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HomeMy WebLinkAbout2005 Centre Advisory Board yOFEtc, 4 " City of Elgin b �• :iii, Mayor ' _ Ed Schock Ili n \^/ Council Members Juan Figueroa Robert Gilliam Brenda Rodgers Thomas K. Sandor The Centre Advisory Commission Meeting John Walters Marie Yearman Thursday, January 13, 200' 6:00 p.m. City Manager David M. Dorgan The Centre East Conference Room AGENDA I. Call to Order II. Citizens Forum III. Minutes of the November 11, 2004 meeting IV. Old Business: a. Centre Manager Teena Mackey b. Follow up on action items from November 2004 meeting V. New Business: a. Jan Monell, Early Childhood Supervisor b. Comment Cards c. Member Retention Program* d. Women's Workout Area* e. Building Maintenance — Wayne's role f. Open Discussion * Information will be provided at meeting. Attachments: Minutes of November 11th Meeting Discussion Item Matrix; and Wayne Carlstedt Memo Comment Cards Building Maintenance Memo F:17tecrextion\Centre Advisory Commission\2005 MeetingsVanuary 13 Meeting Agenda doe 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100• Fax 847/931-5610 •TDD 847/931-5616 www.cityofelgin.org Printed on recycled paper `C,(OFE,Ci 0 \� City of Elgin 4 §` Mayor Ed Schock rA °irTtotEb • Council Members Juan Figueroa Robert Gilliam Brenda Rodgers Thomas Sandor John The Centre Advisory Board Meeting Minutes n n Walters January 13, 2005 City Manager 6:00 p.m. David M. Dorgan The Centre PRESENT: Board: Cristina Castro, Phyllis Folarin, Bryan Kruskol, Scott Palmer, Marlene Shales, and Lee Turek Non-voting: Randy Reopelle, Parks and Recreation Director Teena Mackey, Centre Manager Wayne Carlstedt, Assistant Facility Manager Jan Monell, Early Childhood Supervisor ABSENT: Board: Kurt Kojzarek r I. Call to Order: Meeting called to order at 6:04 P.M. II. Citizens Forum: No citizens attended. III. Minutes of the November 11, 2004 Meeting: Bryan motioned to approve minutes. Phyllis second. Motion carried. IV. Old Business A. Centre Manager, Teena Mackey: Introductions and background information were shared by the new Centre Manager, Teena Mackey, and Board members. Teena also provided a brief bio. B. Follow-up on action items from November 2004 meeting: Issues and items discussed follow. • Reference Tool will be implemented soon. This item will be revisited at next month's meeting. • Gate by fitness area and lower level may go to turn style type entrance. Talking with frk staff and fire chief. F:\Recreation\Centre Advisory Board\2005 Meetings\anuary 13,2005 Minutes.doc Page 1 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100• Fax 847/931-5610•TDD 847/931-5616 „ www.cityofelgin.org :: Printed on recycled paper • Kids let their friends in and kids under 18 are using upper locker rooms. Wrist band could be used. • People who drop-in or forget membership card should leave something with their name at the desk (driver's license or school ID). • Gym policy: no hats, no gang related stuff. . • People "off the street" can walk into pool area and locker room. • We should know who is on the track. Possible solution: people walking track fill out name and get a pass for walking. Need stiff accountability because kids will get away with everything they can, especially walking the track. • Teena will be conducting staff training. • Music: Scott communicated that the music is better; music was too loud. • Mirror at entrance to track is installed. V. New Business: A. Jan Monell, Early Childhood Supervisor • Provided a brief bio and description. Discussion followed. • Preschool, Early Childhood, Babysitting, etc. • Birthday Party Program: • We have a scholarship program to augment costs for those residents who meet qualifications. Scholarship program is used most frequently for sports programs. Phyllis suggested we should make an effort to recruit needy into Preschool Program and use scholarship funds. B. Comment Cards • All need a date. • Response from staff made if at all possible and appropriate. • Maintenance people see cards as well as staff. C. Member Retention Program • Handout passed out. • Might consider for incentive and early renewals - 3%, 2%, 1% discount, etc. • Questions: Should we have one day/week as "Members Only?" How about gift memberships? Flyers at banquets, etc, new homeowners can be given brochures, guest passes, etc. D. Women's Workout Area • Teena provided a PowerPoint presentation highlighting options for a women's workout area. • The Advisory Commission expressed their support for this project and desire to see it happen quickly. r F:\Recreation\Centre Advisory Board\2005 Meetings\anuary 13,2005 Minutes.doc Page 2 E. Building Maintenance - Wayne's role • Memos between Wayne, Rich, and Randy were distributed providing insight into Wayne's role. • Recommending that we do not have locker attendants. F. Open Discussion: No new discussion items were added to the evening's meeting. VI. Adjournment: Bryan motioned to adjourn meeting. Lee second. Motioned carried. Meeting adjourned at 7:55 pm. Respectfully submitted, Marlene Shales, Recording Secretary Approved: o-2/� 0 S F F:\Recreation\Centre Advisory Board\2005 MeetingsVanuary 13,2005 Minutes.doc Page 3 ,,Cy OF Etc `,, ,',ti City of Elgin f ' ),f k Mayor �Jii Ed Schock r, 14'47-ED F[b Council Members The Centre Advisory Board Meeting Juan Figueroa Robert Gilliam Brenda Rodgers Thursday, February 10, 2005 6:00 p.m. Thomas K. Sandor John Walters The Centre City Manager East Conference Room David M. Dorgan AGENDA I. Call to Order II. Citizens Forum III. Minutes of the January 13, 2004 meeting IV. Old Business: a. Follow up on action items from November 2004 eilft meeting V. New Business: a. Delaney Lehman, Athletic Supervisor b. Comment Cards c. Women's Workout Area - update d. Building Maintenance - update e. Open Discussion Attachments: Minutes of January 13 Meeting Comment Cards rift F\Recreation\Centre Advisory Board\2005 Meetings\February 10 Meeting Agenda doc 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100• Fax 847/931-5610 •TDD 847/931-5616 .. www.cityofelgin.org :: Printed on recycled paper OF E G, ',ti City of Elgin f :' §'' Mayor - -��' 4 Ed Schock Amok Jai ,� 1 I��ry�, ott�.< Council Members Juan Figueroa Robert Gilliam Brenda Rodgers Thomas K. Sandor The Centre Advisory Board Meeting Minutes John Walters February 10, 2005 City Manager 6:00 p.m. David M. Dorgan The Centre PRESENT: Board: Cristina Castro, Phyllis Folarin, Kurt Kojzarek, and Scott Palmer Non-voting: Juan Figueroa, City Council Randy Reopelle, Parks and Recreation Director Wayne Carlstedt, Assistant Facility Manager Delaney Lehman, Athletic Supervisor ABSENT: Board: Bryan Kruskol, Marlene Shales, and Lee Turek Non-voting: Teena Mackey, Centre Manager I. Call to Order: Meeting called to order at 6:02 P.M. II. Citizens Forum: No citizens were in attendance. III. Minutes of the January 13, 2005 Meeting: Phyllis Folarin motioned to approve the minutes as amended. Kurt Kojzarek seconded. Motion carried. IV. Old Business A. Follow up on action items from January 2005 meeting - the action item tracking spread sheet was reviewed and briefly discussed. Board members expressed their appreciation for documented follow up on items discussed. B. Scott Palmer brought up the issue of hats and doo rags being worn in the gym. Staff will reiterate the importance of having these items removed at the next staff training. He also noted that some kids still sneak into the gym without paying. It was also suggested staff investigate staffing the front counter on Sunday morning—or at least placing a sign there so patrons would be directed to the fitness counter. V. New Business: A. Delaney Lehman, Athletic Supervisor r F:\Recreation\Centre Advisory Board\2005 Meetings\February 10,2005 Minutes.doc Page 1 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610•TDD 847/931-5616 „ www.cityofelgin.org :J Printed on recycled paper ' • Delaney provided an overview of the programs she supervises with some specific rh examples of new programs being offered in the Centre. The Board was appreciative of her efforts. B. Comment Cards • All were reviewed and discussed. It was noted there are more complimentary cards then ever. The enforcement of any clothing articles that could be used as a sign of gang affiliation was discussed—staff will incorporate this item into all staff training sessions. C. Women's Workout Area—Update: • Randy informed the Board that staff is providing more detailed justification and should be sending it to the Council for their considertion in late February or early March. D. Building Maintenance—Update: • Wayne handed out a spread sheet used to track all requested building maintenance items. The Board was impressed with how much had been accomplished recently. E. Open Discussion: Safety issues related to the walking track were discussed—specifically when does it become too crowded and what can be done about runners (especially groups doing training) that cut back and forth across the lanes—not staying in the outside lane. Randy will discuss these issues with staff and come back to the Board in March with some recommendations. The issue of resident rates for residents of unincorporated areas was discussed. After much discussion it was determined that this was a policy the City Council would not change and the item was dropped from discussion. VI. Adjournment: Phyllis motioned to adjourn the meeting. Cristina seconded. Motioned carried. Meeting adjourned at 6:50 pm. Respectfully submitted, Marlene Shales, Rec ording Secretary / Approved: le/4 405 F:\Recreation\Centre Advisory Board\2005 Meetings\February 10,2005 Minutes.doc Page 2 • G`��OFE�C' , tia City of Elgin Mayor Ed Schock +TED FED Council Members Juan Figueroa The Centre Advisory Board Meeting Robert o gers y 9 Brenda Rodgers Thomas K. Sandor Thursday, March 10, 2005 6:00 p.m. John Walters City Manager The Centre David M. Dorgan Art Studio AGENDA I. Call to Order II. Citizens Forum III. Minutes of the February 10, 2005 meeting IV. Old Business: a. Follow up on action items from February 10, 2005 meeting b. Review spreadsheet tracking maintenance action items c. January/February membership report V. New Business: a. Corporate Membership Promotions b. Focus Group Topics • Improved system for fitness towel return • Operational issues/solutions for walking track c. Comment Cards d. 2004 Centre Financial Report e. Open Discussion Attachments: Minutes of February 10, 2005 Meeting Comment Cards Action Item Spreadsheet Maintenance Action Item Spreadsheet C:IDOCUME-1\HERMAN-1\LOCALS-I\Tenp\March 102005Agenda.doc 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100• Fax 847/931-5610 •TDD 847/931-5616 www.cityofelgin.org 0 Printed on recycled paper G' """a \". City of Elgin Mayor + Ed Schock (41T-ED Council Members Juan Figueroa Robert Gilliam Brenda Rodgers Thomas K. Sandor The Centre Advisory Board Meeting Minutes John Walters March 10, 2005 City Manager 6:00 p.m. David M. Dorgan The Centre PRESENT: Board: Cristina Castro, Kurt Kojzarek, Bryan Kruskol, Scott Palmer, Marlene Shales, and Lee Turek Non-voting: Teena Mackey, Centre Manager ABSENT: Board: Phyllis Folarin Non-voting: Juan Figueroa, City Council I. Call to Order: The meeting was called to order at 6:05 p.m. II. Citizens Forum: No citizens were in attendance. III. Minutes of the February 10, 2005 Meeting: Kurt Kojzarek stated that Juan Figueroa's name should be added to the list of nonvoters present. Bryan Kruskal motioned to approve the minutes as amended, Cristina seconded. Motion passed unanimously. IV. Old Business A. Follow-up on action items from February 2005 Meeting: The Action Item Spread Sheets that had been sent out with the agenda were reviewed. Teena Mackey explained the actions taken under each issue and the status at present. Board members were satisfied that these issues were being addressed. B. The Maintenance Work Order Tracking Form was given out and reviewed. C. The February 2005 membership update that was sent out in our packets was reviewed. The Board was assured that all members are being notified before their memberships run out. Although satisfied that we are doing well in this area, the Board had questions that they would like answered. For instance: Who uses daily passes? Who uses 3-month passes? How many people do not renew each month? Do we have membership drives at certain times of the year? Do we have membership goals? F:\Recreation\Centre Advisory Board\2005 Meetings\March 10,2005 Minutes.doc Page 1 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610•TDD 847/931-5616 „ www.cityofelgin.org :∎ Printed on recycled paper V. New Business: A. Corporate Membership Promotions: Teena Mackey commented on the program for Corporate Membership Promotion. She has been cooperating with the Elgin Area Chamber of Commerce in mailings and other informational opportunities. An informational video is available and visits are being made to individual companies to promote corporate membership. B. Focus Group Topics: • Improved system for fitness towel return • Operational issues/solutions for walking track The idea of having focus groups to look into special problem areas such as towel return and walking track issues/solutions was suggested by staff. Some on the Board wondered why another group would be needed when this Board seems to function as a focus group. It was said that a focus group could involve more people,perhaps even nonmember track users. After much discussion, including issues of children, unsafe runners cutting in and out,nonresident users, overcrowding, safety issues such as having no idea who is using the track in case of medical emergencies, etc., it was agreed to make the following motion and allow a focus group to handle the details of setting it up: Motion by Kurt Kojzarek, second by Bryan Kruskol, to implement a mode of registration so that staff would know, at any time, who is using the running track. The motion passed unanimously. C. Comment Cards: The members were surprised that there were so few comment cards and hope that this is a good sign. The main complaint is the lack of hot water in all locker rooms. The members agreed that this is a major concern and needs immediate attention. The pool temperature is also an area of concern that is currently being worked on. Concern was expressed that members who filled out comment cards were not being called back. Teena Mackey stated that she has been calling people back in person if they have given her a telephone number. D. 2004 Centre Financial Report: The 2004 financial report is not available and will be reviewed next month. E. Open Discussion: • Towel Loss: Could be handled by keeping towels out of reach behind the counter and issuing 1 or 2 towels with the locker key and getting them back before ID cards are returned. • The issue of daily users being able to use the upstairs locker rooms, sauna, whirlpool, etc. was discussed. Some feel that these should be privileges for full members only. This item will be discussed again. t F:\Recreation\Centre Advisory Board\2005 Meetings\March 10,2005 Minutes.doc Page 2 VI. Adjournment: Lee motioned to adjourn the meeting. Kurt seconded. Motioned carried. Meeting adjourned at 7:30 p.m. Respectfully submitted, Or I Marlene Shales, Recording Secretary Approved:Oth/MOC-- r F:\Recreation\Centre Advisory Board\2005 Meetings\March 10,2005 Minutes.doc Page 3 . . . . r February/March 2005 Membership Update Handout for April 14, 2005 The Centre Advisory Board Meeting Membership (Liz Langton) Annual: All Facility Fitness Aquatics Racquetball Totals New: 17 48 4 0 69 Renewal 58 130 12 1 201 Total Annual Memberships: 270 3 Month Memberships: Annual: All Facility Fitness Aquatics Racquetball Totals New: 27 107 14 7 155 Renewal 6 41 3 1 51 Total 3 Month Memberships: 207 r r G\�.t OFE�C' . ¢ �� City of Elgin Mayor - Ed Schock °'r II;Dv^°:: Council Members Juan Figueroa The Centre Advisory Board Meeting Robert Gilliam Brenda Rodgers Thomas K. Sandor Thursday, April 14, 2005 6:00 p.m. John Walters Marie Yearman The Centre City Manager East Conference Room David M. Dorgan AGENDA I. Call to Order II. Citizens Forum III. Minutes of the March 10, 2005 meeting IV. Old Business: a. February/March Membership report b. Focus Group Topics i. Towel distribution ii. Use of the indoor track iii. Memo to Council from City Manager's office V. New Business: VI. Comment Card Log VII. 2004 Financial Report VIII. Open Discussion Attachments: Minutes of March 10, 2005 Meeting F:Utecreation\Centre Advisory Board\2005 Meetings\April 14,2005 Agendadoc 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 •TDD 847/931-5616 www.cityofelgin.org ® Printed on recycled paper r �of E�ci `> City of Elgin , Mayor Ed Schock (JR1rElt5�� Council Members Juan Figueroa Robert Gilliam David J. Kaptain The Centre Advisory Board Meeting Minutes Brenda Rodgers April 14, 2005 Thomas K. Sandor 6:00 p.m. John Walters The Centre City Manager Olufemi Folarin PRESENT: Board: Cristina Castro,Kurt Kojzarek, Bryan Kruskol, Phyllis Folarin, Marlene Shales, and Lee Turek Non-voting: Teena Mackey, Centre Manager and Wayne Carlstedt, Assistant Facility Manager ABSENT: Board: Scott Palmer L Call to Order: In the absence of Chair Scott Palmer, by consent Kurt Kojzarek served as chair and called the meeting to order at 6:05 P.M. IL Citizens Forum: Citizens were not in attendance. folk IIL Minutes of the March 10, 2005 Meeting: Cristina Castro motioned to approve, Phyllis seconded. Motion passed unanimously. IV. Old Business A. Follow-up on action items from February/March 2005 membership report: At the present time the requested information(who uses daily passes, who uses three-month passes, how many do or do not renew each month, etc.) is not available. Liz Langton is exploring software that will run the information as requested. B. Focus Group Topics: 1. Towels are now kept behind the counter and are handed out by staff—two towels per customer. Most staff and public agree with this plan. It already seems as if fewer towels are missing and the locker rooms seem to be less strewn with towels. 2. Use of indoor track: Teena is in the process of contacting people to serve on this focus group. She has posted invitations in various locations for volunteers. The meeting is scheduled to be held next week. 3. Check-in procedures for indoor track: A memo from the assistant city manager to the city manager was handed out. The council will be informed that a check-in procedure is being discussed; also, a resident ID card and a fee for nonresidents using the track will be investigated. The goal will be to afford The Centre staff a way to know who is on the track in case of emergencies, etc. An agreed procedure would begin this summer so that the"kinks" can be worked out by the fall when the track is used more intensively. F:i Recreation\Centre Advisory Board\2005 MeetingslApril 14,2005 Minutes.doc Page 1 150 Dexter Court• Elgin, IL 60120-5555• Phone 847/931-6100 • Fax 847/931-5610•TDD 847/931-5616 0 Printed on paper recycled www.cityofelgin.org y • V. New Business: A. Locker Rooms- A discussion regarding the locker rooms, especially the men's, and who is entitled to use them: Some members of the Advisory Board feel strongly that the men's upstairs locker room is too crowded and that some classes of membership (especially daily) should be confined to the first floor locker room. Problems are fairness, guest passes, traffic up and down stairs, what class deserves what perks, etc. It was agreed that we need to get information about the original thinking on these items. Teena and Wayne will find the original policies so we can start from there. B. Comment Cards: People are happier now that hot shower water is available and the steam room is working. One of the steam room problems is people dumping cold water on the coils. Also, having the City repairmen treat The Centre as more of a priority on their work lists helps greatly. The comment cards are fewer lately. All those who give us a telephone number are being contacted to discuss the problem and what is being done about it. C. 2004 Centre Financial Report: Not available at the present—next month. D. Open Discussion: • Report to Council: We need to make a yearly report to the City Council. The staff will investigate when our first report is due. • Parking Lot: The parking lot entry to The Centre is very unattractive and dirty. It needs to be cleaned up and painted. • Preschool Programs: The preschool programs are wonderful, but do not reflect the racial diversity of Elgin. What can we do? VI. Adjournment: Phyllis motioned to adjourn the meeting. Cristina seconded. Motioned carried. Meeting adjourned at 6:50 p.m. Next meeting: May 12, 2005 Respectfully submitted, ` 6C Z. ` Marlene Shales, Recording Secretary Approved: r F:\Recreation\Centre Advisory Board\2005 Meetings\April 14,2005 Minutes.doc Page 2 (OF EL City of Elgin Mayor &111177 Ed Schock l,rFOF��� Council Members The Centre Advisor Board Mtin Juan Figueroa y Mee tin Robert Gilliam David J. Kaptain Thursday, May 12, 2005 6:00 p.m. Brenda Rodgers Thomas K. Sandor John Walters The Centre City Manager West Conference Room Olufemi Folarin AGENDA I. Call to Order II. Citizens Forum III. Minutes of the April 14, 2005 meeting IV. Old Business: a. Action Items Follow-up from April 14, 2005 Meeting b. March/April Membership Report c. Comment Card Log d. Maintenance Log e. Centrecise Update f. Indoor Track New Resident ID Card / Implementation Proposal V. New Business: a. Meredith Marth, Marketing Officer b. Open Discussion Attachments: Minutes of April 14, 2005 Meeting Membership Report F:\Recreation\Centre Advisory Board\2005 Meetings\May 12,2005 Agenda.doc 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 •TDD 847/931-5616 www.cityofelgin.org , Printed on recycled paper `y CF E�Ci sfG =)"§ City of Elgin O • '�' \, Mayor Ed Schock RlT j) Council Members Juan Figueroa Robert Gilliam David J.Kaptain Brenda Rodgers The Centre Advisory Board Meeting Minutes Thomas K. Sandor May 12, 2005 John Walters 6:00 P.M. City Manager The Centre Olufemi Folarin PRESENT: Board: Cristina Castro,Phyllis Folarin, Kurt Kojzarek, Bryan Kruskol, Scott Palmer, Marlene Shales, and Lee Turek Non-voting: Juan Figueroa, Teena Mackey, Wayne Carlstedt, and Meredith Marth ABSENT: Board: All members were present. L Call to Order: Scott Palmer called the meeting to order at 6:00 P.M. II. Citizens Forum: Citizens were not in attendance. III. Minutes of the April 14, 2005 Meeting: The minutes of the April meeting were approved r with one clarification. The way item IV., B., Item 1 is written, it seems to imply that the staff is collecting all towels before the members leave which is not the case. Bryan, who had questioned the wording, motioned for approval. Kurt seconded and the minutes were approved as clarified. IV. Old Business A. Action Items Follow-up from April 14, 2005 Meeting: The latest discussion item report was given to the members. Only 3 April items were on the report and all are being taken care of as time permits. B. March/April Membership Report: It is still true that at the present time the requested information(who uses daily passes, who uses three-month passes, how many do or do not renew each month, etc.) is not available. The staff is exploring software that will run the information as requested. The members of the Board were surprised that Three- Month Memberships were by far the most popular memberships taken out in the March/April time period. All membership issues are being looked at and new proposals will be forthcoming. C. Comment Card Log: Only one new one appeared this week and the staff is diligently collecting them. Most members, like the racquetball and steam room folks are pleased. Most issues center around maintenance issues but this area is slowly improving. Towels are being returned better but some people(members and staff) needed reminders. F:\Recreation\Centre Advisory Board\2005 Meetings\May 12,2005 Minutes.doc Page 1 150 Dexter Court• Elgin, IL 60120-5555• Phone 847/931-6100• Fax 847/931-5610•TDD 847/931-5616 Printed on recycled paper www.cityofelgin.org D. Maintenance Log: Maintenance is doing better keeping up and being on top of things. E. Centrecise Update: The proposed floor plan and equipment plan was presented with general agreement. Much discussion centered around the plan to move present fitness equipment into the ladies area and put the new equipment in the present fitness area. Some felt this was not fair to the ladies. The plan was defended because the present equipment is only a few years old and it will be cleaned up and refurbished like new. The equipment on order is more rugged than the present equipment and will hold up better in an area catering to men. Also questioned was the number of treadmills(4) and the planned hours of operating(8-8 M-F, 8-1 S-S). A grand opening will be held in the fall. F. Indoor Track New Resident ID Card/Implementation Proposal: The 3-page memo was given to each member in the packet. Although this proposal seems just and fair to members, residents and others alike, there is a fear of backlash, especially if not handled sensitively. Still to be answered are questions like: How do we handle kids who are non-residents but go to Elgin schools? Will the Spanish-speaking residents/non-residents understand? Will non-residents who are members of The Centre need another card? (No.) The plan is to begin implementing this in the summer so the bugs can be worked out by fall. The ID cards will be a different color. V. New Business: A. Meredith Marth/City of Elgin, Marketing Officer: Provided information about her responsibilities especially as it pertains to The Centre, Hemmens, and the rest of the Parks and Recreation Department. B. Open Discussion: • The 2004 Financial Report is still not ready—perhaps next month. • A follow-up on the observation that our preschool classes do not reflect the racial diversity of Elgin was requested. A report should be available by next meeting. • The parking lot entry looks better but still needs attention. The maintenance staff is planning to do a power wash soon. • Sometimes our fee schedules seem to be punish families, such as corporate discounts which to not extend to family members, etc. All membership issues are being looked at and proposals will be coming to the Board. • Our clocks are hard to read—they have a logo on the face that is distracting. They eventually will be replaced. F:\Recreation\Centre Advisory Board\2005 Meetings\May 12,2005 Minutes.doc Page 2 • Free weight area: So many weights are dropped that we fear for the floor! Some cannot be helped but many seem to be dropped on purpose. Is there a better floor covering that would absorb some of the drops? Better staff supervision and client education is called for. Language used in the weight room is much better following a concerted effort by the staff. Overall, things look better and many positive things are happening. VL Adjournment: Kurt motioned to adjourn the meeting. Cristina seconded. All agreed by rising - motion carried. Meeting adjourned at 7:04 p.m. Next meeting: June 9, 2005 Respectfully submitted, c - -G Marlene E. Shales, Recording Secretary Approved:7/44S7 �0(2c r r F:\Recreation\Centre Advisory Board\2005 Meetings\May 12,2005 Minutes.doc Page 3 4"g City of Elgin Mayor ., 4! ` Ed Schock *1/€00' Council Members Juan Figueroa Robert Gilliam David J.Kaptain Brenda Rodgers THE CENTRE ADVISORY BOARD Thomas K. Sandor John Walters NOTICE OF CANCELLATION OF MEETING City Manager Olufemi Folarin NOTICE IS HEREBY GIVEN that the June 9, 2005, regularly scheduled meeting of The Centre Advisory Board is cancelled. The next meeting is scheduled for July 14, 2005, at 6 p.m. DATED: June 2, 2005 CITY OF ELGIN r By Marlene Shales The Centre Advisory Board Secretary 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100• Fax 847/931-5610•TDD 847/931-5616 www.cityofelgin.org ® Printed on recycled paper G`•Sy OF E( i Axe � City of Elgin L L Mayor 1� tii�� Ed Schock kirti t Council Members Juan Figueroa The Centre Advisory Board Meeting Robert Gilliam David J.Kaptain Brenda Rodgers Thursday, July 14, 2005 6:00 p.m. Thomas K. Sandor John Walters The Centre City Manager West Conference Room Olufemi Folarin AGENDA I. Call to Order II. Citizens Forum III. Old Business: a. The Centre Membership Proposal b. Centrecise Update r"' c. Indoor Track Procedural Changes - Update d. Promotion of the Preschool Program e. May and June Membership Reports f. Comment Card Log g. Maintenance Log IV. New Business: a. Vlad Drobny, Fitness Coordinator b. Open Discussion Attachments: Membership Report The Centre Membership Proposal r F:\Recreation\Centre Advisory Board\2005 Meetings\July 14,2005 Agenda.doc 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610•TDD 847/931-5616 www.cityofelgin.org Printed on recycled paper �y OF Et ` ' 'y§ City of Elgin -; ��• Mayor `�1�� Ed Schock Council Members Juan Figueroa Robert Gilliam David J.Kaptain The Centre Advisory Board Meeting Minutes Brenda Rodgers Thomas K.Sandor July 14, 2005 John Walters 6:00 P.M. City Manager The Centre Olufemi Folarin PRESENT: Board: Cristina Castro, Phyllis Folarin, Kurt Kojzarek, Scott Palmer, Marlene Shales, and Lee Turek Non-voting: Juan Figueroa, Teena Mackey, Wayne Carlstedt, and Vlad Drobny ABSENT: Board: Bryan Kruskol I. Call to Order: Chairman Scott Palmer called the meeting to order at 6:05 P.M. II. Citizens Forum: Citizens were not in attendance. III. Minutes of the May Meeting: The minutes of the May meeting were brought up(the June meeting was canceled). Kurt made the motion for approval, Christina seconded, and the minutes were approved. IV. Old Business A. The Centre Membership Proposal: The proposal had been sent to members prior to the meeting. Much discussion took place regarding every aspect of the proposal. The discussion included: • The Board members believe the daily fees could be raised. • The new Elite Membership looks good. • The new initiation fee, which is paid by a new member or a lapsed member, can be used as a marking tool. • The fee charged when someone dropped their membership will be eliminated since it is hard to collect and only served to make people angry. • The average raise in fees is 12— 16 percent across the board. South Elgin fees are halfway between a resident fee and a nonresident fee. Corp. fees are based on Elgin or South Elgin fees. • Racquetball has been added to all memberships. • The three-month membership (fee) is lower the first time to let people try out the facility. It(the fee) is raised for subsequent (three-month) memberships to encourage longer-term memberships. • It was suggested that we not charge for children beyond the first two. By consensus, it was agreed to present the proposal as amended to the City Council. F:\Recreation\Centre Advisory Board\2005 Meetings\July 14,2005 Minutes.doc Page 1 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 •TDD 847/931-5616 Co Printed on recycled paper www.cityofelgin.org t elk Membership headquarters are being moved upstairs to better serve new and prospective members. This new fee schedule should be in place by early fall and will be coupled with strong marketing that shows the value people are still receiving, especially when compared with other facilities. B. Centrecise Update: The program will be opening September 10 amid strong marketing that will highlight other programs as well ... memberships will be sold. C. Indoor Track Procedural Changes—Update: An English/Spanish handout was given to each board member. The track membership cards will be given out for a September 10 opening. The staff is meeting now to plan the new procedures. D. Promotion of Preschool Program: See handout sent with June's canceled meeting notice. Perhaps having scholarships available for lower income people would be one way to secure more diversity. We apparently have some money available. We have to get the word out that this is available. E. May and June Membership Reports: The May/June report is not done. March/April given out. No comments made. F. Comment Card Log: All persons turning in comments and giving their telephone risk numbers were contacted. Most of the complaints were about maintenance and most did not have names or addresses. G. Maintenance Log: Log is not available. We will have it next month. V. New Business: A. Fitness: Vlad Drobny, Fitness Supervisor: Vlad led a discussion of his program. B. Open Discussion: • The 2004 Financial Report is not ready. • Election of officers will be held next month. • Cristina announced that she is resigning from The Centre Advisory Board because she will be going on the City of Elgin's Zoning Board. We will miss her greatly and wish her the best in her new position. • Members who come late in the evening to work out are perturbed when the staff begins to close down 15 minutes early. New closing procedures will be discussed with staff. However, should people be able to work out until The Centre closes and then expect to be able to take a shower? F:\Recreation\Centre Advisory Board\2005 Meetings\July 14,2005 Minutes.doc Page 2 Advisory Board members asked that the TVs be monitored better—they should not all be on the same station and should be more sensitive to who is watching. • Outside smokers are leaving butts all over the place in some areas—employees and others should be encouraged to at least not smoke around the main entrances. Concerns will be passed on to Building Maintenance. VL Adjournment: Scott motioned and Kurt seconded to adjourn. All agreed by rising. Motion carried. Meeting adjourned at 7:25 p.m. Next meeting: August 11, 2005 Respectfully submitted, Marlene E. Shales, Recording Secretary Approved: AL, , • F:\Recreation\Centre Advisory Board\2005 MeetingsUuly 14,2005 Minutes.doc Page 3 Y Y .( oftt. `F=' '"t, City of Elgin Mayor � ��,, Ed SChOCk Council Members The Centre Advisory Board Meeting Juan Figueroa Robert Gilliam Thursday, August 11, 2005 6:00 p.m. David J.Kaptain Brenda Rodgers Thomas K. Sandor The Centre John Walters West Conference Room City Manager Olufemi Folarin AGENDA I. Call to Order II. Minutes of the July 14, 2005 Meeting III. Citizens Forum IV. Old Business: •► A. The Centre Membership Proposal - results of Council Meeting B. Centrecise Update C. Indoor Track Procedural Changes - Update D. Promotion of the Preschool Program E. July Membership Reports F. Comment Card Log G. Maintenance Log V. New Business: A. Election of Chairman B. Open Discussion Attachments: June/July Membership Report F:\Recreation\Centre Advisory Board\2005 Moetiags\August 11 agendadoc 150 Dexter Court• Elgin, IL 60120-5555• Phone 847/931-6100• Fax 847/931-5610•TDD 847/931-5616 -: Printed on recycled paper www.cityofelgin.org OF E4C a�y� /1" City of Elgin Mayor r 6 Ed Schock °/+r[00) Council Members Juan Figueroa Robert Gilliam David J.Kaptain The Centre Advisory Board Meeting Minutes Brenda Rodgers August 11, 2005 Thomas K.Sandor 6:00 PM John Walters City Manager The Centre, West Conference Room 0/ufemi Folarin PRESENT: Board: Phyllis Folarin, Bryan Kruskol, Scott Palmer, Marlene Shales, and Marlen Perez Non-voting: Teena Mackey and Juan Figueroa ABSENT: Board: Lee Turek, and Kurt Kojzarek I. Call to Order: Chairman Scott Palmer called the meeting to order at 6:10 PM. New member, Marlen Perez was introduced and welcomed to the Board. II. Minutes of the July 14, 2005 Meeting: The minutes of the July 14, 2005 meeting were presented. Bryan made the motion for approval, Phyllis seconded, and the minutes were approved as written. III. Citizens Forum: No one attended. IV. Old Business A. The Centre Membership Proposal: Scott presented a synopsis of this Boards activity in the past year to the City Council at their meeting of August 10, 2005. Also presented by Scott and the staff was the membership proposal including the proposed new fee structure. The fee schedule, which is to begin October 1, 2005, caused the most comment with one member voting against fee raises because of her concern that poor people get left out when fees are raised. The council agreed to charge nonresidents to use the walking/running track but wanted to see it raised to $20.00 per month. There is lots of work to do now: The new membership sales/fitness desk will be moved upstairs about October 1. It is anticipated that more time can then be spent with prospective members in suggesting fitness programs to suit their needs, Teena, Vlad and Liz will be doing most of this work. A concern was raised that staff (especially Vlad) may be spread out too thin to be effective. Teena said they realize ,,,, this and will keep an eye on this potential problem. A great advantage to this new ti method of membership sales is that more cross promoting of programs can be 150 Dexter Court• Elgin, IL 60120-5555• Phone 847/931-6100• Fax 847/931-5610 •TDD 847/931-5616 C.. www.cityofelgin.org . Printed on recycled paper r • utilized. They also plan to be more active with the Chamber and other organizations to promote the use of the Heritage Ballroom and the conference rooms. B. Centrecise Update: Grand opening is September 10. This affair will be more like a fall open house that features all Centre programs, games, cake, punch, and lots of fun. The new equipment should be here about August 29. Sherman Hospital has expressed an interest in having some of their female patients using the Centrecise equipment because the comfort level would be greater and they could expect better compliance with their program suggestions. C. Indoor Track Procedural Changes—Update: Plans are being finalized to begin requiring passes for people who use the track. These passes will be free for residents but nonresidents must pay $20.00 monthly to get a pass. D. Promotion of Preschool Program: Nothing new is available until the head of this program returns from vacation. E. May and June Membership Reports: The June/July reports were sent out with the agenda. F. Comment Card Log: New comments concerned mainly housekeeping, lack of cafe service and related issues. The cafe is now open some and will be open more as use dictates. Again, those people giving names and phones were contacted. G. Maintenance Log: The log contains the usual issues and was not presented. It is difficult to maintain the building when those who do the work are not based here and therefore cannot act as part of a staff team that takes pride in keeping the building in the best shape possible. Also, some tasks could be handled more efficiently, which would free up time for other tasks. For instance: The dance floor in the Heritage Ballroom is put up and taken down each time it is used which takes up a lot of valuable time. Most places that have a portable floor leave it in place -perhaps this could be done here. V. New Business: A. Election of Chairman: Scott stated he would be glad to stay on as chair if this is "legal" according to the by-laws. By consent, the members agreed to this plan. B. Open Discussion: A discussion was held about Heritage Ballroom and how it can be promoted. It was suggested that a random sampling should be taken of people who had used the room and their experience. It was agreed to invite the caterer, Mary Katherine, Cuisine America, to our next meeting and to focus on this area. It was suggested that the early morning person , as part of his opening duties, make sure that all TV's are on channels that that suit early morning adults, etc. A discussion concerned people who have a hard time paying for Centre services and what maybe could be done to make it a little more accessible to all. We already do a few things like "Kids Day Off"when the Centre is open to all children out of school on days off such as Martin Luther King's birthday. There is some scholarship money available for certain Centre programs. It was suggested that during the school year we have a monthly family swim open to resident nonmembers (and members?). It was agreed to give this suggestion more thought. VI. Adjournment at 7:25 PM: Scott motioned and Bryan seconded the motion to adjourn. All agreed by rising. Next meeting: September 8, 2005 Respectfully submitted, Marlene E. Shales, Recording Secret / Qte,thl Approved: .'f L 4 (mi )(�� ( 41) row 0 OF City of Elgin 7.Z.9 Mayor Ed Schock Council Members Juan Figueroa Robert Gilliam David J. Kaptain The Centre Advisory Board Meeting Brenda Rodgers Thomas K.Sandor John Walters Thursday, September 8, 2005 6:00 p.m. City Manager Olufemi Folarin The Centre West Conference Room AGENDA I. Call to Order II. Minutes of the August 11, 2005 Meeting III. Citizens Forum IV. Old Business: A. Centrecise Update and Greeter Schedule B. August Membership Reports including expired not renewed C. Pool / Swim Team Discussion D. Family Nights E. Comment Cards Log F. Maintenance Log G. Other V. New Business: A. Member Survey B. Staff Report - Irene Matula C. Other F:Utecreation\Centre Advisory Board\2005 Meetings\September S meeting agenda.doc 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100• Fax 847/931-5610•TDD 847/931-5616 Printed on recycled paper www.cityofelgin.org \�y pF ESC, • City of Elgin Mayor ,40\ ►"' Ed Schock 4' nt‘" Council Members Juan Figueroa Robert Gilliam David J. Kaptain Brenda Rodgers The Centre Advisory Board Meeting Thomas K. Sandor John Walters Thursday, October 13, 2005 6:00 p.m. City Manager Olufemi Folarin The Centre West Conference Room AGENDA I. Call to Order II. Minutes of the September 8, 2005 Meeting III. Citizens Forum IV. Old Business: A. Centrecise Update B. Comment Cards Log C. Maintenance Log D. Other V. New Business: A. Member Survey B. Staff Report - Irene Matula C. Other F:\Recreation\Centre Advisory Board\2005 Meetings\October 13 meeting agenda.doc 150 Dexter Court• Elgin, IL 60120-5555• Phone 847/931-6100• Fax 847/931-5610•TDD 847/931-5616 www.cityofelgin.org . Printed on recycled paper OF El. szGyrm1N,/"� —City of Elgin Mayor rk ►?"� Ed Schock iii-i ' Council Members Juan Figueroa Robert Gilliam David J.Kaptain Brenda Rodgers Thomas K.Sandor The Centre Advisory Board Meeting Minutes John Walters October 13, 2005 City Manager Olufemi Folarin 6:00 PM The Centre,West Conference Room Present: Board: Kurt Kojzarek, Bryan Kruskol, Scott Palmer, Marlen Perez, Marlene Shales Non-voting: Teena Mackey Absent: Board: Lee Turek and Phyllis Folarin Non-voting: Juan Figueroa I. Call to Order: Chairman Scott Palmer called the meeting to order at 6:00 PM. II. Minutes of the September 8,2005 Meeting: The minutes of the September 8,2005 meeting were presented. Kurt made the motion for approval,Bryan seconded, and the minutes were approved as written. III. Citizen Forum: None. IV. Old Business a. Centrecise Update: Opening day went very well with 300+in attendance. Information on other programs was available. Many memberships were sold, including several Platinum. After one month of operation, the Centrecise program is not doing as well as hoped but new incentive programs are being put together that should help. The hours Centrecise is open were discussed. Some members think they should be the same as the rest of The Centre. Different fee schedules were discussed and Teena will look into punch cards,drop-in fees, combinations with exercise programs; and the use of wristbands,keys,cards, etc. Membership cards that can be swiped easily to register attendance will soon be coming. 150 Dexter Court• Elgin, IL 60120-5555• Phone`447/931-6100• Fax 847/931-5610•TDD 847/931-5616 www.cityofelgin.org •: Primed on recycled paper • b. Comment Card Log: Comments received in September and October included: • Need more staff in preschool beginning swimming lessons • Pool passes in Dundee are good for all year and cost less • Centrecise hours • Music selections inappropriate for mature fitness center users • Make TV hard to hear; etc. All will be called to discuss the problem if a phone number is available. c. Maintenance Log: The Maintenance Work Order Tracking Form was handed out. It covered work from December 2004 until October of 2005 most of which was marked completed. It is felt that maintenance is being done in a more timely fashion but some of the old questions/issues remain: • Why does The Centre not have its own crew? • Why are the pieces of the dance floor taken apart by maintenance staff after each use, etc.? • Dirty windows: The crew will be cleaning windows this month. d. Other: The budget has taken much staff time and needs to be done in two weeks. Due to changes being made in the computer systems, no membership report is available this month. V. New Business: a. Member Survey: This will be given or sent to each member. Each Advisory Board Member is asked to compile questions they would like to see in the survey. These can be e-mailed to other members and/or sent to Teena. b. Staff Report: Irene Matula was unable to attend. c. Open Discussion: • We need to review the machines in the Centrecise room because they are not complete. In order to get a well- rounded workout, a person has to use some of the machines in the other exercise room. - 2 - • • A suggestion was made that we put one-way glass between the dance room and the hall so the parents can watch without disturbing anything or having to watch a small TV. VI. Adjournment: Bryan motioned and Marten seconded the motion to adjourn. All agreed. Next meeting: November 10, 2005 Respectfully submitted, Marlene Shales,Recording Secretary - 3 - The Centre Advisory Board Meeting Thursday, November 10, 2005 6:00 p.m. The Centre West Conference Room AGENDA I. Call to Order II. Minutes of the October 13, 2005 Meeting III. Citizens Forum (items not on agenda) IV. Old Business: A. Member Survey B. Membership Report B. Comment Cards Log C. Maintenance Log D. Other V. New Business: A. Staff Report - Irene Matula B. Election of Centre Advisory Board Chair C. 2006 Meeting Schedule D. Other r