordance with the Division of Cost on page one.
Printed on 8/2/2010 Page 2 of 4 BLR 05310(03/23/10)
(15) And certifies to the best of its knowledge and belief its officials: ••
(a) are not presently debarred,suspended,proposed for debarment,declared ineligible or voluntanly excluded from covered
transactions by any Federal department or agency;
(b) have not within a three-year period preceding this Agreement been convicted of or had a dull judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain or performing a public(Feder
State or local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes or commission
of embezzlement,theft,forgery,bribery,falsification or destruction of records,making false statements receiving stolen
property,
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal,State,local)with
commission of any of the offenses enumerated in item(b)of this certification;and
(d) have not within a three-year period preceding the Agreement had one or more public transactions(Federal,State,local)
terminated for cause or default.
(16) To include the certifications,listed in item 15 above and all other certifications required by State statutes,in every contract,
including procurement of materials and leases of equipment.
(17) (State Contracts) That execution of this agreement constitutes the LA's concurrence in the award of the construction contract to
the responsible low bidder as determined by the STATE.
(18) That for agreements exceeding$100,000 in federal funds,execution of this Agreement constitutes the LA's certification that:
(a) No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for •
influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of •
Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract,the making of
any cooperative agreement,and the extension,continuation,renewal,amendment or modification of any Federal contract,
grant,loan or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress or an employee of
a Member of Congress,in connection with this Federal contract,grant,loan.or cooperative agreement,the undersigned shall
complete and submit Standard Form-LLL,°Disclosure Form to Report Lobbying",in accordance with its instructions; •
(c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties
(including subcontracts,subgrants and contracts under grants,loans and cooperative agreements)and that all subrecipients
shall certify and disclose accordingly.
(19) To regulate parking and traffic in accordance with the approved project report.
(20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes.
(21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with current Illinois Compiled Statutes.
(22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the
improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting
documentation is defined as verification of payment,certified time sheets,vendor invoices,vendor receipts,and other
documentation supporting the requested reimbursement amount.
(23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of
the project described in the Project Description does not exceed$1,000,000(five years if the project costs exceed$1,000,000).
(24) Upon completion of this phase of the improvement,the LA will submit to the STATE a complete and detailed final invoice with all
applicable supporting supporting documentation of all incurred costs,less previous payments,no later than one year from the date
of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the
improvement,the most recent invoice may be considered the final invoice and the obligation of the funds closed.
(25) (Single Audit Requirements) That if the LA receives$500,000 or more a year in federal financial assistance they shall have an
audit made in accordance with the Office of Management and Budget(OMB)Circular No.A-133. LA's that receive less than
$500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE with 30 days after
the completion of the audit,but no later than one year after the end of the LA's fiscal year. The CFDA number for all highway
planning and construction activities is 20.205.
THE STATE AGREES:
(1) To provide such guidance,assistance and supervision and to monitor and perform audits to the extent necessary to assure validity
of the LA's certification of compliance with Telles II and III requirements.
(2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the
STATE(and FHWA, if required)and to award a contract for construction of the proposed improvement,after receipt of a •
satisfactory bid.
(3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and
to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and
Engineer's Payment Estimates in accordance with the Division of Cost on page one.
(4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way,utility work and/or construction
work: •
Printed on 8/2/2010 Page 3 of 4 BLR 05310(03/23/10)
(a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings,provided said billings contain sufficient
cost information and show evidence of payment by the LA;
(b) To provide Independent assurance sampling,to furnish off-site material inspection and testing at sources normally visited by
STATE inspectors of steel,cement,aggregate,structural steel and other materials customarily tested by the STATE.
rii.IS MUTUALLY AGREED:
t1) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve
the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not
awarded within three years of the date of execution of this Agreement.
(2) This Agreement shall be binding upon the parties,their successors and assigns.
(3) For contracts awarded by the LA,the LA shall not discriminate on the basis of race,color,national origin or sex in the award and
performance of any USDOT—assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26.
The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and
administration of USDOT—assisted contracts. The LA's DBE program,as required by 49 CFR part 26 and as approved by
USDOT,is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved
program,the department may impose sanctions as provided for under part 26 and may,in appropriate cases,refer the matter for
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U.S.C.3801 et seq.). In the absence
of a USDOT—approved LA DBE Program or on State awarded contracts,this Agreement shall be administered under the
provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program.
(4) In cases where the STATE is reimbursing the LA,obligations of the STATE shall cease immediately without penalty or further
payment being required if,in any fiscal year,the Illinois General Assembly or applicable Federal Funding source fails to
appropriate or otherwise make available funds for the work contemplated herein.
(5) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or
amendment shall be subject to the Prevailing Wage Act(820 ILCS 130/0.01 et seq.)unless the provisions of that Act exempt its
application.
ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement.
Number 1 Location Mao
(Insert addendum numbers and titles as applicable)
e LA further agrees,as a condition of payment,that it accepts and will comply with the applicable provisions set forth in this Agreement
,Td all addenda indicated above.
APPROVED APPROVED
Local Agency State of Illinois
Department of Transportation
Edward Schock
(Print or Type Name) Gary Hannig,Secretary of Transportation Date
Mayor By:
(County Board Chairperson/MayorNillage President/etc.) (Delegate's Signature)
(Delegate's Name-Printed)
(Signature) Date
The above signature certifies the agency's TIN number is Christine M.Reed,Director of Highways/Chief Engineer Date
36-6005862 conducting business as a Governmental
Entity.
NOTE: If signature is by an APPOINTED official,a resolution Ellen J.Schanzle-Haskins,Chief Counsel Date
authorizing said appointed official to execute this agreement is
required.
Ann L.Schneider,Director of Finance and Administration Date
Printed on 8/2/2010 Page 4 of 4 BLR 05310(03/23/10)
ELGIN SAFE ROUTES TO SCHOOLS ;
ABBOTT MIDDLE SCHOOL—949 Van Street
Van Street S. Commonwealth Avenue
DuBois Avenue Shuler Street
S.Worth Avenue
CENTURY OAKS ELEMENTARY SCHOOL— 1235 Braeburn Drive
Braeburn Drive
Century Oaks Drive
Todd Farm Drive
CHANNING ELEMENTARY SCHOOL—63 S. Channing Street
S. Channing Street Fulton Street
Villa Street Du Page Street
Stella Street E. Chicago Street
Laurel Street Warwick Place
Prairie Street Rugby Place
COLEMAN ELEMENTARY SCHOOL— 1220 Dundee Avenue
Luda Street Oakhill Road
Dundee Avenue Elma Avenue
Ford Avenue Sherwood Avenue
River Bluff Road
CREEKSIDE ELEMENTARY—655 N.Airlite Street
N. Airlite Street Valley Creek Drive
Woodridge Court Royal Boulevard
N. Lyle Avenue
ELLIS MIDDLE SCHOOL—225 S. Liberty Street
S. Liberty Street Barrett Street
Laurel Street Margaret Place
GARFIELD ELEMENTARY SCHOOL—420 May Street
May Street St. Charles Street
Raymond Street Arlington Street
Grace Street S. Liberty Street
HARRIET GIFFORD ELEMENTARY SCHOOL—240 S. Clifton Avenue
Meyer Street South Melrose Avenue
South Weston Avenue Lillian Street
South Clifton Avenue Erie Street
• .. .
rek
HIGHLAND ELEMENTARY SCHOOL— 1221 W. Highland Avenue
Highland Avenue N. Weston Avenue
N. Melrose Avenue Lawrence Avenue
HILLCREST ELEMENTARY SCHOOL—80 N. Airlite
Airlite Street Country Knoll Lane
Lin Lor Lane Lyle Avenue
HILLTOP ELEMENTARY SCHOOL— 1855 Rohrssen Road
Rohrssen Road
S. Rolling Knolls Avenue
HUFF ELEMENTARY SCHOOL—801 Hastings Street
Hastings Street Harrison Street
Illinois Avenue S. Liberty Street
Coakane Avenue
•
KIMBALL MIDDLE SCHOOL—451 N. McLean Blvd
S. McLean Boulevard
Demmond Street
LARSEN MIDDLE SCHOOL— 665 Dundee Avenue
Lovell Street Algona Avenue
Dundee Avenue Jefferson Avenue
Bellevue Avenue Columbia Avenue
LORDS PARK ELEMENTARY SCHOOL—323 Waverly Drive
Waverly Drive
Shiloh Lane
LOWRIE ELEMENTARY SCHOOL—640 Oak Street
Oak Street Walnut Avenue
Billings Street S. State Street
Griswald Street Elm Street
Washburn Street
MCKINLEY ELEMENTARY SCHOOL—258 Lovell Street
Lovell Street N. Center Street
N. Spring Street Prospect Boulevard
OTTER CREEK ELEMENTARY SCHOOL—2701 Hopps Road
Hopps Road
Blume Drive
SHERIDAN ELEMENTARY SCHOOL—510 Franklin Blvd
Franklin Boulevard
N. Porter Street
WASHINGTON ELEMENTARY SCHOOL—819 W. Chicago Street
W. Chicago Street Mallery Avenue
Wilcox Avenue Van Street
•
441)
411)
•
Local Agency Consultant
L kinois Departm ent Wills, Burke, Kelsey Associates,
City of Elgin 0 C Ltd.
County C o Address
Mane A N 116 W Main Street Suite 201
Section L S City
10-00179-00-ST u St. Charles
Protect No. A Preliminary Engineering State
,SRTS-4009(069) Services Agreement _IL
Job No. G For T ap Code
D40-010-10E A 60174
Contact Name/Phone/E-mail Address N Federal Participation N Contact Name/Phone/E-mail Address
Dan Ault C T Greg Chismark
847-931-6082 Y 630-443-7755
ault d@ citvof elein.ore echismarkC)wbkeneineerine.com
THIS AGREEMENT is made and entered into this day of between the above
Local Agency(LA)and Consultant(ENGINEER)and covers certain professional engineering services in connection with the PROJECT.
Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation
(STATE)will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.
Project Description
Name Various Route Various Length Structure No.
Termini Various(City of Elgin Safe Routes to School 2010)
Description All preliminary Engineering for thermoplastic pavement marking removal and replacement at 20 school locations throughout
the City of Elgin.
Agreement Provisions
THE ENGINEER AGREES,
I. To perform or be responsible for the performance, in accordance with STATE approved design standards and policies,of
engineering services for the LA for the proposed improvement herein described.
2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by
representatives of the LA or STATE.
3. To complete the services herein described within 180 calendar days from the date of the Notice to Proceed from the
LA,excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER.
4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man-
hours shown in EXHIBIT A. If higher-salaried personnel of the firm, including the Principal Engineer,perform services that are
indicated in Exhibit A to be performed by lesser-salaried personnel,the wage rate billed for such services shall be commensurate
with the payroll rate for the work performed.
5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the
PROJECT;and that the ENGINEER has sufficient properly trained,organized and experienced personnel to perform the services
enumerated herein:
6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections
resulting from the ENGINEER's errors,omissions or negligent acts without additional compensation. Acceptance of work by the
STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for
clarification of any ambiguities.
7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER
and will affix the ENGINEER's professional seal when such seal is required by law. Plans for structures to be built as a part of the
improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when
such seal is required by law. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local
Roads and Streets manual published by the STATE.
roi, That the ENGINEER will comply with applicable federal statutes,state of Illinois statutes,and local laws or ordinances of the LA.
Page 1 of 8 SLR 05610(Rev.9/06)
Printed on 8/25/2010 7:38:59 AM
9. The undersigned certifies neither the ENGINEER nor I have: 4 • •
a. employed or retained for commission,percentage,brokerage,contingent fee or other considerations,any firm or person(other
than a bona fide employee working solely for me or the above ENGINEER)to solicit or secure this AGREEMENT,
b. agreed,as an express or implied condition for obtaining this AGREEMENT,to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c. paid,or agreed to pay any firm,organization or person(other than a bona fide employee working solely for me or the above -
ENGINEER)any fee,contribution,donation or consideration of any kind for,or in connection with,procuring or carrying out the
AGREEMENT.
d. are not presently debarred,suspended,proposed for debarment,declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency,
e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civiI judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining,attempting to obtain or performing a public
(Federal,State or local)transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft,
forgery,bribery,falsification or destruction of records,making false statements or receiving stolen property,
f. are not presently indicted for or otherwise criminally or civilly charged by a government entity(Federal,State or local)with
commission of any of the offenses enumerated in paragraph(e)and
g. have not within a three-year period preceding this AGREEMENT had one or more public transactions(Federal,State or local)
terminated for cause or default
10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA.
11. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
12. To submit BLR 05613, Engineering Payment Report,to the STATE upon completion of the project(Exhibit B).
13. Scope of Services to be provided by the ENGINEER:
® Make such detailed surveys as are necessary for the planning and design of the PROJECT.
❑ Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and
flood flow histories.
❑ Prepare applications for U.S.Army Corps of Engineers Permit,Illinois Department of Natural Resources Office of Water
Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification. 4111)
❑ Design and/or approve cofferdams and superstructure shop drawings.
❑ Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or
culvert types and high water effects on roadway overflows and bridge approaches).
® Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of
Action Determination or Environmental Assessment,State Clearinghouse,Substate Clearinghouse and all necessary
environmental clearances.
❑ Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data
for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard
Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE.
❑ Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation.
❑ Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the
improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage
structures,and compliance with applicable design requirements and policies.
❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient
data for the design of the proposed improvement.
® Complete the general and detailed plans,special provisions and estimate of cost. Contract plans shall be prepared in accordance
with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of
cost shall be furnished in quadruplicate.
❑ Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications,construction easements and borrow
pit and channel change agreements including prints of the corresponding plats and staking as required.
Page 2 of 8 BLR 05610(Rev.9/06)
Printed on 8/25/2010 7:38:59 AM
•
ILTHECA AGREES,
1. To furnish the ENGINEER all presently available survey data and information
2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT,on the basis of the
fillek following compensation formulas:
Cost Plus Fixed Fee ® CPFF=14.5%[DL+R(DL)+OH(DL)+IHDC],or
❑ CPFF=14.5%[DL+R(DL)+1.4(DL)+[HDC],or
❑ CPFF=14.5%[(2.3+R)DL+IHDC]
Where: DL=Direct Labor
IHDC=In House Direct Costs
OH=Consultant Firm's Actual Overhead Factor
R=Complexity Factor
Specific Rate 0 (Pay per element)
Lump Sum 0
3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:
0 With Retainage
a) For the first 50%of completed work,and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA,monthly payments for the work performed shall be due and payable to the ENGINEER,such payments to be equal to
90%of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50%of the work is completed,and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA,monthly payments covering work performed shall be due and payable to the ENGINEER,such payments to be equal to
95%of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
c) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and the STATE,a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
® Without Retainage
(Mk a) For progressive payments—Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,
monthly payments for the work performed shall be due and payable to the ENGINEER,such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and STATE,a sum o money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
4. The recipient shall not discriminate on the basis of race,color,national origin or sex in the award and performance of any DOT-
assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all
necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-assisted
contracts. The recipient's DBE program,as required by 49 CFR part 26 and as approved by DOT,is incorporated by reference in
this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of
this agreement. Upon notification to the recipient of its failure to carry out its approved program,the Department may impose
sanctions as provided for under part 26 and may,in appropriate cases,refer the matter for enforcement under 18 U.S.C.1001 and/or
the Program Fraud Civil Remedies Act of 1986(31 U.S.C.3801 et seq.).
Ill. IT IS MUTALLY AGREED,
1. That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed.
2. That tracings,plans,specifications, estimates,maps and other documents prepared by the ENGINEER in accordance with this
AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes,sketches,charts and other data
prepared or obtained in accordance with this AGREEMENT shall be made available,upon request,to the LA or to the STATE,
without restriction or limitation as to their use.
rik
Page 3 of 8 SLR 05610(Rev.9/06)
Printed on 8/25/2010 7:38:59 AM
3. That all reports,plans,estimates and special provisions furnished by the ENGINEER shall be in accordance with the current
Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies,Federal-Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE,it being understood that all such
furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the
engineering services herein provided for,the ENGINEER shall be responsible for any loss or damage to the documents herein
enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's
expense.
4. That none of the services to be furnished by the ENGINEER shall be sublet,assigned or transferred to any other party or parties
without written consent of the LA. The consent to sublet,assign or otherwise transfer any portion of the services to be furnished by
the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement.
5. To maintain,for a minimum of 3 years after the completion of the contract,adequate books,records and supporting documents to
verify the amounts,recipients and uses of all disbursements of funds passing in conjunction with the contract;the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the STATE;and to provide full access to all relevant materials. Failure to maintain the books,records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under
the contract for which adequate books,records and supporting documentation are not available to support their purported
disbursement.
6. The payment by the LA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all services
rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error,omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LA,the STATE,and their
officers,agents and employees from all suits,claims,actions or damages of any nature whatsoever resulting there from. These
indemnities shall not be limited by the listing of any insurance policy.
8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post
office address. Upon such termination,the ENGINEER shall cause to be delivered to the LA all drawings,plats,surveys,reports,
permits,agreements,soils and foundation analysis,provisions,specifications,partial and completed estimates and data,if any from
soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will be
responsible for reimbursement of all eligible expenses to date of the written notice of termination.
9. This certification is required by the Drug Free Workplace Act(30ILCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including,but not limited to,suspension of contract or grant payments,termination of a contract
grant and debarment of the contracting or grant opportunities with the State for at least one(1)year but no more than five(5)years.
For the purpose of this certification, 'grantee*or"contractor"means a corporation,partnership or other entity with twenty-five(25)or
more employees at the time of issuing the grant,or a department,division or other unit thereof,directly responsible for the specific
performance under a contract or grant of$5,000 or more from the State,as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
a. Publishing a statement:
(1) Notifying employees that the unlawful manufacture,distribution,dispensing,possession or use of a controlled substance,
including cannabis,is prohibited in the grantee's or contractor's workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that,as a condition of employment on such contract or grant,the employee will:
(a) abide by the terms of the statement;and
(b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)
days after such conviction.
b. Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's or contractor's policy of maintaining a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program;and
(4) The penalties that may be imposed upon an employee for drug violations.
c. Providing a copy of the statement required by subparagraph(a)to each employee engaged in the performance of the contract or
grant and to post the statement in a prominent place in the workplace.
d. Notifying the contracting or granting agency within ten(10)days after receiving notice under part(B)of paragraph(3)of
subsection(a)above from an employee or otherwise receiving actual notice of such conviction.
e. Imposing a sanction on,or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,
f. Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and
indicating that a trained referral team is in place.
g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.
Al)
Page 4 of 8 BLR 05610(Rev.9/06)
Printed on 8/25/2010 7:38:59 AM
10. Th4 ENGINEER or subconsultant shall not discriminate on the basis of race,color,national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT,which may result in
the termination of this AGREEMENT or such other remedy as the LA deems appropriate.
Agreement Summary
Prime Consultant: TIN Number Agreement Amount
Wills Burke Kelsey Associates,Ltd. 36-4251536 $22,860.83
Sub-Consultants: TIN Number Agreement Amount
n/a
Sub-Consultant Total: 0.00
Prime Consultant Total: $22,860.83
Total for all Work: $22,860.83
Executed by the LA: City of Elgin
(Municipaity/Township/County)
rTTEST:
By: By:
Clerk Title:
(SEAL)
Executed by the ENGINEER:
ATTEST: Wills, Burke Kelsey Associates, Ltd.
By: By:
Title: Executive Vice President Title: President
r
Page 5 of 8 BLR 05610(Rev.9/06)
Printed on 8/25/2010 7:38:59 AM
Exhibit A- Preliminary Engineering
Route: Various
Local Agency: City of Elgin *Firm's approved rates on file with IDOT'S
(Municipality/Township/County) Bureau of Accounting and Auditing:
Section: 10-00179-00-ST
Project: SRTS-4009(062) Overhead Rate(OH) 128.46 %
Job No.: D40-010-10 Complexity Factor(R) 0.00
Calendar Days 360
Method of Compensation:
Cost Plus Fixed Fee 1 ® 14.5%[DL+ R(DL)+OH(DL) + IHDC]
Cost Plus Fixed Fee 2 0 14.5%[DL+R(DL)+ 1.4(DL)+ IHDC)
Cost Plus Fixed Fee 3 ❑ 14.5%[(2.3+ R)DL+ IHDC]
Specific Rate ❑
Lump Sum ❑
Cost Estimate of Consultant's Services in Dollars
Employee Man- Payroll Payroll Services by In-House
Element of Work Classification Hours Rate Costs(DL) Overhead* Others Direct Costs Profit Total
(IHDC)
Coordination/Data Coll. Eng. V , 3.00 , $64.74 $194.22 $249.48 $135.50 $83.98 $663.16
Eng II 18.00 $27.39 $493.02 , $633.41 $163.34 $1,289.82
Eng. Tech III , 2.00 $37.51 $75.02 _$96.36 _ $24.85 $196.22
Group 1 Categorical Eng.V 4.00 $64.74 $258.96 $332.64 $21.00 $88.83 $701.41
Eng II 6.00 $27.39 $164.34 $211.14 $54.45 $429.94
Eng.Tech III , 8.00 $37.51 $300.08 $385.43 $99.39 $784.87
Envirinmental urvey Eng. V _ 5.00 $64.74 $323.70 $415.80 315.75 $153.00 $1,208.22
Eng.il 5.00 _ $27.39 $136.95 $175.95 $45.37 $358.28
Eng.Tech III 2.00 $37.51 $75.02 $96.36 $24.85 $196.22
_Final P S& E Eng. V 13.00 $64.74 $841.62 $1,081.07 $982.00 $421.17 $3,325.80
Eng. II 33.00 _ $27.39 $903.87 $1,161.25 $299.46 _ $2,364.68
Eng. Tech III 74.00 $37.51 $2,775.74. $3,565.26 $919.39 $7,260.04
Permitting Eng. V 1.00 $64.74 $64.74 , $83.16 $83.20 $33.50 $264.59
Eng. Ii 1.00 $27.39 $27.39 $35.19 $9.07 $71.65
_Public Involvement Eng. V _2.00 $64.74 $129.48 $166.32 $42.89 $338.68 _
Eng. II 2.00 $27.39 $54.78 $70.38 $18.15 $143.31
-
Exhibit A-Preliminary Engineering
Page 6 of 8 BLR 05610(Rev.9/06)'
Printed on 8/25/2010 7:38:59 AM
Route: arious
Local Agency: City of Elgin *Firm's approved rates on file with (DOT'S • -
(Municipality/rownship/County) Bureau of Accounting and Auditing:
Section: 10-00179-00-ST
Project: SRTS-4009(062) Overhead Rate(OH) 128.46 %
Job No.: 040-010-10 Complexity Factor(R) 0.00
Calendar Days 360
•
Method of Compensation:
Cost Plus Fixed Fee 1 ® 14.5%[DL +R(DL) +OH(DL) +IHDC]
Cost Plus Fixed Fee 2 0 14.5%[DL+R(DL)+ 1.4(DL) + IHDC)
Cost Plus Fixed Fee 3 0 14.5%[(2.3+ R)DL+ IHDC}
Specific Rate 0
Lump Sum 0
Cost Estimate of Consultant's Services In Dollars
Employee Man- Payroll PayrollServices by In-House
Element of Work Classification Hours Rate Costs(DL) Overhead* Others Direct Costs Profit Total
(IHDC)
Quality Assurance Eng. V 4.00 $64.74 $258.94 $332.64 $85.78 $677.36
Eng II 2.00 $27.39 $54.79 $70.38 $18.15 $143.31
Eng.Tech III 2.00 $37.51 $75.01 $96.36 $24.85 $196.22
Meetings&Coord. Eng. V 3.00 $64.74 $194.21 $249.48 $64.33 $508.01
Eng II 3.00 $27.39 $82.18 $105.57 $27.22 $214.97
Administration Eng. V 9.00 $64.74 $582.62 $748.43 ,$193.00 $1,524.05
Totals 202.00 $8,066.34 $ 10,362.02 $1.537.45 $ 2,895.02 $22,860.83
Page 7 of 8 BLR 05610(Rev.9/06)
Printed on 8/25/2010 7:38:59 AM
Exhibit B ''
Illinois Department
of Transportation Engineering Payment Report
411)
Prime Consultant
Name Wills Burke Kelsey Associate
Address 116 W.Main Street,St.Cha
Telephone 630-443-7755
TIN Number
Project information
Local Agency City of Elgin
Section Number 10-00179-00-ST
Project Number SRTS-4009(062)
Job Number D40-010-10
This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for
perjury or falsification,the undersigned certifies that work was executed by the Sub-consultant for the amount listed below.
Sub-Consultant Name TIN Number Actual Payment
from Prime
None
Sub-Consultant Total:
Prime Consultant Total:
Total for all Work
Completed:
Signature and title of Prime Consultant Date
Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory
purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as
concurring with the payment amount specified above.
Page 8 of 8 BLR 05610(Rev.9/06)
Printed on 8/25/2010 7:38:59 AM
•
United Way of Elgin
Larkin Avenue United *�
IL 60123 + .
847.741.2259 Way
847.741.2270 fax ! _
www.uwelgin.org
September 15, 2008
To Whom It May Concern:
It is my understanding the City of Elgin and School District U-46, are submitting an
application to the US Department of Transportation, National Highway Traffic Safety
Administration for the Safe Routes to School Grant.
The United Way of Elgin fully endorses the joint grant request for funding for
infrastructure and non-infrastructure for the Safe Routes to School program. Our
Governing Board places a high priority on programming where local dollars can be
matched to other resources. United Way of Elgin's Impact councils work closely with
several elementary schools and their PTO's and would be instrumental in bringing the
right people who want to make walking and bicycling to school safe and appealing for
children. Sharing common concerns, interests and knowledge among a variety of
community members with diverse expertise will help enable groups to tackle many
issues. United Way, with the assistance of our partner agencies, has the ability to
coordinate volunteer opportunities for this project and build awareness for the program
by utilizing our networking resources.
In working with community and school leaders United Way recognizes the benefits of
the Safe Routes to School program. Given today's economy The Safe Routes to
School will be cost saving to parents by reducing the need for parents to drive their
children to school, it will reduce traffic congestion, increase safety in school parking lots
and drop off- zones, will be a great way for a child and parent to make neighborhood
friends, and it will foster improved health by providing daily exercise children need.
The City of Elgin and School District U-46 continues to exemplify a high degree of
sensitivity to the needs of our community. Please accept our endorsement for their
application as a gesture of recognition of their competence and credibility in the
community and United Way of Elgin's willingness to offer support for the project.
Should you have any further questions, please do not hesitate to call me.
Sincerely,
(.14 Diane O'Connor
Director of Community Impact
Building community. Improving lives. Making every contribution count.
, '
United Way of Elgin t4
2022 Larkin Avenue United s
Elgin, IL 60123 United
847.741.2259 Way
847.741.2270 fax
www.uwelgin.org
September 15, 2008
To Whom It May Concern:
It is my understanding the City of Elgin and School District U-46, are submitting an
application to the US Department of Transportation, National Highway Traffic Safety
Administration for the Safe Routes to School Grant.
The United Way of Elgin fully endorses the joint grant request for funding for
infrastructure and non-infrastructure for the Safe Routes to School program. Our
Governing Board places a high priority on programming where local dollars can be
matched to other resources. United Way of Elgin's Impact councils work closely with
several elementary schools and their PTO's and would be instrumental in bringing the
right people who want to make walking and bicycling to school safe and appealing for
children. Sharing common concerns, interests and knowledge among a variety of
community members with diverse expertise will help enable groups to tackle many
issues. United Way, with the assistance of our partner agencies, has the ability to
coordinate volunteer opportunities for this project and build awareness for the program
by utilizing our networking resources.
In working with community and school leaders United Way recognizes the benefits of
the Safe Routes to School program. Given today's economy The Safe Routes to
School will be cost saving to parents by reducing the need for parents to drive their
children to school, it will reduce traffic congestion, increase safety in school parking lots
and drop off-zones, will be a great way for a child and parent to make neighborhood
friends, and it will foster improved health by providing daily exercise children need.
The City of Elgin and School District U-46 continues to exemplify a high degree of
sensitivity to the needs of our community. Please accept our endorsement for their
application as a gesture of recognition of their competence and credibility in the
community and United Way of Elgin's willingness to offer support for the project.
Should you have any further questions, please do not hesitate to call me.
Sincerely,
0&442.144.)•
442.14 C9C9 'eo-71-/xe2J
Diane O'Connor
Director of Community Impact
Building community. Improving lives. Making every contribution count.
•
United Way of Elgin
epliQ22 Larkin Avenue �,� j,
in,IL 60123 United
'Way `s
,,47.741.2259 ��Y
847.741.2270 fax
www.uwelgin.org
September 15, 2008
To Whom It May Concern:
It is my understanding the City of Elgin and School District U-46, are submitting an
application to the US Department of Transportation, National Highway Traffic Safety
Administration for the Safe Routes to School Grant.
The United Way of Elgin fully endorses the joint grant request for funding for
infrastructure and non-infrastructure for the Safe Routes to School program. Our
Governing Board places a high priority on programming where local dollars can be
matched to other resources. United Way of Elgin's Impact councils work closely with
several elementary schools and their PTO's and would be instrumental in bringing the
right people who want to make walking and bicycling to school safe and appealing for
children. Sharing common concerns, interests and knowledge among a variety of
community members with diverse expertise will help enable groups to tackle many
issues. United Way, with the assistance of our partner agencies, has the ability to
coordinate volunteer opportunities for this project and build awareness for the program
by utilizing our networking resources.
In working with community and school leaders United Way recognizes the benefits of
the Safe Routes to School program. Given today's economy The Safe Routes to
School will be cost saving to parents by reducing the need for parents to drive their
children to school, it will reduce traffic congestion, increase safety in school parking lots
and drop off- zones, will be a great way for a child and parent to make neighborhood
friends, and it will foster improved health by providing daily exercise children need.
The City of Elgin and School District U-46 continues to exemplify a high degree of
sensitivity to the needs of our community. Please accept our endorsement for their
application as a gesture of recognition of their competence and credibility in the
community and United Way of Elgin's willingness to offer support for the project.
Should you have any further questions, please do not hesitate to call me.
Sincerely,
Diane O'Connor
Director of Community Impact
Building community. Improving lives. Making every contribution count.
--- —--Bars 8431»5 caa113---
Mr.Dan Ault OP ELGIN
City Manager's Office
City of Elgin Administrative Office
P.O.Box 416
150 Dexter Ct. Elgin,IL 60121-0416
Elgin,IL 60120 (647)608-5017(Dike)
847.608-6560(lax)
Board oh Directors
M,•Andorran
Jim Benagee
Dear Mr.Ault: Wendy ni
Carlo Cavalier°
Anna CuloW
Health and safety of youth in our community are a high priority for Mad.ESwnro •
the Boys&Girls Club of Elgin. I am writing this letter endorsing Linda Evans
Phyllis Fannin
the submission of the Safe Routes to School grant. Clint Hull
Paul Krug.
David Ktijewe
This grant would greatly impact not just the community, but the Greg Ueser
KsLorna
over 900 youth in our program.Many of our members walk or ride ;riocre
their bikes to the Club to access our programs. Enhanced 011910
Deee
pedestrian crossings on Dundee Avenue and throughout the Carts ato
Summit Park Neighborhood through more reflective markings at Lee PWme
Robertchrleber
crosswalks would allow for added safety for those that access our Velma Sept
Also, the addedLike Shales
program. portable pedestrian signs at cross y6�
ve
walks would impact the level of safety for walkers. In addition to J.aSsoboda
Pasta Wife Tate
these safety features,this grant would allow for health education Tim waarre
regarding the importance of walking and riding bikes. Nicole Yana
Executive Committee
The Boys&Girls Club of Elgin strongly supports the Safe Routes LiAde Evivo.Pfesident
Pe/Kruger,Vice President
to School grant as we all fight to build a healthier community. If I Anna CUNer.Secretary
can be of any further assistance,please contact me at 847-608- Gap Upon Treasurer
5017,ext.104. Kay Lowe.Pae Praidea
Auxiliary Board
Val Borrycr
Ron Dearman
Kim Gilmore
Sin.-rely, George Hahn.
Nik•Hawley
Kathy Hoe
, Johnson
Sally Kerby
Janine kirk and
Rose Reinert-Allen Amy Knorek
Kap
Executive Director len an 1
ennp
Kksten trimer
Justin Luppno
Pastor James Markt
Jeff Mostardo
Daae Neuharth
Pam Schoen
Dan Shepard
Jon Sweneon
Debra Tewoae
Curtis Wadman
Dave Be*
Exadeey Director
Rose Reinert-Allen
•fid
United _
Please visit us at www.boysandgirlsclubolelgrn otg to make a donation online or learn more about estate planning.
,1/4) ,
; :;: ::
cote �rnmu`
Dan Ault September 5, 2008
City Manager's Office
City of Elgin
150 Dexter Ct.
Elgin, IL 60120
Dan, This is the Elgin Community Network's letter in support of the Safe Routes
to Schools Grant.
in late 2002 and early 2003 the Elgin Community Network (ECN) and the City of
Elgin held a series of community meetings, called Popcorn and Planning, in order
to survey the citizens regarding.what they felt would improve their quality of life in
Elgin. The top choices were bicycle and walking paths and regional bike paths.
Since Elgin is an older community, bikeways in the established part of the City
would have to be on city streets.
The ECN decided to champion a bikeway plan for the community that would
create one major bikeway in each quadrant of the City. Popcorn and Pedaling
meetings were held in each quadrant, and residents were asked to select streets
that would be suitable for a bikeway in their neighborhood. All of the bikeways
would start at the Gail Borden Public Library, which is adjacent to the Fox River
Bike Trail, and radiate out to the City limits or as far as they could go.
In 2007 the plan was presented to the Elgin City Council for funding approval.
Since bikeways and bike paths were a part of the City's Comprehensive Plan,
funding was approved for a consultant to complete a Master Plan for the whole
community. Early in 2008 the ECN and the consultants presented the final plan
to the Elgin City Council, and it was approved.
The City has already created an off-street bike path on Congdon Avenue and has
striped Walnut Avenue for bike lanes on both sides of the street. Wing Park
Boulevard is being improved and part of the improvement is a 10-foot wide
bike/walking path on the west side of the street. All new housing developments
in Elgin are required to have a bike path. The goal is to make Elgin a bicycle
friendly community.
The ECN is invested in Elgin's Bikeway Plan to make safe places for residents to
ride their bicycles. We also fully support the Safe Routes to Schools concept.
The ECN is a 501(c)3 not-for-profit corporation currently providing an educational
series called ELGIN ALIVE. These programs focus on energy conservation,
reuse, and sustainability. We will be assisting the City in presenting its
Sustainability Plan in May of 2009.
r ekit i ' 1 1 , ,
Carl Missele, president, Elgin Community Network Board
C
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L
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1