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HomeMy WebLinkAbout2009 Centre Advisory 177 4>9 City Clerk THE, CENTRE OF E L G I N The Centre Advisory Board Meeting Thursday, January 8, 2009 6:00 p.m. The Centre Pioneer Room 100 Symphony Way AGENDA I. Call to Order II. Supervisor Spotlight - Delaney Lehman III. Minutes of the November 13, 2008 meeting r IV. Citizens Forum (items not on agenda) V. Old Business VI. New Business: A. Marketing/Customer Service Update B. Comment Card Log C. Maintenance Update D. Centre Monthly Statement E. 2009 Meeting Schedule F. Centre Advisory Board E-mail List G. Other VI. Adjournment Attachments: Minutes of November 13, 2008 Meeting 2009 Meeting Schedule Comment Card Log r CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way•Elgin,Illinois 60120•Telephone:847-531-7000•Fax 847-531-7020•www.cityofelgin.org T-IE CENTRE OF E L G I N January 8, 2009 The Centre PRESENT: Board: Carol Gebelt, Charles Horton, Barbara Poole, Suzanne Smith, Joli Sumoski,Pam Bertolami Staff: Wayne Carlstedt, Amy Knorek, Delaney Lehman ABSENT: Ex Officio: Juan Figueroa I. Call to Order: Joli Sumoski called the meeting to order at 6:07 p.m. II. Supervisor Spotlight: Delaney Lehman, Community Recreation Supervisor. Delaney shared her job responsibilities with the board including athletic leagues (t- ball, adult softball, soccer, adult basketball and volleyball) and preschool instructional sports classes at The Centre. III. Minutes of the November 13, 2008: Minutes were approved as written. IV. Old Business: IV. New Business: A. Marketing/Customer Service: The Centre Customer Service Survey is up and running. We have been getting a majority of positive responses and comments. The November/December membership promotion wrapped up and was successful. The January promotion began and our Zero Initiation fee is in progress for the remainder of the month. We are planning a February promotion around the Heart Healthy theme. We have had a few complaints on our convenience fee for online registration. With the push to encourage more online registration, we will be looking into capping the fee to make online transactions more attractive to our users. The department is changing the delivery process for the seasonal brochure. We will no longer be delivering the brochure as we have four times per year. For the first season, in March, we will be delivering a 4-page mini brochure with highlights of the department and information on where customers can now pick up a program brochure. We will have them available at all of our facilities, some local points of interest as well as online. B. Comment Card Log: It was requested that staff look into acquiring an additional coffee machine for the 2nd floor, near the tap studio where many parents sit during classes. CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way Elgin,Illinois 60120 *Telephone 847-531-7000*Fax 847-531-7020*www.cityofelgin.org C. Maintenance Update: Men's whirlpool surround rebuilding process was completed. The women's will be rebuilt next year. Staff is working to extend the banquet office into the Centre Manager's Office to give the three banquet coordinators additional room to present a more professional work environment. D. Centre Monthly Statement: Monthly financial statement for The Centre was reviewed for November. E . Other: V. Adjournment: Adjourned at 7:55 p.m. Next meeting: February 12, 2009 Respectfully submitted, 144-k4 vv49 kt,t,t6 Suzanne Smith, Recording Secretary Approved: 3/)1/ a 00 2 (date) CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way Elgin,Illinois 60120 *Telephone 847-531-7000*Fax 847-531-7020•www.cityofelgin.org ow"))7g. City Clerk THE CENTRE OF E L G I N The Centre Advisory Board Meeting Thursday, February 12, 2009 6:00 p.m. The Centre Pioneer Room 100 Symphony Way AGENDA I. Call to Order II. Supervisor Spotlight - Deb Barr III. Minutes of the January 8, 2009 meeting r IV. Citizens Forum (items not on agenda) V. Old Business VI. New Business: A. Marketing/Customer Service Update B. Comment Card Log C. Maintenance Update D. Centre Monthly Statement E. Youth Membership Discussion F. YWCA Pool Closing G. Vending Machine Refund Policy VI. Adjournment Attachments: Minutes of January 8, 2009 Meeting Comment Card Log CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way•Elgin,Illinois 60120•Telephone:847-531-7000•Fax 847-531-7020•www.cityofelgin.org 4°1.7)7° City Clerk THE CENTRE OF E L G I N The Centre Advisory Board Meeting Thursday, March 12, 2009 6:00 p.m. The Centre Pioneer Room 100 Symphony Way AGENDA I. Call to Order II. Supervisor Spotlight - Deb Barr III. Minutes of the January 8, 2009 meeting IV. Citizens Forum (items not on agenda) V. Old Business VI. New Business: A. Marketing/Customer Service Update B. Comment Card Log C. Maintenance Update D. Centre Monthly Statement E. Youth Membership Discussion F. YWCA Pool Closing G. Vending Machine Refund Policy VI. Adjournment Attachments: Minutes of January 8, 2009 Meeting Comment Card Log r CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way•Elgin,Illinois 60120•Telephone:847-531-7000•Fax 847-531-7020•www.cityofelgin.org )70 THE CENTRE OF E L G I N March 12, 2009 The Centre PRESENT: Board: Carol Gebelt, Barbara Poole, Suzanne Smith, Fred Brach Staff: Wayne Carlstedt, Amy Knorek, Deb Barr, Randy Reopelle Ex Officio: Juan Figueroa ABSENT: Board: Charles Horton, Joli Sumoski I. Call to Order: Suzanne Smith called the meeting to order at 6:02 p.m. New board member Fred Brach was welcomed. II. Supervisor Spotlight: Deb Barr Deb shared her job responsibilities with the board including Hawthorne Hill Nature Center, before and after school programs, summer camps, and adult softball leagues. III. Minutes of the January 8, 2009: Minutes were approved as written. Citizens Forum: A citizen presented his idea of opening the dance studio in the evening to those individuals that wanted to practice ballroom dancing. Since the cost of opening a room and maintaining supervision is $12.49 per hour for the Dance Studio, it was decided that if it is pursued that a fee would be necessary as well as specific drop-in times. IV. New Business: A. Marketing/Customer Service: The Parks and Recreation Department is no longer sending out it brochures but rather sending out a postcard that states that the brochure is now available on-line or at various locations in Elgin. This supports the Elgin green initiative. It has been decided to limit the on-line convenience fee to $3 per total transaction versus the original fee structure that was set up with our initial contract. The inclusion of a Centre coupon in the local Coupon Clipper magazine is being investigated. There was a discussion regarding a youth membership rate that was positively endorsed by the board. With the YWCA pool closing, it was suggested that a discount be available for the participants of the water aerobics program at the YWCA to encourage participation at The Centre. The board agreed that was a good idea. We then discussed the vending machine refund policy and agreed that the current refund policy should be discontinued and signs should be posted regarding the change. CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way Elgin,Illinois 60120 •Telephone 847-531-7000*Fax 847-531-7020*www.eityofelgin.org B. Comment Card Log: Punch passes were discussed. It was recommended that the dates for passes not be limited to quarterly but rather should be effective for 90 days from the date of purchase. Another issue is that if classes are cancelled consistently, the punch pass user may not be able to use all the passes during the stated time period. Also, the issue of incorrectly swiping a personal training session instead of the punch pass was discussed. It was stated that it is a training issue and re-training will be explored. C. Maintenance Update: The Centre is continuing to migrate to energy-efficient lights. This netted a$40,000 savings last year. The pool has yet to be replaced. There continues to be a leak in the men's locker room. There is a foul odor in that locker room especially in the morning. Also, the racquetball court glass should be cleaned more frequently. D. Centre Monthly Statement: Monthly financial statement was not available E . Other: The Centre policy of copying a driver's license for any check over $25 should be posted. IV. Adjournment: Adjourned at 7:05 p.m. Next meeting: April 9, 2009 Respectfully submitted, Suzann Smith, Recording Secretary Approved: 0 L/1 0 ) a062 (date) r CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way Elgin,Illinois 60120 *Telephone 847-531.7000 Fax 847-531-7020•www.cityofelgin.org °.'".*i 7.1 City Clerk CENTRE OF E L G I N The Centre Advisory Board Meeting Thursday, April 9, 2009 6:00 p.m. The Centre Pioneer Room 100 Symphony Way AGENDA I. Call to Order II. Supervisor Spotlight - Nona Castro III. Minutes of the March 12, 2009 meeting IV. Citizens Forum (items not on agenda) V. Old Business A. YWCA Water Aerobics Discussion B. Youth Pass Update VI. New Business: A. Marketing/Customer Service Update B. Comment Card Log C. Maintenance Update D. Centre Monthly Statement E. F. VI. Adjournment Attachments: Minutes of March 12, 2009 Meeting Comment Card Log r CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way•Elgin,Illinois 60120•Telephone:847-531-7000•Fax 847-531-7020•www.cityofelgin.org THE CENTRE OF E L G I N The Centre Advisory Board Meeting Thursday, April 9, 2009 - 6:00 p.m. Present: Board: Fred Brach, Carol Gebelt, Barbara Poole, Suzanne Smith Staff: Wayne Carlstedt, Amy Knorek, Randy Reopelle, Nona Castro Absent: Board: Charles Horton, Joli Sumoski I. Call to Order - Meeting was called to order at 6:05 p.m. II. Supervisor Spotlight - Nona Castro - Nona is the recreation software specialist. She is responsible for on-line registration, peripheral hardware, training, and is the all around go to person regarding the system. She is currently focused on golf course training. She shared an interesting story on one of her more complex inquiries. III. Minutes of the March 12, 2009 meeting - Minutes were approved at 6:45 p.m. IV. Citizens Forum - State Representative Keith Franham introduced himself to all of the members of the board and staff. He articulated his commitment to The Centre and asked us to keep him informed of our issues. V. Old Business A. YWCA Water Aerobics Discussion - Since the YWCA is closing the end of June and our water aerobics program would benefit from additional patrons, it was decide to offer the 30 members of the YWCA program an introductory 10 punch pass for water aerobics. It was suggested that a Centre representative go to the YWCA and pitch our program. B. Youth Pass Update - No Update C. Dance Studio - The Centre is going to offer drop in dance studio time on Mondays from 10 a.m. to 6 p.m. beginping May 1St. We will review the revenue and usage in August. D. Fitness Pass - Due to revenue generated by unused punch passes, it was decided to increase the overlap time from .15 days to 30 days. CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way•Elgin,Illinois 60120•Telephone:847-531-7000•Fax 847-531-7020•www cityofelgin org VI. New Business: A: Marketing/Customer Service Update - The Parks and Recreation survey was presented to the City Council and the Centre results were highlighted. -r The Centre was able to get the cover on next month's Coupon Clipper. B. Comment Card Log - City vehicles have been removed from the parking garage. Parking problems continue to be a major card log issue. C. Maintenance Update - Spin room floor is being refinished on Saturday. This completes the refinishing project. Sit-up machine is being fixed. D.. Centre Monthly Statement - Now that the new system has been up for a year, the comparison to prior year will be more useful. • VI. Adjournment: Adjourned at 7:00 p.m. Next meeting: May 14, 2009 Respectfully submitted, - dit - Suza ne Smith Rec rding Secretary Approved: Dc/f /,)-0 Dy fir► (date) F CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way•Elgin,Illinois 60120•Telephone:847-531-7000•Fax 847-531-7020•www.cityofelgin.org os•-•) )7°. r TH E CENTRE OF E L G I N The Centre Advisory Board Meeting Thursday, May 14, 2009 6:00 p.m. Present: Board: Carol Gebelt, Charles Horton, Barbara Poole, Suzanne Smith, Joli Sumoski Staff: Wayne Carlstedt, Amy Knorek, Lena Vocalino Absent: Fred Brach, Pam Bertalomi I. Call to Order - Meeting was called to order at 6:00 p.m. II. Supervisor Spotlight - Lena Vocalino a certified wedding coordinator explained her responsibilities as banquet coordinator. Her focus is to sell and coordinate the detail of the ballroom and the bar for events. Food is catered. She noted that this summer and fall are going to be quite busy for the events staff. III. Minutes of the April 9, 2009 meeting - Minutes were approved at 7:00p.m. IV. Old Business - None V. New Business A. Marketing/Customer Service Update - Coupon clipper is out and the Centre received the front cover spot. It turned out great. June 27th is Family day at the Centre which will occur between 10:00am - 2:00 pm. Senior Health and Wellness Fair was very successful with 40 vendors which enabled the Centre to provide lunches for the senior attendees. A "thank you" note or post card is being considered for new members. Exact costs are being researched. The potential for referral fees or coupons from local hotels is being explored. The customer service surveys have declined so it will be reinforced with employees. Summer Camp flyers have been sent that include camper loyalty coupons. Olympic Team Handball championship held at the Centre in conjunction with ECC and Judson. "ITV AC ICI S I \' !t G!! A �T••C \!T AL' !f A SI A AM!% A TIA\J Wine Festival to occur Memorial Day weekend at Festival Park. This is the first year for this event. B. Comment Card Log - "" Zumba music seems to have been too loud and it was addressed. Drywall addressed the view from outside the locker room. C. Maintenance Update- Banquet office is to be taped and painted. Racquetball Courts are receiving new low energy lighting. There will also be a switch at the front desk that allows for turn off when not in use. D. Centre Monthly Statement - New first quarter statement was distributed which shows improvement over prior year. VI. Adjournment: Adjourned at 7:00 p.m. Next meeting: June 11, 2009 Respectfully submitted, Suzan ∎e Smith Recor ing Secretary Approved: f/l3 aoa (da e) r w T V �+r ! ■ w_ � A C PI A e T IM C∎1 T 011 r !f A S V Q A MM 1% A TO A∎1 M _ —. / 41°1"..) City Clerk THE CENTRE OF E L G I N . The Centre Advisory Board Meeting Thursday, June 11, 2009 6:00 p.m. The Centre Pioneer Room 100 Symphony Way AGENDA I. Call to Order II. Supervisor Spotlight - Dawn Walden III. Minutes of the May 14, 2009 Meeting IV. Citizens Forum (items not on agenda) V. Old Business A. Thank You Card Update B. VI. New Business: A. Marketing/Customer Service Update B. Comment Card Log C. Maintenance Update . D. Centre Monthly Statement E. New Board Member Recruitment F. July Meeting Discussion VI. Adjournment Attachments: Minutes of May 14, 2009 Meeting Comment Card Log r CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way•Elgin,Illinois 60120•Telephone:847-531-7000•Fax 847-531-7020•www.cityofelgin-org )7... THE CENTRE OF E L G I N THE CENTRE ADVISORY BOARD NOTICE OF CANCELLATION OF MEETING NOTICE IS HEREBY GIVEN that the July 9, 2009 regularly scheduled meeting of The Centre Advisory Board is cancelled. The next meeting is scheduled for August 13, 2009, at 6 p.m. DATED: July 29, 2009 r CITY OF ELGIN By: Suzanne Smith The Centre Advisory Board Secretary r CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way Elgin,Illinois 60120 *Telephone 847-531-7000*Fax 847-531-7020*www.cityofelgin.org .00-411)•••••••P THE CENTRE OF E L G I N The Centre Advisory Board Meeting Thursday, August 13, 2009 6:00 p.m. Present: Board: Carol Gebelt, Charles Horton, Barbara Poole, Suzanne Smith, Joli Sumoski Staff: Wayne Carlstedt, Amy Knorek, Dave Lopez Absent: Fred Brach, Pam Bertalomi I. Call to Order - Meeting was called to order at 6:00 p.m. II. Supervisor Spotlight -Dave Lopez, Membership Sales Associate, shared that he assists Liz in membership sales that includes center tours for interested parties, membership paperwork, health fairs and community business organization solicitations. Dave also is involved in secret shopping with other fitness firms in the area. He believes that the Centre's family and community focus is important to members. III. Minutes of the May 14, 2009 meeting - Minutes were approved at 6:20 p.m. IV. Old Business A. Junior membership has been designed for ages 8 - 13. The proposed cost is $215 and does not include fitness. This is equivalent to a YMCA youth pass. It is hoped that this will not adversely impact family passes. B. User Fees - Memberships are down 12% over prior year. It is proposed to reduce the differential between resident and non-resident rates to encourage non-resident memberships. Another proposal is to include unlimited day care and unlimited fitness in the Platinum package. It was suggested to target pre-school parents in cross promotions since they are consistently coming to the centre to drop off children. C. New Board Recruitment - 3 new board members are waiting to be approved at the next Council meeting. Carol, Barbara and Joli will be leaving the board after three years of service. Suzanne is continuing for a 3rd year and Charles is contemplating continuing. ribk CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way•Elgin,Illinois 60120•Telephone:847-531-7000•Fax 847-531-7020•www.cityofelgin.org V. New Business A. Marketing/Customer Service Update There has been an increase in using the TV screen scrolling feature to announce programs and reinforce activities. The Centre is now on "Facebook". Enrollment is as a "fan of the Centre". There was a discussion about the challenges of getting to the Centre website. It was strongly suggested that the website needs a quick link from the City of Elgin website. It was also suggested that the Centre programs including short-term promotions such as the fitness bingo be reinforced in the Parks and Recreation e-mails. B. Comment Card Log No major issues identified. C. Maintenance Update Lighting in 2nd racquetball court is complete. Swimming pool drains are being reworked to comply with new Illinois state law. D. Centre Monthly Statement 2009 is projecting better than last year overall but there is a concern regarding membership decrease. The summer hours are scheduled to continue into fall. It was suggested that 5:30 a.m. to 9:30 p.m. might better meet the needs of both early risers and night owls. VI. Adjournment: Adjourned at 7:20 p.m. Next meeting: September 10, 2009 Respectfully submitted, Suzarie Smith ecording Secretary Approved: ��1 0 / 30 0 2 (date) r CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way•Elgin,Illinois 60120•Telephone:847-531-7000•Fax 847-531-7020•www.cityofelgin.org \ - •••••1) )7". THE CENTRE OF E L G I N The Centre Advisory Board Meeting Thursday, September 10, 2009 6:00 p.m. Present: Board: Fred Brach, Siobhan Cottone, Carol Gebelt, Suzanne Smith, Ex-Officio: Michael Warren Staff: Wayne Carlstedt, Amy Knorek, Brett Lind Absent: Charles Horton, Mitch Esterino, Edward Sayre I. Call to Order - Meeting was called to order at 6:05 p.m. H. Supervisor Spotlight - Brett Lind - Youth and teen coordinator. Programs include after school program (20-30), home school students physical education program (100-150), basketball (400-500), and teen special events. We discussed possible approaches to getting teens more involved in the Centre. III. Minutes of the August 13, 2009 meeting - Minutes were approved at 6:20 p.m. IV. Old Business A. New Board Members have been approved by the City Council. They are Siobhan Cottone, Mitch Esterino, and Edward Sayre. Also, Michael Warren has joined the Board as the City Council representative. There is an opening for another member and Carol Gebelt has volunteered to stay on the board until this position is filled. V. New Business A. Marketing/Customer Service Update There is a new program that awards $50 to a current member if a new member is referred. Customer Service training takes place quarterly on Sunday nights for part- time and full-time staff. With these economic times, the youth scholarship fund from the Fox Trot was depleted by August. It was suggested that a fund-raiser would be appropriate. Members of the committee could volunteer to coordinate agreed upon activities. A I T v A C ! I AIMS !11 10 f f A S T II II! M T AO' rbArliili0 A \I N% A T 1 A\1 B. Comment Card Log No major issues identified. "" C. Maintenance Update Refinishing floors, carpet cleaning and updating pool continues. D. Centre Monthly Statement Statement for August is not available. There is a request for finer detail on what activities generate profit for the Centre. E. Officer Elections - Deferred until October. VI. Other A. The agenda for next month's meeting will focus on determining the priorities of the Board VI. Adjournment: Adjourned at 7:30 p.m. Next meeting: October 8, 2009 Respectfully submitted, Suzan Smith, ecording Secretary Approved: 10 (7 9 /Dz d (date) r /►1TV AC C■ 0■1 111 /qhCl1 A esTs•L' mT A!' 1f A Vc Amp. A T1 A\1 ,00-17) )7. TE CENTRE OF E L G I N The Centre Advisory Board Meeting Thursday, October 8, 2009 6:00 p.m. The Centre Pioneer Room 100 Symphony Way AGENDA I. Call to Order II. Supervisor Spotlight- Elizabeth Langton III. Minutes of the September 10, 2009 Meeting IV, Citizens Forum (items not on agenda) V. Old Business A. Centre Advisory Board Priorities B. Officer Elections VI. New Business: A. Marketing/Customer Service Update B. Comment Card Log C. Maintenance Update D. Centre Monthly Statement E. Membership Report VII. Other Items for Discussion VIII. Adjournment Attachments: Minutes of September 10, 2009 Meeting September Comment Card Log r CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way•Elgin,Illinois 60120•Telephone:847-531-7000•Fax 847-531-7020•www.cityofelgin.org 00-)>0°1.. THE CENTRE OF E L G I N The Centre Advisory Board Meeting Thursday October 8, 2009 6:00 p.m. Present: Board: Fred Brach, Siobhan Cottone, Mitch Esterino, Carol Gebelt, Charles Horton, Suzanne Smith Ex-Officio: Michael Warren Staff: Wayne Carlstedt, Amy Knorek, and Elizabeth Langton Absent: Edward Sayre Call to Order - Meeting was called to order at 6:00 p.m. A Streamwood High School was in attendance fulfilling a class assignment. II. Supervisor Spotlight - Elizabeth Langton - Membership Supervisor - Liz's responsibilities include membership suspensions, upgrades, NSFs, payroll deduction and corporate billing issues. She also develops short-term incentives for members, i.e. Bingo, Turkey Shoot. She and Mitch are responsible for the Youth Scholarship fundraiser on November 13th III. Minutes of the September 10, 2009 meeting - Minutes were approved at 6:25p.m. IV. Old Business A. We discussed assisting at the 11/13 Youth Scholarship. Suzanne and Siobhan are available. Two areas that have been identified that need assistance by the board are Marketing and Youth Scholarship fund. One of the challenges identified with the Youth Scholarship fund is that it is not well known that there is a fund. Discussion included developing an annual premier event or building on the current fundraiser. Board members volunteered to make contacts to assure that all 10 spots are filled for this year's event. B. There seems to continue to be a disconnect between the charge of the Centre to turn a profit and not receiving rent from the facilities being used by other parks and recreation areas. This "rent" could be a simple paper transfer to better reflect the true state of finances for the Centre. C. Officer Elections - postponed to next month CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way•Elgin,Illinois 60120•Telephone:847-531-7000•Fax 847-531-7020•www.cityofelgin.org V. New Business A. Marketing/Customer Service Update Good friends/Good Deal ($50) continues. There is a full-page holiday ad r* for ballroom in Business Review. The Centre is hosting "Chamber After Hours" on 12/3 that will showcase the ballroom. A 12-month coupon book is being considered that could also benefit the Youth Scholarship fund. B. Comment Card Log The elimination of being open until 10 was raised but it is a financial issue. C. Maintenance Update The installation of the solar trash compactor occurred this month. D. Centre Monthly Statement Contractual services are substantially below prior year due to the vendor not being paid by the City for other services. This should be resolved shortly. E. Membership Report - Delayed until next month. VI. Adjournment: Adjourned at 7: 15 p.m. Next meeting: November 12, 2009 Respectfully submitted, r t ,L v,-- C Lt, . Suzan e Smith, Recording Secretary Approved: i l l 13 1 a 00 `) (date) r CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way•Elgin,Illinois 60120•Telephone:847-531-7000•Fax 847-531-7020•www.cityofelgin.org ••••••) THE CENTRE O F E L G I N The Centre Advisory Board Meeting Thursday, November 12, 2009 6:00 p.m. The Centre Pioneer Room 100 Symphony Way AGENDA I. Call to Order II. Supervisor Spotlight- Jan Monell III. Minutes of the October 8, 2009 Meeting IV. Citizens Forum (items not on agenda) V. Old Business A. Centre Advisory Board Priorities (Signature Event) B. Officer Elections VI. New Business: A. Marketing/Customer Service Update B. Comment Card Log C. Maintenance Update D. Centre Monthly Statement E. Membership Report VII. Other Items for Discussion A. No meeting in December VIII. Adjournment Attachments: Minutes of October 8, 2009 Meeting September Comment Card Log CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way•Elgin,Illinois 60120•Telephone:847-531-7000•Fax 847-531-7020•www.cityofelgin org 0••••■) THE CENTRE OF E L G I N The Centre Advisory Board Meeting Thursday November 12, 2009 6:00 p.m. Present: Board: Fred Brach, Siobhan Cottone, Mitch Esterino, Carol Gebelt, Charles Horton, Suzanne Smith Staff: Wayne Carlstedt, Amy Knorek, Randy Reopelle, Jan Monell Absent: Edward Sayre, Michael Warren I. Call to Order - Meeting was called to order at 6:00 p.m. II. Supervisor Spotlight - Jan Monell - focuses on early childhood, dance recital, ceramics. Dance is up 30% form last year and the early childhood program is at capacity. There was a discussion regarding the possibility of cooking classes. Siobhan offered her husband's assistance in getting this started. III. Minutes of the October 8, 2009 meeting - Minutes were approved. IV. Old Business A. The Youth Scholarship is scheduled for 11/13. Suzanne and Siobhan plan on attending. B. Officer Elections - postponed to next month. V. New Business A. Marketing/Customer Service Update Employee of the Year is now updated. There are announcements now being shown on the TV as you enter the second floor of the Centre. The Centre Facebook page has 300 friends. There will be a "Business After Hours" get together on 12/3 at the Centre from 5-7pm. CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way•Elgin,Illinois 60120•Telephone:847-531-7000•Fax 847-531-7020•www.cityofelgin.org B. Comment Card Log There were a few questions regarding having Friday evening classes. Currently the last class on Friday begins at 10:30a.m. It was suggested having a survey completed by existing evening class attendees regarding their interest in Friday evening class offerings. C. Maintenance Update Lighting proposal is pending. There is a potential for the addition on solar panels. D. Centre Monthly Statement Memberships are below prior year. It was suggested that the advisory group congratulate members that are have been with the Centre for a certain number of years. Amy will check into the availability of the membership length data. Also, there was a discussion regarding the availability of Centre member e-mail addresses. E. Membership Report - Delayed until next month. VII. Other Items for Discussion: There was a discussion regarding activities to support the youth scholarship fund by the advisory board. There will be more discussion after the event of the 13th Adjournment: Adjourned at 7:00 p.m. Next meeting: January 14, 20 .0 Respectfully submitted, jvu,(/' Suza4le Smith, Rec rding Secretary Approved: f ( I Y 9 a-0 10 (date) r CITY OF ELGIN DEPARTMENT OF PARKS AND RECREATION 100 Symphony Way•Elgin,Illinois 60120•Telephone:847-531-7000•Fax 847-531-7020•www.cityofelgin.org ` oFE`c' zs § City of Elgin Mayor G � Mor r � - ' Ed Schock THE Council Members C EJ1TRE Richard G. Dunne Robert Gilliam OF EL G I N David J. Kaptain John H. Prigge F. John Steffen Mike Warren The Centre Advisory Board Meeting City Manager Thursday, January 14, 2010 Sean R. Stegall 6:00 p.m. The Centre Pioneer Room 100 Symphony Way AGENDA I. Call to Order II. Supervisor Spotlight- Mitch Lehman III. Minutes of the November 12, 2009 Meeting IV. Citizens Forum (items not on agenda) V. Old Business A. Fitness Survey Results B. Officer Elections C. Centre Advisory Board Priorities (Signature Event) D. Youth Membership E. Centre Newsletter VI. New Business: A. Marketing/Customer Service Update B. Comment Card Log C. Maintenance Update D. Centre Monthly Statement VII. Other Items for Discussion VIII. Adjournment Attachments: Minutes of November 12, 2010 Meeting January Comment Card Log 2010 Meeting Schedule 150 rkiV o € 4LP ORA-g go -479 1. F 6T4 -5616 Symphony n �g 847-531-7020 w cof j Printed on recycled paper