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HomeMy WebLinkAboutApril 08, 1985 CC VOLUME L April 8, 1985 206 COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING A regular meeting of the Council of the City of Elgin, Illinois, was held on April 8, 1985 at 8: 55 p.m. , in the Council Chambers of City Hall. The meeting was called to order by Councilwoman Shales. The Invocation was given by Reverend William Metzger of the Unitarian Universalist Church, and the Pledge of Allegiance was led by Councilman Waters. ROLL CALL Roll call was answered by Councilmen Andersen, Gilliam, Hansen, Schmidt , Shales and Waters. Absent : Mayor Verbic. APPOINTMENT OF MAYOR PRO TEM Councilman Gilliam made a motion, seconded by Councilman Hansen to appoint Councilwoman Shales Mayor Pro Tem. Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Shales and Waters. Nays: None. BIDS REJECTED FOR SALE OF FIRE STATION #3 Mayor Pro Tem Shales: Two weeks ago we tabled this matter, does anyone have any discussion at this point . We have to decide now what we are going to do. If we are not going to accept the highest responsive bidder, then we have to reject all bids . Counsel Jentsch: If it was tabled the last time you need to take it off the table. Mayor Pro Tem Shales: I would like a motion to take this item off the table. Councilman Andersen: So moved, to bring the bid for the fire station off the table. Councilman Hansen: I will second the motion to get it off the table. Councilman Waters: May I ask Counsel a question. If this motion were defeated and the issue remained on the table at the conclusion of this meeting, would it in essence then be tabled to a further meeting, or would it have to be re-introduced. Counsel Jentsch: I don ' t remember how long the bids are good for. They are not good indefinitely, it may be that you won't have any bids to act upon if you don' t pass something tonight . To answer your question it would stay on the table, but as a practical measure you have the problem of whether you will have any bids to take from the table. Typically they would not be obligated to wait indefinitely. i 207 VOLUME L Mike Sarro: If you will recall those bids were opened two weeks ago on the 25th of March. Our instructions to bidders page, which I provided to all of the Council, showed that no bid could be withdrawn for 30 days, which would in fact give the Council the right to table it one more time to get to the 22nd of April you would still be within the 30 day limit by a day or two. I would only ask in that regard, we do have five bids involved, each of those bidders have submitted a bid security check in the amount of at least 10% of their bid and should you table it again you might want to give us the authority to at least return the checks of those bidders who are not going to be considered, like the low two or the low three, so that we don ' t continue to hold their bid security checks and can return them. Councilman Waters: The reason that I raised the question to the Council, Councilman Andersen in our discussion of the last meeting suggested, just as a possibility, that the fire station be considered as one of the options that we might consider, in our discussions of the Old Main and the Historical Society. There was also a discussion of whether or not that building should be re-bid with specifications towards retaining the historical quality of the architecture of the building. I intend to vote against this motion of bringing it back before the body tonight mainly because I think there is the possibility in discussions with the Historical Society and the Elgin Academy that we ought to explore that as at least one of the options to be considered. I am not saying that I am for or against it , I am just saying that it is just one of the options that might be considered. I think that if the motion is defeated and it remains tabled it would certainly be reasonable to return the deposits for all but the top two bidders and that is my position. Mayor Pro Tem Shales: We also might want to consider not putting it out for bid, but giving it a price and asking for proposals on the building. This is not my idea, but it was presented to me by Bob Malm, which I think makes a lot of sense . We would then draw some guidelines for the proposals, like the enhancement of the neighborhood, returning the property to the tax rolls at the highest possible revenue to the City, not tearing down the building, or whatever we wanted to put on it , but asking for proposals for the use of that building at a certain price. We might want to consider that type of letting for the four lots that we have been unsuccessful in selling, because I think one of our goals is to get this property back on the tax rolls . VOLUME L 208 Councilman Andersen: I have talked to some people from the Historical Society, and the suggestion to put the Historical Society in the fire state was made somewhat in jest on my part , because of the problems ongoing with Old Main. They have indicated to me that the fire station would be much too small for their use. Parking would be a problem up there as well and I would also be concerned with a legal question, we offered this item without any conditions , with a minimum bid of $30 , 000 , people have bid in good faith, there was a condition attached to the highest bid, there was a condition attached to another bid, but the next highest bidder had no conditions attached to it and if all of these questions that are now being raised, frnakly I think they should have been raised before the property was offered for sale. Mayor Pro Tem Shales: Will the Clerk call the roll on the motion to take the question off the table. Yeas: Councilmen Andersen, Hansen, Schmidt and Mayor Pro Tem Shales. Nays: Councilmen Gilliam and Waters. Mayor Pro Tem Shales: The highest bidder was not a responsive bidder. The second highest bidder, the LeWa Company, was the highest responsive bidder, we can have a motion to accept that bid, or we can have a motion to reject all bids. Councilman Andersen: I make a motion to accept the highest responsive bid. Councilman Gilliam: Since I was not here at the last meeting was this the Company ---- what were they going to do with the property. Robert Malm: We don 't know what they were going to do with the property. The Planning Department has been in contact with them regarding their bid, in fact they corresponded with them, they sent them a letter that in the event that the LeWa Company was to make a parking lot there, the Planning Depart- ment wa ted them to be aware that when that parking lot was installed and 13 spaces were added to their existing parking lot that the zoning ordinance would require their existing lot to be upgraded to City standards. The Planning Department and I felt that we had an obligation to inform them of that particular fact . When that conversation went on they indicated that they did not know what they were going to do with the building. Councilman Gilliam: What are some of the uses that could go in there. Roger Dahlstrom: There are 175 uses that could go in there with a B-3 classification. 209 VOLUME L Dennis Ward: If you will remember at the last meeting , Mr. Hoppe has unfortunately been hospitalized and his wife has asked if I could again articulate with the Council and the legal staff what mr Hoppe ' s concerns were, who if you will recall was the highest bidder with a condition attached to that bid. In reviewing Mr. Hoppe ' s bid I think that if you take the intent of his purpose it was to provide the City with the largest economic dollars for that building. It was also his intent at the time that he made that bid that since the Liquor Control Commission cannot grant a transfer of license until the property is acquired that he was in effect trying to establish that condition at the time of the bid, and I think that in looking at the confusion here I think we have to admit that the bidding specification and the bidding process are very difficult for a lay person such as Mr. Hoppe to make something and I think we can see possibly part of the problems in that. His intent for the use of the building is up front , he would like to put a restaurant and a tavern in that building, main- taining the firemen motiff and decor, and I think that would be one of the highest and best uses in my own personal opinion for that . You are talking about a restaurant that could generate somewhere about $30 , 000 per month in sales tax revenue for the City. He is in the process right now of negotiating with Katy Industries On parking space, both swapping of property that Mr. Hoppe is negotiating to buy with Katy so that parking does not become a problem, and also with the location within the neighborhood. When we originally asked that this be reconsidered, the purpose to be reconsidered was the preservation of that building, as well as the review of Mr. Hoppe ' s bid, and that is that bid be accepted as it is because the intent of that restriction was not to qualify the bid, but rather to outline the purpose of the bid. Edward Schock, Dundee Avenue Association: I would like to reinforce the concept that someone has already mentioned tonight of the Council to consider soliciting proposals for the use of the property that would include not only attaching a cost , but a proposed use. This is a property that has some unique characteristics to it , not only historical and architectural, but the fact that it not only rests on a commercial corridor, it also rests on a residential corridor, Bellevue Avenue , and so the use of the property is sensitive from many points of view. It is sensitive to the neighborhood residents , it is sensitive to that corridor, which the Council I think in good wisdom, and I am very appreciative of, decided to invest a large amount of money in the rehabilitation and rejuvation of the Dundee Avenue corridor, and the use to which this property is put plays an important part in the overall development of the corridor. VOLUME L 210 It is not just a matter of disposing of a vacant piece of property, we have a property that is already fully improved, it has a structure on it , and the use to which it will be put is very important . I think the Council should proceed cautiously and prudently. I think the suggestion to request proposals , detailed proposals that not only involve use, but cost , would be one that we would certainly urge and we think would be in the long term best interest . We are looking at the whole improvement of Dundee Avenue, I think everyone recognizes is a long term project . I don' t think we want to do something now that would be shortsighted and disrupt the overall long term development of that corridor. I think that we are off to a tremendous start . We have made a lot of progress in just a few months since we all looked at those horendous slide show. I think we ought to proceed cautiously, carefully and look at the disposal of this property as an opportunity. An opportunity to contribute to the positive development of the corridor. Allen Faber: I am the third highest bidder in this bid, my use is the same as Mr. Hoppe, however, I did not condition my bid, I took my chances like everybody else. I would like to see this piece of property maintained at least as close to the architectural integritythat is already existing. I just want you to know that has been my intent , which was voiced before I even let my bid. Mayor Pro Tem Shales: You are with Tele-Homes , Inc. Mr. Faber: Yes, President . Mayor Pro Tem Shales: Your intended use of the property - Mr. Faber: Restaurant and lounge. George Meuser: I happen to live in that neighborhood for 45 years now and I too would like to see some revenue from this building for the City, but lounges and taverns seem to be the highest bidders here, and that is all we need in that neighbor- hood is another tavern. We have one right on the corner of Lincoln and Dundee Avenue and I invite anyone of you to come up there some night and see the parking on the streets in that whole area. There is no provision for enough parking in that area now. First you are trying to sell a piece of property and I thought the usual procedure was for the use of that property to go through our zoning and planning boards and then zone it for what use. Is this property as it is now zoned so that another tavern could move in there. That is a question I would like for you to answer before you move on this. 211 VOLUME L Mayor Pro Tem Shales: I believe the zoning is B-3 so it would allow a tavern. Councilman Waters: I would move that we reject all bids and that we direct staff to put this on the agenda for the next Committee of the Whole at which time the Council can discuss proper procedures with guidelines for a new process . Councilman Gilliam: Second Yeas: Councilmen Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales . Nays: Councilman Andersen. BID AWARDED FOR ENVELOPES Councilman Gilliam made a motion, seconded by Councilman Schmidt to award the above bid to the low bidder, Illinois Envelope Company, for a total price of $2 , 870 .40 . Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales . Nays: None. BID AWARDED FOR TRIMMING MOWER Councilman Hansen made a motion, seconded by Councilman Gilliam to award the above bid to the low bidder, Ralph Helm Inc. , for a total price of $1, 670 .90 . Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales. Nays : None. BID AWARDED FOR FERTILIZER FOR GOLF COURSES Councilman Waters made a motion, seconded by Councilman Gilliam to award the above bid to the low bidder, Schuh Inc. , for a total price of $5 , 348.00. Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales . BID FOR HANDICAPPED ACCESSIBILITY FOR OLD MAIN TABLED Councilman Gilliam made a motion, seconded by Councilman Waters to table the above bid. Councilman Hansen: Why don' t we direct the architect to negotiate a reduced fee. Councilman Gilliam: I make a motion that we table it with the understanding that the task force meet ti iron out the problems they are suppose to address, and that the architect negotiate with the only bidder during this time to try and reduce the cost . Councilman Waters: Second VOLUME L 212 Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales. Nays: None. PETITION 13-85 REQUESTING A REZONING FROM O LIMITED OFFICE DISTRICT TO B-1 COMMUNITY BUSINESS DISTRICT, PROPERTY AT 300 AND 330 NORTH WESTON AVENUE BY JOHN AND STELLA PAUL APPROVED Roger Dahlstrom: The Petitioners intend to construct and operate a restaurant on the subject property. The property is approximately 44 , 600 square feet , it was improved at one time with a single family residence, which was demolished recently. The subject property was rezoned from R-2 to B-1 in 1965 . It was rezoned from B-1 to O Limited Office District in 1978, as part of a rezoning involving various parcels throughout the City. At its regular meeting of March 18, 1985 the Land Use Committee recommended approval of the rezoning by a vote of 6 yes and 1 no. Councilman Waters: If there are no questions, I would move that the Petition be approved. Councilman Andersen: I would second that. Mayor Pro Tem Shales: Is there any discussion from anyone in the audience. At the public hearing there were some objectors from the neighbors, there is no one from the neighborhood here tonight . ( no response ) Councilman Schmidt : I have a question, when do they intend to break ground, there have been so many times in the past four years that we have done rezoning and ground has not been broken. Attorney Tom Puklin: As was mentioned a few moments ago, the single family residence that was there has been removed, the thing that is impeding progress the most right now is the fact that we don ' t have the zoning. It is my understanding from the Pauls that they will proceed as quickly as they can after they have the permission to go ahead. The people who attended the Land Use Commission meeting objected to the presence of a trailer, a semi trailer that was on the property, that was the focus of attention and that has been removed, it was removed the following day. Councilman Schmidt : I think it was also brought to their attention about the fans running alnight and the clatter of cans from the back door. How is that going to be changed with the new restaurant . 213 VOLUME L Attorney Puklin: You may have noted on the site plan that I showed you the portal, the area where that would take place is on the exact opposite side of the building toward the McLean Boulevard side and on the opposite side of where those residences are located, so the building would serve as a buffer. Mayor Pro Tem Shales: We have a motion on the floor, Clerk will you call the roll. Yeas: Councilmen Andersen, Gilliam, Hansen, Waters and Mayor Pro Tem Shales. Nays: Councilman Schmidt . PETITION 14-85 REQUESTING AN AMENDMENT TO SPECIAL USE ORDINANCE NO. G48-82 , PROPERTY LOCATED AT 1900 BIG TIMBER ROAD BY THE ELGIN EVANGELICAL FREE CHURCH - APPROVED Roger Dhalstrom: This Petition requested an amendment to Special Use Ordinance G48-82 , by adding approximately 1. 6 acres to the area granted a special use for a church. Petitioner proposes to construct a new church on the subject property. The total subject property with this amendment would equal 4 . 6 acres . At its regular meeting of March 18 , 1985 the Land Use Committee recommended approval of Petition 14-85 by a vote of 7 yes and 0 no. Councilman Waters made a motion, seconded by Councilman Andersen to approve Petition 14-85 . Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales. ORDINANCE PASSED ESTABLISHING EXEMPTIONS FROM THE CLASSIFIED CIVIL SERVICE OF THE CITY OF ELGIN Councilman Waters made a motion, seconded by Councilman Gilliam to pass the aforementioned ordinance. Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales. Nays: None. VOLUME L 214 Ordinance No. G25-85 AN ORDINANCE ESTABLISHING EXEMPTIONS FROM THE CLASSIFIED CIVIL SERVICE OF THE CITY OF ELGIN WHEREAS, the City of Elgin has previously adopted the provisions of Division I of Article 10 of Chapter 24 of the Illinois Revised Statutes, 1983, providing for Civil Service in cities; and WHEREAS, the City of Elgin pursuant to the Constitution of 1970 is a home rule unit authorized to exercise any power and perform any function pertaining to its govern- ment and affairs; and WHEREAS, it is necessary and desirable to exempt certain management, profes- sional and supervisory positions from the classified civil service of the City of Elgin in order to promote the professional recruitment and selection of qualified candidates for said positions; and WHEREAS, because of the confidentiality of certain clerical positions, it is desir- able that said positions be appointive in nature. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section I. That Section 3.04.040 be and is hereby added to Chapter 3.04 of the Elgin Municipal Code, 1976, as amended, to read as follows: 9.04.040 Exemptions from Classified Service That in addition to the exemptions from the classified civil service described in Section 10-1-17 of Division I of Article 10 of Chapter 24 of the Illinois Revised Statutes, 1983, the following positions shall also be exempt from the classified civil service: Water Operations Director, Engineering Director, Engineering Super- visor, Civil Engineer 11, Parks Superintendent, Public Works Super- intendent, Water Operations Engineer, Assistant Finance Director, Purchasing Agent, Senior Planner, Senior Planner/Land Use Adminis- trator, Data Processing Supervisor, Electrical Superintendent, Greens Superintendent, Recreation Director, Accounting Supervisor, Con- struction Superintendent, Crime Analyst/Records, Associate Planner, Public Health Officer, Auditorium Operations Manager, Chief Water Plant Operator, Sewer Supervisor, Assistant Public Works Super- intendent, Civil Engineer I, Accountant, Analyst Programmer, City Clerk, Planner, Assistant Building Maintenance Superintendent, Cemetery Supervisor, Parks Maintenance Supervisor, Water Meter Supervisor, Garage Supervisor, Human Relations Coordinator, Program Coordinator, Parking Meter Supervisor, Water Laboratory Chemist, Program Analyst, Programmer, Recreation Supervisor, Executive Secretary, Personnel Assistant, Legal Secretary, Police Secretary and Clerk Typist - Personnel. 215 VOLUME L That any person appointed either by Civil Service Commission or have been reclassified while maintaining their Civil Service status to any of the above-described positions prior to the effective date of this ordinance shall continue to be a member of the classified civil service of the City of Elgin until separated from said civil service in the manner provided by law." Section 2. That all ordinances or parts of ordinances in conflict with the provi- sions of this ordinance are hereby repealed. Section 3. That this ordinance shall be in full force and effect from and after its passage in the manner provided by law. s/ Marlene Shales Marlene Shales, Mayor Pro Tem Presented: April 8, 1985 Passed: April 1985 Vote: Yeas 6 Nays 0 Recorded: Published: Attest: kJ, s/ Marie Yearman Marie Yearman, City Clerk ORDINANCE PASSED AMENDING THE MANAGEMENT GROUP BENEFIT PROGRAM Mayor Pro Tem Shales: I would like with the motion to include amending the ordinance in Section 4 . To amend the wording to say Police Sergeant instead of Police Lieutenant . Councilman Waters: So moved. Councilman Gilliam: Second. Yeas : Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales . Nays: None. VOLUME L 216 Ordinance No. G26-8S AN ORDINANCE AMENDING THE MANAGEMENT GROUP BENEFIT PROGRAM WHEREAS, the City Council of the City of Elgin authorized on December 23, 1973, a benefit program for management employees and certain confidential clerical employees in addition to the basic benefit plans provided employees; and WHEREAS, in consideration of the changing benefit program for employees covered by negotiated agreements, it is therefore fit and proper from time to time to review and amend the management benefit program. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section I. That there is hereby established a benefit program for the position of Mayor and Councilpersons as follows: (1) Medical Insurance - Comprehensive Major Medical Insurance program for employee and dependents. (2) Life Insurance - $20,000 term group coverage. (3) Physical Exam - $50 annual reimbursement for physical or health mainte- nance examination. Section 2. That there is hereby established a benefit program for the positions of City Manager, Police Chief, Public Works Director, Fire Chief, Finance Director, Public Property and Recreation Director, Water Operations Director, Assistant to the City Manager, Engineering Director, Planning Director, Building Maintenance Director, Transit Director and Corporation Counsel as follows: (1) Vacation - I to 10 years of service - 3 weeks I I years and over - 4 weeks. (2) Sick Leave - Sixty (60) days placed on account when commencing employ- ment, plus annual accrual. (3) Medical Insurance - Comprehensive Major Medical Insurance program for employee and dependents with employee option to continue upon retirement until age 65, after twenty (20) years service with payment of premium by retiree. (4) Life Insurance - $20,000 group term coverage. (5) Physical Exam - $50 annual reimbursement for physical or health mainte- nance examination. (6) Holidays - Six (6) holidays, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day and four (4) additional holidays which shall be designated administratively by the City Manager. 217 VOLUME L (7) Uniform Allowances - $50 uniform allowance differential for Fire and Police management personnel above the authorized annual employee allowances for Fire and police employee groups. Section 3. That there is hereby established the benefit program for the positions of Deputy Police Chief, Deputy Fire Chief, Engineering Supervisor, Police Lieutenant, Civil Engineer 11, Parks Superintendent, Public Works Superintendent, Water Operations Engineer, Assistant Finance Director, Purchasing Agent, Senior Planner, Land Use Administrator, Data Processing Supervisor, Electrical Superintendent, Greens Super- intendent, Recreation Director, Accounting Supervisor, Construction Superintendent and Assistant Corporation Counsel as follows: (1) Vacation - I to 5 years of service - 2 weeks 6 to I I years of service - 3 weeks 12 years and over - 4 weeks. (2) Sick Leave - Thirty (30) days placed on account upon commencement of employment plus annual accrual. (3) Medical Insurance - Comprehensive Major Medical Insurance program for employee and dependents with employee option to continue upon retirement until age 65, after twenty (20) years of service with payment of premium by retiree. (4) Life Insurance - $17,500 group term coverage. (5) Physical Exam - $50 annual reimbursement for annual physical or health maintenance examination. (6) Holidays - Six (6) holidays, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day and four (4) additional holidays which shall be designated administratively by the City Manager (except Fire management shift personnel who shall observe two (2) personal days). (7) Uniform Allowances - $50 uniform allowance differential for Fire and Police management above the authorized annual employee allowances for Fire and Police employee groups. Section 4. That there is hereby established a benefit program for the positions of Fire Captain, Police Sergeant, Crime Analyst/Records, Associate Planner, Public Health Officer, Auditorium Operations Manager, Chief Plant Operator, Sewer Supervisor, Transit Supervisor, Assistant Public Works Superintendent, Civil Engineer I, Accountant, Analyst/Programmer, City Clerk, Planner, Assistant Building Maintenance Super- intendent, Cemetery Supervisor, Garage Supervisor, Parks Maintenance Supervisor, Water Meter Supervisor, Human Relations Coordinator, Program Coordinator, Parking Meter Supervisor, Water Laboratory Chemist, Program Analyst, Programmer, Recreation Supervisor, Executive Secretary and the confidential clerical positions of Legal Secretary, Personnel Assistant and Police Secretary as follows: VOLUME L 218 (1) Vacation - I to 7 years of service - 2 weeks 8 to 13 years of service - 3 weeks 14 years and over - 4 weeks (2) Sick Leave - Fifteen (15) days placed on account upon commencement of employment plus annual accrual. (3) Medical Insurance - Comprehensive Major Medical Insurance for employee and dependents with employee option to continue upon retirement until age 65, after twenty (20) years of service with payment of premium by retiree. j (4) Life Insurance - $15,000 group term coverage. (5) Physical Exam - $50 annual reimbursement for physical examination. i (6) Holidays - Six (6) holidays, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day and four (4) additional holidays which shall be designated administratively by the City Manager (except Fire management shift personnel who shall observe two (2) personal days). (7) Uniform Allowances - $50 uniform allowance differential for Fire and Police management personnel above the authorized annual employee allowances for the Fire and Police employee groups. (8) Tool Allowance - $25 tool allowance differential for Garage Supervisor above the authorized allowance for Automotive Mechanic. Section 5. That the Police Management positions of Police Chief, Deputy Police Chief, Police Lieutenant and Police Sergeant shall be included in a sick leave occurrence program as follows: (1) Said employees shall receive full pay for the first six (6) sick leave occur- rences in a payroll year. (2) Said employee shall not be paid for the first (Ist) day of a seventh (7th), or any other subsequent sick leave occurrences in a payroll year. I (3) For the purpose of definition, only situations of sick leave used for bereave- ment or on-the-job injuries shall not be charged as an occurrence. (4) Said employees shall have established a $150 sick leave occurrence bank each payroll year. For each occurrence during the payroll year, $30.00 shall be deducted from teemployee's h individual bank. (5) Employees on the payroll at the end of each payroll year shall receive a voucher payment equal to the balance remaining in their individual occur- rence bank. Section 6. That the City Manager is hereby authorized and directed to prepare an appropriate schedule reflecting the foregoing amended management benefit program of the City of Elgin. i 219 VOLUME L Section 7. That all ordinances or parts of ordinances in conflict with the provi- sions of this ordinance are hereby repealed. Section 8. That this ordinance shall be in full force and effect as of December 23, 1984. s/ Marlene Shales Marlene Shales, Mayor Pro Tern Presented: April 8, 1985 Passed: April 8, 1985 Vote: Yeas 6 Nays p Recorded:_ Published: Attest: s/ Marie Yearman It Marie Yearman, City Clerk RESOLUTION ADOPTED AUTHORIZING FILING OF APPLICATION FOR GRANT UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 Councilman Waters made a motion, seconded by Councilman Hansen to adopt the aforementioned Resolution. Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales. Nays: None. I VOLUME L 220 RESOLUTION AUTHORIZING FILING OF APPLICATION FOR GRANT UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 WHEREAS, Title I of the Housing and Community Development Act of 1974 provides for block grant funding assistance to units of general purpose local governments for the purpose of strengthening the ability of said governments and elected officials to determine the community development needs, set priorities, and allocate resources to various activities; and WHEREAS, the City Council of Elgin, Illinois, has determined that additional emphasis is needed in the area of community development in order that beneficial solutions to the problems of slum and blight, and housing and neighborhood deterioration may be determined. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That a submission be made to the Department of Housing and Urban Development for a grant in the amount of Eight Hundred One Thousand Dollars ($801,000). Section 2. That the City Manager is hereby authorized and directed to execute and file such submission with the Department of Housing and Urban Development and to provide additional information and furnish such documents as may be required by said Department to execute such agreements as are required by said Department, and to act as the authorized correspondent of the City of Elgin. s/ Marlene Shales Marlene Shales, Mayor Pro Tern Presented: April 8, 1985 Adopted: April 8, 1985 Vote: Yeas 6 Nays 0 Recorded: ,nAttest: s/ Marie Yearman Marie Yearman, City Clerk ORDINANCE PASSED IMPLEMENTING AN INDEMNIFICATION AGREEMENT WITH THE COUNTY OF COOK IN LIEU OF INSURANCE AND SURETY BOND REQUIREMENTS Councilman Hansen made a motion, seconded by Councilman Schmidt to pass the aforementioned ordinance. Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales. 221 VOLUME L Ordinance No. G27-85 AN ORDINANCE IMPLEMENTING AN INDEMNIFICATION AGREEMENT WITH THE COUNTY OF COOK IN LIEU OF INSURANCE AND SURETY BOND REQUIREMENTS WHEREAS, it may periodically become necessary for the City of Elgin to perform construction and/or maintenance and repair work to City property lying in or upon rights- of-way of the County of Cook within the corporate limits of the City; and WHEREAS, general County policy with regard to the issuance of permits for dis- turbance of County rights-of-way requires that insurance protecting the County of Cook from any and all claims that may arise during the course of or in consequence of such work be secured, and further, that a surety bond be posted to guarantee restoration of the County right-of-way following completion of such work project; and WHEREAS, the general policy of the County of Cook requires that such insurance and surety bond as aforesaid be provided before a permit for work in or upon County right-of-way will be issued; and WHEREAS, the County of Cook will waive surety bond requirements in favor of the City, and further, will accept from the City in lieu of such insurance a hold harmless agreement. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section I. That for and in consideration of waiver by the County of Cook of the insurance and surety bond requirements as aforesaid for projects which may be under- taken by the City of Elgin, involving a disturbance of any right-of-way of the County of Cook within the corporate limits of the City of Elgin, the City does hereby agree that it shall indemnify, keep and save harmless the County, its agents, officials and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judg- ments, costs and expenses, which may in anywise accrue against the County in con- sequence of the granting of this agreement or which may in anywise result therefrom, whether or not it shall be alleged or determined that the act was caused through negli- gence or omission of the City of Elgin or its employees, of a sub-contractor or his employees, if any, and the City of Elgin shall, at its own expense, appear, defend and pay all charges of attorneys and costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the County in any such action, the City of Elgin shall, at its own expense, satisfy and discharge the same. The City of Elgin expressly understands and agrees that any performance bond or insurance protection required by this agreement, or otherwise provided by the City of Elgin, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County as herein provided. Section 2. No amendment or repealer of this ordinance shall become effective until thirty (30) days next following written notice to the County of Cook of such proposed modification or repealer. Said notice shall be served upon the County of Cook at the office of the Superintendent of Highways, 118 North Clark Street, Chicago, Illinois 60602. VOLUME L 222 Section 3. The Clerk of the City of Elgin is hereby authorized and directed to forward to the County of Cook, Department of Highways, Permit Division, a certified copy of this ordinance upon its passage and approval. Section 4. This ordinance shall be in full force and effect upon its passage, approval and publication as required by law. All ordinances or parts of ordinances in conflict with the terms and provisions hereof are hereby abolished. s/ Marlene Shales Marlene Shales, Mayor Pro Tern Presented: April 8, 1985 Passed: April 8, 1985 Vote: Yeas 6 Nays p Recorded: Published: uAttest: s/ Marie Yearman� Marie Yearman, City Clerk RESOLUTION ADOPTED AUTHORIZING EXECUTION OF A CONTRACT WITH CLARKE OUTDOOR SPRAYING COMPANY Councilman Waters made a motion, seconded by Councilman Hansen to adopt the aforementioned Resolution. Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales. Nays: None. 223 VOLUME L RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT WITH CLARKE OUTDOOR SPRAYING COMPANY, INC. WHEREAS, Clarke Outdoor Spraying Company, Inc. has submitted its proposal for performing mosquito control services during the summer of 1985; and WHEREAS, the City Council has reviewed said proposal and finds that it is in the best interest of the City of Elgin. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert 0. Maim, Acting City Manager, be and is hereby authorized and directed to enter into a written agreement by and on behalf of the City of Elgin with Clarke Outdoor Spraying Company, Inc. for mosquito control services for 1985 in accordance with the proposal of Clarke Outdoor Spraying Company, Inc. at the unit prices established and in accordance with the written proposal attached hereto. s/ Marlene Shales Marlene Shales, Mayor Pro Tern Presented: April 8, 1985 Adopted: April 8, 1985 Vote: Yeas 6 Nays p Recorded: Attest: s/ Marie Yearman� Marie Yearman, City Clerk RESOLUTION ADOPTED ACCEPTING GRANTS OF EASEMENT FOR UTILITY PURPOSES (North Side of Highland, West of Randall) Councilman Hansen made a motion, seconded by Councilman Waters to adopt the forementioned Resolution. Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales. Nays: None. VOLUME L 224 RESOLUTION ACCEPTING GRANTS OF EASEMENT FOR UTILITY PURPOSES (North Side of Highland Avenue, West of Randall Road) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby accepts grants of easement from Burnidge and Westphal and Hengtgen and Minehart for utility purposes, copies of which are attached hereto as Exhibit A. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to cause the grants of easement hereby accepted to be recorded in the office of the Recorder of Deeds of Kane County, Illinois. s/ Marlene Shales Marlene Shales, Mayor Pro Tern Presented: April 8, 1985 Adopted: April 8, 1985 Vote: Yeas 6 Nays 0 Recorded: Attest: s/ Marie Y Marie Yearman, City Clerk RESOLUTION ADOPTED APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH LARRY KOESCHE BUILDERS FOR HEMMENS AUDITORIUM SIDEWALKS Councilman Gilliam made a motion, seconded by Councilman Waters to adopt the aforementioned Resolution. Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales. Nays: None. 225 VOLUME L RESOLUTION APPROVING CHANGE ORDER NO. I IN THE CONTRACT WITH LARRY KOESCHE BUILDERS FOR HEMMENS AUDITORIUM SIDEWALKS WHEREAS, the City of Elgin has heretofore entered into a contract with Larry Koesche Builders for Hemmens Auditorium Sidewalks; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. I, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert 0. Maim, Acting City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference. s/ Marlene Shales Marlene Shales, Mayor Pro Tern Presented: April 8, 1985 Adopted: April 8, 1985 Vote: Yeas 6 Nays 0 Recorded: Attest: s/ Marie Yearman Marie Yearman, City Clerk ORDINANCE PASSED AMENDING THE DESIGNATION OF SNOW EMERGENCY ROUTES Councilman Gilliam made a motion, seconded by Councilman Schmidt to pass the aforementioned Ordinance. Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales. Nays: None. VOLUME L 226 Ordinance No. G28-85 AN ORDINANCE AMENDING THE DESIGNATION OF SNOW EMERGENCY ROUTES BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section I. That Section 11.35.090A of Chapter 11.36 of the Elgin Municipal Code, 1976, as amended, is hereby further amended to read as follows: STREET FROM TO Dundee Avenue Brant Drive Dexter Avenue Center Street Dexter Avenue DuPage Street Villa Street DuPage Street Peck Place Willard Avenue East Chicago Street Villa Street Liberty Street Congdon Avenue Bluff City Boulevard Saint Charles Street Villa Street C. M. St.P. & P.R.R. Gifford Street Summit Street Villa Street Duncan Avenue Trout Park Boulevard Dundee Avenue Spring Street Cooper Avenue Grove Avenue Douglas Avenue Slade Avenue East Chicago Street Grove Avenue 200' N. of Highland Avenue East Chicago Street Grove Avenue Fulton Street National Street Gifford Place Villa Street Raymond Street Riverside Drive Highland Avenue Prairie Street reet Raymond Street Gifford Place Bent Street State Street West River Road Southerly City Limits Jackson Street West Chicago Street South Street Wing Park Boulevard Wing Street Highland Avenue Edison Avenue Highland Avenue South Street Clifton Avenue Larkin Avenue West Chicago Street McLean Boulevard Fox Lane Bowes Road Lyle Avenue Highland Avenue Larkin Avenue Airlite Street Country Knoll Lane Larkin Avenue Cooper Avenue Spring Street Prospect Boulevard Page Avenue Dundee Avenue Liberty Street Kimball Street North State Street Dundee Avenue Park Street Dundee Avenue Liberty Street North Street Grove Avenue Dundee Avenue Dexter Avenue Douglas Avenue Center Street Division Street Doulgas Avenue Center Street Chicago Street Clifton Avenue Lovell Road DuPage Street Spring Street Villa Street Fulton Street Spring Street Villa Street Prairie Street Riverside Drive Villa Street Lake Street Grove Avenue Villa Street National Street C. M. St.P. & P.R.R. Saint Charles Street Dwight Street Grace Street Illinois Avenue Bluff City Boulevard Grace Street Lavoie Avenue Wing Street North State Street McLean Boulevard Highland Avenue Center Street Randall Road Larkin Avenue Hamilton Avenue Airlite Street 227 VOLUME L West Chicago Street State Street Clifton Avenue South Street Jackson Street Aldine Avenue Lillian Street Aldine Avenue McLean Boulevard Walnut Avenue C. M. St.P. & P.R.R. Marguerite Street Poplar Creek Drive Bode Road East Chicago Street Waverly Drive Route 58 Bode Road Grove Avenue Slade Avenue North Street Slade Avenue Grove Avenue Liberty Street McClure Avenue Wing Street Highland Avenue Summit Street Grove Avenue Hunter Drive Congdon Avenue Prospect Street Blackhawk Drive Bent Street Wellington Street Villa Street Country Knoll Lane Airlite Street Thomas More Drive Lawrence Avenue McLean Boulevard North State Street Hiawatha Drive Iroquois Drive Summit Street Wilcox Avenue West Chicago Street Adams Street Melrose Avenue Larkin Avenue Lillian Street Chippewa Drive Congdon Avenue Jefferson Avenue Iroquois Drive Hiawatha Drive Congdon Avenue Bode Road East Chicago Street Poplar Creek Drive South Street Randall Road Weld Road Tollgate Road North State Street Tollgate Booth Lovell Road Douglas Avenue Grove Avenue Prospect Street Congdon Avenue Summit Street Parkway Avenue Dundee Avenue Dakota Drive Dakota Drive Parkway Avenue Elma Avenue Elmo Avenue Dakota Drive Blackhawk Drive Blackhawk Drive Elma Avenue Congdon Avenue Patricia Drive Iroquois Drive Chippewa Drive Hill Avenue Summit Street Park Street Jefferson Avenue Preston Avenue Chippewa Drive Martin Drive Hiawatha Drive Chippewa Drive Hunter Drive Summit Street Waverly Drive Highbury Drive Bode Road Waverly Drive Borden Drive Waverly Drive Stonehurst Drive Stonehurst Drive Borden Drive Bode Road Laurel Street Channing Street Liberty Street Channing Street East Chicago Street Laurel Street Grace Street Bent Street Dwight Street Elgin Avenue Saint Charles Street Illinois Avenue Illinois Avenue Bluff City Boulevard Elgin Avenue Jay Street Liberty Street Lavoie Avenue Lavoie Avenue Bent Street Jay Street Varsity Drive Maroon Drive Villa Street Sherman Avenue Saint Charles Street Villa Street Orange Street South State Street Commonwealth Avenue Fleetwood Drive Second Street ,'McLean Boulevard Vine Street South Street Locust Street Locust Street Vine Street South State Street Woodland Avenue Highland Avenue West Chicago Street DuBois Avenue West Chicago Street Van Street Van Street McLean Boulevard DuBois Avenue Jane Drive Larkin Avenue Pamela Drive Pamela Drive Kathleen Drive Jane Drive VOLUME L 228 Kathleen Drive Pamela Drive Main Lane Main Lane Kathleen Drive McLean Boulevard Carr Street McLean Boulevard Wilcox Avenue Maple Lane Lyle Avenue McLean Boulevard Thomas More Drive Highland Avenue Country Knoll Lane Ball Street Crystal Avenue North State Street Crystal Avenue Wing Street Ball Street Garden Crescent Drive Royal Boulevard Wing Street Royal Boulevard Abbott Drive Garden Crescent Drive Abbott Drive McLean Boulevard Royal Boulevard Mildred Avenue Mark Avenue McLean Boulevard Mark Avenue Ruth Drive Mildred Avenue Ruth Drive Mark Avenue Royal Boulevard Royal Boulevard Ruth Drive McLean Boulevard Spartan Drive Second Street McLean Boulevard Second Street South Street Spartan Drive Belmont Street South Street Belmont Court Princeton Lane Belmont Court Harvard Lane Harvard Lane Hawthorn Street Princeton Lane Hawthorn Street South Street Harvard Lane Lyle Avenue Sheffield Drive Big Timber Road Sheffield Drive Lyle Avenue Forest Drive Forest Drive Sheffield Drive Parkview Drive Parkview Drive Forest Drive Hillcrest Road Hillcrest Road Parkview Drive Big Timber Road Todd Farm Drive McLean Boulevard Big Timber Road West River Road North State Street 1-90 Bridge Airport Road 1-90 Bridge North State Street Davis Road McLean Boulevard North State Street Holmes Road McLean Boulevard Davis Road Preston Avenue Jefferson Avenue Summit Street Commonwealth Avenue South Street Orange Street Renner Drive South Street Berkley Street Berkley Street Renner Drive Second Street Belmont Court Princeton Avenue Belmont Street Section 2. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and are hereby repealed. Section 3. That this ordinance shall be in full force and effect ten days after its passage and publication in pamphlet form in the manner provided by law. s/ Marlene Shales Marlene Shales, Mayor Pro Tem 229 VOLUME L Presented: April 1985 Passed: April 8, 1985 Vote: Yeas 6 Nays p Recorded: Published: Attest: S/ Marie Yearman Marie Yearman, City Clerk ORDINANCE AUTHORIZING AND DIRECTING THAT CERTAIN REAL PROPERTY BE ACQUIRED FOR PUBLIC PURPOSES - TABLED Councilman Andersen made a motion, seconded by Councilman Hansen to table the aforementioned Ordinance to the April 22 , 1985 Council Meeting. Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales. Nays: None. ORDINANCE PASSED AMENDING MANAGEMENT SALARY ORDINANCE Councilman Schmidt made a motion, seconded by Councilman Gilliam to padd the aforementioned Ordinance. Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales . Nays: None. VOLUME L 230 Ordinance No. G29-85 AN ORDINANCE AMENDING MANAGEMENT SALARY ORDINANCE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section I. That Section 3, Ordinance 24-85, be amended to reflect the following schedule of standard salary ranges for the positions of Executive Secretary, Personnel Assistant, Legal Secretary and Clerk Typist-Personnel, forming the official salary plan. Salary Range Position 1 II 111 IV V VI 24 C6 Executive Secretary 1580 1647 1716 1790 1867 1956 Personnel Assistant 15 C6 Legal Secretary 1310 1366 1424 1485 1548 1613 6 C6 Clerk-Typist - Personnel 1088 1 134 1180 1231 1283 1338 Section 2. That this ordinance shall be in full force and effect from and after April 14, 1985. s/ Marlene Shales Marlene Shales, Mayor Pro Tern Presented: April 8, 1985 Passed: April 8, 1985 Vote: Yeas 6 Nays 0 Recorded: Published: ArI_e Attest: Yearman Marie Yearman, City Clerk 231 VOLUME L AUTHORIZATION OF PAYMENT TO VARIOUS VENDORS , Northeastern Ill. Planning Commission $ 2 , 300 .00 1985 Dues CCADA $ 2 , 921.00 For Services under DUI Grant . Eastman Kodak Co. $ 5 , 275 .00 Maintenance for Police micro- filming system. Wilson Sporting Goods $ 2 ,493 .97 Golf Supplies. Board of Education U-46 $ 2 , 129. 31 Rental of school facilities for recreational programs . Chapman & Cutler $ 6 , 000 .00 Services in connection with Special Service Area #4 . Barbara Sanko 720 Brook Street $ 6 , 105 .19 Residential Rebate Program Helen Merlak 231 Triggs $2 ,297 . 00 Residential Rebate Program Councilman Gilliam made a motion, seconded by Councilman Waters to approve the above payments . Yeas: Councilmen Andersen, Hansen, Schmidt , Waters and Mayor Pro Tem Shales . Nays: None. Abstained: Councilman Gilliam. REPORTS RECEIVED AND ORDERED PLACED ON FILE Committee of the Whole Minutes 3/25/85 Greater Downtown Elgin Commission Minutes 3/4/85 Elgin Metropolitan Exposition Auditorium and Office Building Authority Minutes 3/4/85 Elgin Human Relations Commission Minutes 3/5/85 Illinois Municipal League Bulletin Councilman Gilliam made a motion , seconded by Councilman Schmidt to place the above reports on file. Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales . Nays: None. i VOLUME L 232 ANNOUNCEMENTS Mayor Pro Tem Shales made announcments relative to forthcoming meetings . ADJOURNMENT Councilman Hansen made a motion, seconded by Councilman Schmidt to adjourn the Council Meeting and reconvene the Committee of the Whole Meeting. Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem Shales . Nays: None. The meeting was adjourned at 9:40 p.m. Marie Yearman, City Clerk i