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HomeMy WebLinkAboutMay 13, 1985 CC VOLUME L May 13 , 1985 263 COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING A regular meeting of the Council of tine City of Elgin, Illinois was held on May 13 , 1985 at 8:15 p.m. , in the Council Chambers of City Hall. The meeting was called to order by Mayor Verbic. The Invocation was given by Reverend Samuel Flora of the Church of the Brethren, and the Pledge of Allegiance was led by Councilwoman Shales. ROLL CALL Roll call was answered by Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Absent : None. MINUTES OF THE APRIL 22 , 1985 COUNCIL MEETING APPROVED AS PUBLISHED Councilwoman Shales made a motion, seconded by Councilwoman Moylan to approve the April 22 , 1985 Council Minutes as published. Yeas: Councilmen Andersen, Gilltam, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None. COMMUNICATIONS 4th Annual Elgin Police Department Awards Ceremony. Officer James Kelly - for sustained outstanding performance during his nine years as a police officer, during which he received more than sixty letters of appreciation concerning the performance of his duties, the First Meritorious Service Award - Class AA to be presented in the history of the Elgin Police Department . - Officer James Malone - for having been named Elgin Policeman of the Year for 1984 , so honored recently by the Elgin American Legion Post 57 . BID AWARDED FOR HANDICAPPED ACCESSIBILITY FOR OLD MAIN Councilman Andersen: I would move that the bid be awarded to the lowest responsible bidder Lamp Construction. This motion died for lack of a second. Councilman Waters: I have a report which I have distributed to members of the Council tonight . It is a report from Council- woman Shales and myself and with your diligence I would appreciate the opportunity to read this. i 264 VOLUME L The task force of Councilmen Waters and Shales is prepared to make several recommendations this evening. Their recommendations have come about after careful study of the written records regard- ing the past 10 years of the city' s involvement in the project and as a result of meeting, both individually and jointly, with representatives of the Historical Society and the Elgin Academy staff and board. In addition, tours of Old Main and the Academy campus were taken. Several facts became quite clear: 1. While the council majority always seemed sympathetic to the idea of an historical museum, continued concern over the cost of the project was expressed, along with the feeling that no public monies should be contributed. 2 . The Historical Society continually stated that they would be responsible for raising the funds necessary to renovate the interior of Old Main and establish the museum. 3 . The original Old Main task force consisting of city, community, Historical Society and Academy representatives formed to promote the idea of restoring Old Main and establishing the museum dissolved over the years, leaving the Historical Society alone to fight the battle and work out the details. To make matters worse, a climate of distrust had grown between each of the formerly involved groups of people. 4 . Although off-street parking for the museum had been mentioned from time to time, no one seriously dealt with the issue as a requirement in order to obtain an occupancy permit . In addition, this is clearly an area seriously hampered by increasing use of street parking for both Academy students and multifamily users of former single family homes in the surrounding area. 5. There is a broader issue here than just an historical museum in an historical building needing off-street parking. That issue is Old Main, surrounded by the Elgin Academy, surrounded by a deteriorating neighborhood and the most unsightly stretch of Dundee Avenue, surrounded by Elgin as a community. If we believe that neighborhoods and city entryways need certain kinds of support from the city in order to remain positive economic forces ( the Academy employs 75 people and has an annual budget of 4 million dollars ) , we can understand that anything done to strengthen one component will enhance the others; and conversely, if one component is left to deteriorate, the rest will be harmed. The task force recommends the following: A. The contract to install the handicapped provisions be awarded to Lamp, Inc. , for $171, 600 . VOLUME L 265 B. The City of Elgin commitment to this contract be $127 , 000 and the balance be paid the city by the Elgin Historical Society when the contract is signed. C. The City of Elgin be responsible for any add-on change orders that might become necessary once construction begins and the Historical Society be the beneficiary of any deductions. D. The City of Elgin assume responsibility for providing a parking facility for the museum in cooperation with the Elgin Academy. Said parking facility may be a temporary arrange- ment for the initial occupancy of Old Main, and then a permanent facility that can fit in with the campus development of the Elgin Academy facility to be shared use by Academy and the museum, thereby benefitting neighborhood by reducing on-street parking. E. That a City Commission be established, reporting to the Council, with two representatives each from the Elgin Historical Society, the Elgin Academy, the City of Elgin and the Gifford Park Association. ( Said Commission should be chaired by the City Manager. Council and Board repre- sentatives should be encouraged. ) The charge to this Commission shall be to act twofold: ( 1) Oversee the renovation of Old Main and the ongoing utilization of the facility. The commission shall be responsible for building policies, staffing needs, promotion of activities and utilization of space. ( 2 ) Oversee, corrdinate and aggressively pursue the interdependent interests of each organization, as outlined above. Such pursuit shall include the seeking of a temporary and permanent parking solution, the success of the Academy in prociding facilities to accommodate present , as well as future, enrollments and to support new program areas and the public, programmatic activities of the museum. I would therefore make a motion that these recommendations be adopted. Councilwoman Moylan: I will seconded that . Councilman Waters: I would also like to take this opportunity to introduce to the Council the President of the Board of the Elgin Academy, Mr. Willard Thiesson, who is here this evening. Councilman Gilliam: As usual I will vote no on this. I have some concerns about the amount of money that we are going to spend. I think that we are in the process of adopting Old Main as a city project instead of a community project , and I have a feeling that this is what it is going to be in the long-run i 266 VOLUME L and we might as well make it knownthat it is going to be a city program and I am opposed to that . I think we are going to end up spending more and more money and get less results out of it , so I will vote no. Mary Huddelston, President of the Elgin Historical Society: We agree throughly with the City' s task force report , with the exception of E ( 1) . We as renters from the City have to have all of our bids, all of our designs approved by the City, which should be. What I object to is that the City, or anyone else, control the staffing needs, the activities and the utilization of the space that has been assigned to the museum, and that is ignoring the two rooms that the Academy will have. I feel that if you want a museum that is sponsored by the Historical Society in your building we have to have control of what goes on, and we can' t suddenly call a meeting to find out if what we decide is alright . We have a lot of material to display, we have a lot of things that we have ideas for and I don' t think that this should become a city project , in the sense of running the museum. As far as renovation of the building and upkeep, I am sure that we would have to cooperate with the city. As far as the area is concerned In point E ( 2 ) we would be most happy to cooperate. It is merely that E ( 1) puts the City in control of that museum. Some of our original big donors have suggested that we have a commission who would help control that and we don't need two groups that we would have to go to. I would like you to consider E ( 1) very seriously, particularly the second sentence. I just feel that we would not be running the museum and that is not the purposes for which we have worked so hard. Councilwoman Shales: Is it all of E ( 1) or the staffing. Mrs. Huddelston: The Commission is responsible for the building policies, that we have to come to the city for approval anyway, but the staffing, promotion of activities, utilization of space. The utilization of space has to be up to the people that are going to be displaying or using it , not a commission who really does not know what we have or how it should be displayed. Councilman Gilliam: I guess I really have a problem now, I think we are going to pay, but have no say. Mrs. Huddelston: I don't think that you are going to have to pay except for the block fund money. Councilman Gilliam: Well, we have the block fund money, Councilman Waters indicated that we would be responsible to provide parking facilities, any deductions would go to the benefit of the Historical Society, any add-ons would go to the city. VOLUME L 267 If you look down the line you cannot sit here and tell me that we are not going to pay. Councilwoman Shales: I think the parking problem can be looked at in a bigger context of the neighborhood, the Dundee area that it is in and the Academy. That we can solve that problem to the benefit of all those groups and it can be a shared kind of parking project that will benefit all of them and not just the museum. I think the Historical Society has always been adamant that they are going to furnish all of the renovations, the money for the total renovation of the inside of Old Main and that is the way we are going to leave it . Councilman Gilliam: Suppose they come back to us, and they will be back, for some money or for us to have the upkeep on the project and we will continue to put money into this project and we will have no say in what goes on. Councilwoman Shales: We are now responsible for the upkeep of the building and we will continue to be. Councilman Waters: I think there is a bigger issue. The purpose of the commission is to oversee the utilization of this facility, but it is also the creation of a partnership and I think it is fair to say that our interest is not in scheduling day to day activitie of that facility, but in developing overall policies for that facility, and establishing an oversight process. The Historical Society will have full freedom to run its museum as it sees fit , but within the guidelines established by an oversight committee. Councilman Andersen: Doesn't the Historical Society have a lease with the City. How can we tell the lessee how they are going to run their show. Attorney Ben Rifken: The lease that we signed will allow us to run our museum. The idea of cooperating with the Academy is fine, the only thing that Mrs . Huddelston is complaining about is the interpretation of certain words and very frankly I don' t think you should spend a lot of your time worrying about the words tonight because no matter what you recommend in this particular recommendation report its going to be subject to the internal operation of the museum By the Historical Society under the terms of its lease. If you want to have a commission consisting of the people that they have talked about I think it is a grand idea to have the Academy and the City in with us , we would have more partners in the matter, but the only thing that Mrs . Huddelston is worried about is she does not want to have to come back to the City to see if they can put a case here, or who can we hire to run our function and these are the things that we would like to take care of. i 268 VOLUME L In other words we are tenants in a building and would like to have some rights of occupancy. Charles Burnidgt-: I think that I would agrees with Ben, the committee has looked at some of the needs of the neighborhood, which are very important to look at , and the cooperation of all those who are involved is also important . I am trying to put a package together that will get the work done and therefore I am concerned with how many dollars are available for the project . The grant dollars right now are at $127 , 700. The bid from Lamp Construction is $171, 030. If it would be possible to allocate an additional 10% of the $36 ,000 that is available for contingency, which would be $12 , 770 , I feel that the Historical Society could put this package together. When we were working with the staff all along through the Fall and through the Spring, putting the bid package together, we asked them what would happen if the bids were over the amount and they said that occurs and that there are monies put into that contingency fund for that particular incident. I asked them how much and we talked about 10%. If that could be done that would aid the Society greatly, it would be $127 , 700, plus $12 , 770 and then the Society would put the balance in between those dollars and the $171,030 . I have talked to you many times about Old Main so I won' t go into all of it except it is a shining example of what can be done in this community by private contributions. There is already over $390 , 000 in private contributions, either spent or pledged on the project . Councilman Waters : The motion that I made should read $171, 030 for the bid and $127 , 000 in HCD funds. Councilwoman Moylan: I can see either 10% or Paragraph C of the task force ' s recommendations, but not both, because change orders could easily amount to 10% . Charles Burnidge: I would rather have 10% tonight and strike Paragraph C. My reasoning on this is that over the two weeks that we worked with Lamp Construction, we did reduce the bid considerably to a $171, 030 from the initial bid figure, which was approximately $186 , 000, and the refinements were through extensive reviews of the building, extensive discussions on the construction and on the details of the drawings, so I feel that some of the cost amounts that are part of that bid are to cover the contractor for the state of the building, that is the reason their bid is $171,030 rather than $130 , 000 is to take care of that situation. I feel confident that we can expect their bid to hold as a constant and so this would be helpful to us. VOLUME L 269 Mayor Verbic: We have an amended motion whereby the contract to install the handicapped revisions would be $171, 030 and the block grant money would be $127, 700 and I would like to have a vote on this motion with the amendments. Councilmen Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Nays: Councilmen Andersen and Gilliam. Councilwoman Shales: I will make a motion that we add 10% to the HCD funding and that we strike Paragraph C from the Task Force Recommendations. Councilman Andersen: Second Yeas: Councilmen Andersen, Shales , Van De Voorde and Mayor Verbic. Nays: Councilmen Gilliam, Moylan, and Waters. Mayor. Verbic: I would like to thank Councilwoman Shales and Councilman Waters for the time they spent with the Historical Society, Academy and the staff. BID AWARDED FOR SWIMMING POOL CONCESSIONS Councilman Gilliam made a motion, seconded by Councilwoman Moylan to award this bid to the sole bidder, Circus Fun Foods, at the commission rate of 9% for 1985 and 10% for 1986 . The commission rate is based upon gross receipts, less sales tax. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. RESOLUTION ADOPTED EXPRESSING APPRECIATION AND COMMENDATION TO WILLIAM CHESBROUGH ON HIS RETIREMENT AS HEAD BASKETBALL COACH AND ATHLETIC DIRECTOR OF ELGIN HIGH SCHOOL Councilman Andersen made a motion, seconded by Councilman Gilliam to adopt the aforementioned resolution. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. i 270 VOLUME L RESOLUTION EXPRESSING APPRECIATION AND COMMENDATION TO WILLIAM CHESBROUGH ON HIS RETIREMENT AS HEAD BASKETBALL COACH AND ATHLETIC DIRECTOR OF ELGIN HIGH SCHOOL WHEREAS, William Chesbrough has been a basketball coach for 37 years with an overall record of 697 wins against only 352 losses; and WHEREAS, William Chesbrough was appointed head coach of the Elgin High School basketball team in 1951 and its Athletic Director in 1962; and WHEREAS, during his 34 years of service as head coach of the Elgin "Maroons" his teams compiled a record of 579 wins against only 340 losses; and WHEREAS, Coach Chesbrough's teams at Elgin High School have won 21 Regional, 10 Sectional and 9 Conference Championships; and WHEREAS, during his tenure, Coach Chesbrough sent 117 players to college on basketball scholarships, had 20 players who were named All State and had 5 players named as High School All American; and WHEREAS, William Chesbrough has recently announced his retirement as head basketball coach and Athletic Director of Elgin High School. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby expresses its appreciation and commendation to William Chesbrough for his years of service to Elgin High School and to the community at large. Further, the City Council congratulates William Chesbrough on his many achievements in guiding his teams to victory and his players to adulthood for over three decades. Coach Chesbrough's contributions to Elgin High School and the City of Elgin have brought recognition and credit to the community which hereby expresses its gratitude and best wishes for a long and satisfying retirement. s/ Richard L. Verbic Richard L. Verbic, Mayor Presented: May 13, 1985 Adopted: May 13 , 1985 Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Marie Year n Marie Yearman, City Clerk PETITION 18-85 REQUESTING A B-3 SERVICE BUSINESS DISTRICT SPECIAL USE FOR A CHURCH, PROPERTY AT 228 NORTH STREET APPROVED The petitioner is the owner of the subject property and he intends to sell or lease the property to the New Beginnings VOLUME L 271 Christian Fellowship Church. The subject property is approxi- mately 7 ,200 square feet and is improved with a two story frame structure and off-street parking facilities. At its regular meeting of April 15 , 1985, the Lane Use Committee recommended approval of Petition 18-85, subject to additional conditions by a vote of five yes and zero no. Councilwoman Shales made a motion, seconded by Councilwoman Moylan to approve Petition 18-85. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None. PETITION 20-85 REQUESTING A REZONING FROM B-3 SERVICE BUSINESS DISTRICT TO B-4 GENERAL SERVICE DISTRICT, PROPERTY AT 1200 EAST CHICAGO STREET - APPROVED Roger Dahlstrom: Attorney Allen Anderson represents Mr. Werner Frank who intends to establish and operate a new and used car dealership on the subject property. The property is approxi- mately 7 acres and is presently undeveloped. This petition is consistent with the City' s Comprehensive y p e Plan and at its regular meeting of April 15 , 1985 , the Land Use Committee recommended approval of Petition 20-85 , subject to additional condition, by a vote of five yes and zero no. Councilman Andersen made a motion seconded by Councilman Van De Voorde to approve Petition 20-85. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None. AUTHORIZATION TO SET PUBLIC HEARING ON JUNE 10 , 1985 AT 8: 00 P.M. , FOR CONSI- DERATION OF ANNEXATION AND R-4 GENERAL RESIDENCE DISTRICT ZONING, WITH A SPECIAL USE FOR A CHURCH, NURSING HOME AND CEMETERY, PROPERTY LOCATED ON WEST HIGHLAND BY THE APOSTOLIC CHRISTIAN CHURCH Councilwoman Shales made a motion, seconded by Councilman Andersen to approve the above hearing date. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. 272 VOLUME L ORDINANCE AUTHORIZING AND DIRECTING THAT CERTAIN REAL PROPERTRY BE ACQUIRED FOR PUBLIC PURPOSES - TABLED Councilman Waters made a motion, seconded by Councilman Van De Voorde to table the aforementioned ordinance to the June 24 , 1985 Council Meeting. Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. ORDINANCE PASSED AMENDING THE MANAGEMENT GROUP BENEFIT PROGRAM Councilman Van De Voorde made a motion, seconded by Councilwoman Moylan to pass the aforementioned ordinance. Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde and Mayor Verbic. Nays: Councilmen Gilliam and Waters. VOLUME L 273 Ordinance No. G34-85 AN ORDINANCE AMENDING THE MANAGEMENT GROUP BENEFIT PROGRAM WHEREAS, the City Council of the City of Elgin authorized on December 23, 1973, a benefit program for elected officials and management employees and certain confidential clerical employees in addition to the basic benefit plans provided employees; and WHEREAS, it is appropriate from time to time to review and amend the management benefit program. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section I. That there is hereby established a benefit program for the position of Mayor and Councilman as follows: (1) Medical Insurance - Comprehensive Major Medical Insurance program for elected officials and dependents with elected officials option to continue upon leaving elected offices and until age 65, after minimum of four (4) years service as an elected official and with payment of premium by former elected officials. (2) Life Insurance - $20,000 term group coverage. (3) Physical Exam - $50 annual reimbursement for physical or health mainte- nance examination. Section 2. That there is hereby established a benefit program for the positions of City Manager, Police Chief, Public Works Director, Fire Chief, Finance Director, Public Property and Recreation Director, Water Operations Director, Assistant to the City Manager, Engineering Director, Planning Director, Building Maintenance Director, Transit Director and Corporation Counsel as follows: (l) Vacation - I to 10 years of service - 3 weeks I I years and over - 4 weeks. (2) Sick Leave - Sixty (60) days placed on account when commencing employ- ment, plus annual accrual. (3) Medical Insurance - Comprehensive Major Medical Insurance program for employee and dependents with employee option to continue upon retirement until age 65, after twenty (20) years service with payment of premium by retiree. (4) Life Insurance - $20,000 group term coverage. (5) Physical Exam - $50 annual reimbursement for physical or health mainte- nance examination. i 274 VOLUME L (6) Holidays - Six (6) holidays, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day and four (4) additional holidays which shall be designated administratively by the City Manager. (7) Uniform Allowances - $50 uniform allowance differential for Fire and Police management personnel above the authorized annual employee allowances for Fire and Police employee groups. Section 3. That there is hereby established the benefit program for the positions of Deputy Police Chief, Deputy Fire Chief, Engineering Supervisor, Police Lieutenant, Civil Engineer II, Parks Superintendent, Public Works Superintendent, Water Operations Engineer, Assistant Finance Director, Purchasing Agent, Senior Planner, Land Use Administrator, Data Processing Supervisor, Electrical Superintendent, Greens Super- intendent, Recreation Director, Accounting Supervisor, Construction Superintendent and Assistant Corporation Counsel as follows: (1) Vacation - I to 5 years of service - 2 weeks 6 to I I years of service - 3 weeks 12 years and over - 4 weeks. (2) Sick Leave - Thirty (30) days placed on account upon commencement of employment plus annual accrual. (3) Medical Insurance - Comprehensive Major Medical Insurance program for employee and dependents with employee option to continue upon retirement until age 65, after twenty (20) years of service with payment of premium by retiree. (4) Life Insurance - $17,500 group term coverage. (5) Physical Exam - $50 annual reimbursement for annual physical or health maintenance examination. (6) Holidays - Six (6) holidays, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day and four (4) additional holidays which shall be designated administratively by the City Manager (except Fire management shift personnel who shall observe two (2) personal days). (7) Uniform Allowances - $50 uniform allowance differential for Fire and Police management above the authorized annual employee allowances for Fire and Police employee groups. Section 4. That there is hereby established a benefit program for the positions of Fire Captain, Police Sergeant, Crime Analyst/Records, Associate Planner, Public Health Officer, Auditorium Operations Manager, Chief Plant Operator, Sewer Supervisor, Transit Supervisor, Assistant Public Works Superintendent, Civil Engineer I, Accountant, Analyst/Programmer, City Clerk, Planner, Assistant Building Maintenance Super- intendent, Cemetery Supervisor, Garage Supervisor, Parks Maintenance Supervisor, Water Meter Supervisor, Human Relations Coordinator, Program Coordinator, Parking Meter Supervisor, Water Laboratory Chemist, Program Analyst, Programmer, Recreation Supervisor, Executive Secretary and the confidential clerical positions of Legal Secretary, Personnel Assistant and Police Secretary as follows: VOLUME L 275 (1) Vacation - I to 7 years of service - 2 weeks 8 to 13 years of service - 3 weeks 14 years and over - 4 weeks (2) Sick Leave - Fifteen (15) days placed on account upon commencement of employment plus annual accrual. (3) Medical Insurance - Comprehensive Major Medical Insurance for employee and dependents with employee option to continue upon retirement until age 65, after twenty (20) years of service with payment of premium by retiree. (4) Life Insurance - $15,000 group term coverage. (5) Physical Exam - $50 annual reimbursement for physical examination. (6) Holidays - Six (6) holidays, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day and four (4) additional holidays which shall be designated administratively by the City Manager (except Fire management shift personnel who shall observe two (2) personal days). (7) Uniform Allowances - $50 uniform allowance differential for Fire and Police management personnel above the authorized annual employee allowances for the Fire and Police employee groups. (8) Tool Allowance - $25 tool allowance differential for Garage Supervisor above the authorized allowance for Automotive Mechanic. Section 5. That the Police Management positions of Police Chief, Deputy Police Chief, Police Lieutenant and Police Sergeant shall be included in a sick leave occurrence program as follows: (1) Said employees shall receive full pay for the first six (6) sick leave occur- rences in a payroll year. (2) Said employee shall not be paid for the first (Ist) day of a seventh (7th), or any other subsequent sick leave occurrences in a payroll year. (3) For the purpose of definition, only situations of sick leave used for bereave- ment or on-the-job injuries shall not be charged as an occurrence. (4) Said employees shall have established a $150 sick leave occurrence bank each payroll year. For each occurrence during the payroll year, $30.00 shall be deducted from the employee's individual bank. (5) Employees on the payroll at the end of each payroll year shall receive a voucher payment equal to the balance remaining in their individual occur- rence bank. Section 6. That the City Manager is hereby authorized and directed to prepare an appropriate schedule reflecting the foregoing amended management benefit program of the City of Elgin. 276 VOLUME L Section 7. That all ordinances or parts of ordinances in conflict with the provi- sions of this ordinance are hereby repealed. Section 8. That this ordinance shall be in full force and effect as of December 23, 1 984. i har erbic; ayor Presented: May 13, 1985 Passed: May 13, 1985 Vote: Yeas 5 Nays 2 Recorded: Published: Attest: s/ Marie Yea an Marie Yearman, City Clerk RESOLUTION ADOPTED AUTHORIZING EXECUTION OF A SECOND AMENDMENT TO ANNEXATION AGREEMENT WITH THE LASALLE NATIONAL BANK, AS TRUSTEE UNDER TRUST NO. 53570 AND NOT PERSONALLY Councilwoman Moylan made a motion, seconded by Councilman Gilliam to adopt the aforementioned resolution. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. VOLUME L 277 RESOLUTION AUTHORIZING EXECUTION OF A SECOND AMENDMENT TO ANNEXATION AGREEMENT WITH THE LA SALLE NATIONAL BANK, AS TRUSTEE UNDER TRUST NO. 53570 AND NOT PERSONALLY WHEREAS, the owner of certain property commonly known as Parkwood II has proposed that the annexation agreement between the owner and the City of Elgin concerning said property be amended; and WHEREAS, after due notice as required by law, a public hearing on said proposal was held by the corporate authorities of the City of Elgin; and WHEREAS, the proposed second amendment to the annexation agreement with The LaSalle National Bank, as Trustee under Trust No. 53570 and Not Personally, is in the best interests of the City of Elgin. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard L. Verbic, Mayor, and Marie Yearman, City Clerk, are hereby authorized and directed to execute, on behalf of the City of Elgin, the Second Amendment to Annexation Agreement with The LaSalle National Bank, as Trustee under Trust No. 53570 and Not Personally, a copy of which is attached hereto. s/ Richard L. Verbic Richard L. Verbic, Mayor Presented: May 13, 1985 Adopted: May 13 , 1985 Vote: Yeas 7 Nays 0 Recorded: ,Attest: v� y s/ Marie Yea an Marie Yearman, City Clerk RESOLUTION ADOPTED ACCEPTING THE PROPOSAL OF A.S. HANSEN, INC. FOR AN ACTUARIAL VALUATION OF THE FIRE PENSION FUND Councilman Gilliam made a motion, seconded by Councilman Andersen to adopt the aforementioned resolution. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Waters and Mayor Verbic. Nays: None. Abstained: Councilman Van De Voorde. 278 VOLUME L RESOLUTION ACCEPTING THE PROPOSAL OF A. S. HANSEN, INC. FOR AN ACTUARIAL VALUATION OF THE FIRE PENSION FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert 0. Malm, Acting City Manager, be and is hereby authorized and directed to accept the proposal of A. S. Hansen, Inc. for an actuarial valuation of the Fire Pension Fund, a copy of which is attached hereto and made a part hereof by reference. s/ Richard L. Verbic Richard L. Verbic, Mayor Presented: May 13, 1985 Adopted: May 13 , 1985 Vote: Yeas 6 Nays 0 Abstained: 1 Recorded: Attest: s/ Marie Yea an Marie Yearman, City Clerk RESOLUTION ADOPTED ACCEPTING PROPOSAL OF A.S. HANSEN, INC. FOR AN ACTUARIAL VALUATION OF THE POLICE PENSION FUND Councilman Andersen made a motion, seconded by Councilwoman Moylan to adopt the aforementioned resolution. Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. VOLUME L 279 RESOLUTION ' ACCEPTING THE PROPOSAL OF A. S. HANSEN, INC. FOR AN ACTUARIAL VALUATION OF THE POLICE PENSION FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert 0. Malm, Acting City Manager, be and is hereby authorized and directed to accept the proposal of A. S. Hansen, Inc. for an actuarial valuation of the Police Pension Fund, a copy of which is attached hereto and made a part hereof by reference. s/ Richard L. Verbic Richard L. Verbic, Mayor Presented: May 13, 1985 Adopted: May 13 , 1985 Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Marie Yea an Marie Yearman, City Clerk RESOLUTION ADOPTED ACCEPTING PROPOSAL OF M.P.H. INDUSTRIES, INC. FOR RADAR UNITS Councilwoman Shales made a motion, seconded by Councilman Gilliam to adopt the aforementioned resolution. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. 280 VOLUME L RESOLUTION ACCEPTING THE PROPOSAL OF M.P.H. INDUSTRIES, INC. FOR RADAR UNITS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert 0. Malm, Acting City Manager, be and is hereby authorized and directed to accept the proposal on behalf of the City of Elgin of the purchase of three radar units for the Police Department, a copy of which is attached hereto and made a part hereof by reference. s/ Richard L. Verbic Richard L. Verbic, Mayor Presented: May 13, 1985 Adopted: May 13 , 1985 Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Marie Yea an Marie Yearman, City Clerk RESOLUTION ADOPTED AUTHORIZING EXECUTION OF AN EASEMENT GRANT TO THE COMMONWEALTH EDISON CO. Councilwoman Moylan made a motion, seconded by Councilman Waters to adopt the aforementioned resolution. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. VOLUME L 281 RESOLUTION AUTHORIZING EXECUTION OF AN EASEMENT GRANT TO THE COMMONWEALTH EDISON COMPANY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert 0. Malm, Acting City Manager, and Marie Yearman, City Clerk, be and are hereby respectively authorized and directed to execute an easement grant to the Commonwealth Edison Company for the construction and maintenance of a utility pole, a copy of which is attached hereto and made a part hereof by reference. s/ Richard L. Verbic Richard L. Verbic, Mayor Presented: May 13, 1985 Adopted: May 13 , 1985 Vote: Yeas 7 Nays p Recorded: AAttest: s/ LlaLrie YeAca n Marie Yearman, City Clerk RESOLUTION ADOPTED AUTHORIZING EXECUTION OF A FARM LEASE WITH COLLINS BROTHERS Councilman Andersen made a motion, seconded by Councilman Van De Voorde to adopt the aforementioned resolution. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde Waters and Mayor Verbic. Nays: None. 282 VOLUME L RESOLUTION AUTHORIZING EXECUTION OF A FARM LEASE WITH COLLINS BROTHERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert 0. Maim, Acting City Manager, and Marie Yearman, City Clerk, be and are hereby respectively authorized and directed to execute a farm lease with Collins Brothers, a partnership, a copy of which is attached hereto and made a part hereof by reference. s/ Richard L. Verbic Richard L. Verbic, Mayor Presented: May 13, 1985 Adopted: May 13 , 1985 Vote: Yeas 7 Nays p Recorded: Attest: s/ Marie Y rman Marie Yearman, City Clerk RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE FOREST PRESERVE DISTRICT OF KANE COUNTY Councilwoman Moylan made a motion, seconded by Councilman Waters to adopt the aforementioned resolution. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. VOLUME L 283 RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE FOREST PRESERVE DISTRICT OF KANE COUNTY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert 0. Malm, Acting City Manager, and Marie Yearman, City Clerk, be and are hereby authorized and directed to execute an intergovernmental agreement on behalf of the City of Elgin with the Forest Preserve District of Kane County for the construction of a bicycle-hiking path, a copy of which is attached hereto and made a part hereof by reference. s/ Richard L. Verbic Richard L. Verbic, Mayor Presented: May 13, 1985 Adopted: May 13 , 1985 Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Marie Yea an Marie Yearman, City Clerk RESOLUTION ADOPTED APPOINTING GERALD KNUST AS A MEMBER OF THE ELECTRICAL COMMITTEE Councilman Gilliam made a motion, seconded by Councilman Van De Voorde to adopt the aforementioned resolution. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None. i 284 VOLUME L RESOLUTION APPOINTING GERALD KNUST AS A MEMBER OF THE ELECTRICAL COMMITTEE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Gerald Knust be and is hereby appointed as a member of the Electrical Committee, to fill the unexpired term of Stanley Sphatt, for a term to expire May I, 1986. s/ Richard L. Verbic Richard L. Verbic, Mayor Presented: May 13, 1985 Adopted: May 13 , 1985 Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Marie Year n Marie Yearman, City Clerk RESOLUTION ADOPTED APPOINTING ARTURO A. KOTESKY AS A MEMBER OF THE HUMAN RELATIONS COMMISSION Councilman Gilliam made a motion, seconded by Councilman Van De Voorde to adopt the aforementioned resolution. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None. VOLUME L 285 RESOLUTION APPOINTING ARTURO A. KOTESKY AS A MEMBER OF THE HUMAN RELATIONS COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Arturo A. Kotesky be and is hereby appointed as a member of the Human Relations Commission for a term to expire May I, 1988. s Richard L Verbic Richard L. Verbic, Mayor Presented: May 13, 1985 Adopted: May 13 , 1985 Vote: Yeas 7 Nays p Recorded: Attest: s/ Marie Yearlan Marie Yearman, City Clerk RESOLUTION ADOPTED APPOINTING ANDREW S. PATETE AS A MEMBER OF THE BOARD OF EXAMINERS OF STATIONARY ENGINEERS Councilman Gilliam made a motion, seconded by Councilman Van De Voorde to adopt the aforementioned resolution. Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. 286 VOLUME L RESOLUTION APPOINTING ANDREW S. PATETE AS A MEMBER OF THE BOARD OF EXAMINERS OF STATIONARY ENGINEERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Andrew S. Patete be and is hereby appointed as a member of the Board of Examiners of Stationary Engineers for a term to expire May I, 1988. s/ Richard L. Verbic Richard L. Verbic, Mayor Presented: May 13, 1985 Adopted: May 13 , 1985 Vote: Yeas 7 Nays p Recorded: Attest: �/ Marie Yeai+man Marie Yearman, City Clerk RESOLUTION ADOPTED APPOINTING ROBERT SENNETT AS A MEMBER OF THE BOARD OF EXAMINERS OF STATIONARY ENGINEERS Councilman Gilliam made a motion, seconded by Councilman Van De Voorde to adopt the aforementioned resolution. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None. VOLUME L 287 RESOLUTION APPOINTING ROBERT SENNETT AS A MEMBER OF THE BOARD OF EXAMINERS OF STATIONARY ENGINEERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert Sennett be and is hereby appointed as a member of the Board of Examiners of Stationary Engineers for a term to expire May I, 1986. s/ Richard L. Verbic Richard L. Verbic, Mayor Presented: May 13, 1985 Adopted: May 13 , 1985 Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Marie Ye man Marie Yearman, City Clerk I RESOLUTION ADOPTED REAPPOINTING BOB SMITH AS A MEMBER OF THE WARM AIR HEATING COMMITTEE I Councilman Gilliam made a motion, seconded by Councilman Van De Voorde to adopt the aforementioned resolution. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. i 288 VOLUME L RESOLUTION REAPPOINTING BOB SMITH AS A MEMBER OF THE WARM AIR HEATING COMMITTEE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Bob Smith be and is hereby reappointed as a member of the Warm Air Heating Committee for a term to expire May I, 1988. s/ Richard L. Verbic Richard L. Verbic, Mayor Presented: May 13, 1985 Adopted: May 13 , 1985 Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Marie Year an Marie Yearman, City Clerk RESOLUTION ADOPTED APPOINTING PATRICIA S. WHITE AS A MEMBER OF THE ELGIN BEAUTIFICATION COMMISSION i Councilman Gilliam made a motion, seconded by Councilman Van De Voorde to adopt the aforementioned resolution. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None. VOLUME L 289 RESOLUTION APPOINTING PATRICIA S. WHITE AS A MEMBER OF THE ELGIN BEAUTIFICATION COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Patricia S. White be and is hereby appointed as a member of the Elgin Beautification Commission for a term to expire May I, 1988. ,*-/ Rigbard L_ yf-rhi c Richard L. Verbic, Mayor Presented: May 13, 1985 Adopted: May 13 , 1985 Vote: Yeas 7 Nays p Recorded: Attest: s/ Marie Yea an Marie Yearman, City Clerk RESOLUTION ADOPTED PLACING THE RETAIL FOOD STORE SANITATION RULES AND AND REGULATIONS--1983 ON FILE Councilman Gilliam made a motion, seconded by Councilwoman Moylan to adopt the aforementioned resolution. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, waters and Mayor Verbic. Nays: None. 290 VOLUME L RESOLUTION PLACING THE RETAIL FOOD STORE SANITATION RULES AND REGULATIONS--1983 ON FILE WHEREAS, the City of Elgin is considering adopting by reference the Retail Food Store Sanitation Rules and Regulations--1983, as the retail food rules and regulations for the City of Elgin; and WHEREAS, the 1983 rules and regulations have been published by the Illinois Department of Public Health; and WHEREAS, the 1983 rules and regulations were in full force and effect throughout the State of Illinois on and after January 25, 1983; and WHEREAS, Chapter 24, Section 1-3-2 of the Illinois Revised Statutes, 1983, authorizes any municipality to adopt by reference the provisions of any regulations or public records provided that three copies of such regulations or public records are filed with the City Clerk for a period of thirty days prior to adoption of an ordinance which incorporates such regulations or public records by reference. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that three copies of the Retail Food Store Sanitation Rules and Regulations--1983 be and are hereby directed to be placed on file in the office of the City Clerk for public inspection and examination for a period of thirty days. s/ Richard L. Verbic Richard L. Verbic, Mayor Presented: May 13, 1985 Adopted: May 13 , 1985 Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Marie Yea�an Marie Yearman, City Clerk RESOLUTION ADOPTED PLACING THE FOOD SERVICE SANITATION RULES AND REGULATIONS -- 1983 ON FILE Councilman Waters made a motion, seconded by Councilman Van De Voorde to adopt the aforementioned resolution. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None. i VOLUME L 291 RESOLUTION PLACING THE FOOD SERVICE SANITATION RULES AND REGULATIONS--1983 ON FILE WHEREAS, the City of Elgin is considering adopting by reference the Food Service Sanitation Rules and Regulations--1983, as the vending rules and regulations for the City of Elgin; and WHEREAS, the 1983 rules and regulations have been published by the Illinois Department of Public Health; and WHEREAS, the 1983 rules and regulations were in full force and effect throughout the State of Illinois on and after January 25, 1983; and WHEREAS, Chapter 24, Section 1-3-2 of the Illinois Revised Statutes, 1983, authorizes any municipality to adopt by reference the provisions of any regulations or public records provided that three copies of such regulations or public records are filed with the City Clerk for a period of thirty days prior to adoption of an ordinance which incorporates such regulations or public records by reference. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that three copies of the Food Service Sanitation Rules and Regula- tions--1983 be and are hereby directed to be placed on file in the office of the City Clerk for public inspection and examination for a period of thirty days. s/ Richard L. Verbic Richard L. Verbic, Mayor Presented: May 13, 1985 Adopted: May 13 , 1985 Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Marie Yearm Marie Yearman, City Clerk i 292 VOLUME L AUTHORIZATION OF PAYMENT TO VARIOUS VENDORS Seyfarth Shaw Labor Board Hearings ( Public Fairweather, et al. $5 , 357.17 Service Employee Group) Davis Turf Products $2 ,241.20 13 tons of fertilizer. Tru-Link Fence $8,397 .00 Fencing and backstops for and Elgin American Little League Rt . 58 and Little League Hiawatha Drive. Elgin Teener League $5,000.00 Fencing improvements for facility in Trout Park. Duane Hulke Masonry $1,750 .00 Modifications to well house for deep well #1 - Slade Avenue Jimmy Diesel Inc. $5,232 .00 Transmission repairs to Buses 80088 and #8092 . Ill. Radio Equipment $1, 650. 00 Radio lease for 11 buses. Globe Ticket Co. $1, 576 .29 410 ,000 parking tickets. Donahue & Associates $1,434 . 77 Engineering services re Lord' s Park Dam Assessment . REPORTS RECEIVED AND ORDERED PLACED ON FILE Illinois Municipal League Bulletin 4/26/85 Land Use Committee Minutes 3/18/85 Traffic Committee Minutes 4/11/85 Hemmens Auditorium reports for January, February & March, 1985 Heritage Commission Minutes for January, February & March, 1985. Elgin Metropolitan Exposition Auditorium & Office Building Authority Minutes 4/1/85. Human Relations Commission Minutes 4/2/85 Elgin Liquor Commission Minutes 4/22/85 Committee of the Whole Minutes 4/8, 4/22 and 5/6/85 . Councilman Gilliam made a motion, seconded by Councilwoman Shales to place the above reports on file. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde , Waters and Mayor Verbic. Nays: None. i • VOLUME L 293 ANNOUNCEMENTS Mayor Verbic made announcements relative to forthcoming meetings. ADJOURNMENT Councilwoman Moylan made a motion, seconded by Councilwoman Shales to adjourn the Council Meeting to return to the Committee of the Whole Meeting. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Mays: None. The meeting was adjourned at 9:20 p.m. Marie Yearman, City Clerk i